HomeMy WebLinkAbout08/14/2018 Council Minutes CITY OF FAIRFAX
REGULAR CITY COUNCIL MEETING
August 14, 2018
The regular meeting of the Fairfax City Council was held August 14, 2018, at Fairfax city
hall at 300 80'h Street Court. Mayor Frieden called the meeting to order at 6:00 PM. Council
members present: Mike Daly, Joe Kell, Nick Volk, and Marianne Wainwright. Travis Otto was
absent. Other city staff present: Cynthia Stimson, Chris Philipp, Lynn Miller, Kevin Stensland,
and Cathy Bayne.
Motioned by Kell, seconded by Daly to approve the consent agenda. Ayes: Daly, Kell,
Volk, and Wainwright. Nays: None. Absent: Otto. Motion carried.
Cathy Bayne reviewed participation numbers in the summer reading program and stated the
curved counter will be installed on Monday.
Fire Chief Mike Sankot discussed the request to get a pickup for fire department use for a
couple of years and then maintenance department use after.
Linn County Deputy Sheriff Speth distributed the list of calls.
Chris Philipp reviewed the building department's report. Discussion was held about some
building permits that have expired and need to be closed out.
Lynn Miller informed the council that Prairie Road Builders will be in town this week to do
street work and Absolute Security will also be working on the requested fire alarms this week.
The maintenance department has worked on culverts. They are looking into getting used storm
sirens for Heartland Heights.
Kevin Stensland reported that they have been working on a sewer basin. The IDNR has
granted Tyler Bauer reciprocity for his water certification. Kevin and Lynn will be attending the
Annual Water Conference in October.
Tim McKeever reported that we have issued over 40 Dog Park IDs. They held a well-
attended special event at the Dog Park and a movie at Hawks Ridge Park. He thanked the
maintenance department for their help in getting this set-up. The Parks and Beautification
Committee extends a thank you for the $1,250 donation for the dog park from the USA Days
Street Dance event. Mayor Frieden stated that the Fairfax Lions Club is interested in helping
with the shelter for the dog park.
Six bids were received for the mower. The highest bid was submitted from Jason Havel for
$2,800.00. The lowest bid was for $883.00.
Motioned by Kell, seconded by Daly to accept the bid from Jason Havel for $2,800.00 for the
2013 Hustler Super Z Hyper Drive mower. Ayes: Daly, Kell, Volk, and Wainwright. Nays:
none. Absent: Otto. Motion carried.
Julie Haug discussed a letter they received informing them that they are required to
participate in the City of Fairfax's solid waste collection program. She asked that their address
and three other close properties be exempted from this requirement due to their unique property
placement. They have a shared dumpster that is emptied weekly.
Motioned by Kell, seconded by Volk to make an exception to exclude the following four
listed addresses from Fairfax's solid waste ordinance collection and billing requirements:
• 653 West Cemetery Road
• 257 West Cemetery Road
• 253 West Cemetery Road
0 256 Olson Court
This exemption is for these properties as one unit and they accept the responsibility for their own
solid waste disposal. Ayes: Daly, Kell, Volk, and Wainwright. Nays: none. Absent: Otto.
Motion carried.
Motioned by Wainwright, seconded by Volk to accept RESOLUTION NO. 2018-47,
A RESOLUTION APPROVING A FINAL PLAT. Roll call vote: Ayes: Daly, Kell, Volk
and Wainwright. Nays: None. Absent: Otto. Motion carried. Mayor Frieden declared
RESOLUTION 2018-47 duly adopted.
Motioned by Wainwright, seconded by Volk to accept RESOLUTION NO. 2018-48,
A RESOLUTION SETTING A PUBLIC HEARING FOR SEPTEMBER 11, 2018 AND
DIRECTING PUBLICATION OF NOTICE OF PUBLIC HEARING ON PROPOSED
TERMINATION OF EASEMENT AGREEMENTS. Roll call vote: Ayes: Daly, Kell, Volk
and Wainwright. Nays: None. Absent: Otto. Motion carried. Mayor Frieden declared
RESOLUTION 2018-48 duly adopted.
Mayor Frieden opened the public hearing regarding amending the 2017 Fairfax Zoning Code
at 6:41 PM. Chris Philipp reviewed the proposed PD and Overlay new zoning districts as
recommended by the Fairfax Planning and Zoning Commission. Cindy Anderson, a member the
P&Z, discussed the recommendation. No written or oral comments have been received at
Fairfax City Hall. Mayor Frieden closed the public hearing at 7:07 PM.
The City Council wants to do more research on the topic.
Motioned by Daly, seconded by Wainwright to table Ordinance 11 until their meeting in
September. Staff is to separate the two districts into two ordinances to consider. Ayes: Daly,
Kell, Volk and Wainwright. Nays: None. Absent: Otto. Motion carried.
Several residents were present to request the City consider passing an engine brake ordinance
to cut down on the traffic noise. They submitted a petition. Nick Volk suggested if this is
enacted it should be for the entire community. Lynn Miller asked for an exemption for
emergency vehicles.
Motioned by Wainwright, seconded by Daly to accept RESOLUTION NO. 2018-49,
A RESOLUTION PROVIDING FOR THE ISSUANCE OF $2,170,000 GENERAL
OBLIGATION URBAN RENEWAL CORPORATE PURPOSE AND REFUNDING
BONDS, SERIES 2018 AND PROVIDING FOR THE LEVY OF TAXES TO PAY THE
SAME. Roll call vote: Ayes: Daly, Kell, Volk and Wainwright. Nays: None. Absent: Otto.
Motion carried. Mayor Frieden declared RESOLUTION 2018-49 duly adopted.
Motioned by Volk, seconded by Daly to accept RESOLUTION NO. 2018-50,
A RESOLUTION APPROVING STREET FINANCE REPORT FOR FISCAL YEAR
2017-2018. Roll call vote: Ayes: Daly, Kell, Volk and Wainwright. Nays: None. Absent:
Otto. Motion carried. Mayor Frieden declared RESOLUTION 2018-50 duly adopted.
Motioned by Kell, seconded by Volk to accept RESOLUTION NO. 2018-51,
A RESOLUTION SETTING TIME AND PLACE FOR A PUBLIC HEARING FOR THE
PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON THE CITY'S
PROPOSED AMENDMENT TO THE FISCAL YEAR 2018-2019 BUDGET. Roll call
vote: Ayes: Daly, Kell, Volk and Wainwright. Nays: None. Absent: Otto. Motion carried.
Mayor Frieden declared RESOLUTION 2018-51 duly adopted.
Discussion was held concerning the status of the lease for city hall. Staff was directed to
send a letter about the two-year lease renewal options and reach out to the property owner for
any additional information.
Motioned by Daly, seconded by Volk to approve the claims list dated August 14, 2018.
Ayes: Daly, Kell, Volk and Wainwright. Nays: None. Absent: Otto. Motion carried.
Tom and Pat Arp, 511 West Cemetery Road, discussed the no parking issue near their house,
mowing along East Cemetery Road, and crop condition.
Regis Arp discussed damage to his mower.
Dennis Kunze stated that the Bellon property has the possibility of being available before
their passing, if needed.
Nick Volk asked about multiple recycling carts.
Mayor Frieden informed the City Council that he gave a presentation to the Ambassadors of
the Metro Economic Alliance. He also discussed the active shooter training for staff.
City clerk/treasurer Cynthia Stimson, reminded the City Council about the special meeting
on August 20. They let her know about information they would like to see for the meeting.
Motioned by Daly, seconded by Volk to adjourn the meeting. Ayes: Daly, Kell, Volk and
Wainwright. Nays: None. Absent: Otto. Motion carried.
Mayor Frieden adjourned the meeting at approximately 8:03 PM.
Mayor Burnell G. Frieden
City Clerk/Treasurer Cynthia Stimson rd � ,►^
Disclaimer: The foregoing minutes are not.official until approved by the City Council.
1 0
July 2018 Receipts
General Fund 265807.42
Road Use Fund 20,246.59
LOSST Fund 21,910.04
TIF Fund 7,160.32
Debt Service Fund 435400.00
Water Fund 30,116.40
Trust and Agency Fund 1,15 0.00
Sewer Fund 35,122.28
SRF Bond Retire Fund 185094.51
Garbage Fund 209331.35
Total Revenue: 2249338.91
July 2018 Expenses
General Fund 85,143.92
Road Use Fund 14,405.23
LOSST Fund 60,766.05
Debt Service Fund 19.00
Water Fund 161875.72
Trust and Agency Fund 910.00
Sewer Fund 20,959.87
Garbage Fund 13,847.57
Total Expenses: 212,927.36
CLAIMS LIST August 14, 2018
Payee Purpose Amount
4-Imprint Bags 460.98
Absolute Security Security System Services 441.00
Advance Systems IT Work 131.40
Advanced Business Systems Print Agreement 201.72
AFLAC Premiums 406.80
Alex Air Apparatus Tools 15,188.00
Alliant Energy Utility Bills 8,390.18
Alliant Energy Utility Bill 210.00
Alliant Energy Utility Bill 429.32
Alliant Energy Utility Bill 18.62
Alliant Energy Utility Bill 18.12
Alliant Energy Utility Bill 97.15
Baker and Taylor Library 1,197.65
Baker Paper Supplies 170.86
Barnhart, Joel Library 230.36
Bauer, Tyler Reimbursement 72.00
Bauer, Tyler Per Diem 88.50
Bayne, Cathy Library 174.85
Bohlmann, Inc. Park Bench 595.00
Brown Supply Parts 65.00
Bushman Excavating Millings 216.00
Canon Copier Lease 448.00
Center Point Large Print Library 177.96
Certified Pest Control Pest Control 125.00
Cintas Uniforms and Mats 398.83
City of Cedar Rapids Street Light Shared Costs 342.92
City of Fairfax Sewer Bill 31.33
City of Fairfax Sewer Bill 29.69
City of Fairfax Sewer Bill 28.40
City of Fairfax Sewer Bill 28.40
City of Fairfax Sewer Bill 69.23
City of Fairfax Sewer Bill 43.14
City of Fairfax Sewer Bill 28.40
CLIA Laboratory User Fee 150.00
Colonial Life Premium 201.95
Connie's Cleaning Service Cleaning CH 990.00
Country Woman Library 15.00
Craft, Wendy or Rob Deposit Refund 60.00
Crawford Quarry Gravel 968.08
Custom Hose and Supplies, Inc. Supplies 2.25
Daggy, Michaela FD 77.00
Decker, Kyle or Kimberly Deposit Refund 60.00
Donaldson, Kim Reimbursements 388.13
Dorsey & Whitney Legal Fees 3,640.00
Eastern Iowa Carpet Care Carpet/Windows Cleaning CH 713.45
Elan Credit Card Balance 5,133.36
Elliott, Benjamin or Amanda Deposit Refund 60.00
Everett, Kathy Till 100.00
Ever-Green Landscape Wood Chips 420.00
Fairfax Savings Bank Wire Fee 19.00
Fareway Supplies 135.65
Fastenal Supplies 68.86
Fauser Energy Fuel 1,366.50
Feld Fire Supplies 1,381.00
Food Network Magazine Library 29.97
Fox Apparatus FD 703.00
FSSB Debt Payments 1,624,787.45
Funny Farm Library 300.00
FYSA 50% of Field Rental 400.00
Gardner Media LLC Library 172.86
Gazette Publications 443.05
GCR Tires Service 66.70
Grainger Belts 17.20
Gurney Controller and Supplies 8,777.36
Hach Supplies 1,206.70
Hall & Hall Engineering 7,180.62
Halo FD 272.81
Hawkins Chemicals 533.50
Henely, Steve Deposit Refund 60.00
IDNR Permit Fee 210.00
IIMC Membership Dues 160.00
Iowa One Call Locates 83.70
Iowa Prison Industries Signs 368.00
Iowa State University Library 236.52
IPERS Payroll 8,150.96
Ivan Terpstra Inc. Library 198.00
Jensen, Logan Net Deposit Refund 48.88
K& B Ag Supply Products 775.84
Keystone Labs Testing 1,120.90
Kings Material Products 400.56
Kirkwood Training 950.00
Klatt, Erin Net Deposit Refund 22.44
Life Time Fence Dog Park Fence 24,000.00
Lilley, Dawn Net Deposit Refund 30.74
Linn County REC Utility Bills 2,445.26
Matheson Supplies 27.73
Menards Supplies 641.29
Metro Economic Alliance Dues 1,000.00
MidAmerican Energy Utility Bills 206.64
Midland GIS Tech Support 187.50
Midwest Alarm Services Service Call 207.00
Network Computer Solutions IT Work 112.50
Northern Safety & Industrial Compliance Kit 430.04
Our Iowa Library 34.98
Overdrive Library 515.99
Port o Jonny, Inc. Toilets 206.00
RDJ Specialists FD 312.27
Republic Services Solid Waste Services 14,190.70
Sankot's Garage Parts & Service 779.60
Schimberg Supplies 1,998.59
Schumacher Elevator Elevator Service 295.71
Signal 88 Security Patrolling 4,504.44
Simmons Perrine Moyer Bergman Legal Fees 4,173.29
Sled Shed Supplies 224.80
Smart Apple Media Library 256.27
Solberg's Plaque 49.73
South Slope Phone/Internet Service-Library 72.14
South Slope Phone and Internet Service-FD 43.60
South Slope Phone and Internet Service 700.03
Staples Supplies 754.28
State Library of Iowa Library 212.38
Swank Movie Licensing Library 28.00
Toby KID Library 300.00
Treasure Bay Inc. Library 134.41
Treasurer, State of Iowa WET Tax 2,470.00
UnitedHealthcare Two Month's Policy Premium 17,240.91
US Cellular Cell Phones 363.13
US Treasury Payroll Taxes 2,750.14
US Treasury Payroll Taxes 2,143.72
US Treasury Payroll Taxes 2,225.89
US Treasury Payroll Taxes 1,442.52
US Treasury Payroll Taxes 2,128.46
US Treasury Payroll Taxes 2,148.05
USA Blue Book Supplies 106.23
USPO Postage 215.25
USPO Postage 378.35
Van Meter Tools 10,484.61
WEX FD 210.69
Whannel Hardware FD 199.99
Wilson-Hite Insurance Insurance 8,620.00
Total Net Payroll 37,106.01
TOTAL 1,853,491.92