HomeMy WebLinkAbout04/10/2018 Council Minutes CITY OF FAIRFAX
REGULAR CITY COUNCIL MEETING
April 10, 2018
The regular meeting of the Fairfax City Council was held April 10, 2018, at Fairfax city hall
at 300 80th Street Court. Mayor Frieden called the meeting to order at 6:00 PM. Council
members present: Travis Otto, Mike Daly, Joe Kell, Nick Volk and Marianne Wainwright.
Absent: None. Other city staff present: Cynthia Stimson, Chris Philipp, Lynn Miller, Kevin
Stensland, and Cathy Bayne.
Motioned by Kell, seconded by Daly to approve the consent agenda. Ayes: Daly, Kell,
Volk, and Wainwright. Nays: None. Abstain: Otto. Travis Otto abstained because he owns the
Star Bar, which has their license renewal as part of the consent agenda. Motion carried.
Linn County Deputy Sheriff Steffens distributed the list of calls. He reminded residents to
lock their cars.
Cathy Bayne stated the Library Board is getting quotes for window replacement. Walford's
contribution was discussed. It was not raised for FY19. We hope they raise it in the future.
Fire Chief Mike Sankot reported they have been busy.
Chris Philipp reported he is busy. He discussed the City of Fairfax getting the equipment and
training to do backflow preventer inspections. Residents have contacted Chris stating they are
having trouble finding someone to complete the annual required inspection.
Lynn Miller stated they have been opening the parks. Street cleaning and hydrant flushing
will be done soon.
Kevin Stensland discussed the before and after pictures of some of the system facilities.
Staff have made great improvements.
Annette McKeever informed the Council that the movie "The Sandlot"will be shown at The
Complex on Friday, June 22, during USA Days. They are hoping to be able to anchor the screen
to the back of the bleachers. Lifetime Fence has modified their fence quote for the off leash dog
park based on our new specs and material pricing. She pointed out information she added to the
rules list. They are looking for bench donations in the dog park area. They hope to open in May.
Shane Wicks stated that the UV building's roof is leaking. The contractor is going to replace
the roof.
Mayor Frieden read a proclamation regarding the 50th Anniversary of Home Rule in Iowa.
Joe Horaney, with the CR/LC Solid Waste Agency gave a presentation about their services.
Paul Mallie discussed the Fairfax Lions Club's 3rd Annual 5K. They will use the same route,
but go the opposite direction from last year. They will use something temporary to mark the
course.
Motioned by Daly, seconded by Volk to allow the Fairfax Lions Club to hold a 5K run/walk
on Saturday, June 23, along the route as shown. Ayes: Otto, Daly, Kell, Volk, and Wainwright.
Nays: None. Motion carried.
Three bids for solid waste service in Fairfax were reviewed. Matt Pivit discussed the quote
from Republic Services. Sarah Luke discussed the quote from ABC Disposal.
Motioned by Daly, seconded by Kell to negotiate the details with Republic Services, the
lowest bidder, and come back with a contract ready for the next meeting. The container chosen
for recycling is 95 gallons. The container chosen for regular garbage is 65 gallons. Ayes:
Otto, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried.
Shane Schrader showed a drawing of grading only for emergency access in Heartland
Heights 1st Addition. Discussion was held about the options.
Motioned by Wainwright, seconded by Volk to accept RESOLUTION 2018-19,A
RESOLUTION REVISING THE DEVELOPMENT AGREEMENT FOR HEARTLAND
HEIGHTS FIRST ADDITION based on the drawing and discussion from this evening
regarding the emergency access requirement for Heartland Heights 1st Addition. Roll call vote:
Ayes: Otto, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden
declared RESOLUTION 2018-19 duly adopted.
Zach Sobaski expressed dissatisfaction on the timing of response from the City regarding
project submittals. Shane Wicks stated they have been backlogged and he is working on
improving the response time.
A site plan for Lot 1 in Heartland Heights 1st Addition was discussed. Water runoff and a
temporary grading easement were mentioned as issues still needing resolution.
Motioned by Daly, seconded by Otto to approve this site plan and commercial building
permit application for Lot 1, Heartland Heights 1st Addition from Robson Development
contingent on Shane Wicks receiving information to be able to recommend approval before the
building permit is issued. If a recommendation cannot be reached, this topic is to come back for
council action. This is not a policy change,just a process for this permit. Ayes: Otto, Daly,
Kell, Volk, and Wainwright. Nays: None. Motion carried.
Shane Wicks and Shane Schrader discussed the Preliminary Plat for Heartland Heights.
Discussed topics included sewer line, street length, and development along the south side.
The Final Plat for Heartland Heights 2nd Addition was discussed. Information should be
ready to send to the utility companies on Monday, April 16. They have about 45 days of work
before they will be ready to pave.
A possible commercial rebate or incentive program was discussed.
A request to have a pot-belled pig in a residential district within the City of Fairfax from
Trevor and Jess Monnier was discussed. The City Council did not want to make a motion to
allow this pig. No action was taken. The pig is not allowed by code.
Mayor Frieden opened the public hearing regarding a lease-purchase agreement in a principal
amount not exceeding $50,681 for the purpose of acquiring a skid loader at 7:56 PM. City hall
has not received any written or oral comments. No one in the audience had input. Mayor
Frieden closed the public hearing at 7:59 PM.
Motioned by Wainwright, seconded by Volk to accept RESOLUTION 2018-20,A
RESOLUTION APPROVING AND AUTHORIZING A LEASE PURCHASE
AGREEMENT FOR SKID LOADER. Roll call vote: Ayes: Otto, Daly, Kell, Volk, and
Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2018-20
duly adopted.
Mayor Frieden opened the public hearing regarding a budget amendment for FYI at 8:00
PM. City hall has not received any written or oral comments. No one in the audience had input.
Mayor Frieden closed the public hearing at 8:01 PM.
Motioned by Kell, seconded by Daly to accept RESOLUTION 2018-21, CITY BUDGET
AMENDMENT AND CERTIFICATION RESOLUTION—FY 2018 AMENDMENT #1.
Roll call vote: Ayes: Otto, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried.
Mayor Frieden declared RESOLUTION 2018-21 duly adopted.
Motioned by Wainwright, seconded by Daly to accept RESOLUTION 2018-22,A
RESOLUTION AUTHORIZING COMBINING FD SAVINGS ACCOUNT
BREAKDOWN. Roll call vote: Ayes: Otto, Daly, Kell, Volk, and Wainwright. Nays: None.
Motion carried. Mayor Frieden declared RESOLUTION 2018-22 duly adopted.
Motioned by Kell, seconded by Daly to approve the blanket property insurance coverage for
$531.00. Ayes: Otto, Daly,Kell, Volk, and Wainwright. Nays: None. Motion carried.
Motioned by Wainwright, seconded by Volk to hire Brian Staliman as soon as possible for a
part-time seasonal maintenance department employee for no more than 29 hours a week at
$13.38 per hour. Ayes: Otto, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried.
Motioned by Wainwright, seconded by Kell to advertise for an entry level full-time
maintenance department employee to replace David Yanecek, who is on leave and will be
retiring. Ayes: Otto, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried.
Extensive discussion was held about establishing position brackets and incentives for
certifications. No final decision was made on these broad issues.
Motioned by Daly, seconded by Wainwright to give Kim Donaldson a 50 cent an hour raise
for her municipal clerk certification through IMFOA. Ayes: Otto, Daly, Kell, Volk, and
Wainwright. Nays: None. Motion carried.
A PTO Donation policy was reviewed. The City Council felt this was a good policy to add
to the personnel policy manual.
Motioned by Wainwright, seconded by Otto to accept RESOLUTION 2018-23, A
RESOLUTION TO APPROVE THE PERSONNEL POLICY MANUAL. Roll call vote:
Ayes: Otto, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden
declared RESOLUTION 2018-23 duly adopted.
The list of individuals interested in serving on the Board of Adjustment was reviewed.
Motioned by Wainwright, seconded by Daly to appoint Vickie Kindle to the Fairfax Board of
Adjustment. Ayes: Otto, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried.
Cost estimates to have shredding available at our city-wide clean-up event were discussed.
This will not be included with the 2018 event.
Motioned by Kell, seconded by Daly to choose the 4-inch letters, in simple text and same
color as the example placed on the NW corner of each bridge. Ayes: Otto, Daly, Kell, Volk, and
Wainwright. Nays: None. Motion carried.
A water rate proposal was reviewed. Staff was directed to draft an ordinance raising the
water and garbage rates.
Motioned by Kell, seconded by Daly to approve the claims list dated April 10, 2018, as
presented. Ayes: Otto, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried.
Barb Connor reviewed her input regarding the IDOT project. Her packet of information will
not be given to the city attorney.
Motioned by Daly, seconded by Kell to adjourn the meeting. Ayes: Otto, Daly, Kell, Volk,
and Wainwright. Nays: None. Motion carried.
Mayor Frieden adjourned the meeting at 9:12 PM.
Mayor Burnell G. Frieden
City Clerk/Treasurer Cynthia Stimson ?`
Disclaimer: The foregoing minutes are not official until approved by the City Council.
March 2018 Receipts
General Fund 116,121.82
Road Use Fund 18,906.93
LOSST Fund 37,502.42
TIF Fund 14,989.97
Water Fund 89,169.29
Trust and Agency Fund 975.00
Sewer Fund 53,568.73
SRF Bond Retire Fund 17,500.05
Garbage Fund 13,005.90
Farm Operations Fund 0.25
Total Revenue: 361,740.36
March 2018 Expenses
General Fund 107,363.02
Road Use Fund 23,643.06
LOSST Fund 2,628.46
Debt Service Fund 15,031.32
Water Fund 101,257.99
Trust and Agency Fund 480.00
Sewer Fund 21,153.80
Garbage Fund 12,963.71
Farm Operations Fund 20,000.00
Total Expenses: 304,521.36
CLAIMS LIST April 10, 2018
Payee Purpose Amount
Absolute Security Services 237.00
Advanced Business Systems Print Agreement 269.45
AFLAC Premiums 508.50
Alert-all FD 516.00
Alliant Utility Bills 7,372.61
Alliant Energy Utility Bill 21.05
Alliant Energy Utility Bill 18.65
Alliant Energy Utility Bill 18.65
Alliant Energy Utility Bill 569.77
Alliant Energy Utility Bill 257.00
Andrle, Tadd FD 42.79
Baker and Taylor Library 574.67
Baker Paper Supplies 523.43
Ballard, Sally Net Deposit Refund 23.20
Bayne, Cathy Library 50.51
Best Sellers Audio Library 118.00
Broad Reach Library 226.24
Brown Supply Co. RU 1,706.00
Burger, Dennis Deposit Refund 60.00
Canon Copier Lease 448.00
Caterpillar Financial Lease 9,335.31
Center Point Large Print Library 177.96
Certified Pest Control Pest Control 125.00
City of Fairfax Sewer Bill 28.40
City of Fairfax Sewer Bill 28.40
City of Fairfax Sewer Bill 28.40
City of Fairfax Sewer Bill 53.44
City of Fairfax Sewer Bill 28.40
City of Fairfax Sewer Bill 28.40
City of Fairfax Sewer Bill 28.40
Colonial Life Premium 161.56
Connie's Cleaning Service CH Cleaning 440.00
Costco Membership 60.00
Crawford Quarry Gravel 345.24
Creative Product Source Library 77.47
Criterion Pictures Movie in the Park 320.00
Crown Trophy FD 138.00
Cushman, Dan or Ericka Deposit Refund 60.00
Custom Hose Elements and Filters 242.29
Demco Library 170.87
Des Moines Stamp Library 77.90
Donaldson, Kim Reimbursement 57.23
Eat This Not That Library 29.98
Elan Credit Card Balance 4,471.78
Fareway Supplies 39.20
Fauser Energy Fuel 1,942.00
Feld Fire FD 2,278.76
Follett Library 1,042.50
Frieden, Bernie Mileage 224.81
Future Line Parts 94.40
G & K Services Uniforms and Mats 364.30
Gardner Media LLC Library 55.16
Gazette Publications 325.36
Gurney Probe, connectors 2,906.77
Hach Testing Supplies 384.07
Hall and Hall Engineering 1,113.00
Harms, Sharon Net Deposit Refund 39.20
IAMU Workshop 50.00
iCompass Annual Contract 3,020.00
Iowa Pump Works Service Call 4,667.03
Iowa State University FD 530.00
IPERS Payroll 6,397.49
John's Lock and Key Library 361.57
Johnson County Refuse, Inc. Solid Waste Services 12,897.50
Keystone Labs Testing 735.40
Lacy, Don and Carol FD 19,650.00
Linn County REC Utility Bills 2,687.04
Linn County Sheriff Police Services 7,956.00
Martin Marietta Rock 475.58
Matheson Supplies 24.97
Menards Supplies 886.94
Michael Todd & Co. Blade Supplies 1,010.61
MidAmerica Books Library 155.60
MidAmerican Energy Utility Bills 716.56
Midland GIS Solutions Support Services 312.50
Network Computer Solutions GIS 925.00
Norvell, Katelyn Deposit Refund 60.00
Otto, Travis Mileage 35.43
Perfect Game USA FYSA 475.00
Pollardwater Parts 307.98
Port o Jonny, Inc. Toilets 269.74
Professional Plumbing Service De-winterizing 484.25
RDJ Specialties FD 2,299.62
Red Cedar Chamber Music Library 200.00
Reliant Fire Apparatus FD 434.70
Rexco Cutting edge 7.32
Sankot's Garage Service &Parts 71.50
Schrader, Don or Jennifer Deposit Refund 60.00
Schumacher Elevator Maintenance Contract 295.71
Security State Bank HSA contribution 338.28
Sedenka, Thomas Service and Parts 2,000.00
Seiler GIS Equipment 495.00
Signal 88 Security Patrolling 4,504.44
Simmons Perrine Moyer Legal Fees 1,969.87
Sled Shed Belts, filters 140.00
Smart Apple Media Library 261.12
South Slope Library 77.44
South Slope FD 43.59
South Slope Phone/Internet Service 701.88
Staples Supplies 799.69
Stewart, Zach Net Deposit Refund 39.20
Stinger Trailer Repair Water Dept. Catch Pans 1,417.61
Storey Kenworthy Notices 170.50
Storm Steel Steel 60.44
Tieskoetter, Aaron Net Deposit Refund 7.48
Treasurer, State of Iowa Qtrly State WH 5,741.00
Treasurer, State of Iowa Qtrly Sales Tax 4,048.00
UnitedHealthcare Policy Premium 9,264.36
US Cellular Cell Phones 405.19
US Treasury Payroll Taxes 481.46
US Treasury Payroll Taxes 3,099.65
US Treasury Payroll Taxes 2,147.59
US Treasury Payroll Taxes 1,425.27
US Treasury Payroll Taxes 2,141.92
US Treasury Payroll Taxes 2,370.76
USA Blue Book Supplies 466.02
USA Days Committee USA Days 3,750.00
USPO Postage 214.15
USPO Postage 363.65
Volk, Stephanie Deposit Refund 60.00
WEX FD 319.25
Wilson-Hite Insurance Insurance 1,639.00
Total Net Payroll 33,389.90
TOTAL 193,700.23