HomeMy WebLinkAbout12/11/2018 Council Minutes CITY OF FAIRFAX
REGULAR CITY COUNCIL MEETING
December 11, 2018
The regular meeting of the Fairfax City Council was held December 11, 2018, at Fairfax city
hall at 300 80th Street Court. Mayor Frieden called the meeting to order at 6:00 PM. Council
members present: Travis Otto, Mike Daly, Joe Kell, and Marianne Wainwright. Nick Volk was
absent. Other city staff present: Cynthia Stimson, Chris Philipp, Kevin Stensland, Lynn Miller,
and Cathy Bayne.
Joe Kell discussed a letter received from Tom Arp. He will try to contact Tom and the City
will draft a letter about options.
Motioned by Daly, seconded by Otto to approve the consent agenda. Ayes: Otto, Daly, Kell,
and Wainwright. Nays: None. Absent: Volk. Motion carried.
Linn County Deputy Speth distributed the list of calls.
Darrell Walters, Signal 88, reported to the City Council about their patrolling and about
checking library staffing.
Cathy Bayne gave a library report.
Fire Chief Mike Sankot reported that the fire department has had 231 calls. He explained
that The Eastern Iowa Airport has requested the fire department have a truck on call at the airport
for five different shifts during the charter flights for the bowl game. They will pay $150.00 an
hour. Mike is requesting that the City keep half of this rate and allow the fire department
members who work the shifts receive the other half as payroll.
Motioned by Daly, seconded by Otto to split the $150.00 per hour fee with the City and fire
department members working the shifts. Ayes: Otto, Daly, Kell, and Wainwright. Nays: None.
Absent: Volk. Motion carried.
Chris Philipp reviewed the building department's report.
Lynn Miller informed the council that they are working on the Dog Park shelter, removing
the veteran's memorial, and have fixed a storm sewer.
Kevin Stensland informed the City Council that the U of I is here testing wells and that he
has calculated the City's water loss at 7.35%, which is a great low rate.
Annette McKeever informed the City Council that the Parks and Beautification Committee
has been working on brochure revisions. She attended a meeting about Hiawatha's new dog
park. Audrey Novak and JoAnn Beer will serve on the splash pad committee.
Shane Wicks stated that the City will soon need to look at transportation planning 20-25
years in the future to give input to the MPO.
Kristopher Hopkins, with Benefit Solutions, was present to discuss the renewal quote from
United Healthcare for the employee benefits policies. An employee has requested a different
HSA policy be substituted with the difference in premium still be available to go into her HSA
account each month.
Motioned by Wainwright, seconded by Kell to approve the proposed renewal of all employee
benefit policies through United Healthcare with the substitution of the different HSA policy, with
the City still paying 100% of the premiums for the employee at the platinum policy level. Any
premium savings by an employee choosing a different policy may be used toward family
coverage or placed in an HSA account if that policy is chosen. Ayes: Otto, Daly, Kell, and
Wainwright. Nays: None. Absent: Volk. Motion carried.
Shane Wicks discussed the Maintenance Bond for Heartland Heights Second Addition. The
City has received the bond for the water, sanitary sewer, and storm sewer. We still need to
receive the bond for the streets.
Motioned by Wainwright, seconded by Kell to accept RESOLUTION NO. 2018-79,A
RESOLUTION FULLY RELEASING THE LETTER OF CREDIT FOR THE PUBLIC
IMPROVEMENTS IN HEARTLAND HEIGHTS FIRST AND SECOND ADDITIONS
with the stipulation that this resolution not be executed by the Mayor and City Clerk until the
City of Fairfax has received the bond for the streets. Roll call vote: Ayes: Otto, Daly, Kell, and
Wainwright. Nays: None. Absent: Volk. Motion carried. Mayor Frieden declared
RESOLUTION 2018-79 duly adopted.
Discussion was held regarding the proposed changes to Chapter 55, Animal Protection and
Control of the Fairfax Code of Ordinances. Input was given prior to the meeting by five
residents in support of chickens. Cindy Anderson, Jay Hopkins, George and Allison Bohren,
Barb Conner, Will Zamastil, and Vickie Kindle spoke in support of urban chickens and
suggested changes to the proposed ordinance.
Motioned by Daly to introduce and approve the first reading of ORDINANCE 15, AN
ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES 2017, OF THE
CITY OF FAIRFAX, IOWA, BY AMENDING CHAPTER 55, ANIMAL PROTECTION
AND CONTROL. This motion died for lack of a second.
Motioned by Kell, seconded by Daly to not assess any fines as of December 11, 2018, for the
Abatement Notice issued to Brian and Vickie Kindle for chickens at 220 E. Southview Road.
Ayes: Otto, Daly, Kell, and Wainwright. Nays: None. Absent: Volk. Motion carried.
Since the ordinance did not pass to allow urban chickens, no chickens are allowed on non-Ag
zoned lots.
Motioned by Kell, seconded by Wainwright to grant a grace period for chickens in Fairfax
only until May 1, 2019 for the three addresses listed which currently have chickens: 253 W
Cemetery Road, 220 E Southview Road, and 101 Williams Blvd. Ayes: Otto, Daly, Kell, and
Wainwright. Nays: None. Absent: Volk. Motion carried.
Discussion was held regarding the City's nuisance process. Jay Hopkins and Cindy
Anderson discussed past notices and suggestions to improve the process.
Discussion was held regarding an unfinished garage at 522 Williams Blvd.
Motioned by Kell, seconded by Wainwright to give the owner 30 days to get a building
permit, with the City waiving the fee, to finish the garage at 522 Williams Blvd. Ayes: Otto,
Daly, Kell, and Wainwright. Nays: None. Absent: Volk. Motion carried.
Discussion was held about the status of an apple tree on the vacant lot west of 116 Main
Street. Jay Hopkins, the property owner, stated that the tree is still alive. He said he will see that
the grass is kept mowed under and around the tree.
Discussion was held about the proposed changes to Chapter 69, Motor Vehicle Parking and
Storage in the Fairfax Code of Ordinances 2017.
Motioned by Wainwright, seconded by Daly to introduce and approve the first reading of
ORDINANCE 16, AN ORDINANCE AMENDING THE FAIRFAX CODE OF
ORDINANCES OF 2017, OF THE CITY OF FAIRFAX IOWA, BY AMENDING
CHAPTER 69.10, MOTOR VEHICLE PARKING AND STORAGE. Roll call vote: Ayes:
Otto, Daly, Kell, and Wainwright. Nays: None. Absent: Volk. Motion carried.
Motioned by Daly, seconded by Wainwright to suspend the rules requiring an ordinance be
voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE
16. Roll call vote: Ayes: Otto, Daly, Kell, and Wainwright. Nays: None. Absent: Volk.
Motion carried.
Motioned by Daly, seconded by Kell for final approval and adopting ORDINANCE 16, AN
ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2017, OF
THE CITY OF FAIRFAX IOWA, BY AMENDING CHAPTER 69.10, MOTOR
VEHICLE PARKING AND STORAGE. Roll call vote: Ayes: Otto, Daly, Kell, and
Wainwright. Nays: None. Absent: Volk. Motion carried.
No action was taken on Judith Heisler's repeated request to opt out of Fairfax's solid waste
program.
Presentations were made regarding the budget proposals for FY20 for Fairfax's Fire and
Rescue Department, Public Library, Parks and Beautification Committee, Building Department,
Maintenance Department, Water and Sewer Departments, and City Hall.
No action was taken on the possible property purchase.
Motioned by Wainwright, seconded by Daly to reappoint Gary Pribyl to the Fairfax Planning
and Zoning Commission for a term ending December 31, 2023. Ayes: Otto, Daly, Kell, and
Wainwright. Nays: None. Absent: Volk. Motion carried.
Motioned by Otto, seconded by Kell to accept RESOLUTION NO. 2018-80,A
RESOLUTION TO APPROVE NAMING DEPOSITORIES. Roll call vote: Ayes: Otto,
Daly, Kell, and Wainwright. Nays: None. Absent: Volk. Motion carried. Mayor Frieden
declared RESOLUTION 2018-80 duly adopted.
Motioned by Daly, seconded by Otto to approve purchasing the payroll ACH deposit module
from Data Technologies. Ayes: Otto, Daly, Kell, and Wainwright. Nays: None. Absent:
Volk. Motion carried.
Discussion was held regarding certifications for the maintenance department.
Motioned by Kell, seconded by Otto to approve an additional 50 cents an hour for Lynn
Miller and Brian Merta for their Iowa Certified SWPPP Inspector effective October 10, 2018
and an additional 50 cents an hour for Lynn Miller for his Iowa Certified SWPPP Installer
effective December 11, 2018. Ayes: Otto, Daly, Kell, and Wainwright. Nays: None. Absent:
Volk. Motion carried.
Discussion was held concerning thel.9% annual Midwest CPI from September 2017 to
September of 2018 and the insurance policies 4.4% increase effective 2-1-2019.
Motioned by Kell, seconded by Daly to accept RESOLUTION NO. 2018-81,A
RESOLUTION APPROVING WAGES FOR CITY EMPLOYEES which establishes an
increase for non-library and non-fire department employees' hourly wage rates by 1.9% effective
January 1, 2019. Roll call vote: Ayes: Otto, Daly, Kell, and Wainwright. Nays: None.
Absent: Volk. Motion carried. Mayor Frieden declared RESOLUTION 2018-81 duly adopted.
Motioned by Daly, seconded by Kell to approve the claims list dated December 11, 2018
with one correction to make the FYSA amount be $590.00. Ayes: Otto, Daly, Kell, and
Wainwright. Nays: None. Absent: Volk. Motion carried.
Marianne Wainwright requested a street light be added at E Cemetery Road and Sunflower.
Mike Daly asked about a trail project.
The city clerk/treasurer discussed a grant writing seminar she wants to send Kim Donaldson
to in February in Davenport.
Motioned by Daly, seconded by Kell to adjourn the meeting. Ayes: Otto, Daly, Kell, and
Wainwright. Nays: None. Absent: Volk. Motion carried.
Mayor Frieden adjourned the meeting at approximately 9:00 PM.
Mayor Burnell G. Frieden
City Clerk/Treasurer Cynthia Stimson
Disclaimer: The foregoing minutes are not official until approved by the City Council.
1
UY'
November 2018 Receipts
General Fund 74,767.99 Al
Road Use Fund 23,802.28
LOSST Fund . 35,561.78
TIF Fund 49,554.80
Debt Service Fund 82,496.00
Water Fund 30,313.18
Trust and Agency Fund 1,675.00
Sewer Fund 23,365.08
SRF Bond Retire Fund 19,023.74
Garbage Fund 13,906.23
Farm Operations Fund 3,008.00
Total Revenue: 357,474.08
November 2018 Expenses
General Fund 101,479.85
Road Use Fund 19,747.12
LOSST Fund 40,560.00
TIF Fund 76,072.94
Water Fund 23,856.37
Trust and Agency Fund 1,480.00
Sewer Fund 21,258.21
Garbage Fund 14,980.92
Farm Operations Fund 9,800.00
Total Expenses: 309,235.41
CLAIMS LIST December 11, 2018
Payee Purpose Amount
Absolute Security Security Services 1,116.00
Advanced Business Systems Print Agreement 152.39
AFLAC Payroll Premiums 508.50
AH Stock Manufacturing FD 87.19
Alliant Utility Bills/Service 6,362.28
Alliant Energy Utility Bill 281.00
Alliant Energy Utility Bill 49.65
Alliant Energy Utility Bill 21.24
Alliant Energy Utility Bill 20.62
Alliant Energy Utility Bill 660.27
Altorfer Inc. Supplies 257.80
Annis, Greg Net Deposit Refund 27.85
Baker and Taylor Library 586.18
Baker Paper Supplies 259.81
Batteries Included FD 222.48
Bayne, Cathy Library 39.24
Bestsellers Audio Library 141.50
Bound Tree FD 948.86
Canon Copier Lease 448.00
Cedar Rapids Bank & Trust Lease & CAM for CH 42,000.00
Center Point Large Print Library 355.92
Centurion Technologies Library 50.00
Certified Pest Control Pest Control 190.00
Cintas Uniforms and Mats 332.48
City of Ely Nixle 1,434.12
City of Fairfax Sewer Bill 30.04
City of Fairfax Sewer Bill 28.40
City of Fairfax Sewer Bill 28.99
City of Fairfax Sewer Bill 49.75
City of Fairfax Sewer Bill 28.40
City of Fairfax Sewer Bill 28.40
City of Fairfax Sewer Bill 28.40
Colonial Life Policy Premium 161.56
Connie's Cleaning City Hall 440.00
Crawford Quarry Gravel 34.83
Custom Hose & Supplies, Inc. Supplies 298.04
Donaldson, Kim Reimbursement 93.07
Elan Credit Card Balance 3,577.66
Fareway FD 88.94
Fastenal Supplies 776.07
Fauser Energy Fuel 3,081.98
Ferrazzo, Kaelen Net Deposit Refund 15.40
Frieda Coonrod Embroidery FD 300.00
FYSA 1/2 of Rental Fee & Water Fees 590.00
Gardner Media LLC Library 290.14
Gazette Publications 221.01
GCR Tires Tires 1,158.35
Geers, Kim Deposit Refund 60.00
Hagen, Chris d/b/a Vinyl Graphics FD 250.00
Hall & Hall Engineers, Inc. Engineering 15,167.50
Hawkins Chemicals 436.00
IIMC Dues 110.00
Impact Embroidery FD & Maintenance Dept Supplies 504.00
Iowa One Call Locates 135.30
Iowa Prison Industries Signs 1,880.70
IPERS Payroll 6,636.81
Junior Library Guild Library 1,212.44
Kids Reference Library 201.87
Kiecks FD 745.30
Kings Material Products 1,143.19
Kiskamp, Kim or David Deposit Refund 60.00
Know Buddy Resources Library 39.80
Laurion, Tija Net Deposit Refund 27.38
Linn County REC Utility Bills 3,096.03
Linn County Sheriff Police Service 8,190.00
Matheson Supplies 27.15
Mayberry Electric Boom Truck Work 420.00
Menards Supplies 3,514.88
MidAmerican Energy Utility Bills 413.83
Network Computer Solutions Computer Support 40.50
Northern Safety & Industrial Safety Supplies 570.93
Professional Plumbing Library 85.60
RDJ Specialties FD 2,099.50
Regent Investment, Inc. Sign Lease 1,200.00
Republic Services Solid Waste Services 13,993.90
Rohlena, Charles Net Deposit Refund 60.00
Rohlena, Charles Net Deposit Refund 18.34
Rohlena, Charles Net Deposit Refund 60.00
Rohlena, Charles Net Deposit Refund 60.00
Rohlena, Charles Net Deposit Refund 18.88
Rohlena, Charles Net Deposit Refund 60.00
Rohlena, Charles Net Deposit Refund 60.00
Rohlena, Charles Net Deposit Refund 60.00
Rohlena, Charles Net Deposit Refund 3.88
Sankot's Garage Service &Parts 794.81
Security State Bank HSA Contributions - Payroll 378.28
Signal 88 Security Patrolling 4,504.44
Simmons Perrine Moyer Bergman PLC Attorney 3,881.65
South Slope Phone Service-Library 74.81
South Slope Phone Service-FD 38.83
South Slope Phone and Internet Service 702.05
Staples Supplies 468.28
Storm Steel Supplies 79.54
Strickler, Stan or Kaye Deposit Refund 60.00
Thomas, James Net Deposit Refund 23.80
Thompson Truck& Trailer Parts 50.78
Todd, Halley Net Deposit Refund 33.88
Treasurer, State of Iowa WET Tax 1,808.00
UnitedHealthcare Policy Premium 7,840.33
US Cellular Cell Phones 356.56
US Treasury Payroll Taxes 3,182.44
US Treasury Payroll Taxes 2,056.89
US Treasury Payroll Taxes 1,391.51
US Treasury Payroll Taxes 2,031.87
US Treasury Payroll Taxes 2,024.13
USPO Postage 217.29
USPO Postage 392.00
Van Horn of Newhall FD 30,560.00
VanMeter Parts 182.21
WEX FD 245.05
Whannel Hardware Phone 344.97
Total Net Payroll 31,169.49
TOTAL 225,460.41