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HomeMy WebLinkAbout07/10/2018 Council Minutes CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING July 10, 2018 The regular meeting of the Fairfax City Council was held July 10, 2018, at Fairfax city hall at 300 80th Street Court. Mayor Frieden called the meeting to order at 6:00 PM. Council members present: Travis Otto, Joe Kell, Nick Volk, and Marianne Wainwright. Mike Daly entered at 6:01 PM. Other city staff present: Cynthia Stimson, Chris Philipp, Lynn Miller, Kevin Stensland, Tyler Bauer, and Cathy Bayne. Motioned by Kell, seconded by Otto to approve the consent agenda. Ayes: Otto, Kell, Volk, and Wainwright. Nays: None. Absent: Daly. Motion carried. Linn County Deputy Sheriff Speth distributed the list of calls. Cathy Bayne stated the library is busy with the summer reading program and the butterflies are hatching. Assistant Fire Chief Brian Merta reported they have been busy and USA Days went well. Chris Philipp reviewed the building department's report. Discussion was held about the grass in the street city-wide notice and the nuisance notices. Mayor Frieden introduced Tyler Bauer, our new maintenance department employee. Lynn Miller reported that USA Days went well. They have been working on a culvert at The Complex and a dugout at Fetter Field. Kevin Stensland reported that they gave the old pump house a facelift, Tyler is working hard, and the City passed the lead and copper testing with 100% compliance. Tim McKeever reported that we have issued 33 Dog Park IDs. They will be holding another special event on July 17 at the Dog Park. Their committee helped clean-up the park area after fireworks and had a great turn out for the Movie in the Park in June. They will be showing Coco at Hawks Ridge Park on August 3. The prices for the park bench donation program have been raised to cover the cost of concrete and labor. Shane Wicks reported that the Fairfax to CR trail application has been filed with the MPO. Don Kleis, with Prairie Road Builders, reviewed their list of street work. The total estimate is $55,524.45. Motioned by Kell, seconded by Daly to approve the street work proposal from Prairie Road Builders for a total estimate of$55,524.45. Ayes: Otto, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Audrey Novak, 301 Sunflower Drive and Barb Connor, 101 Williams Blvd, discussed their concerns with the IDOT's highway project. Mayor Frieden opened the public hearing regarding the General Obligation Urban Renewal Corporate Purpose and Refunding Bonds, Series 2018 Loan Agreement at 6:58 PM. There were no new written or oral comments received at the clerk's office. No one at the meeting had any comments. Last month there were comments received about the feasibility of a splash pad. Mayor Frieden closed the public hearing at 7:00 PM. Motioned by Kell, seconded by Daly to accept RESOLUTION NO. 2018-40, A RESOLUTION DETERMINING TO PROCEED WITH THE ISSUANCE OF GENERAL OBLIGATION URBAN RENEWAL CORPORATE PURPOSE AND REFUNDING BONDS, SERIES 2018, APPROVING PRELIMINARY OFFICIAL STATEMENT AND SETTING DATE FOR SALE OF THE BONDS. Roll call vote: Ayes: Otto, Daly, Kell, Volk and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2018-40 duly adopted. Motioned by Wainwright, seconded by Volk to accept RESOLUTION NO. 2018-41, A RESOLUTION ENTERING INTO A 28E AGREEMENT FOR INSPECTION SERVICES WITH THE CITY OF WALFORD. Roll call vote: Ayes: Otto, Daly, Kell, Volk and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2018-41 duly adopted. Motioned by Wainwright, seconded by Kell to accept RESOLUTION NO. 2018-42, A RESOLUTION ENTERING INTO A 28E AGREEMENT FOR INSPECTION SERVICES WITH THE CITY OF PALO. Roll call vote: Ayes: Otto, Daly, Kell, Volk and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2018-42 duly adopted. Discussion was held regarding the Commercial Sign Permit Applications from Sankot's Garage and Otto Companies. The new sign ordinance setbacks were reviewed. Motioned by Kell, seconded by Daly to approve the Commercial Sign Permit Applications from Sankot's Garage and Otto Companies. Ayes: Daly, Kell, Volk, and Wainwright. Nays: None. Travis Otto abstained because he is the owner of Otto Companies. Motion carried. Chris Philipp discussed the Commercial Sign Permit Application from Heartland Heights and the drawing was reviewed. Motioned by Kell, seconded by Daly to approve the Commercial Sign Permit Application from Heartland Heights, pending sign ordinance review to ensure this is allowed. Ayes: Otto, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Shane Wicks reviewed the anticipated City of Fairfax's participation costs in the Heartland Heights Revised Preliminary Plat and Plat Conditions. The estimate is $108,000. Motioned by Kell, seconded by Otto to accept RESOLUTION NO. 2018-43, A RESOLUTION APPROVING THE REVISED PRELIMINARY PLAT AND REVISED PRELIMINARY PLAT CONDITIONS OF HEARTLAND HEIGHTS ADDITION IN THE CITY OF FAIRFAX, LINN COUNTY, IOWA. Roll call vote: Ayes: Otto, Daly, Kell, Volk and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2018-43 duly adopted. Doug Neumann gave a presentation about the Metro Economic Alliance. It is a private, membership organization. The dues for Fairfax would be $1,000. They will pro-rate these for 2018 since their dues are for a calendar year. Motioned by Otto, seconded by Kell to have the City of Fairfax join the Metro Economic Alliance. Ayes: Otto, Kell, Volk, and Wainwright. Nays: Daly. Motion carried. Motioned by Kell, seconded by Daly to accept RESOLUTION NO. 2018-44, A RESOLUTION SETTING THE TIME AND PLACE FOR A PUBLIC HEARING CONCERNING AMENDING 2017 FAIRFAX ZONING CODE FOR THE CITY OF FAIRFAX. Roll call vote: Ayes: Otto, Daly, Kell, Volk and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2018-44 duly adopted. Mayor Frieden and Lynn Miller discussed two fencing quotes and recent situations with residents and their dogs inside the maintenance shop area. One quote is for a new gate system at 480 Front Street. The other is for an entirely new fence with gate at pump house 41. City staff may be able to save costs using the old gate and our own labor for the pump house 41 location project. The total of both quotes is $21,530.00. Motioned by Kell, seconded by Volk to approve the quotes, using $10,000 from the LOSST Fund and the rest to be charged to the appropriate funds. Ayes: Otto, Kell, Volk, and Wainwright. Nays: Daly. Motion carried. Lynn Miller discussed fire alarm quotes for the City of Fairfax buildings. Absolute Security is the lowest quote, being $4,615.00 for the initial installation plus additional monthly charges for monitoring. Motioned by Wainwright, seconded by Otto to approve the fire alarm quote from Absolute Security for the City of Fairfax buildings. Ayes: Otto, Daly, Kell, Volk, and Wainwright. Motion carried. Joe Kell discussed a DR power grader which FYSA is requesting the City of Fairfax to purchase to use for ballfield maintenance. It is currently on sale. Motioned by Otto, seconded by Daly to approve purchasing a 60" DR power grader with remote for a total cost of$1,298.00. Ayes: Otto, Daly, Volk, and Wainwright. Joe Kell abstained because he is the President of FYSA. Motion carried. The city clerk/treasurer discussed the requested transfers. Motioned by Kell, seconded by Daly to accept RESOLUTION NO. 2018-45, A RESOLUTION AUTHORIZING TRANSFERS. Roll call vote: Ayes: Otto, Daly, Kell, Volk and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2018-45 duly adopted. The claims list was discussed. It was noted that an invoice has not been generated by United Healthcare. The estimated amount on the claims may be incorrect. If so, the next claims list will have any correction listed. Motioned by Kell, seconded by Daly to approve the claims list dated July 10, 2018. Ayes: Otto, Daly, Kell, Volk, and Wainwright. Motion carried. Tom and Pat Arp, 511 West Cemetery Road, asked why the no parking signs on both sides on the west end of West Cemetery Road were placed. A resident's complaint and safety were mentioned. They understand at the crest of the hill, but not on both sides after the crest. They asked the City Council to view the area and consider making a revision. The Council is to view and staff will check on the width of the road for discussion at the next meeting. Sally Ballard, 805 Stallman Drive, stated she has concerns about EIB's plans for the property they are working on next to her. She stated they have a shared driveway and has not received any type of notice. The Mayor informed her that they have obtained a fill permit. The city clerk/treasurer informed her that no zoning change has been made for this property. If one is requested, all property owners within 200 feet will receive notification of the hearing date. Mayor Frieden informed the City Council that he, Shane Wicks, and Cynthia Stimson attended a safety meeting about plans for the 151 Highway intersections at Dean Road and Stoney Point Road. He also stated he now receives a quarterly overtime report and councilmembers are welcome to view. City clerk/treasurer Cynthia Stimson, reminded the City Council she will be at the Municipal Professional Academy July 25 —27, in Ames. She asked if Kim Donaldson could take some classes at the Municipal Professional Institute on July 23 and 24. Everyone thought that would be fine. Motioned by Daly, seconded by Volk to adjourn the meeting. Ayes: Otto, Daly, Kell, Volk, and Wainwright. Nays: none. Motion carried. Mayor Frieden adjourned the meeting at approximately 8:25 PM. Mayor Burnell G. Frieden City Clerk/Treasurer Cynthia Stimson A Disclaimer: The foregoing minutes are not official until approved by the City Council. r June 2018 Receipts General Fund 112,350.10 Road Use Fund 20,862.91 LOSST Fund 21,910.03 TIF Fund 3,736.34 Debt Service Fund 932,317.50 Water Fund 26,533.00 Trust and Agency Fund 950.00 Water Revenue Debt Service Fund 4,678.88 Sewer Fund 27,404.85 SRF Bond Retire Fund 17,836.17 Garbage Fund 13,890.37 Farm Operations Fund 0.25 Total Revenue: 191829470.40 June 2018 Expenses General Fund 159,166.38 Road Use Fund 27,048.30 LOSST Fund 5,644.50 TIF Fund 869,584.45 Debt Service Fund 932,317.50 Water Fund 39,106.87 Trust and Agency Fund 660.00 Water Revenue Debt Service Fund 4,678.88 Sewer Fund 24,893.79 SRF Bond Retire Fund 172,680.00 Garbage Fund 22,329.32 Total Expenses: 292589109.99 CLAIMS LIST July 10, 2018 Payee Purpose Amount Absolute Security Services 237.00 Advanced Business Systems Print Agreement 352.98 AFLAC Premiums 406.80 Alliant Utility Bills 7,565.02 Alliant Energy Utility Bill 210.00 Alliant Energy Utility Bill 530.48 Alliant Energy Utility Bill 21.24 Alliant Energy Utility Bill 21.85 Alliant Energy Utility Bill 102.79 Baker and Taylor Library 710.82 Baker Paper Supplies 17.07 Bayne, Cathy Library 95.86 Broad Reach Library 235.92 Canon Copier Lease 448.00 CAT Financial Lease 15,151.10 Center Point Large Print Library 177.96 Certified Pest Control Pest Control 125.00 Cintas Uniforms and Mats 274.18 City of Fairfax Sewer Bill 28.40 City of Fairfax Sewer Bill 34.25 City of Fairfax Sewer Bill 28.40 City of Fairfax Sewer Bill 45.25 City of Fairfax Sewer Bill 28.40 City of Fairfax Sewer Bill 28.40 City of Fairfax Sewer Bill 39.87 Colonial Life Premium 161.56 Corridor MPO Membership Dues 1,379.95 Costigan Construction FD &Parks 2,554.95 Costigan, Joe Deposit Refund 60.00 CR/LC Solid Waste Clean-up Day Loads 391.21 Deluxe Check Printers Deposit Slips 91.53 Eggers, Eric Net Deposit Refund 1.40 Elan Credit Card Balance 4,613.59 Everett, Kathy Till for Fun Days 500.00 Ever-Green Landscape Mulch 300.00 Fair, Carrie Deposit Refund 60.00 Fareway Supplies 195.27 Fauser Energy Fuel 1,468.50 Findaway Library 139.98 Frieden, Burnell Reimbursement 233.95 Gazette Publications 313.13 GCR Tires Tire Work 84.99 Grissom, Sherry or Owens, Heather Deposit Refund 60.00 Hall and Hall Engineering 6,121.50 Hawkeye Fire & Safety Supplies 90.40 Hawkins Chemicals 453.40 IDNR Water Supply Fee 243.83 Impact Embroidery Supplies 180.00 Iowa League of Cities Dues 1,411.00 Iowa Prison Industries Signs 2,447.25 Iowa Valley FD 180.00 IPERS Payroll 6,354.44 Jetco Parts & Labor 5,265.40 Johnson County Refuse, Inc. Solid Waste Services 13,330.25 Kelley, Robert Net Deposit Refund 40.85 Keystone Labs Testing 821.00 Kid's Reference Library 122.91 Knock, Dennis or Molly Deposit Refund 60.00 Linn County REC Utility Bills 2,816.53 Linn County Sheriff Police Services 7,956.00 Long, Keri Net Deposit Refund 27.39 M & K Dust Control Parks Dust Control 3,300.00 Martin Marietta Rock 162.18 Matheson Supplies 27.15 Menards Supplies 1,990.70 MidAmerican Energy Utility Bills 200.90 Midland GIS Solutions Annual Web Hosting 3,600.00 Miracle Recreation Bench Leg 218.59 Network Computer Solutions Computer Support 1,056.25 NMRMA Library 224.20 Nylund, Carrie Deposit Refund 60.00 Penworthy Library 459.21 Port o Jonny, Inc. Toilets 266.00 Sankot's Garage Parts & Service 103.00 Security State Bank HSA contribution 403.28 Sedenka, Thomas Door& Gate Work 3,095.00 Sherwin Williams Paint 72.63 Shred-It Shredding Services 385.00 Signal 88 Security Patrolling 4,504.44 Simmons Perrine Moyer Bergman Legal Fees 180.00 South Slope Library 72.96 South Slope FD 43.39 South Slope Phone and Internet Service 700.23 St. Luke's Work Well Solutions Drug Testing 20.00 Staples Supplies 118.72 Stimson, Cynthia Reimbursement 267.66 Storey Kenworthy Checks 233.38 Swank Movie Licensing Library 435.00 Treasurer, State of Iowa State WH 51574.00 Treasurer, State of Iowa State Sales Tax 5,398.00 UnitedHealthcare Premium 8,448.97 Unity Point Clinic Drug Testing 42.00 US Cellular Cell Phones 363.91 US Treasury Payroll Taxes 469.98 US Treasury Payroll Taxes 2,900.13 US Treasury Payroll Taxes 2,001.01 US Treasury Payroll Taxes 161.00 US Treasury Payroll Taxes 1,860.07 US Treasury Payroll Taxes 1,568.37 US Treasury Payroll Taxes 1,944.14 USA Blue Book Supplies 1,295.93 USPO Postage 215.40 USPO Postage 375.90 USPO Bulk Mailing Permit 225.00 Utility Equipment Culvert 1,755.60 Van Meter Tools 623.64 Vanous, Kenneth Deposit Refund 60.00 Waterworks C & I Tank 525.00 WEX FD 274.87 Wilson-Hite Insurance Insurance 685.00 Total Net Payroll 31,849.90 TOTAL 178,266.89