HomeMy WebLinkAbout08-08-2017 Council Minutes CITY OF FAIRFAX
REGULAR CITY COUNCIL MEETING
August 8, 2017
The regular meeting of the Fairfax City Council was held August 8, 2017, at Fairfax city hall
at 300 801' Street Court. Mayor Frieden called the meeting to order at 6:00 PM. Council
members present: JoAnn Beer, Mike Daly, Joe Kell, and Marianne Wainwright. Nick Volk was
absent. Other city staff present: Cynthia Stimson, Lynn Miller, Chris Philipp, Kevin Stensland,
and Cathy Bayne.
Motioned by Kell, seconded by Daly to approve the consent agenda. Ayes: Beer, Daly,
Kell, and Wainwright. Nays: None. Absent: Volk. Motion carried.
David Simmons, with Signal 88, discussed issues. It has been quiet.
Cathy Bayne reported that they had a successful Summer Reading Program with about 95
participants. They had about 30 at the end party.
Assistant Fire Chief Brian Merta reported that they have been busy, with about 150 calls so
far this year.
Chris Philipp presented the building department's report.
Lynn Miller reported that Prairie Road Builders will be here soon, the Movie in the Park
went well, and they are working on their list.
Kevin Stensland reported that they are working on clarifier 2, will be testing for lead and
copper, applied for a new water use permit, and will be meeting with representatives from the
pump company tomorrow about the pumps at the Prairie View lift station.
JoAnn Beer reported there was a good turnout for the Lego Batman Movie in the Park, with
almost 100 people.
Joel Gross reported that the pre-construction meeting for the water main project was held this
morning. Schrader will start the project August 21. Work is expected to take two weeks. The
City will need to decide how to handle the road liability with the Cornerstone project.
Discussion was held concerning a Commercial Building Permit Application from Waln
Repair. Chris Philipp stated that they must submit a new storm water plan. With that stipulation,
he is recommending approval.
Motioned by Beer, seconded by Kell to approve the Commercial Building Permit
Application from Waln Repair, with the stipulation they submit and get approved a new storm
water plan. Ayes: Beer, Daly, Kell, and Wainwright. Nays: None. Absent: Volk. Motion
carried.
Lengthy discussion was held regarding the idea of a dog park. The City Council asked the
committee to discuss site requirements with the maintenance department and then get bids for the
basic items needed to establish a dog park.
Linn County Deputy Sheriff Stephens presented the list of calls.
Discussion was held about required sidewalk work. Pictures were viewed of the areas. Scott
and Laura Konecny, 123 Ridge Drive, submitted a request for an extension of the installation
deadline. July 31, 2018 was set as their new deadline. The other sidewalk work at 610
Commercial Court will have a deadline of 30 days from the date of the permit they already have.
This area is a safety concern and needs to be repaired as soon as possible.
Motioned by Kell, seconded by Beer to approve RESOLUTION 2017-69,A
RESOLUTION ORDERING SIDEWALK INSTALLATION as amended. Roll call vote:
Ayes: Beer, Daly, Kell, and Wainwright. Nays: None. Absent: Volk. Motion carried. Mayor
Frieden declared RESOLUTION 2017-69 duly adopted.
Chris Philipp discussed the status of the property at 510 Church Street. He is recommending
the City purchase the tax certificate and request liens be removed so the City can have clear title
to the property.
Motioned by Kell, seconded by Daly to approve RESOLUTION 2017-70,A
RESOLUTION TO PURCHASE TAX CERTIFICATE FOR 510 CHURCH STREET.
Roll call vote: Ayes: Beer, Daly, Kell, and Wainwright. Nays: None. Absent: Volk. Motion
carried. Mayor Frieden declared RESOLUTION 2017-70 duly adopted.
Motioned by Daly, seconded by Kell to approve RESOLUTION 2017-71,A
RESOLUTION TO PETITION LINN COUNTY. Roll call vote: Ayes: Beer, Daly, Kell, and
Wainwright. Nays: None. Absent: Volk. Motion carried. Mayor Frieden declared
RESOLUTION 2017-71 duly adopted.
Bruce Sevig gave an update on Heartland Heights. They have received approval from the
Army Corps of Engineers for the two ponds. He will check on the status of the signed agreement
with MidAmerican Energy.
Motioned by Kell, seconded by Daly to approve RESOLUTION 2017-72,A
RESOLUTION TO ALLOW ADDITIONAL BUILDING PERMITS FOR HEARTLAND
HEIGHTS FIRST ADDITION. Roll call vote: Ayes: Beer, Daly, Kell, and Wainwright.
Nays: None. Absent: Volk. Motion carried. Mayor Frieden declared RESOLUTION 2017-72
duly adopted.
Joel Gross reported that they have received all of the required documents concerning Prairie
Creek Estates Eighth Addition and he is recommending approval.
Motioned by Kell, seconded by Daly to approve RESOLUTION 2017-73,A
RESOLUTION ACCEPTING THE PUBLIC IMPROVEMENTS TO PRAIRIE CREEK
ESTATES EIGHTH ADDITION TO FAIRFAX, LINN COUNTY, IOWA. Roll call vote:
Ayes: Beer, Daly, Kell, and Wainwright. Nays: None. Absent: Volk. Motion carried. Mayor
Frieden declared RESOLUTION 2017-73 duly adopted.
Motioned by Kell, seconded by Daly to approve RESOLUTION 2017-74,A
RESOLUTION APPROVING THE FINAL PLAT AND DEVELOPMENT AGREEMENT
FOR PRAIRIE CREEK ESTATES EIGHTH ADDITION TO FAIRFAX, LINN
COUNTY, IOWA. Roll call vote: Ayes: Beer, Daly, Kell, and Wainwright. Nays: None.
Absent: Volk. Motion carried. Mayor Frieden declared RESOLUTION 2017-74 duly adopted.
Kevin Stensland discussed the need for a generator for Pump House 41. This expense will be
paid from water system improvement bond money.
Motioned by Kell, seconded by Beer to accept the quote of$28,415.10 from Ace Electric,
Inc., for a generator, with delivery, installation, and start up. Ayes: Beer, Daly, Kell, and
Wainwright. Nays: None. Absent: Volk. Motion carried.
Kevin Stensland discussed the need for a spare pump for the East Cemetery Road Lift
Station. This expense will be paid from sewer system improvement bond money.
Motioned by Daly, seconded by Beer to accept the quote of$15,745.00 from Electric Pump,
for a spare pump. Ayes: Beer, Daly, Kell, and Wainwright. Nays: None. Absent: Volk.
Motion carried.
Discussion was held about the need for safety programs. Kevin and IAMU have drafted
several to incorporate into the City's personnel policy.
Motioned by Wainwright, seconded by Kell to approve RESOLUTION 2017-75, A
RESOLUTION TO APPROVE THE PERSONNEL POLICY MANUAL. Roll call vote:
Ayes: Beer, Daly, Kell, and Wainwright. Nays: None. Absent: Volk. Motion carried. Mayor
Frieden declared RESOLUTION 2017-75 duly adopted.
Discussion was held about a piece of property along Church Street.
Mayor Frieden was directed to get bids to rent the City's farm ground.
Mayor Frieden gave the City Council an update on the status of the negotiations with the City
of Cedar Rapids.
Mayor Frieden informed the City Council that Suellina Fecht has resigned as the City's
office assistant. We have posted the position as required. The Mayor will hire a person for this
position before the next meeting.
Discussion was held regarding a few claims items.
Motioned by Beer, seconded by Daly to approve the claims list dated August 8, 2018, with
the Feld Fire amount removed due to double invoicing. Ayes: Beer, Daly, Kell, and Wainwright.
Nays: None. Absent: Volk. Motion carried.
JoAnn Beer asked about the status of the trail which was damaged by the fire department.
The City has decided to wait for repairs until next spring. She requested that when repairs are
necessary, that half of the costs come from the fire department's budget.
Mike Daly asked about information circulating around Fairfax about fireworks. The Fairfax
City Council has not taken any action to modify fireworks regulations.
The city clerk/treasurer reminded the City Council of the election nomination papers
deadlines and distributed a packet of papers to those whose positions will be on the ballot. She
and Mayor Frieden informed the City Council that our insurance company has settled the lawsuit
regarding the IDOT's bridge failure.
Motioned by Kell, seconded by Daly to adjourn the meeting.
Wainwright. Nays: None. Absent: Volk. Motion carried.
Mayor Frieden adjourned the meeting.
Ayes: Beer, Daly, Kell, and
Mayor Burnell G. Frieden
City Clerk/Treasurer Cynthia Stimson
Disclaimer: The foregoing minutes are not official until approved by the City
CLAIMS LIST August 8, 2017
Payee
Purpose
Amount
Absolute Security Cedar Valley
Security System
735.00
Advanced Business Systems
Staples
298.36
Advanced Systems
IT Support
204.20
AFLAC
Payroll Premiums
406.80
Alliant
Utility Bills
7,397.08
Alliant Energy
Utility Bill
254.00
Alliant Energy
Utility Bill
392.63
Alliant Energy
Utility Bill
19.32
Alliant Energy
Utility Bill
19.32
Alliant Energy
Utility Bill
92.20
Altorfer, Inc. Skidloader Repair 43.48
American Patchwork Library 21.97
Baker and Taylor Library 800.59
Baker Paper Supplies 136.96
Bankers Trust Bond Payment 346,758.67
Batteries Included FD 112.32
Bayne, Cathy Library 53.32
Blank Park Zoo Library 150.48
Bolsinger, Trace Net Deposit Refund 8.59
Bound Tree FD 555.47
Brown,James or Beverly Deposit Refund 60.00
Burns,Kaitlyn Deposit Refund 90.00
Bushman Excavating Millings 2,430.00
Canon Copier Lease 448.00
Carus Water Chemicals 1,778.00
Cedar Valley Humane Society Cat 130.00
Center Point Large Print Library 131.22
Certified Pest Control Library 65.00
Chmelicek, Larry Deposit Refund 60.00
City of Cedar Rapids 28E Cost Share 1,249.81
City of Fairfax Sewer Bill 30.16
City of Fairfax Sewer Bill 28.40
City of Fairfax Sewer Bill 60.34
City of Fairfax Sewer Bill 29.10
City of Fairfax Sewer Bill 28.40
City of Fairfax Sewer Bill 49.05
Classroom Library Library 302.62
Colonial Life Payroll Premiums 201.95
Connie's Cleaning Service City Hall Cleaning 430.00
Crawford Quarry Rock 1,601.17
Danko Emergency Equipment FD 572.00
Diamond Lake Library 131.67
Dorsey&Whitney Legal Services 12,013.50
Doser,Mark Deposit Refund 60.00
Ducket Custom Construction Net Deposit Refund 51.60
Elan Credit Card Balance 2,033.57
Everett,Kathy Till for Movie 100.00
Ever-Green Landscape Chips 2,638.00
Fareway FD 147.51
Fauser Oil Co. Fuel 1,864.80
Fons &Porter's Quilting Library 32.97
G&K Services Uniforms and Mats 309.70
Gazette Publications 225.48
GCR Tire Tires 90.00
Hach Supplies 141.14
Hall&Hall Engineers, Inc. Engineering 26,355.48
IDNR Water Supply&NPDES Permits 454.19
IIMC Membership 160.00
Iowa History Library 35.95
Iowa One Call Locates 75.70
Iowa Title Company Abstract Work 410.00
IPERS Payroll 7,193.66
Ivan Terpstra, Inc. Library 264.00
John's Lock and Key Keys 285.62
Johnson County Refuse, Inc Services 12,857.60
Jordan's Heating and Cooling Sewer Plant Work 2,199.80
K&B Ag Supply Chemicals 444.53
Ken-Way Sewer Service Contractor Work 140.00
Ken-Way Trucking Contractor Work 525.00
Keystone Laboratories, Inc. Testing 707.40
Kings Material, Inc. Concrete 847.94
Knapp, Brett d/b/a B &W Lock Co. Work on Lock 290.00
Laird, Aaron Deposit Refund 60.00
Linn County Public Health Water Test 12.00
Linn County REC Utility Bills 2,848.18
Matheson Welding Supplies 24.97
Matt Ross Net Deposit Refund 35.82
Menards Supplies 536.51
MidAmerican Energy Utility Bills 398.38
Modern Patchwork Library 19.99
Murley, Gregory Utility Refund 33.41
Network Computer Solutions IT Work and Software 420.00
Overdrive, Inc. Library 516.76
Penworthy Library 451.59
Perfect Game, Inc. Balls 570.00
Peterson, Tracy or Jered Deposit Refund 60.00
Philipp, Chris Reimbursement 57.00
Port O Jonny Toilets 206.00
Principal Financial Payroll Premiums 969.00
Quick Quilts Library 56.98
RDJ Specialties FD 857.20
Sankot's Garage Service &Parts 103.98
Schimberg Parts 3,618.26
Schumacher Elevator Elevator Maintenance 286.32
Sherwin Williams Paint 279.26
Shoup, Erin Deposit Refund 60.00
Signal 88 Security Security Services 4,819.75
Simmons Perrine Moyer Bergman PLC Attorney Fees 2,556.75
Solberg's Plaques 32.86
South Slope Phone and Internet 687.37
South Slope Phone and Internet 76.78
South Slope Phone and Internet 43.29
Spray Land USA Nozzle 121.00
Staples Supplies 366.43
State Library of Iowa Library 211.61
Stetson Building Equipment Supplies 44.33
Ultra Lawn Library 102.00
UnitedHealthcare Policy Premium 7,481.98
US Cellular Cell Phones 486.15
US Treasury Payroll Taxes 2,214.66
US Treasury Payroll Taxes 1,836.87
US Treasury Payroll Taxes 2,502.99
US Treasury Payroll Taxes 1,464.39
US Treasury Payroll Taxes 2,170.39
US Treasury Payroll Taxes 232.85
USPO Postage 212.47
USPO Postage 353.26
Van Meter Inc. Supplies 154.47
Waln Repair Truck Part 97.80
WEX Bank F/D 342.14
Wilson-Hite Insurance Insurance 3,743.00
Wright, Rachel Net Deposit Refund 29.47
Total Net Payroll 29,704.42
TOTAL 515,893.88
June 2017 Receipts
General Fund 205,607.36
Road Use Fund 22,003.32
LOSST Fund 44,385.58
TIF Fund 5,704.28
Debt Service Fund 1,893,987.50
Water Fund 564,128.16
Trust and Agency Fund 990.00
Water Revenue Debt
Service 6,695.79
Sewer Fund 99,567.85
SRF Bond Retire Fund 17,213.54
Garbage Fund 15,211.35
Farm Operations Fund 1.64
Total Revenue: 2,875,496.37
June 2017 Expenses
General Fund 167,427.07
Road Use Fund 13,643.40
LOSST Fund 237,490.54
TIF Fund 851,029.13
Debt Service Fund 1,504,240.00
Water Fund 52,077.94
Trust and Agency Fund 1,200.00
Water Revenue Debt
Service 6,695.79
Sewer Fund 24,815.35
SRF Bond Fund 174,963.02
Garbage Fund 16,689.40
Farm Operations Fund 1,356.30
Total Expenses: 3,051,627.94
July 2017 Receipts
General Fund 16,578.94
Road Use Fund 27,505.12
LOSST Fund 22,192.79
TIF Fund 4,287.60
Water Fund 32,805.32
Trust and Agency Fund 570.00
Sewer Fund 28,834.66
SRF Bond Retire Fund 17,415.97
Garbage Fund 19,761.07
Farm Operations Fund 1.70
Total Revenue: 169,953.17
July 2017 Expenses
General Fund 101,5 81.3 5
Road Use Fund 10,201.40
LOSST Fund 72,683.23
Debt Service Fund 362,702.67
Water Fund 24,811.80
Trust and Agency Fund 960.00
Sewer Fund 19,534.29
Garbage Fund 12,987.21
Farm Operations Fund 1,204.19
Total Expenses: 606,666.14