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HomeMy WebLinkAbout06/12/2018 Council Minutes CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING June 12, 2018 The regular meeting of the Fairfax City Council was held June 12, 2018, at Fairfax city hall at 300 80th Street Court. Mayor Frieden called the meeting to order at 6:00 PM. Council members present: Travis Otto, Mike Daly, Nick Volk, and Marianne Wainright. Absent: Joe Kell. Other city staff present: Cynthia Stimson, Chris Philipp, Lynn Miller, Kevin Stensland, and Cathy Bayne. Brent Oleson briefly talked to the City Council about running for Linn County Supervisor and now representing the Fairfax area. Motioned by Otto, seconded by Daly to approve the consent agenda. Ayes: Otto, Daly, Volk, and Wainwright. Nays: None. Absent: Kell. Motion carried. Doug Lane, with Signal 88, gave a report about current issues. Lynn Miller asked that their staff not turn around in the grass area by the shop gate. Mike Daly asked they watch for fireworks being set off after allowed hours. Cathy Bayne stated the Library is busy with the summer reading program. Mayor Frieden re-appointed Linda Pribyl to the Library Board of Trustees. He also appointed Kay Moyer for a new term. Both of these appointments are effective as of July 1, 2018, for a six-year term. Fire Chief Mike Sankot reported he is still gathering information on a possible other vehicle. They have all of their USA Days stuff ordered. Station three is getting set-up. Chris Philipp gave the building department's report, discussing 510 Church Street's closing and Henry & Halle's progress. Lynn Miller stated he is getting information about a fire alarm notification system and asked about selling the old mower. Both lots at The Complex have had dust control applied. Some of the playground equipment at City Park has been repaired. Kevin Stensland reported that they are working on the lead and copper testing, working on the outside of a pump house, Jetco will make repairs on Thursday, and they are looking forward to not being short-handed. Annette McKeever reported they had 27 dogs at their Off Leash Dog Park Special Event. They will be making changes to the bench donation program. The Sandlot will be the movie on June 22. Mayor Frieden opened the public hearing regarding the 2018 Amendment to the Fairfax Urban Renewal Plan at 6:23 PM. Annette McKeever filed written comments. She and JoAnn Beer discussed these topics about the proposed splash pad. Mayor Frieden closed the public hearing at 6:36 PM. Motioned by Wainwright, seconded by Volk to accept RESOLUTION NO. 2018-34, A RESOLUTION TO APPROVE 2018 URBAN RENEWAL PLAN AMENDMENT FOR THE FAIRFAX URBAN RENEWAL AREA. Roll call vote: Ayes: Otto, Daly, Volk and Wainwright. Nays: None. Absent: Kell. Motion carried. Mayor Frieden declared RESOLUTION 2018-34 duly adopted. Linn County Deputy Speth presented the list of calls. Motioned by Daly, seconded by Volk to accept RESOLUTION NO. 2018-35, A RESOLUTION TO FIX A DATE FOR PUBLIC HEARING ON A LOAN AGREEMENT IN A PRINCIPAL AMOUNT NOT TO EXCEED $2,200,000. Roll call vote: Ayes: Otto, Daly, Volk and Wainwright. Nays: None. Absent: Kell. Motion carried. Mayor Frieden declared RESOLUTION 2018-35 duly adopted. Mayor Frieden opened the public hearing regarding disposal of public property located in Fairfax, Linn County, Iowa, to the State of Iowa for an IDOT project at 6:39 PM. No written or oral comments were received. Mayor Frieden closed the public hearing at 6:40 PM. Motioned by Daly, seconded by Otto to accept RESOLUTION NO. 2018-36, A RESOLUTION FOR CITIES AND TOWNS CERTIFICATION OF MUNICIPAL CORPORATE RESOLUTIONS SALE OF REAL PROPERTY AND DELIVERY OF CONVEYANCE. Roll call vote: Ayes: Otto, Daly, Volk and Wainwright. Nays: None. Absent: Kell. Motion carried. Mayor Frieden declared RESOLUTION 2018-36 duly adopted. Motioned by Wainwright, seconded by Daly to accept RESOLUTION NO. 2018-37, A RESOLUTION ENTERING INTO A 28E AGREEMENT FOR INSPECTION SERVICES WITH THE CITY OF ELY. Roll call vote: Ayes: Otto, Daly, Volk and Wainwright. Nays: None. Absent: Kell. Motion carried. Mayor Frieden declared RESOLUTION 2018-37 duly adopted. Motioned by Daly, seconded by Volk to approve the second reading of ORDINANCE 4, AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2017, OF THE CITY OF FAIRFAX, IOWA, BY AMENDING CHAPTER 168-SIGN REGULATIONS. Roll call vote: Ayes: Otto, Daly, Volk and Wainwright. Nays: None. Absent: Kell. Motion carried. Motioned by Daly, seconded by Volk to suspend the rules requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 4. Roll call vote: Ayes: Otto, Daly, Volk and Wainwright. Nays: None. Absent: Kell. Motion carried. Motioned by Daly, seconded by Volk to approve final passage and adoption of ORDINANCE 4, AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2017, OF THE CITY OF FAIRFAX, IOWA, BY AMENDING CHAPTER 168-SIGN REGULATIONS. Roll call vote: Ayes: Otto, Daly, Volk and Wainwright. Nays: None. Absent: Kell. Motion carried. Motioned by Daly, seconded by Volk to approve the second reading of ORDINANCE 5, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2017, BY AMENDING PROVISIONS PERTAINING TO WATER RATES. Roll call vote: Ayes: Otto, Daly, Volk and Wainwright. Nays: None. Absent: Kell. Motion carried. Motioned by Daly, seconded by Volk to suspend the rules requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 5. Roll call vote: Ayes: Otto, Daly, Volk and Wainwright. Nays: None. Absent: Kell. Motion carried. Motioned by Daly, seconded by Volk to approve final passage and adoption of ORDINANCE 5, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2017, BY AMENDING PROVISIONS PERTAINING TO WATER RATES. Roll call vote: Ayes: Otto, Daly, Volk and Wainwright. Nays: None. Absent: Kell. Motion carried. Motioned by Wainwright, seconded by Daly to introduce and approve the first reading of ORDINANCE 9, AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2017, OF THE CITY OF FAIRFAX, IOWA, BY AMENDING CHAPTER 106, COLLECTION OF SOLID WASTE. Roll call vote: Ayes: Otto, Daly, Volk and Wainwright. Nays: None. Absent: Kell. Motion carried. Motioned by Daly, seconded by Otto to suspend the rules requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 9. Roll call vote: Ayes: Otto, Daly, Volk and Wainwright. Nays: None. Absent: Kell. Motion carried. Motioned by Daly, seconded by Otto to approve final passage and adoption of ORDINANCE 9, AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2017, OF THE CITY OF FAIRFAX, IOWA, BY AMENDING CHAPTER 106, COLLECTION OF SOLID WASTE. Roll call vote: Ayes: Otto, Daly, Volk and Wainwright. Nays: None. Absent: Kell. Motion carried. Motioned by Daly, seconded by Otto to introduce and approve the first reading of ORDINANCE 10, AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2017, OF THE CITY OF FAIRFAX, IOWA, BY AMENDING CHAPTER 69 PARKING REGULATIONS. Roll call vote: Ayes: Otto, Daly, Volk and Wainwright. Nays: None. Absent: Kell. Motion carried. Motioned by Daly, seconded by Otto to suspend the rules requiring that an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 10. Roll call vote: Ayes: Otto, Daly, Volk and Wainwright. Nays: None. Absent: Kell. Motion carried. Motioned by Daly, seconded by Otto to approve final passage and adoption of ORDINANCE 10, AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2017, OF THE CITY OF FAIRFAX, IOWA, BY AMENDING CHAPTER 69 PARKING REGULATIONS. Roll call vote: Ayes: Otto, Daly, Volk and Wainwright. Nays: None. Absent: Kell. Motion carried. Discussion was held about rental of the community room and reserving park pavilions. Motioned by Otto, seconded by Wainwright to immediately change the following fees to the listed amounts for the community room: Key and Room Deposit $200.00 4-hour Rental to non-residents $150.00 4-hour Rental to Fairfax residents $100.00. Ayes: Otto, Volk, and Wainwright. Nays: Daly. Absent: Kell. Motion carried. Motioned by Otto, seconded by Wainwright to charge a fee of$25.00 to reserve a park pavilion. Ayes: Otto and Wainwright. Nays: Daly and Volk. Absent: Kell. Motion defeated. Shane Wicks discussed conditions of the Heartland Heights Revised Preliminary Plat. More details are needed about the cost projections. Motioned by Daly, seconded by Wainwright to accept RESOLUTION NO. 2018-38, A RESOLUTION APPROVING THE PROPOSAL PROVIDED BY EB SOLUTIONS, INC. FOR THE SEEDING AND PLANTING OF WETLAND PLANTS AND NATIVE GRASSES ON PARTS OF OUTLOT C OF THE HEARTLAND HEIGHTS ADDITION IN THE CITY OF FAIRFAX, LINN COUNTY, IOWA with the City paying 50% and Iowa Lots paying 50% and placing mowable turf grass in the two four-bays located east of the pond. Roll call vote: Ayes: Otto, Daly, Volk and Wainwright. Nays: None. Absent: Kell. Motion carried. Mayor Frieden declared RESOLUTION 2018-38 duly adopted. Mayor Frieden reviewed the hiring committee's process and recommendation. Motioned by Wainwright, seconded by Daly to approve the committee's recommendation to hire Tyler Bauer as a Public Works I employee, at the rate of$18.50 an hour, as soon as he is available with the provision that he pass a pre-employment drug test and receive his Iowa Class B CDL with Air Brakes Endorsement within the first 30 days. Tyler has filed for reciprocity with the State of Iowa for his California Water Certification. When that is received, he will receive the usual increase for the certification according to the City of Fairfax's schedule. Ayes: Otto, Daly, Volk, and Wainwright. Nays: None. Absent: Kell. Motion carried. Motioned by Daly, seconded by Wainwright to accept RESOLUTION NO. 2018-39, A RESOLUTION APPROVING WAGES FOR CITY EMPLOYEES. Roll call vote: Ayes: Otto, Daly, Volk and Wainwright. Nays: None. Absent: Kell. Motion carried. Mayor Frieden declared RESOLUTION 2018-39 duly adopted. Discussion was held about scheduling a special meeting regarding employee compensation. The city clerk/treasurer is to send out an email with suggested dates. No one will be attending the Iowa League of Cities' Annual Conference & Exhibit in Council Bluffs this September. Motioned by Daly, seconded by Otto to approve the claims list dated June 12, 2018. Ayes: Otto, Daly, Volk, and Wainwright. Nays: none. Absent: Kell. Motion carried. Mayor Frieden thanks everyone who helped with the Off—Leash Dog Park Special Event. Motioned by Daly, seconded by Volk to adjourn the meeting. Ayes: Otto, Daly, Volk, and Wainwright. Nays: none. Absent: Kell. Motion carried. Mayor Frieden adjourned the meeting at 8:02 PM. Mayor Burnell G. Frieden City Clerk/Treasurer Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the City Council. May 2018 Receipts General Fund 44,435.39 Road Use Fund 25,500.38 LOSST Fund 21,910.03 TIF Fund 29,633.68 Water Fund 26,244.05 Trust and Agency Fund 1,200.00 Sewer Fund 31,041.00 SRF Bond Retire Fund 17,781.06 Garbage Fund 15,416.99 Farm Operations Fund 3,008.00 Total Revenue: 216,170.58 May 2018 Expenses General Fund 107,126.55 Road Use Fund 8,891.92 LOSST Fund 0.00 Water Fund 15,301.83 Trust and Agency Fund 570.00 Sewer Fund 39,562.82 Garbage Fund 15,862.02 Total Expenses: 187,315.14 CLAIMS LIST June 12, 2018 Payee Purpose Amount Absolute Science Library 350.00 Absolute Security Services 1,256.00 Advanced Business Systems Print Agreement 411.83 Advanced Systems Computer Support 43.80 AFLAC Premiums 508.50 Alex Air Apparatus FD 15,188.00 Allegra FD 503.84 Alliant Utility Bills/Service 6,731.42 Alliant Energy Utility Bill 19.03 Alliant Energy Utility Bill 19.65 Alliant Energy Utility Bill 210.00 Alliant Energy Utility Bill 73.95 Alliant Energy Utility Bill 434.58 Altorfer Inc. Spray Paint 10.02 Baker and Taylor Library 739.53 Baker Paper Supplies 524.76 Barry, Bill Reimbursement 125.18 Bayne, Cathy Library 214.68 Blackhawk Automatic Sprinklers City Hall Inspection 313.00 Bohlmann, Inc. Park Bench 648.00 Book Farm Library 778.33 Bound Tree Medical FD 184.68 Broad Reach Library 153.65 Brown Supply Signs 1,340.00 Burns, Marcus FD 257.00 Bushman Excavating, Inc. Asphalt Millings 216.00 Cahalan, Shelley Deposit Refund 60.00 Canon Copier Lease 448.00 Cedar Rapids Bank & Trust CH Lease & CAM Payment 42,000.00 Cedar Valley Humane Society Cat 130.00 Center Point Large Print Library 177.96 Certified Pest Control Pest Control 125.00 Cintas Uniforms and Mats 210.76 City of Fairfax Sewer Bill 28.40 City of Fairfax Sewer Bill 31.33 City of Fairfax Sewer Bill 48.06 City of Fairfax Sewer Bill 48.29 City of Fairfax Sewer Bill 28.40 City of Fairfax Sewer Bill 28.40 City of Fairfax Sewer Bill 28.40 Coast to Coast Library 408.71 Colonial Life Premium 161.56 Connie's Cleaning Service CH Cleaning 550.00 Costigan Construction FD 480.00 Costigan, Kevin FD 42.56 Cox, Wendy Deposit Refund 60.00 Crawford Quarry Rock 189.00 Davisson, Larry Deposit Refund 60.00 Demco Library 65.26 Donaldson, Kim Reimbursement 37.06 Dorsey & Whitney Legal Services 1,120.00 Eichenberger, Vicki Net Deposit Refund 31.11 Elan Credit Card Balance 4,951.92 Emergency Medical Products FD 136.09 Everett, Kathy Reimbursement 15.58 Ever-Green Landscape Mulch 2,226.00 Fairfax 125 LLC Net Deposit Refund 21.22 Fairfax Greenhouse CH plantings 102.82 Fareway Supplies 216.17 Fauser Energy Fuel 1,140.40 Feld Fire FD 5,301.00 Findaway Library 1,148.95 G & K Services Uniforms and Mats 630.85 Galls FD 808.21 Gazette Publications 470.93 GCR Tires Service 35.70 Grout Museum District Library 200.00 Hach Testing Supplies 967.08 Hall and Hall Engineering 6,585.88 Hawkins Chemicals 963.00 Heintz, Nick FD 141.86 Hopkins, Jay Reimbursement 2.75 Iams, Chris Net Deposit Refund 53.20 Impact Embroidery FD 668.50 Iowa League of Cities Registration 185.00 Iowa One Call Locates 161.20 Iowa Prison Industries Signs 3,069.30 Iowa Pump Works Parts 3,311.28 Iowa State University FD 100.00 Iowa Title Company Abstract Work 795.00 IPERS Payroll 5,982.10 IPERS Payroll 21.48 Itron Maintenance Contract 2,485.53 Jetco Parts & Labor 7,967.70 Johnson County Refuse, Inc. Solid Waste Services 13,183.30 Johnson, Lynn M. Deposit Refund 60.00 K& B Ag Chemicals 169.70 Kenway Trucking Vac Service 700.00 Keystone Labs Testing 935.90 Kings Materials, Inc. Concrete 951.31 Kirkwood Community College Water/Sewer Training 405.00 Kluesner Construction Street Work 15,841.95 Kohl, Kristie Net Deposit Refund 1.40 Lefebure, Brandon Deposit Refund 60.00 Linn County REC Utility Bills 2,398.72 Lookout Books Library 259.18 Martin Marietta Materials Sand 333.12 Matheson Tri-Gas, Inc. Supplies 27.73 Menards Supplies 2,134.43 Midamerica Books Library 109.70 MidAmerican Energy Utility Bills 250.48 Midwest Electronic Recovery Clean-up Day 779.50 Network Computer Solutions Computer Support 478.00 Pace Grass Seed 219.76 Paul Conway Fire FD 508.02 Penworthy Library 285.05 Pi Variables FD 1,275.00 Port o Jonny, Inc. Toilets 206.00 Professional Plumbing Service Service Work 80.00 Putnam Museum Library 50.00 Racom FD 8,765.00 Rammelsburg, Mike Reimbursement 89.95 Regent Investments Sign Lease Payment 1,200.00 Schimbergs Supplies 172.83 Security State Bank HSA contribution 338.28 Signal 88 Security Patrolling 4,504.44 Simmons Perrine Moyer Bergman Legal Fees 1,166.62 Sled Shed Parts and Labor 1,244.07 South Slope Library 77.74 South Slope FD 43.75 South Slope Phone and Internet Service 750.60 Staples Supplies 1,298.26 Stensland, Kevin Reimbursement 86.66 Stimson, Cynthia Reimbursement 42.27 Stinger Trailer Repair FD 1,768.38 Swank Movie Licensing Library 107.00 The Sun Garage Sale Day Ad 15.50 Trenary, Nick IT Work 60.00 Twin City Optical Safety Glasses 163.40 UnitedHealthcare Premium 9,269.29 US Cellular Cell Phones 431.12 US Treasury Payroll Taxes 2,022.51 US Treasury Payroll Taxes 831.51 US Treasury Payroll Taxes 2,330.91 US Treasury Payroll Taxes 1,516.33 US Treasury Payroll Taxes 1,629.19 US Treasury Payroll Taxes 1,913.96 US Treasury Payroll Taxes 1,840.51 USA Blue Book Supplies 73.41 USPO Postage 224.24 USPO Postage 222.80 USPO Postage 373.10 Utility Equipment Parks Supplies 1,444.80 WEX FD 211.91 Wisnousky, Brad FD 98.99 Total Net Payroll 33,537.73 TOTAL 250,290.70