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HomeMy WebLinkAbout05/08/2018 Council Minutes CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING May 8, 2018 The regular meeting of the Fairfax City Council was held May 8, 2018, at Fairfax city hall at 300 80th Street Court. Mayor Frieden called the meeting to order at 6:00 PM. Council members present: Mike Daly, Joe Kell, and Nick Volk. Absent: Travis Otto and Marianne Wainwright. Other city staff present: Cynthia Stimson, Chris Philipp, Lynn Miller, Kevin Stensland, and Cathy Bayne. Motioned by Kell, seconded by Daly to approve the consent agenda, noting that the library minutes from May 1, 2018, have not been received. Ayes: Daly, Kell, and Volk. Nays: None. Absent: Otto and Wainwright. Motion carried. Jason, with Signal 88, gave a report about current issues. Cathy Bayne stated the Library is getting ready for summer reading and inventory. Fire Chief Mike Sankot reported they have had 78 calls in 2018 and are waiting for USA Days. He will gather information on a possible other vehicle. Chris Philipp gave the building department's report, discussing shell permits interior finish process. Lynn Miller stated they have been swamped. The parks are open, streets cleaned, and UV roof replaced. The dog park fencing should be in next week. He reported they had a fire at the sewer plant. They are getting information about a fire alarm notification system. Kevin Stensland stated that the sewer plant is still operational. Repairs should cost about $13,000. Flushing hydrants is completed. Soon they will be testing hydrants. Annette McKeever informed the Council that the movie "The Sandlot"will be shown at The Complex on Friday, June 22, during USA Days. The dog park will have a soft opening on June 2 and 3. Volunteers will run the trial use time. City hall will prepare information packets. Shane Wicks reported that the City met with the City of Cedar Rapids, IDOT, and Linn County Sheriff's Department to discuss safety concerns on Highway 151 in and near Fairfax. Emily Upah, Alliant Energy, gave a presentation about Alliant's reinvestment dollars in Fairfax and their programs. Matt Pivit, Republic Services, discussed some details of their contract. They have added an option for residents to rent a yard waste container from them. Glass will not be included in the recyclable material. Motioned by Kell, seconded by Volk to accept RESOLUTION 2018-24, A RESOLUTION APPROVING THE WASTE AND RECYCLING COLLECTION AGREEMENT WITH REPUBLIC SERVICES, INC. Roll call vote: Ayes: Daly, Kell, and Volk. Nays: None. Absent: Otto and Wainwright. Motion carried. Mayor Frieden declared RESOLUTION 2018- 24 duly adopted. Kevin Costigan discussed his bid to purchase the lot of 510 Church Street. Motioned by Kell, seconded by Volk to allow Kevin Costigan to close on the lot at 510 Church Street with the City of Fairfax for $30,000 by June 20, 2018, with no further extensions. Ayes: Daly, Kell, and Volk. Nays: None. Absent: Otto and Wainwright. Motion carried. Discussion was held regarding the dog park rules. Motioned by Kell, seconded by Volk to introduce and approve the first reading of ORDINANCE 7, AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2017, OF THE CITY OF FAIRFAX, IOWA, BY AMENDING CHAPTER 47-PARK REGULATIONS. Roll call vote: Ayes: Kell, and Volk. Nays: Daly. Absent: Otto and Wainwright. Motion defeated. Discussion was held if this ordinance can be reconsidered with a full council. Amendments are to be made to make it a new ordinance and placed on a future agenda. Linn County Deputy Sheriff Speth distributed and discussed the list of calls. Shane Wicks explained an invoice from Schrader Excavating for dewatering wells that were not put to use and the process of payment. Another invoice for City participation for sewer has not been paid. Other work has not been invoiced. Motioned by Volk, seconded by Kell for the City to receive the return value of materials on invoice 416.135 and let the payment of$67,158.40 stand. The City is to work the net expense into the sewer connection fees for Heartland Heights. The City Council also authorizes payment of$15,835.65 for other sewer work. Ayes: Daly, Kell, and Volk. Nays: None. Absent: Otto and Wainwright. Motion carried. Shane Wicks discussed and recommended the request to release Lots 89 and 90 in Heartland Heights First Addition for building. Motioned by Kell, seconded by Volk to release Lots 89 and 90 in Heartland Heights First Addition for building. Ayes: Daly, Kell, and Volk. Nays: None. Absent: Otto and Wainwright. Motion carried. Revisions to the Development Agreement for Heartland Heights First Addition were discussed. Motioned by Kell, seconded by Daly to accept RESOLUTION 2018-25, A RESOLUTION APPROVING THE AMENDED DEVELOPMENT AGREEMENT FOR HEARTLAND HEIGHTS FIRST ADDITION IN THE CITY OF FAIRFAX, LINN COUNTY, IOWA. Roll call vote: Ayes: Daly, Kell, and Volk. Nays: None. Absent: Otto and Wainwright. Motion carried. Mayor Frieden declared RESOLUTION 2018-25 duly adopted. Discussion was held regarding the Line of Credit, Development Agreement, Final Plat, and off-site Easements for the Second Addition of Heartland Heights. The developers stated they want to pay for the sidewalks along Beverly Road when the lots are sold. Motioned by Volk, seconded by Daly to accept RESOLUTION 2018-26, A RESOLUTION APPROVING THE FINAL PLAT, DEVELOPMENT AGREEMENT, AND ASSOCIATED OFF-SITE EASEMENTS FOR HEARTLAND HEIGHTS SECOND ADDITION IN THE CITY OF FAIRFAX, LINN COUNTY, IOWA. Roll call vote: Ayes: Daly, Kell, and Volk. Nays: None. Absent: Otto and Wainwright. Motion carried. Mayor Frieden declared RESOLUTION 2018-26 duly adopted. A revised Preliminary Plat and Plat Conditions for Heartland Heights were discussed. A proposal from EB Solutions, Inc. for planting and seeding was discussed. City participation was reviewed. Motioned by Kell, seconded by Daly to accept RESOLUTION 2018-27, A RESOLUTION TO APPROVE THE PLAN OF IMPROVEMENTS AND DRAINAGE REPORT FOR THE HENRY AND HALLE'S ADDITION IN THE CITY OF FAIRFAX, IOWA. Roll call vote: Ayes: Daly, Kell, and Volk. Nays: None. Absent: Otto and Wainwright. Motion carried. Mayor Frieden declared RESOLUTION 2018-27 duly adopted. Shane Wicks discussed the Water Study they are doing for the City. They want to use a sub- contractor for the recommendation of location of a new well. They expect their cost estimate to still be accurate. Motioned by Daly, seconded by Volk to allow Hall and Hall Engineers, Inc. to use a sub- contractor to complete part of the water study with the understanding that the costs will stay within the original quote. Ayes: Daly, Kell, and Volk. Nays: None. Absent: Otto and Wainwright. Motion carried. Motioned by Kell, seconded by Daly to appoint Joe Costigan to the Fairfax Board of Adjustment to fulfill the unexpired term running until December 31, 2021. Ayes: Daly, Kell, and Volk. Nays: None. Absent: Otto and Wainwright. Motion carried. Motioned by Volk, seconded by Daly to accept RESOLUTION 2018-28, A RESOLUTION ENTERING INTO A PARK LEASE AGREEMENT WITH FAIRFAX YOUTH SPORTS ASSOCIATION. Roll call vote: Ayes: Daly, Kell, and Volk. Nays: None. Absent: Otto and Wainwright. Motion carried. Mayor Frieden declared RESOLUTION 2018-28 duly adopted. Motioned by Kell, seconded by Daly to introduce and approve the first reading of ORDINANCE 4, AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2017, OF THE CITY OF FAIRFAX, IOWA, BY AMENDING CHAPTER 168-SIGN REGULATIONS. Roll call vote: Ayes: Daly, Kell, and Volk. Nays: None. Absent: Otto and Wainwright. Motion carried. Motioned by Daly, seconded by Kell to introduce and approve the first reading of ORDINANCE 5, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2017, BY AMENDING PROVISIONS PERTAINING TO WATER RATES. Roll call vote: Ayes: Daly, Kell, and Volk. Nays: None. Absent: Otto and Wainwright. Motion carried. Motioned by Kell, seconded by Daly to introduce and approve the first reading of ORDINANCE 6, AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2017, OF THE CITY OF FAIRFAX, IOWA, BY AMENDING CHAPTER 106, COLLECTION OF SOLID WASTE. Roll call vote: Ayes: Daly, Kell, and Volk. Nays: None. Absent: Otto and Wainwright. Motion carried. A map of a trail project to submit to the MPO for funding was discussed. Motioned by Daly, seconded by Volk to authorize Hall and Hall Engineers, Inc. to prepare a presentation to the MPO for this trail project for a cost estimate of$3,000 —$4,000. Ayes: Daly, Kell, and Volk. Nays: None. Absent: Otto and Wainwright. Motion carried. Discussion was held about the wording and amount of the projects being added the Urban Renewal Plan. Slight changes were made to the wording, but the amount seemed fine. Motioned by Volk, seconded by Daly to accept RESOLUTION 2018-29, A RESOLUTION SETTING DATE FOR PUBLIC HEARING ON 2018 AMENDMENT TO URBAN RENEWAL PLAN FOR FAIRFAX URBAN RENEWAL AREA. Roll call vote: Ayes: Daly, Kell, and Volk. Nays: None. Absent: Otto and Wainwright. Motion carried. Mayor Frieden declared RESOLUTION 2018-29 duly adopted. Motioned by Kell, seconded by Volk to accept RESOLUTION 2018-30, A RESOLUTION SETTING A PUBLIC HEARING FOR JUNE 12, 2018, AND DIRECTING PUBLICATION OF NOTICE OF PUBLIC HEARING ON PROPOSED DISPOSITION OF CERTAIN PUBLIC PROPERTY. Roll call vote: Ayes: Daly, Kell, and Volk. Nays: None. Absent: Otto and Wainwright. Motion carried. Mayor Frieden declared RESOLUTION 2018-30 duly adopted. Motioned by Daly, seconded by Kell to accept RESOLUTION 2018-31, A RESOLUTION APPROVING FIREWORKS PERMIT FOR THE FAIRFAX FIRE AND RESCUE DEPARTMENT. Roll call vote: Ayes: Daly, Kell, and Volk. Nays: None. Absent: Otto and Wainwright. Motion carried. Mayor Frieden declared RESOLUTION 2018-31 duly adopted. Motioned by Daly, seconded by Kell to accept RESOLUTION 2018-32, A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FOR THE PAYMENT OF DEBT PRINCIPLE,INTEREST, AND FEES DUE JUNE 1,2018. Roll call vote: Ayes: Daly, Kell, and Volk. Nays: None. Absent: Otto and Wainwright. Motion carried. Mayor Frieden declared RESOLUTION 2018-32 duly adopted. Discussion was held to schedule a special meeting regarding the dog park issues. Tuesday, May 22, will be the date if the entire City Council is available. A special will be held later to discuss employee positions and compensation. Motioned by Daly, seconded by Kell to approve the claims list dated May 8, 2018. Ayes: Daly, Kell, and Volk. Nays: None. Absent: Otto and Wainwright. Motion carried. Mayor Frieden discussed the safety meeting. The city clerk/treasurer discussed proper handling of agenda and non-agenda items. She also discussed attending the Municipal Leaders Academy in July in Ames. Motioned by Daly, seconded by Volk to adjourn the meeting. Ayes: Daly, Kell, and Volk. Nays: None. Absent: Otto and Wainwright. Motion carried. Mayor Frieden adjourned the meeting at 8:55 PM. Mayor Burnell G. Frieden City Clerk/Treasurer Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the City Council. April 2018 Receipts General Fund 314,236.36 Road Use Fund 10,324.87 LOS ST Fund 18,751.22 TIF Fund 355,644.09 Water Fund 201330.01 Trust and Agency Fund 750.00 Sewer Fund 241516.14 SRF Bond Retire Fund 17,417.37 Garbage Fund 13,169.43 Total Revenue: 775,139.49 April 2018 Expenses General Fund 1051155.09 Road Use Fund 27,671.24 LOSST Fund 19,650.00 Water Fund 35,412.26 Trust and Agency Fund 390.00 Sewer Fund 44,407.34 Garbage Fund 13,077.54 Total Expenses: 245,763.47 CLAIMS LIST May 8, 2018 Payee Purpose Amount Absolute Security Security System 735.00 Advanced Business Systems Print Agreement 277.52 Advanced Systems Computer Support 43.80 AFLAC Premiums 406.80 Alliant Utility Bills 7,491.69 Alliant Energy Utility Bill 210.00 Alliant Energy Utility Bill 624.56 Alliant Energy Utility Bill 21.32 Alliant Energy Utility Bill 21.32 Alliant Energy Utility Bill 69.34 Baker and Taylor Library 369.01 Baker Paper Supplies 208.96 Banker's Trust Debt Payments 925,952.50 Bayne, Cathy Library 116.49 Best Sellers Audio Library 85.00 Blank Park Zoo Library 178.56 Bushman Excavating, Inc. Millings 1,152.00 Campbell Supply FD 125.34 Canon Copier Lease 448.00 Center Point Large Print Library 177.96 Certified Pest Control Pest Control 125.00 Chaos Motors Tire Repair 33.68 City of Fairfax Sewer Bill 28.40 City of Fairfax Sewer Bill 56.80 City of Fairfax Sewer Bill 28.99 City of Fairfax Sewer Bill 47.06 City of Fairfax Sewer Bill 28.40 City of Fairfax Sewer Bill 28.40 City of Fairfax Sewer Bill 28.40 Colonial Life Premium 201.95 Connie's Cleaning Service CH Cleaning 440.00 Croy, Gene Library 1,737.50 Custom Hose Parts 155.65 Des Moines Stamp Stamp 42.40 Donaldson, Kim Reimbursement 134.62 Drewelow, Matt Deposit Refund 60.00 Elan Credit Card Balance 4,100.08 Electrical Engineering Supplies 37.68 Emergency Medical Products FD 1,638.95 Fareway Supplies 46.83 Fauser Energy Fuel 1,026.00 Findaway Library 149.75 Fleming Irrigation Irrigation Startup 335.00 FSSB Debt Payments 18,178.88 Fully Loaded Displays Fireworks 12,800.00 G & K Services Uniforms and Mats 285.13 Gardner Media LLC Library 129.27 Gazette Publications 618.01 Gazette Library 404.88 Hach Testing 571.36 Hall and Hall Engineering 9,669.50 Hawkins Chemicals 522.05 Interstate All Battery Center Batteries 86.80 Iowa Finance Authority Debt Payments 165,545.00 Iowa One Call Locates 84.90 IPERS Payroll 7,867.63 Johnson County Refuse, Inc. Solid Waste Services 13,103.50 Keystone Labs Testing 679.40 Kirkwood FD 189.00 Linn County Public Health Testing 24.00 Linn County REC Utility Bills 2,801.54 LL Pelling Premix 160.65 Long, Amy or Jonathan Deposit Refund 60.00 Matheson Supplies 24.45 McDowell, David Deposit Refund 60.00 Menards Supplies 343.25 Michael Todd & Co. Blade Supplies 304.08 MidAmerican Energy Utility Bills 688.61 Midland GIS Solutions IT Services 62.50 Miller, Lynn Reimbursement 127.19 Monarch Research Project Library 230.00 Network Computer Solutions Computer Support 1,146.80 Penworthy Library 400.79 Philipp, Chris Reimbursement 71.14 Port o Jonny, Inc. Toilets 206.00 Professional Plumbing Service De-winterizing 241.95 Sandry Fire Supply FD 1,030.40 Sankot's Garage Service &Parts 7,688.21 Schimberg's Supplies 778.48 Schrader Excavating & Grading Sewer Work 15,835.65 Security State Bank HSA contribution 403.28 Sentimental Productions Library 230.00 Signal 88 Security Patrolling 9,008.88 Simmons Perrine Moyer Bergman Legal Fees 558.00 Sled Shed Mower 11,858.00 Solberg's Plaque 15.94 South Slope Phone/Internet Service-Library 75.57 South Slope Phone/Internet Service-FD 43.44 South Slope Phone/Internet Service 702.21 Staples Supplies 626.44 State of Iowa Elevator Inspection 175.00 State of Iowa Auditor Audit 12,650.82 Storm Steel Steel 18.46 UnitedHealthcare Premium 9,264.36 US Cellular Cell Phones 408.31 US Treasury Payroll Taxes 3,182.63 US Treasury Payroll Taxes 2,168.84 US Treasury Payroll Taxes 2,154.41 US Treasury Payroll Taxes 1,328.24 US Treasury Payroll Taxes 2,005.41 USA Blue Book Supplies 101.71 USPO Postage 213.36 USPO Postage 369.60 Weddle Tool Company FD 1,423.95 WEX FD 309.91 Zenisek, Sarah or Kelley, Ryan Deposit Refund 60.00 Total Net Payroll 29,462.53 TOTAL 1,301,067.01