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Home My WebLink About07-11-2017 Council Minutes CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING July 11, 2017 The regular meeting of the Fairfax City Council was held July 11, 2017, at Fairfax city hall at 300 80th Street Court. Mayor Frieden called the meeting to order at 6:00 PM. Council members present: JoAnn Beer, Mike Daly, Joe Kell, and Nick Volk. Marianne Wainwright entered shortly after. Other city staff present: Cynthia Stimson, Lynn Miller, Chris Philipp, Kevin Stensland, and Cathy Bayne. Motioned by Daly, seconded by Volk to approve the consent agenda. Ayes: Beer, Daly, Kell, and Volk. Absent: Wainwright. Nays: None. Motion carried. David Simmons, with Signal 88, introduced Doug Lane, the new owner. He then discussed recent calls. It was mentioned that the Signal 88 information on the city's website needs to be updated. Cathy Bayne had no library report. Fire Chief Mike Sankot reported that they are watching a tornado south of Walford right now. The fire department cracked the trail near the City's wet detention basin. It is currently safe, but will heave during the winter and need repairing or replacing in the spring. The department was complimented on the fireworks display. Chris Philipp presented the building department's report. He was asked to start listing the new residential permits. Lynn Miller reported that USA Days went well, the south welcome sign's light is out, and they are almost done with the concrete project at the shop. Joe Kell pointed out that there is a trail light out at The Complex. Kevin Stensland reported that we have received the safety information from IAMU. He will have this ready for approval on the next agenda. He is getting quotes for a generator, the clarifier is back on line, and he has a meeting scheduled about pump performance. Annette McKeever reported there was a good turnout for the Trolls Movie in the Park. Lego Batman will be shown in Hawks Ridge Park on August 4, with a DJ before the movie. They have ordered some trail signs and published a bench thank you. There are a few more benches to place. Bruce Sevig gave an update on Heartland Heights. The pond delay is delaying paving of the final street in the 1st Addition. In August they may need to request allowing more than 10 permits before the public improvements are all completed. Motioned by Daly, seconded by Volk to approve RESOLUTION 2017-68, A RESOLUTION ACCEPTING A MODIFIED LETTER OF CREDIT FOR THE PUBLIC IMPROVEMENTS IN HEARTLAND HEIGHTS 1ST ADDITION. Roll call vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2017-68 duly adopted. Don Kleis, Prairie Road Builders, reviewed the list of proposed street work. The total quote for the work discussed is $55,112.95. Motioned by Beer, seconded by Volk to approve the proposed street work for a total quote of $55,112.95. Ayes: Beer, Daly, Kell, Volk, and Wainwright. Motion carried. Annette McKeever reviewed the Off Leash Dog Park Committee's information. They are still waiting for more information from Iowa City and Mt. Vernon. They would like the City Council to take action in August about their request for two acres at The Complex. Discussion was held about an agreement with Signal 88. They are proposing an annual automatic increase of 3%. Motioned by Kell, seconded by Daly to approve RESOLUTION 2017-59, A RESOLUTION ENTERING INTO A SECURITY PATROL AGREEMENT WITH SIGNAL 88 SECURITY. Roll call vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2017-59 duly adopted. The Bellon Farm property proposal was discussed. Input is still wanted from the community. Fireworks was discussed. Chris Philipp reviewed the judicial decisions limiting what Cities can impose. The City will be working on revisions to our codes relating to fireworks before the next window of sales and use. Discussion was held concerning Ordinance 57, revisions to Chapter 135, Street Use and Maintenance. No action was taken. Motioned by Wainwright, seconded by Kell to approve RESOLUTION 2017-60, A RESOLUTION RENAMING SOUTHVIEW ROAD. Roll call vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2017-60 duly adopted. Mayor Frieden and Joel Gross, Hall and Hall Engineers, discussed the two change orders for the 2017 80th Street Water Main Extension Project. Both are for zero dollar amounts. Motioned by Kell, seconded by Volk to approve RESOLUTION 2017-61, A RESOLUTION TO APPROVE CHANGE ORDER NO. 1 FROM SCHRADER EXCAVATING AND GRADING CO. FOR THE 2017 80th STREET WATER MAIN EXTENSION PROJECT IN THE CITY OF FAIRFAX, LINN COUNTY, IOWA. Roll call vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2017-61 duly adopted. Motioned by Kell, seconded by Volk to approve RESOLUTION 2017-62, A RESOLUTION TO APPROVE CHANGE ORDER NO. 2 FROM SCHRADER EXCAVATING AND GRADING CO. FOR THE 2017 80th STREET WATER MAIN EXTENSION PROJECT IN THE CITY OF FAIRFAX, LINN COUNTY, IOWA. Roll call vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2017-62 duly adopted. Joel Gross discussed the Fairfax Trail Lighting Improvements Project. Motioned by Kell, seconded by Beer to approve RESOLUTION 2017-63, A RESOLUTION TO APPROVE CHANGE ORDER NO. 2 -BALANCING FROM KW ELECTRIC, INC. FOR THE FAIRFAX TRAIL LIGHTING IMPROVEMENTS PROJECT IN THE CITY OF FAIRFAX, LINN COUNTY, IOWA. Roll call vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2017-63 duly adopted. Motioned by Beer, seconded by Daly to approve RESOLUTION 2017-64, A RESOLUTION TO ACCEPT THE FAIRFAX TRAIL LIGHTING IMPROVEMENTS PROJECT IN THE CITY OF FAIRFAX, LINN COUNTY, IOWA. Roll call vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2017-64 duly adopted. Motioned by Kell, seconded by Daly to approve RESOLUTION 2017-65, A RESOLUTION TO APPROVE PAY APPLICATION NO. 3 (FINAL) FROM KW ELECTRIC, INC. FOR THE FAIRFAX TRAIL LIGHTING IMPROVEMENTS PROJECT IN FAIRFAX IOWA. Roll call vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2017-65 duly adopted. Mayor Frieden discussed the farming set-up. A report showing the last five years and income and expenses was reviewed. Mayor Frieden will get some quotes to cash rent the land and have this proposal at a future meeting. The Library Board made a motion at their last meeting changing employee compensation, so a new payroll resolution is needed. Motioned by Beer, seconded by Daly to approve RESOLUTION 2017-66, A RESOLUTION APPROVING WAGES FOR CITY EMPLOYEES. Roll call vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2017-66 duly adopted. The city clerk/treasurer discussed the proposed transfer resolution concerning the new bond funds. The entries are to be made as of June 30, 2017. Motioned by Beer, seconded by Daly to approve RESOLUTION 2017-67, A RESOLUTION AUTHORIZING TRANSFERS FOR NEW GO BOND FUNDED JUNE 27, 2017. Roll call vote: Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2017-67 duly adopted. Motioned by Daly, seconded by Beer to approve the claims list dated July 11, 2017. Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. JoAnn Beer asked about donating money to another town. The auditor will be consulted. Marianne Wainwright asked about the status of the clean-up at Rust Free. Mayor Frieden informed her a notice giving them until December 31, 2017, to bring the property up to code, has been mailed. Discussion was held concerning the Emerson property. Chris Philipp will look into this old issue. Mayor Frieden gave an update concerning the negotiations with the City of Cedar Rapids. City clerk/treasurer Cynthia Stimson informed the Council that Kim Donaldson will be attending the Municipal Professionals Institute next week. Kathy Everett will attend the Academy the following week. Motioned by Kell, seconded by Daly to adjourn the meeting. Ayes: Beer, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden adjourned the meeting at approximately 7:57 PM. Mayor Burnell G. Frieden City Clerk/Treasurer Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the City cil. CLAIMS LIST July 11, 2017 Payee Purpose Amount Absolute Science Library 350.00 Advanced Business Systems, Inc. Copy Agreement 222.99 Advanced Systems, Inc. IT Work 218.80 AFLAC Premium 508.50 Airgas Shop Supplies 102.17 Alliant Energy Utility Bill 21.98 Alliant Energy Utility Bill 67.44 Alliant Energy Utility Bill 21.98 Alliant Energy Utility Bill 497.05 Alliant Energy Utility Bill 254.00 Alliant Energy Utility Bills 6,559.75 Altorfer, Inc. Parts & labor 1,166.99 Baker and Taylor Library 418.46 Baker Paper & Supply Supplies 435.51 Bankers Trust Bond Fee 250.00 Bayne, Cathy Library 64.70 Bestsellers Audio, LLC Library 14.00 Braksiek, Lynda Deposit Refund 60.00 Brown, Jonathan Net Deposit Refund 49.87 Bushman Excavating, Inc. Asphalt Millings 696.00 Butler, Brandie Net Deposit Refund 90.00 Butler, Brandie Credit Balance Refund 0.55 Canon Financial Copier Lease 448.00 Carney, Brittany Deposit Refund 60.00 Carroll Distributing Supplies 34.70 Carus Water Supplies 1,010.00 Cat Financial Lease Payment 15,151.10 Caviness, Jim or Priscilla Deposit Refund 60.00 Cedar Rapids Public Library Library 345.33 Center Point Large Print Library 127.62 Certified Pest Control Pest Control 125.00 City of Fairfax Sewer Bill 37.53 City of Fairfax Sewer Bill 28.40 City of Fairfax Sewer Bill 28.40 City of Fairfax Sewer Bill 51.92 City of Fairfax Sewer Bill 28.40 City of Fairfax Sewer Bill 37.18 Coast to Coast Library 116.53 Colonial Life Premium 161.56 Connie's Cleaning Service Cleaning 440.00 Corridor MPO Dues 952.67 Costigan Construction, Inc. FD 1,509.77 Crawford Quarry Co. Rock 326.23 Creative Product Source Inc Library 210.00 Deluxe Business Systems Deposit Slips 85.11 Demco Library 237.02 Donaldson, Kim Mileage 40.13 Dorsey & Whitney Bonding Attorney Services 11,177.50 Elan Credit Card Balance 5,171.03 Electrical Engineering Parts 9.52 Estate of L. Schuetzle Credit Balance Refund 56.00 Everett, Kathy FD USA Till 500.00 Everett, Kathy Mileage and Per Diem 250.96 Executive Technology, Inc. FD 1,242.84 Fareway Supplies 262.02 Fastenal parts 10.83 Fauser Energy Resources Fuel 1,202.26 Feld Fire Water Dept. Parts 940.00 G&K Services Uniforms and Mats 309.70 Gardner Media LLC Library 135.49 Gazette Communications Publications 281.72 Hach Water Supplies 198.14 Hall & Hall Engineers, Inc. Engineering Fees 21,749.65 Hughes Nursery & Landscaping Trees 880.00 IDNR Water Supply Fee 244.19 Iowa League of Cities Dues 1,370.00 Iowa Realty Net Deposit Refund 60.00 IPERS Payroll 6,424.97 IPERS Payroll 0.04 John's Lock& Key, Inc. Keys 47.84 Johnson County Refuse, Inc. Solid Waste Services 12,824.45 Junior Library Guild Library 276.80 K& B Ag Supply, LLC Farm & Weed Chemicals 1,280.29 Keltek FD 2,845.44 Keystone Laboratories, Inc. Testing 959.50 King's Material, Inc. Concrete 5,735.07 Kirkwood Community College FD 40.00 KW Electric Trail Project Final Pay App 22,312.50 Linn County Public Health Water Analysis 12.00 Linn County REC Utility Bills 3,084.73 Linn County Sheriff Fee to Serve Notice 45.00 Linn County Sheriffs Office Police Services 7,722.00 Maguire Iron, Inc. Tower Maintenance 1,775.00 Matheson Supplies 24.45 McCann, Lina Library 120.00 Menard's Supplies 912.98 Merta, Dennis Contractor Work 325.00 MidAmerican Energy Utility Bills 209.71 Midland GIS Solutions, LLC GIS System 3,600.00 Network Computer Solutions IT Work 870.00 Northern Reflections Library 290.00 Pat Conway Shields FD 55.49 Payne, Melissa Net Deposit Refund 8.79 Penworthy Library 215.95 Port o Jonny, Inc. Toilets in Parks 266.00 Principal Financial Payroll Premiums 969.00 Principal Life Insurance Co. Payroll WH 68.85 Reed, Jason Net Deposit Refund 18.21 Richmond, Dillon Deposit Refund 60.00 Sandry Fire Supply, LLC FD 3,224.94 Sankot's Garage Parts and Labor 234.13 Schimberg Co. Parts 356.96 Shebetka, Jordan Deposit Refund 60.00 Signal 88 Security Patrolling 3,873.82 Simmons Perrine Moyer Bergman Legal Services 1,122.75 Sorenson, Joel Net Deposit Refund 53.20 South Slope Phone and Internet Service 674.14 South Slope Phone and Internet Service 75.98 South Slope Phone and Internet Service 43.29 Speer Financial Bond Work 7,000.00 Staples Supplies 655.24 Star Equipment FYSA 2,373.00 Stetson Building Products Concrete Supplies 53.00 Stimson, Cynthia Mileage and Per Diem 202.81 Stinger Trailer Repair FD 130.07 Storm Steel Supplies 4.95 Swank Motion Pictures Movie 413.00 The Sherwin Williams Co. Sewer Supplies 411.02 Toby Kid Library 250.00 Tomlinson, Brandon Deposit Refund 60.00 Treasurer, State of Iowa State W/H 5,705.00 Treasurer, State of Iowa Qtrly Sales Tax 5,305.00 ULTRA Lawn Library 51.00 UnitedHealthcare Policy Premium 7,481.98 US Cellular Cell Phones 460.95 US Treasury Payroll Taxes 2,833.85 US Treasury Payroll Taxes 335.62 US Treasury Payroll Taxes 2,543.59 US Treasury Payroll Taxes 1,422.51 US Treasury Payroll Taxes 2,146.78 US Treasury Payroll Taxes 2,146.78 US Treasury Payroll Taxes 211.77 USPO Postage 208.57 USPO Postage 351.22 USPO Mailing Permit 225.00 VanMeter Parts 119.90 WEX Bank F/D Fuel Cards Total 218.42 Total Net Payroll 33,438.34 TOTAL 239,653.83