HomeMy WebLinkAbout09/11/2018 Council Minutes CITY OF FAIRFAX
REGULAR CITY COUNCIL MEETING
September 11, 2018
The regular meeting of the Fairfax City Council was held September 11, 2018, at Fairfax city
hall at 300 80'h Street Court. Mayor Frieden called the meeting to order at 6:02 PM. Council
members present: Mike Daly, Joe Kell, Nick Volk, and Marianne Wainwright. Travis Otto was
absent. Other city staff present: Cynthia Stimson, Chris Philipp, Lynn Miller, Kevin Stensland,
and Cathy Bayne.
Motioned by Kell, seconded by Daly to approve the consent agenda. Ayes: Daly, Kell,
Volk, and Wainwright. Nays: None. Absent: Otto. Motion carried.
Cathy Bayne reported that the replacement window project at the library is to begin October
1. She asked if the Council would consider posting the on-street parking spaces in front of the
library for library patrons only during library hours. She is to find out what is required for this
idea. A 2-hour limit was suggested.
Chris Philipp reviewed the building department's report. Discussion was held about a
nuisance abatement process.
Lynn Miller informed the council that Prairie Road Builders are done and it went well. They
have been working on a culvert and sewer project.
Kevin Stensland reported that about a third of the flushing is complete, the sewer basin
project is complete, and they are looking at doing some smoke testing.
Annette McKeever reported they are working on updating the parks brochure and the
Haunted Farm participation.
Shane Wicks introduced John Larsen a new engineer who will be working with the City of
Fairfax.
Motioned by Kell, seconded by Daly to approve the Class C liquor License and Sunday Sales
for Charlie's at 515 Williams Blvd. Ayes: Daly, Kell, Volk and Wainwright. Nays: None.
Absent: Otto. Motion carried.
Mayor Frieden opened the public hearing regarding terminating and vacating a storm sewer
facilities easement and an access easement, both public easements at 6:15 PM. No written nor
oral comments were received at city hall. Shane Wicks discussed the easements. Mayor Frieden
closed the hearing at 6:17 PM.
Motioned by Wainwright, seconded by Daly to accept RESOLUTION NO. 2018-52,
A RESOLUTION APPROVING PROPOSED TERMINATION OF EASEMENT
AGREEMENTS. Roll call vote: Ayes: Daly, Kell, Volk and Wainwright. Nays: None.
Absent: Otto. Motion carried. Mayor Frieden declared RESOLUTION 2018-52 duly adopted.
Motioned by Wainwright, seconded by Volk to accept RESOLUTION NO. 2018-53,
A RESOLUTION FOR THE TERMINATION AND VACATION OF A SHARED
STORM WATER DETENTION POND EASEMENT, PART OF LOT 2, JAMES
KURTZ'S SECOND ADDITION TO FAIRFAX, IOWA, EXCEPT THE SOUTH 103
FEET THEREOF, ALSO EXCEPT PARCEL A, PLAT OF SURVEY NO. 2082. Roll call
vote: Ayes: Daly, Kell, Volk and Wainwright. Nays: None. Absent: Otto. Motion carried.
Mayor Frieden declared RESOLUTION 2018-53 duly adopted.
Motioned by Kell, seconded by Volk to accept RESOLUTION NO. 2018-54,
A RESOLUTION FOR THE TERMINATION AND VACATION OF A PRIVATE
SANITARY SEWER SERVICE EASEMENT, PART OF LOT 2, JAMES KURTZ'S
SECOND ADDITION TO FAIRFAX, IOWA, EXCEPT THE SOUTH 103 FEET
THEREOF, ALSO EXCEPT PARCEL A, PLAT OF SURVEY NO. 2082. Roll call vote:
Ayes: Daly, Kell, Volk and Wainwright. Nays: None. Absent: Otto. Motion carried. Mayor
Frieden declared RESOLUTION 2018-54 duly adopted.
Motioned by Daly, seconded by Kell to accept RESOLUTION NO. 2018-55,
A RESOLUTION FOR THE VACATION OF A 30-FOOT INGRESS-EGRESS
EASEMENT, PART OF LOT 2, JAMES KURTZ'S SECOND ADDITION TO FAIRFAX,
IOWA, EXCEPT THE SOUTH 103 FEET THEREOF, ALSO EXCEPT PARCEL A,
PLAT OF SURVEY NO. 2082. Roll call vote: Ayes: Daly, Kell, Volk and Wainwright.
Nays: None. Absent: Otto. Motion carried. Mayor Frieden declared RESOLUTION 2018-55
duly adopted.
Motioned by Kell, seconded by Volk to accept RESOLUTION NO. 2018-56,
A RESOLUTION ACCEPTING THE PUBLIC SANITARY SEWER IMPROVEMENTS
TO HENRY AND HALLIE ADDITION TO THE CITY OF FAIRFAX, LINN COUNTY,
IOWA. Roll call vote: Ayes: Daly, Kell, Volk and Wainwright. Nays: None. Absent: Otto.
Motion carried. Mayor Frieden declared RESOLUTION 2018-56 duly adopted.
Motioned by Wainwright, seconded by Daly to accept RESOLUTION NO. 2018-57,
A RESOLUTION APPROVING THE FINAL PLAT AND DEVELOPMENT
AGREEMENT FOR HENRY AND HALLIE ADDITION TO THE CITY OF FAIRFAX,
LINN COUNTY, IOWA. Roll call vote: Ayes: Daly, Kell, Volk and Wainwright. Nays:
None. Absent: Otto. Motion carried. Mayor Frieden declared RESOLUTION 2018-57 duly
adopted.
Discussion was held about a site plan and commercial building permit application. No
temporary or permanent occupancy certificates will be issued for this property until the required
IDNR paperwork is received.
Motioned by Kell, seconded by Daly to approve the site plan and commercial building permit
application from Sobaski Real Estate for Lot 4 of Henry and Hallie Addition with the
contingency that no temporary or permanent occupancy certificates will be issued for this
property until the required IDNR paperwork is received. Ayes: Daly, Kell, Volk and
Wainwright. Nays: None. Absent: Otto. Motion carried.
Motioned by Kell, seconded by Wainwright to approve the site plan from Sobaski Real
Estate for Lot 3 of Henry and Hallie Addition. Ayes: Daly, Kell, Volk and Wainwright. Nays:
None. Absent: Otto. Motion carried.
Motioned by Volk, seconded by Daly to accept RESOLUTION NO. 2018-58,
A RESOLUTION APPROVING SANITARY SEWER EASEMENT AGREEMENT
BETWEEN BENJAMIN & SUZANN DYKSTRA, AND THE CITY OF FAIRFAX. Roll
call vote: Ayes: Daly, Kell, Volk and Wainwright. Nays: None. Absent: Otto. Motion
carried. Mayor Frieden declared RESOLUTION 2018-58 duly adopted.
Motioned by Daly, seconded by Kell to accept RESOLUTION NO. 2018-59,
A RESOLUTION APPROVING TEMPORARY CONSTRUCTION EASEMENT
AGREEMENT BETWEEN BENJAMIN & SUZANN DYKSTRA, AND THE CITY OF
FAIRFAX. Roll call vote: Ayes: Daly, Kell, Volk and Wainwright. Nays: None. Absent:
Otto. Motion carried. Mayor Frieden declared RESOLUTION 2018-59 duly adopted.
Motioned by Kell, seconded by Wainwright to introduce and approve the first reading of
ORDINANCE 13, AN ORDINANCE AMENDING THE FAIRFAX ZONING CODE OF
2017, OF THE CITY OF FAIRFAX, IOWA, BY AMENDING CHAPTER 62 GENERAL
TRAFFIC REGULATIONS. Roll call vote: Ayes: Daly, Kell, Volk and Wainwright. Nays:
None. Absent: Otto. Motion carried.
Motioned by Kell, seconded by Daly to suspend the rules requiring that an ordinance be
voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE
13. Roll call vote: Ayes: Daly, Kell, Volk and Wainwright. Nays: None. Absent: Otto.
Motion carried.
Motioned by Daly, seconded by Kell to approve final passage and adoption of
ORDINANCE 13, AN ORDINANCE AMENDING THE FAIRFAX ZONING CODE OF
2017, OF THE CITY OF FAIRFAX, IOWA, BY AMENDING CHAPTER 62 GENERAL
TRAFFIC REGULATIONS. Roll call vote: Ayes: Daly, Kell, Volk and Wainwright. Nays:
None. Absent: Otto. Motion carried.
Motioned by Kell, seconded by Volk to approve a Commercial Sign Permit Application from
Fairfax Chiropractic Center at 411 Creekside Drive. Ayes: Daly, Kell, Volk and Wainwright.
Nays: None. Absent: Otto. Motion carried.
Mike Sankot discussed quotes for a pick-up for the fire department to use during the highway
project. After the third station is not needed, the pick-up will be used by the maintenance
department. He asked that the City use Local Option Sales Tax funds to pay for this truck.
Motioned by Daly, seconded by Kell to accept the truck quote from Van Horn Motors of
Newhall of$30,560.00 for a 2019 Chevrolet Silverado 1500 (CK10543) 4WD Crew Cab 147 for
the fire and maintenance departments and to use Local Option Sales Tax funds for this purchase.
Ayes: Daly, Kell, Volk and Wainwright. Nays: None. Absent: Otto. Motion carried.
Lynn Miller discussed quotes for a dump truck for the maintenance department. He
recommended the Henderson Products, Inc. quote for the dump body, plow, tailgate sander, and
hydraulic system. The McGrath Ford quote is the lowest for the chassis. Cynthia Stimson
discussed budget options.
Motioned by Volk, seconded by Daly to accept the quote from McGrath Ford of$38,483.00
for a 2019 Ford Super Duty F550 DRW (F5H) XL 4WD Reg Cab 145" WB 60"CA and the
quote from Henderson Products, Inc. of$39,174.00 for the dump body, plow, tailgate sander,
and hydraulic system. $65,000 in Local Option Sales Tax funds will be used towards this
purchase with the rest coming from Road Use funds. Ayes: Daly, Kell, Volk and Wainwright.
Nays: None. Absent: Otto. Motion carried.
Mayor Frieden opened the public hearing regarding a FYI budget amendment at 6:45 PM.
No written nor oral comments have been received. Cynthia Stimson discussed the budget
amendment report. Mayor Frieden closed the public hearing at 6:48 PM.
Motioned by Kell, seconded by Daly to accept RESOLUTION NO. 2018-60,
A CITY BUDGET AMENDMENT AND CERTIFICATION RESOLUTION—FY 2019 —
AMENDMENT #1. Roll call vote: Ayes: Daly, Kell, Volk and Wainwright. Nays: None.
Absent: Otto. Motion carried. Mayor Frieden declared RESOLUTION 2018-60 duly adopted.
Extensive discussion was held concerning ORDINANCE 11, which is about the option of a
Planned Development Zoning District and ORDINANCE 12, which is about district overlays.
Motioned by Daly, seconded by Volk to introduce and approve the first reading of
ORDINANCE NO. 11,AN ORDINANCE AMENDING THE FAIRFAX ZONING CODE
OF 2017, OF THE CITY OF FAIRFAX, IOWA, BY ADDING PLANNED
DEVELOPMENT ZONING DISTRICT. Roll call vote: Ayes: Daly, Kell, Volk and
Wainwright. Nays: None. Absent: Otto. Motion carried.
Motioned by Daly to introduce and approve the first reading of ORDINANCE NO. 12,
AN ORDINANCE AMENDING THE FAIRFAX ZONING CODE OF 2017, OF THE
CITY OF FAIRFAX, IOWA, BY ADDING DISTRICT OVERLAY ZONES ZONING
DISTRICT. This motion died for a lack of a second.
Linn County Deputy Sheriff Eliason distributed the list of calls.
Shane Wicks discussed the IDOT's City participation cost estimate for their highway project.
He pointed out some corrections that need to be made. He feels a more accurate estimate is
$325,000.00. He suggested the City check with the American Legion about removing the
Veteran's Memorial before winter. Mike Daly asked about speed bumps in the detour.
Shane Wicks discussed the 2018 Water System Report. Revisions will be made and
presented at the next meeting.
Discussion was held regarding certification schedule for the building department. The City
Council requested this to be placed on the next agenda.
Motioned by Daly, seconded by Kell to accept RESOLUTION NO. 2018-61,
A RESOLUTION AUTHORIZING TRANSFERS. Roll call vote: Ayes: Daly, Kell, Volk
and Wainwright. Nays: None. Absent: Otto. Motion carried. Mayor Frieden declared
RESOLUTION 2018-61 duly adopted.
Motioned by Kell, seconded by Daly to accept RESOLUTION NO. 2018-62,
A RESOLUTION TO APPROVE THE HIRING PROCESS POLICY. Roll call vote:
Ayes: Daly, Kell, Volk and Wainwright. Nays: None. Absent: Otto. Motion carried. Mayor
Frieden declared RESOLUTION 2018-62 duly adopted.
Motioned by Kell, seconded by Daly to accept RESOLUTION NO. 2018-63,
A RESOLUTION TO APPROVE THE PETTY CASH POLICY. Roll call vote: Ayes:
Daly, Kell, Volk and Wainwright. Nays: None. Absent: Otto. Motion carried. Mayor Frieden
declared RESOLUTION 2018-63 duly adopted.
Motioned by Kell, seconded by Daly to accept RESOLUTION NO. 2018-64,
A RESOLUTION TO APPROVE THE CREDIT CARD POLICY. Roll call vote: Ayes:
Daly, Kell, Volk and Wainwright. Nays: None. Absent: Otto. Motion carried. Mayor Frieden
declared RESOLUTION 2018-64 duly adopted.
Motioned by Kell, seconded by Daly to accept RESOLUTION NO. 2018-65,
A RESOLUTION TO APPROVE THE PURCHASING POLICY. Roll call vote: Ayes:
Daly, Kell, Volk and Wainwright. Nays: None. Absent: Otto. Motion carried. Mayor Frieden
declared RESOLUTION 2018-65 duly adopted.
Motioned by Kell, seconded by Daly to accept RESOLUTION NO. 2018-66,
A RESOLUTION TO ESTABLISH A PUBLIC PURPOSE FOR CERTAIN PURCHASES.
Roll call vote: Ayes: Daly, Kell, Volk and Wainwright. Nays: None. Absent: Otto. Motion
carried. Mayor Frieden declared RESOLUTION 2018-66 duly adopted.
Motioned by Kell, seconded by Daly to accept RESOLUTION NO. 2018-67,
A RESOLUTION TO APPROVE THE PERSONNEL POLICY MANUAL. Roll call vote:
Ayes: Daly, Kell, Volk and Wainwright. Nays: None. Absent: Otto. Motion carried. Mayor
Frieden declared RESOLUTION 2018-67 duly adopted.
Motioned by Kell, seconded by Daly to accept RESOLUTION NO. 2018-68,
A RESOLUTION APPROVING ANNUAL URBAN RENEWAL REPORT FOR FISCAL
YEAR 2017-2018. Roll call vote: Ayes: Daly, Kell, Volk and Wainwright. Nays: None.
Absent: Otto. Motion carried. Mayor Frieden declared RESOLUTION 2018-68 duly adopted.
Motioned by Kell, seconded by Daly to approve the Annual Financial Report for FY2018.
Ayes: Daly, Kell, Volk and Wainwright. Nays: None. Absent: Otto. Motion carried.
Discussion was held about participating in NIXLE. More information will be gathered.
Motioned by Daly, seconded by Kell to approve the claims list dated September 11, 2018.
Ayes: Daly, Kell, Volk and Wainwright. Nays: None. Absent: Otto. Motion carried.
Cathy Bayne asked about Casey's sales slips. Nick Volk asked for the City to look into
having a glass recycling drop off.
Mayor Frieden stated that the City met with the MPO about the proposed trail project from
Cedar Rapids. The proposal scored high with the MPO. He also informed the City Council that
he has instructed Hall and Hall Engineers, Inc. to look for grant possibilities.
Cynthia Stimson mentioned another trail grant possibility to repair the broken trail. She also
reminded the City Council about Dave's retirement luncheon, informed them that it is Kathy's
turn to attend the IMFOA Conference, and informed them if their tablets need updated we can do
that for them.
Motioned by Daly, seconded by Kell to adjourn the meeting. Ayes: Daly, Kell, Volk and
Wainwright. Nays: None. Absent: Otto. Motion carried.
Mayor Frieden adjourned the meeting at approximately 8:52 PM.
Mayor Burnell G. Frieden
City Clerk/Treasurer Cynthia Stimson
Disclaimer: The foregoing minutes are not official until approved by the City Council. 1, 1
August 2018 Receipts
General Fund 21,271.65
Road Use Fund 32,100.21
LOSST Fund 20,839.48
TIF Fund 1 50.79
Debt Service Fund 527,813.00
Water Fund 44,433.63
Trust and Agency Fund 1,625.00
Water Revenue Debt Fund 405,187.45
Sewer Fund 39,180.40
SRF Bond Retire Fund 1,204,057.48
Garbage Fund 145319.29
Total Revenue: 293109878.38
August 2018 Expenses
General Fund 127,368.31
Road Use Fund 10,423.73
Water Fund 19,206.17
Trust and Agency Fund 1,215.00
Water Revenue Debt Fund 418,187.45
Sewer Fund 45,662.59
SRF Bond Retire Fund 1,206,600.00
Garbage Fund 15,902.03
Total Expenses: 1,844,565.28
CLAIMS LIST September 11, 2018
Payee Purpose Amount
Absolute Security Security Services 5,845.00
Advanced Business Systems Print Agreement 243.17
AFLAC Premiums 508.50
Allee Salon Net Deposit Refund 36.29
Alliant Utility Bills/Service 7,948.45
Alliant Energy Utility Bill 93.40
Alliant Energy Utility Bill 18.74
Alliant Energy Utility Bill 20.62
Alliant Energy Utility Bill 524.14
Alliant Energy Utility Bill 210.00
Altorfer Inc. Oil 85.93
American Water Works Assoc. Dues 230.00
Apparatus Testing Service FD 903.00
Baker and Taylor Library 697.64
Baker Paper Parks 65.85
Bankers Trust Fees 300.00
Batteries Included FD 222.48
Bauer, Tyler Reimbursement 150.85
Bayne, Cathy Library 69.05
Berry, Heather On time Deposit Refund 90.00
Bohlmann, Inc. Bench 595.00
Bound Tree Medical Supplies 1,278.32
Brandhorst, Lindsay Net Deposit Refund 0.66
Brecke Service &Parts 681.24
Bushel and a Peck FD 100.00
Canon Copier Lease 448.00
Cedar Rapids Bank & Trust Furniture Purchase 1.00
Cedar Valley Humane Society 4 cats, 1 Dog 540.00
Center Point Large Print Library 177.96
Certified Pest Control Pest Control 125.00
Cintas Uniforms and Mats 296.66
City of Fairfax Sewer Bill 28.40
City of Fairfax Sewer Bill 30.16
City of Fairfax Sewer Bill 44.20
City of Fairfax Sewer Bill 57.24
City of Fairfax Sewer Bill 28.40
City of Fairfax Sewer Bill 28.40
City of Fairfax Sewer Bill 83.33
Colonial Life Premiums 161.56
Connie's Cleaning Service CityHall 440.00
Conway Shield FD 191.56
Crawford Quarry Gravel 177.36
Custom Hose and Supplies, Inc. Supplies 55.91
Dave Schmitt Vac Truck Work 500.25
Davis, Cortez FD 80.00
Elan Credit Card Balance 6,571.76
ELM USA, Inc. Library 1,524.90
Fareway Supplies 53.69
Fastenal Supplies 645.92
Fauser Energy Fuel 1,879.59
Gardner Media LLC Library 94.14
Gazette Publications 615.80
GCR Tires Service 246.82
Hach Supplies 292.83
Hall & Hall Engineering 14,377.50
Haug, Leigh On time Deposit Refund 75.00
Hawkins Chemicals 1,053.70
Iowa One Call Locates 95.40
Iowa Water Environment Assoc. Annual Conference 30.00
IPERS Payroll 6,585.73
Jensen, Josh Net Deposit Refund 41.98
Keystone Labs Testing 1,001.00
Kids Reference Library 132.91
Kieck's FD 353.70
Kings Material Products 490.76
Kuehner, Craig FD & Shop Supplies 299.96
Lewis, Christina On Time Deposit Refund 60.00
Linn County FireFighters Assoc. FD 25.00
Linn County REC Utility Bills 2,346.94
Luther, Cody On Time Deposit Refund 60.00
Machula, Mike FD 69.00
Magers, Marc FD 17.07
Matheson Supplies 27.73
Menards Supplies 856.47
Metering & Technology Supplies 11,068.37
MidAmerican Energy Utility Bills 211.69
Miller, Lynn FD 124.75
Municipal Emergency Services FD 2,623.60
Network Computer Solutions IT Work& Software 359.50
Norem, Keith Net Deposit Refund 48.88
Northern Safety & Industrial Cart 396.37
Pace Grass Seed 620.44
Penworthy Library 191.12
Port o Jonny, Inc. Toilets 206.00
Prairie Road Builders Road Maintenance 55,174.45
Red Cedar Chamber Music Library 200.00
Republic Services Services 13,819.65
Robson Homes Credit Balance Refunds 8.40
Robson Homes Credit Balance Refunds 8.40
Robson Homes Credit Balance Refunds 8.40
Robson Homes Credit Balance Refunds 8.40
Ryan Rausch, Monica On Time Deposit Refund 60.00
Sandry Fire Supply FD 736.00
Sankot's Garage Parts & Service 1,961.77
Schimberg Supplies 227.52
Signal 88 Security Patrolling 4,504.44
Solon Fire Department FD 555.00
South Slope Phone and Internet Library 76.77
South Slope Phone and Internet FD 43.38
South Slope Phone and Internet Service 700.90
Speer Financial Services 11,475.00
Stallman, Brian Reimbursement 149.25
Standard Bearing Supplies 433.73
Staples Supplies 395.82
Stetson Supplies 75.38
Storm Steel Supplies 293.13
Treasurer, State of Iowa WET Tax 2,670.00
UnitedHealthcare Premiums 9,410.19
US Cellular Cell Phones 328.86
US Treasury Payroll Taxes 3,220.11
US Treasury Payroll Taxes 2,167.91
US Treasury Payroll Taxes 1,532.44
US Treasury Payroll Taxes 2,083.16
US Treasury Payroll Taxes 2,161.30
USA Blue Book Supplies 2,660.93
USPO Postage 215.40
USPO Postage 388.85
Van Meter Meter 1,262.83
Vavricek, Heather Net Deposit Refund 35.24
WEX FD 225.79
Whannel Hardware FD 54.99
Wiesley, Catie or Liddle, Justin On Time Deposit Refund 60.00
Total Net Payroll 31,426.54
TOTAL 231,010.07