HomeMy WebLinkAbout03/13/2018 Council Minutes CITY OF FAIRFAX
REGULAR CITY COUNCIL MEETING
March 13, 2018
The regular meeting of the Fairfax City Council was held March 13, 2018, at Fairfax city hall
at 300 80th Street Court. Mayor Frieden called the meeting to order at 6:00 PM. Council
members present: Mike Daly, Joe Kell, and Marianne Wainwright. Absent: Travis Otto and
Nick Volk. Other city staff present: Chris Philipp, Lynn Miller, Kevin Stensland, Brian Merta,
Kim Donaldson, Mike Sankot, and Cathy Bayne. Also present, Andy Shifflett with True North
Company, Charlie Garwood with Wilson-Hite Insurance, Cathy Krouse, Barb Connor, Jason
with Signal 88 Security and Elaina Kiempin with USA Day Committee.
Motioned by Kell, seconded by Daly to approve the consent agenda. Ayes: Daly, Kell, and
Wainwright. Nays: None. Absent: Volk and Otto. Motion carried.
Deputy Speth presented the Sheriff's report.
Jason Jacobs, with Signal 88, his report included a few calls for suspicious vehicles with no
issue.
Librarian Cathy Bayne shared the library has several activities planned for spring break and
the Annual Zoo Event will be held on March 14th.
Fire Chief Mike Sankot reported the department has had several calls of late. Department has
no issues as this time.
Inspector Chris Philipp with the Building Department reported the busy season is
approaching. There are currently 62 permits issued for the area.
Public Works Supervisor Lynn Miller reported the winter season went smooth, a lot of salt
and sand left over to date. Working on opening up parks, and preparing for the Easter Egg Dash.
Parks and Beautification Committee member Cathy Krouse reported on segments of the
future Dog Park. Lifetime Fence will do the fence, also liability and registration requirements
are being reviewed. Hope for fence installation and then use by USA Days, possibly sooner.
Elaina Kempin presented the USA Days committee request for financial support for the 2018
event. Motioned by Kell, seconded by Daly to grant the USA Day committee request for $3,750,
for 2018. Ayes: Daly, Kell, and Wainwright. Nays: None. Absent: Volk and Otto. Motion
carried. Some discussion was held on future USA Days during the bridge projects.
Motioned by Daly, seconded by Kell to approve the Commercial Building Permit application
for Global Automotive. Ayes: Daly, Kell, and Wainwright. Nays: None. Absent: Volk and
Otto. Motion carried. The involved easement has been removed.
Discussion was held between Bruce Sevig, Shane Schrader and Council regarding possible
tax abatement and agreements between city, buyer and seller for potential sale of Lot 1 in
Heartland Heights.
Presentations for commercial insurance were given by Andy Shifflett of the True North
Company and Charlie Garwood of Wilson-Hite Insurance. After lengthy discussion, the council
directed the clerk to revise the resolution to include coverage increases. Motioned by Daly,
seconded by Wainwright to adopt RESOLUTION 2018-14,A RESOLUTION
AUTHORIZING COMMERCIAL INSURANCE COVERAGE FOR THE CITY OF
FAIRFAX, with Wilson-Hite Insurance. Ayes: Daly, Kell, and Wainwright. Nays: None.
Absent: Volk and Otto. Motion carried. Mayor Frieden declared RESOLUTION 2018-14 duly
adopted.
Mayor Frieden opened the public hearing regarding the Fiscal Year 2019 Budget at 7:27 pm.
After no public or council comments the mayor closed the public hearing at 7:30 pm.
Motioned by Kell, seconded by Daly to adopt RESOLUTION 2018-15, A RESOLUTION
APPROVING CITY OF FAIRFAX'S ANNUAL BUDGET FOR FISCAL YEAR 2018-
2019. Roll call vote: Ayes: Daly, Kell, and Wainwright. Nays: None. Absent: Volk and Otto.
Motion carried. Mayor Frieden declared RESOLUTION 2018-15 duly adopted.
Motioned by Wainwright, seconded by Daly to accept the proposal from Kluesner
Construction to furnish equipment and labor necessary for sweeping the city streets. Ayes: Daly,
Kell, and Wainwright. Nays: None. Absent: Volk and Otto. Motion carried.
Motioned by Wainwright, seconded by Daly to accept RESOLUTION 2018-16, A
RESOLUTION APPROVING THE CONTRACT FOR LAW ENFORCEMENT
SERVICE WITH LINN COUNTY SHERIFF'S DEPARTMENT FOR FISCAL YEAR
2018-2019 BUDGET. Roll call vote: Ayes: Daly, Kell, and Wainwright. Nays: None. Absent:
Volk and Otto. Motion carried. Mayor Frieden declared RESOLUTION 2018-16 duly adopted.
Motioned by Wainwright, seconded by Daly to accept RESOLUTION 2018-17, A
RESOLUTION TO SET A DATE FOR A PUBLIC HEARING ON A LEASE-PURCHASE
AGREEMENT IN A PRINCIPAL AMOUNT NOT EXCEEDING $50,681 FOR THE
PURPOSE OF ACQUIRING A SKID LOADER. Roll call vote: Ayes: Daly, Kell, and
Wainwright. Nays: None. Absent: Volk and Otto. Motion carried. Mayor Frieden declared
RESOLUTION 2018-17 duly adopted.
Discussion was held on the notification of a City of Cedar Rapids Annexation. Discussion
included location and area involved and proposed development.
Discussion was held over the possible City of Fairfax Police Force, council felt the city is not
yet to size to support a department.
Motioned by Kell, seconded by Daly to accept RESOLUTION 2018-18,A RESOLUTION
SETTING TIME AND PLACE FOR A PUBLIC HEARING FOR THE PURPOSE OF
SOLICITING WRITTEN AND ORAL COMMENTS ON THE CITY'S PROPOSED
AMENDMENT TO THE FISCAL YEAR 2017-18 BUDGET. Roll call vote: Ayes: Daly,
Kell, and Wainwright. Nays: None. Absent: Volk and Otto. Motion carried. Mayor Frieden
declared RESOLUTION 2018-18 duly adopted.
Motioned by Daly, seconded by Kell, to approve the claims list dated March 13, 2018, as
presented. Ayes: Daly, Kell, and Wainwright. Nays: None. Absent: Volk and Otto. Motion
carried.
Opportunity for Citizens not on the agenda- Barb Connor addressed the council on topics
related to the Hwy 151 and Bridge Project.
Motioned by Daly, seconded by Kell to adjourn the meeting. Ayes: Daly, Kell, and
Wainwright. Nays: None. Absent: Volk and Otto. Motion carried.
Mayor Frieden adjourned the meeting at 7:55 PM.
Mayor Burnell G. Frieden
Deputy City Clerk/Treasurer Kim Donaldson
Disclaimer: The foregoing minutes are not official until approved by the City Council.
February 2018 Receipts
General Fund 17,810.38
Road Use Fund 29,846.17
TIF Fund 11,180.90
Water Fund 21,114.31
Trust and Agency Fund 950.00 �.
Sewer Fund 24,289.48
SRF Bond Retire Fund 17,446.38
Garbage Fund 15,337.57
Total Revenue: 137,975.19
February 2018 Expenses
General Fund 86,292.94
Road Use Fund 15,951.10
LOSST Fund 5,668.03
Water Fund 28,729.53
Trust and Agency Fund 540.00
Sewer Fund 26,858.02
Garbage Fund 12,977.59
Total Expenses: 177,017.21
CLAIMS LIST March 13, 2018
Payee Purpose Amount
Absolute Security Security Services 414.00
Advanced Business Systems Print Agreement 320.45
Advanced Systems, Inc. Annual Contract & IT Work 3,777.80
AFLAC Premiums 406.80
Alliant Utility Bills 7,759.84
Alliant Energy Utility Bill 308.40
Alliant Energy Utility Bill 674.22
Alliant Energy Utility Bill 19.32
Alliant Energy Utility Bill 18.65
Alliant Energy Utility Bill 18.65
Altorfer Rents Equipment 356.52
AWWA Registrations 75.00
Baker and Taylor Library 600.42
Baker Paper Supplies 11.25
Batteries Included FD 174.96
Bayne, Cathy Library 209.44
Best Sellers Audio Library 39.00
Bound Tree Medical FD 414.84
Canon Copier Lease 448.00
Cedar Valley Humane Society Dog 205.00
Center Point Large Print Library 177.96
Certified Pest Control Pest Control 125.00
Chem-Sult, Inc. Chemicals 1,889.60
City of Fairfax Sewer Bill 28.99
City of Fairfax Sewer Bill 28.40
City of Fairfax Sewer Bill 58.35
City of Fairfax Sewer Bill 28.58
City of Fairfax Sewer Bill 28.40
City of Fairfax Sewer Bill 28.40
Colonial Life Premium 161.56
Connie's Cleaning Service CH Cleaning 440.00
Costigan Construction FD & CH 700.63
Creative Product Source Library 235.56
Crescent Supplies 2,392.07
Data Tech Registration fee 95.00
Davis, Cortez FD 924.99
Diamond Lake Books Library 81.75
Elan Credit Card Balance 3,874.06
Everett, Kathy Reimbursement 8.12
Farber Bag Sand Bags 1,473.00
Fareway Supplies 118.08
Fastenal Supplies 74.48
Fauser Oil Co. Fuel 1,246.25
Findaway Library 69.99
FYSA Easter Egg Dash 190.47
G & K Services Uniforms and Mats 313.83
Gazette Publications 464.20
Hach Chemicals 419.43
Hall and Hall Engineering 2,792.00
Helms, Ben FD 226.65
IAMU Dues 690.05
iCompass Annual Contract 3,020.00
Iowa Fire Chiefs Association Dues 75.00
Iowa Prison Industries Stickers & Signs 748.60
IPERS Payroll 7,136.16
Ivan Terpstra, Inc. Library 228.00
Johnson County Refuse, Inc. Solid Waste Services 12,842.50
Keast, Russell or Linda Net Deposit Refund 49.71
Keltek FD 1,887.84
Keystone Labs Testing 210.00
Kirkwood FD 7.00
LifeTime Fence Company Fencing 49.35
Linn County Public Health Testing 24.00
Linn County REC Utility Bills 3,388.99
Matheson Supplies 23.42
Menards Supplies 1,335.43
Merta, Brian Reimbursement 212.13
Michael Todd & Co. Blade Supplies 1,846.06
MidAmerican Energy Utility Bills 1,106.45
Municipal Emergency Services FD 341.00
Network Computer Solutions IT Work 153.00
Penworthy Library 526.29
Philipp, Chris Reimbursement 42.00
Principal Premium 1006.00
Sankot's Garage Service &Parts 584.11
Security State Bank HSA contribution 338.28
Seiler GIS Equipment 6,470.00
Sherwin Williams Paint 577.78
Signal 88 Security Patrolling 4,504.44
Simmons Perrine Moyer Bergman Legal Fees 3,742.27
South Slope Phone and Internet Service-Library 77.78
South Slope Phone and Internet Service-FD 43.58
South Slope Phone and Internet Service 703.57
Staples Supplies 899.61
State Library of Iowa Library 100.00
Stensland, Kevin Reimbursement 8.00
Stetson Building Products Supplies 225.94
Trenary, Nick Library 120.00
UnitedHealthcare Premiums 9,333.36
US Cellular Cell Phones 491.95
US Treasury Payroll Taxes 3,544.43
US Treasury Payroll Taxes 359.46
US Treasury Payroll Taxes 2,116.84
US Treasury Payroll Taxes 1,229.77
US Treasury Payroll Taxes 2,047.00
US Treasury Payroll Taxes 2,104.30
USA Blue Book Supplies 2,008.83
USPO Postage 212.74
USPO Postage 364.00
Van Meter Fuses 140.43
Whannel Hardware FD 534.92
Wilson-Hite Insurance Insurance 57,626.00
Woods, Eric UB Deposit Refund 60.00
Total Net Payroll 30,895.47
TOTAL 203,362.20