HomeMy WebLinkAbout11/13/2018 Council Minutes CITY OF FAIRFAX
REGULAR CITY COUNCIL MEETING
November 13, 2018
The regular meeting of the Fairfax City Council was held November 13, 2018, at Fairfax city
hall at 300 80th Street Court. Mayor Frieden called the meeting to order at 6:00 PM. Council
members present: Travis Otto, Mike Daly, Joe Kell, Nick Volk, and Marianne Wainwright.
Other city staff present: Cynthia Stimson, Chris Philipp, Kevin Stensland, Lynn Miller, and
Cathy Bayne.
Joe Kell pointed out an error in the Library Board minutes. The 2018 Easter Egg Hunt was
not cancelled.
Motioned by Kell, seconded by Otto to approve the consent agenda. Ayes: Otto, Daly, Kell,
Volk, and Wainwright. Nays: None. Motion carried.
Darrell Walters, Signal 88, reported to the City Council about their patrolling and vehicle
status.
Cathy Bayne reported that the windows are installed at the library and that they plan to be
fine free as of January 1, 2019.
Brian Merta reported that the fire department has had over 200 calls.
Chris Philipp reviewed the building department's report, code information, and asked about
an animal status.
Lynn Miller informed the council that they are working on winterizing, the Dog Park
pavilion, and will be moving the veteran's memorial soon.
Kevin Stensland discussed some data graphs, showed samples of water, stated that the
flushing was completed in October, that a new sewer line has been installed from well 41, and he
has talked to residents about three water complaints. He is working on getting tower
maintenance contract quotes and investigating the needed repairs to a sewer basin liner.
Shane Wick recommended that the City of Fairfax not take action to enter into the agreement
with the IDOT. He wants to do some additional checking on details.
Motioned by Kell, seconded by Daly to approve the Commercial Sign Permit Application for
94 Williams Blvd. from Ron Hilton. Ayes: Otto, Daly, Kell, Volk, and Wainwright. Motion
carried.
Tom Arp discussed parking on West Cemetery Road near his home. No changes will be
made.
Tom Arp discussed decreased crop yield in an easement area. If extra dirt becomes
available, some may be used to add to this area. But, it must be ensured that drainage will not be
affected.
Judith Heisler was not present to discuss her request to opt out of Fairfax's solid waste
collection. Her request was not granted.
Linn County Deputy Sheriff Omar presented the list of calls.
Discussion was held regarding possible modification to the animal control chapter. Chris
Philipp was instructed to draft a possible revision for review at the next meeting.
Motioned by Daly, seconded by Kell to delay action and fines of the Abatement Notice
issued to Brian and Vickie Kindl for chickens at 220 East Southview Road until a final decision
is made regarding possible revision to the animal control chapter. Ayes: Otto, Daly, Kell, Volk,
and Wainwright. Motion carried.
A committee to plan the splash pad project was established. Nick Volk, Kevin Stensland,
Cynthia Stimson, Chris Philipp, Mayor Frieden, and Shane Wicks will serve as well as a couple
of members from the Parks and Beautification Committee.
Kevin Stensland discussed information from Homeland Security about the Government
Emergency Telecommunications Service and Wireless Priority Service.
Motioned by Kell, seconded by Daly to participate in the Government Emergency
Telecommunications Service and Wireless Priority Service program. Ayes: Otto, Daly, Kell,
Volk, and Wainwright. Motion carried.
Motioned by Kell, seconded by Volk to accept RESOLUTION NO. 2018-75,A
RESOLUTION TO APPROVE REVIEW FEES. Roll call vote: Ayes: Otto, Daly, Kell,
Volk and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION
2018-75 duly adopted.
Cynthia Stimson reviewed the FY20 budget process and discussed estimated costs for the
Dog Park Pavilion. Money is available to transfer from the Farm Fund to the parks savings
account to use on this project. A budget amendment will be needed for the Dog Park line.
Motioned by Wainwright, seconded by Kell to accept RESOLUTION NO. 2018-76,A
RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FOR THE PAYMENT
OF DEBT INTEREST AND FEES DUE DECEMBER 1,2018 AND PROJECT COSTS.
Roll call vote: Ayes: Otto, Daly, Kell, Volk and Wainwright. Nays: None. Motion carried.
Mayor Frieden declared RESOLUTION 2018-76 duly adopted.
Discussion was held regarding the maintenance department's certification schedule.
Motioned by Daly, seconded by Volk to accept RESOLUTION NO. 2018-77,A
RESOLUTION ENTERING INTO A 28E AGREEMENT FOR INSPECTION SERVICES
WITH THE CITY OF ELY. Roll call vote: Ayes: Otto, Daly, Kell, Volk and Wainwright.
Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2018-77 duly adopted.
Motioned by Daly, seconded by Volk to accept RESOLUTION NO. 2018-78,A
RESOLUTION ENTERING INTO A 28E AGREEMENT FOR INSPECTION SERVICES
WITH THE CITY OF PALO. Roll call vote: Ayes: Otto, Daly, Kell, Volk and Wainwright.
Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2018-78 duly adopted.
Motioned by Otto, seconded by Daly to approve the claims list dated November 13, 2018.
Ayes: Otto, Daly, Kell, Volk and Wainwright. Nays: None. Motion carried.
Jay Hopkins and Cindy Anderson discussed the city's municipal infraction process.
Mayor Frieden updated the City Council on the status of two municipal infraction processes
and reviewed information about police force costs. He also informed the City Council that he,
Marianne Wainwright, Shane Wicks, and Cynthia Stimson attended a press conference about the
Big Cedar Industrial Center.
The city clerk/treasurer informed the City Council that a notice about a lawsuit filed against
the IDOT was received today. The City Council will hold a special meeting within the next
week to discuss this topic with the city's attorney.
Motioned by Otto, seconded by Daly to adjourn the meeting. Ayes: Otto, Daly, Kell, Volk
and Wainwright. Nays: None. Motion carried.
Mayor Frieden adjourned the meeting at approximately 8:39 PM.
Mayor Burnell G. Frieden
City Clerk/Treasurer Cynthia Stimson
Disclaimer: The foregoing minutes are not official until approved by the City Council. ti
I ' �
October 2018 Receipts
General Fund 315,661.90
Road Use Fund 19,029.42
LOSST Fund 20,839.49
TIF Fund 375,674.18
Water Fund 41,549.41
Trust and Agency Fund 1,100.00
Sewer Fund 30,516.79
SRF Bond Retire Fund 18,740.51
Garbage Fund 13,431.60
Total Revenue: 836,543.30
October 2018 Expenses
General Fund 85,084.19
Road Use Fund 20,016.51
LOSST Fund 29,409.06
Debt Service Fund 14,000.00
Water Fund 18,638.80
Trust and Agency Fund 450.00
Sewer Fund 21,206.54
Garbage Fund 13,499.90
Total Expenses: 202,305.00
CLAIMS LIST November 13, 2018
Payee Purpose Amount
Absolute Security Security Services 759.00
Advanced Business Systems Print Agreement 481.48
AFLAC Premiums 406.80
Alert All FD 396.00
Alliant Utility Bills 5,333.11
Alliant Energy Utility Bill 281.00
Alliant Energy Utility Bill 66.65
Alliant Energy Utility Bill 18.12
Alliant Energy Utility Bill 18.74
Alliant Energy Utility Bill 520.78
Altorfer Inc. Supplies 222.62
American Patchwork& Quilting Library 32.07
Baker and Taylor Library 876.18
Bankers Trust Debt Obligations 78,820.00
Bauer, Tyler Mileage 142.68
Bayne, Catherine Reissue Check 2.50
Bayne, Catherine Library 70.77
Bound Tree FD 959.39
Brotherton-Laird, Linda Deposit Refund 60.00
Brown, Jonathan Reissue Check 49.87
Butler, Brandie Reissue Check 0.55
Canon Copier Lease 448.00
Cedar Valley Humane Society 2 dogs, 3 Cats 725.00
Center Point Large Print Library 177.96
Certified Pest Control Pest Control 125.00
Cintas Uniforms and Mats 335.53
City of Fairfax Sewer Bill 28.40
City of Fairfax Sewer Bill 28.40
City of Fairfax Sewer Bill 28.40
City of Fairfax Sewer Bill 46.30
City of Fairfax Sewer Bill 28.40
City of Fairfax Sewer Bill 28.40
City of Fairfax Sewer Bill 28.40
Colonial Life Premium 201.95
Compass Minerals Salt 4,110.04
Connie's Cleaning City Hall 990.00
Consolidated Energy Fuel 2,180.90
Crawford Quarry Gravel 2,462.53
Data Technologies, Inc. Software Annual Renewal 4,601.52
Denhartog, Michael Net Deposit Refund 16.35
Easy Quilts Library 39.99
Elan Credit Card Balance 5,035.39
Electrical Engineering Supplies 105.17
Everett, Kathy Mileage 150.42
Fairfax Chiropractic Center Net Deposit Refund 46.90
Fareway Supplies & FD 115.45
Feld Fire FD 81.39
Findaway Library 239.60
Fleming Irrigation Irrigation Work 335.00
Forterra Supplies 897.60
Galarraga, Lisa Deposit Refund 60.00
Gardner Media LLC Library 126.20
Gazette Publications 241.48
GCR Tires Service 301.99
Glaspey, Robert Reissue Check 0.76
GovOffice Services 900.00
Hach Testing Supplies 997.70
Hall & Hall Engineers, Inc. Engineering 10,013.37
Hawkeye Fire Extinguishers Checked 819.30
Hawkins Chemicals 464.35
Hennings, Todd Deposit Refund 60.00
IDNR Certification 40.00
Iowa Finance Authority Debt Obligations 14,001.25
Iowa One Call Locates 64.90
Iowa Prison Industries Signs 499.95
Iowa Rural Water Association Dues 275.00
IPERS Payroll 7,624.32
Keystone Labs Testing 1,694.90
Kings Material Products 304.31
Knapp, Brett FD 325.00
LifeTime Fence Fencing 12,750.00
Linn County REC Utility Bills 2,668.00
Linn County Treasurer Permit 50.00
LITE Window & Door Library 18,614.25
Martin Marietta Sand 2,566.47
Matheson Supplies 27.73
Menards Supplies 2,227.69
Meyer, Mitchell Deposit Refund 60.00
MidAmerican Energy Utility Bills 209.42
Midwest Wheel Supplies 4.88
Miller, Lynn Reimbursement 93.20
Miltner, Curt or Susan Deposit Refund 60.00
Monday, Justin Reissue Check 53.20
Network Computer Solutions Monitor 275.29
Pace FYSA Supplies 1,113.00
Pelikan, Christopher/Emily Net Deposit Refund 48.88
Penworthy Library 492.57
Philipp, Chris Reimbursement 36.00
Professional Plumbing Winterizing 556.68
Racom Corporation FD 5,382.50
Republic Services Solid Waste Services 13,929.95
Ruden, Nicholas Reissue Check 60.00
Ryders Hideaway Reissue Check 463.13
Sarchett, Tina Reissue Check 60.00
Schimberg Supplies 417.82
Schumacher Elevator Elevator Maintenance 295.71
Signal 88 Security Patrolling 4,504.44
Solberg's FD 14.88
South Slope Phone Service-Library 75.66
South Slope Phone Service-FD 38.65
South Slope Phone and Internet Service 702.60
South Slope Training 80.00
Speer Financial TIF Report 375.00
Stanley Fire Association FD Reissue Check 240.00
Staples Supplies 734.61
Star Equipment Supplies 331.50
Stensland, Kevin Mileage 149.88
Stetson Building Products Supplies 1,954.54
Svec, Carl FD 990.80
Thompson Truck& Trailer Parts and Labor 430.62
Toby KID Klauenberg Library 100.00
Tompkins, Richard Deposit Refund 60.00
Treasurer, State of Iowa WET Tax 2,115.00
Treasurer, State of Iowa Great Iowa Treasure Hunt 147.69
Trenary, Nick Library 180.00
UnitedHealthcare Premium 7,840.87
US Cellular Cell Phones 353.98
US Treasury Payroll Taxes 3,100.96
US Treasury Payroll Taxes 2,244.25
US Treasury Payroll Taxes 2,155.89
US Treasury Payroll Taxes 1,763.94
US Treasury Payroll Taxes 2,111.77
US Treasury Payroll Taxes 2,027.48
USPO Postage 217.13
USPO Postage 357.00
Valentine, Doug Deposit Refund 60.00
Vice, Jeanne or Michael Deposit Refund 60.00
WEX FD 272.83
Total Net Payroll 37,880.39
TOTAL 288,160.21