HomeMy WebLinkAbout10-10-2017 Council Minutes CITY OF FAIRFAX
REGULAR CITY COUNCIL MEETING
October 10, 2017
The regular meeting of the Fairfax City Council was held October 10, 2017, at Fairfax city
hall at 300 80'h Street Court. Mayor Frieden called the meeting to order at 6:00 PM. Council
members present: JoAnn Beer, Mike Daly, and Marianne Wainwright. Joe Kell and Nick Volk
were absent. Other city staff present: Cynthia Stimson, Chris Philipp, Kevin Stensland, Lynn
Miller, and Cathy Bayne.
Motioned by Beer, seconded by Wainwright to approve the consent agenda, with the
September 12, 2017, city council minutes as amended. Ayes: Beer, Daly, and Wainwright.
Nays: None. Absent: Kell and Volk. Motion carried.
Linn County Deputy Stephens presented the list of calls. Thefts were discussed.
David Simmons, with Signal 88, noted they have been changing up their coverage hours. He
mentioned some park activity, a towed vehicle, and house checks.
Cathy Bayne informed the City Council that the library will be getting new carpet in
November and that they are having some problems with the roof leaking.
Fire Chief Mike Sankot stated they have been busy with medical calls and car accidents.
Chris Philipp presented the Building Department report.
Lynn Miller stated they have been busy taking advantage of the dry weather and that sand
and salt are ordered.
Kevin Stensland reported that we have passed the lead and copper testing. The IDNR is
suggesting we start corrosion control measures. Kevin is doing research on this topic. Well 42
has been televised and all is good.
JoAnn Beer reported the Parks and Beautification Committee is working on updating the
brochure, the car show was held, and they will be participating in the Haunted Trail event.
Larry Burger, Speer Financial, presented their Annual TIF Report.
Emily Upah, Alliant Energy, presented information from Alliant Energy about their
participation and programs.
Andrew Shifflett, TrueNorth Companies, asked the City Council if they want him to work on
a quote for the city's insurance renewal next spring. They indicated yes, that would be fine.
Mayor Frieden opened the public hearing regarding a farm ground lease at 6:36 PM.
Discussion was held about the placement of the dog park. Mayor Frieden closed the public
hearing at 6:37 PM.
Donald Martin submitted the highest farm lease bid, which was $256.00 an acre for an
annual total of$6,016.00.
Motioned by Wainwright, seconded by Daly to approve RESOLUTION 2017-89, A
RESOLUTION APPROVING A LEASE AGREEMENT BETWEEN THE CITY OF
FAIRFAX AND DONALD MARTIN. Roll call vote: Ayes: Beer, Daly, and Wainwright.
Nays: None. Absent: Kell and Volk. Motion carried. Mayor Frieden declared
RESOLUTION 2017-89 duly adopted.
Mayor Frieden opened the public hearing regarding 510 Church Street at 6:40 PM. Chris
Philipp discussed the project. Two plans received were briefly discussed. Mayor Frieden closed
the public hearing at 6:45 PM.
Discussion was held regarding fireworks.
Mike Chaney sold in Fairfax in 2017. He asked about some of the sign requirements and
discussed zoning.
Rick Milks discussed action taken by other communities and possibly Linn County to either
ban or shorten the firework usage time span.
Tim Moore asked the City Council to limit the time frame for usage of fireworks and try to
end violations.
Robert Wade stated he hates fireworks. He then discussed several other issues including
street maintenance, flag display, the proposed dog park, and fresh markets.
No action was taken on the fireworks ordinance or resolution due to the fact there were only
three councilmembers present. This topic will be on the next agenda.
Chris Philipp discussed the proposed building code change regarding deck footings.
Motioned by Wainwright, seconded by Daly to approve the first reading of ORDINANCE
60, AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2012,
OF THE CITY OF FAIRFAX, IOWA, BY AMENDING CHAPTER 153-BUILDING
CODE. Roll call vote: Ayes: Beer, Daly, and Wainwright. Nays: None. Absent: Kell and
Volk. Motion carried.
Chris Philipp reviewed possible trail routes and discussed the Fairfax Planning and Zoning's
request to look into this possible project.
Motioned by Beer, seconded by Wainwright to move forward with trail planning. Ayes:
Beer, Daly, and Wainwright. Nays: None. Absent: Kell and Volk. Motion carried.
Joel Gross, Hall and Hall Engineers, discussed the water main extension project. He stated it
is completed and recommended approving the balancing change order, acceptance of the project,
and the final pay app.
Motioned by Daly, seconded by Beer to approve RESOLUTION 2017-90, A
RESOLUTION TO APPROVE CHANGE ORDER NO. 4 -BALANCING FROM
SCHRADER EXCAVATING AND GRADING CO. FOR THE 2017 801h STREET
WATER MAIN EXTENSION PROJECT IN THE CITY OF FAIRFAX, LINN COUNTY,
IOWA. Roll call vote: Ayes: Beer, Daly, and Wainwright. Nays: None. Absent: Kell and
Volk. Motion carried. Mayor Frieden declared RESOLUTION 2017-90 duly adopted.
Motioned by Wainwright, seconded by Daly to approve RESOLUTION 2017-91, A
RESOLUTION TO ACCEPT THE 2017 80th STREET WATER MAIN EXTENSION
PROJECT IN THE CITY OF FAIRFAX, LINN COUNTY, IOWA. Roll call vote: Ayes:
Beer, Daly, and Wainwright. Nays: None. Absent: Kell and Volk. Motion carried. Mayor
Frieden declared RESOLUTION 2017-91 duly adopted.
Motioned by Beer, seconded by Daly to approve RESOLUTION 2017-92, A
RESOLUTION TO APPROVE PAY APPLICATION NO. 2 (FINAL) FROM
SCHRADER EXCAVATING AND GRADING CO. FOR THE 2017 80TH STREET
WATER MAIN EXTENSION PROJECT IN FAIRFAX IOWA. Roll call vote: Ayes: Beer,
Daly, and Wainwright. Nays: None. Absent: Kell and Volk. Motion carried. Mayor Frieden
declared RESOLUTION 2017-92 duly adopted.
Shane Wicks, Hall and Hall Engineers, discussed the calculations of the connection fees for
the 2017 80th Street Water Main Extension Project.
Motioned by Daly, seconded by Beer to approve RESOLUTION 2017-93, A
RESOLUTION ESTABLISHING WATER MAIN CONNECTION FEES RELATIVE TO
THE 2017 80TH STREET WATER MAIN EXTENSION PROJECT. Roll call vote: Ayes:
Beer, Daly, and Wainwright. Nays: None. Absent: Kell and Volk. Motion carried. Mayor
Frieden declared RESOLUTION 2017-93 duly adopted.
Motioned by Wainwright, seconded by Daly to approve RESOLUTION 2017-94, A
RESOLUTION TO ENTER INTO AN AGREEMENT WITH JOEL S. AND MICHELLE
L. SEVERSON FOR CONNECTION TO THE CITY OF FAIRFAX'S WATER MAIN.
Roll call vote: Ayes: Beer, Daly, and Wainwright. Nays: None. Absent: Kell and Volk.
Motion carried. Mayor Frieden declared RESOLUTION 2017-94 duly adopted.
Suellina Fecht's request for a payment plan for insurance premiums that are due was
discussed. The City Council asked that the City either get an automatic payment established or
receive future dated checks at the beginning to cover the entire bill.
Motioned by Daly, seconded by Wainwright to approve a payment plan with Suellina Fecht
of $50.00 a month to pay off the $586.03 insurance premium bill, with either auto deduct or all
checks issued at the beginning. Ayes: Beer, Daly, and Wainwright. Motion carried.
The claims list was discussed.
Motioned by Daly, seconded by Beer to approve the claims list dated October 10, 2017.
Ayes: Beer, Daly, and Wainwright. Nays: None. Absent: Kell and Volk. Motion carried.
JoAnn Beer asked about the ITC meeting. Councilmember Nick Volk and Mayor Frieden
attended. Mayor Frieden and Shane Wicks are to meet with them this Friday for more details.
JoAnn also asked about the sign ordinance.
Tim Moore asked that acorns be swept off the trail area. They make the area dangerous.
Mayor Frieden discussed the Iowa League of Cities' Annual Conference. He, Chris Philipp,
and Cynthia Stimson attended on behalf of Fairfax. Each covered a different topic. He also
stated that the City of Fairfax has given the City of Cedar Rapids a proposal concerning the 28E
but has not heard back from them.
The city clerk/treasurer mentioned her conference report and that she will be on vacation
later this month.
Motioned by Daly, seconded by Beer to adjourn the meeting. Ayes: Beer, Daly, and
Wainwright. Nays: None. Absent: Kell and Volk. Motion carried.
Mayor Frieden adjourned the meeting at 7:35 PM.
Mayor Burnell G. Frieden
City Clerk/Treasurer Cynthia Stimson
Disclaimer: The foregoing minutes are not official until approved by the City Council.
CLAIMS LIST October 10, 2017
Payee
Advanced Business Systems
AFLAC
Albert, Ashley
Alex Air Apparatus
Alliant Energy
Alliant Energy
Purpose
Amount
Copier Lease
212.77
Premiums
406.80
Net Deposit Refund
53.20
FD
250.00
Utility Bills
7,198.43
Utility Bill
254.00
Alliant Energy Utility Bill 476.83
Alliant Energy Utility Bill 19.32
Alliant Energy Utility Bill 18.65
Alliant Energy Utility Bill 33.97
Altorfer Rents Pickup Brooms 170.00
Baker and Taylor Library 233.68
Baker Paper Supplies 93.70
Batteries Included FD 54.72
Bayne, Cathy Library 126.06
Better Homes and Gardens Library 11.98
Blue Grass Sod 1,850.00
Brecke Service 340.35
Canon Copier Lease 448.00
Carus Water Chemicals 1,436.00
Center Point Large Print Library 224.70
Certified Pest Control CH 125.00
Chassis Engineering, Inc. FD 1,962.00
City of Fairfax Sewer Bill 74.67
City of Fairfax Sewer Bill 28.40
City of Fairfax Sewer Bill 104.86
City of Fairfax Sewer Bill 56.30
City of Fairfax Sewer Bill 28.40
City of Fairfax Sewer Bill 28.40
Colonial Life Premiums 161.56
Connie's Cleaning Service City Hall 440.00
Crawford Quarry Rock 372.09
Danko Emergency Equipment FD 178.77
Data Technologies Software 2,249.59
Edgewood Hardware Keys 17.91
Elan Credit Card Balance 3,669.03
Electric Pump Pump Repairs 15,861.63
Fareway Supplies 25.18
Fastenal Supplies 7.44
Fauser Oil Co. Fuel 1,214.76
Feld Fire FD 110.20
G & K Services Uniforms and Mats 309.70
Gammon, Kim or Kirk Deposit Refund 60.00
Gazette Publications 384.04
Global Automotive Deposit Refund 60.00
Golden Horse Ltd. Library 13.83
Gurney Supplies 1,233.16
Hach Supplies 290.21
Hall and Hall Engineering 16,884.80
Hotsy Service 446.56
IDNR Annual Water Use Fee 134.00
IIMC Membership 100.00
Iowa Game and Fish Library 39.97
Iowa League of Cities Handbook& Workshop 60.00
Iowa One Call Locates 115.40
IPERS Payroll 6,194.26
Johns Lock and Key FD 246.82
Johnson County Refuse, Inc. Solid Waste Services 12,894.30
K& B Ag Supply Spray 152.20
Keystone Laboratories, Inc. Testing 1,039.40
Kings Material, Inc. Concrete 795.04
Kirkwood FD 690.00
Linn Coop Oil Seed 341.81
Linn County REC Utility Bills 2,702.98
Linn County Sheriff Service of Notices 120.00
Mackin Educational Resources Library 34.75
Mar-Han Inc. FD 77.00
Matheson Supplies 24.45
McCall's Quilting Library 14.98
Mellen & Associates Valves 2,008.00
Menards Supplies 1,005.36
MidAmerica Books Library 281.20
MidAmerican Energy Utility Bills 147.14
Midwest Wheel Backup Alarm 19.32
Network Computer Solutions IT Work 835.00
Newton, Cerby Deposit Refund 60.00
Northway Corporation Well Work 54,958.33
Penworthy Library 268.12
Port O Jonny Toilets 206.00
Principal Financial Premiums 885.45
RDJ Specialties FD 1,306.04
Sankot's Garage Service &Parts 1,011.19
Schimberg Parts 2,212.38
Schrader Excavating Sewer Participation 13,135.65
Schrader Excavating Pay App 42 (Final) 9,810.20
Schroeder, Matthew Net Deposit Refund 40.90
Signal 88 Security Security Services 3,873.82
Simmons Perrine Moyer Bergman PLC Legal Services 6,137.55
Solon Feed Mill Deposit Refund 60.00
Solon Feed Mill Deposit Refund 60.00
South Slope Library 76.13
South Slope FD 43.29
South Slope Phone and Internet 679.29
Stanley Fire Association FD 240.00
Staples Supplies 511.48
Treasurer, State of Iowa Payroll 5,596.00
Treasurer, State of Iowa Sales Tax 5,953.00
Trenary, Nick Library 90.00
U1traLawn Library 51.00
UnitedHealthcare Premiums 7,228.58
US Cellular Cell Phones 511.14
US Treasury Payroll Taxes 2,700.19
US Treasury Payroll Taxes 335.62
US Treasury Payroll Taxes 2,143.67
US Treasury Payroll Taxes 2,190.01
US Treasury Payroll Taxes 1,377.68
US Treasury Payroll Taxes 332.36
US Treasury Payroll Taxes 332.36
US Treasury Payroll Taxes 2,219.68
USA Blue Book Supplies 1,980.58
USPO Postage 210.13
USPO Postage 352.24
VESSCO, Inc. Supplies 2,137.18
WEX FD 63.25
Wisnousky, Alex Net Deposit Refund 53.20
Total Net Payroll 33,124.57
TOTAL 254,943.29
September 2017 Receipts
General Fund 52,969.96
Road Use Fund 27,756.51
LOSST Fund 21,551.60
TIF Fund 33,967.66
Water Fund 35,667.21
Trust and Agency Fund 870.00
Sewer Fund 33,052.99
SRF Bond Retire Fund 17,406.70
Garbage Fund 15,496.79
Farm Operations Fund 1.65
Total Revenue: 238,741.07
September 2017
Expenses
General Fund 71,232.21
Road Use Fund 65,747.44
Water Fund 102,450.20
Trust and Agency Fund 540.00
Sewer Fund 17,387.48
Garbage Fund 13,001.17
Farm Operations Fund 234.00
Total Expenses: 270,592.50