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Home My WebLink About01/08/2019 Council Minutes CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING January 08, 2019 The regular meeting of the Fairfax City Council was held January 8, 2019, at Fairfax city hall at 300 80th Street Court. Mayor Frieden called the meeting to order at 6:00 PM. Council members present: Travis Otto, Mike Daly, Joe Kell, Nick Volk, and Marianne Wainwright. Other city staff present: Chris Philipp, Kevin Stensland, Lynn Miller, Cathy Bayne and Kim Donaldson. Motioned by Otto, seconded by Daily to approve the consent agenda. Ayes: Otto, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Darrell Walters, Signal 88, reported to the City Council about their patrolling, and their daily filed reports. They request the city to contact them between meetings if needed. Lynn discussed with them a few break-ins on Ridge View Drive, with request to patrol that area more. Linn County Deputy Speth distributed the list of calls, 36 in total. Lynn discussed with him the Ridge View Drive break-ins, the sheriff s department had already been contacted. Cathy Bayne gave a library report. Fire Chief Mike Sankot reported the fire department had 242 registered calls in 2018. He informed council briefly that during budget talks, he will present the purchase of a new truck, as the purchase price has increased roughly 6 %. Chris Philipp reviewed the building department's report, that included photos of nuisance at 324 Church Street, and another that includes an unfinished detached garage that has no building permit. Council held lengthy discussion on nuisance notification protocol, after Chris explained the process. The council is not after the revenue from fines, but prefer the cleanup. The council is very willing to work with individuals, but want a firm compliance date. Staff was directed to delay any action on 324 Church Street till February 1st Lynn Miller presented the maintenance department report. Main topics: Christmas decorations are down, been servicing equipment and machinery, and spending a lot of time working on the GIS system. Kevin Stensland informed the City Council of the upcoming NPDES permit. There are some new requirements, which can include some negotiations. The weather has been cooperative as to equipment and system operations. Annette McKeever informed the City Council that the Parks and Beautification Committee did not meet in December. They are planning a late winter, early spring kick off. Shane Wicks discussed the engineering report. As part of the water study process, Kevin has worked with him on the borings at the Africa-Bellon Farm. He informed everyone there is a meeting next Tuesday with the IDOT concerning the "safety light on the hill", which will be placed on Hwy 30, east of 80th street and a potential roundabout at Hwy 30 and Dean Road. Motioned by Daly, seconded by Otto to approve the Commercial Building Permit for 809 Eagleview Drive, Ayes: Otto, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. The Greenhouse Class B Native Wine Permit is not ready for action. Discussion was held about a grant to help fund the Fairfax portion, approximately 2400 feet, of the Cedar Rapids to Amana trail. Hall and Hall has staff looking for more grant funding. Motioned by Otto, seconded by Daly to accept RESOLUTION NO. 2019-01,A RESOLUTION AUTHORIZING APPLICATION TO CORRIDOR METROPOLITAN PLANNING ORGANIZATION FOR REGIONAL TRANPORTATION FUNDS AND COMMITTING TO PROVIDE LOCAL MATCHING FUNDS CONTINGENT UPON AWARD AND ACCEPTANCE OF TRANSPORTATION GRANT FUNDS. Roll call vote: Ayes: Otto, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2019-01 duly adopted. Engineer Wicks discussed the Preliminary FY2020 CIP. He has added a sewer update south to feed the potential Mega Park and will include a Street Improvement/Replacement Plan. Kevin Stensland discussed a contract with Maguire Iron for water tower maintenance. The rates remained the same as the previous 10 year contract with Maguire Iron. Other companies' bids were substantially higher. Motioned by Daily, seconded by Volk to accept RESOLUTION NO. 2019-02,A RESOLUTION TO ENTER INTO A CONTRACT WITH MAGUIRE IRON,INC. FOR WATER TOWER MAINTENANCE. Roll call vote: Ayes: Otto, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2019-02 duly adopted. Discussion on the new payroll rates approved by the Library Board. Motioned by Wainwright, seconded by Daily to accept RESOLUTION NO. 2019-03, A RESOLUTION APPROVING WAGES FOR CITY EMPLOYEES. Roll call vote: Ayes: Otto, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2019-03 duly adopted. Motioned by Kell, seconded by Daly to approve the claims list dated January 8, 2019. Ayes: Otto, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Motioned by Daly, seconded by Otto to adjourn the meeting. Ayes: Otto, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden adjourned the meeting at approximately 7:15 PM. Mayor Burnell G. Frieden Deputy City Clerk/Treasurer Kim Donaldson Disclaimer: The foregoing minutes are not official until approved by the City Council. � I December 2018 Receipts r� 1 General Fund 140,678.97 Road Use Fund 24,098.15 LOSST Fund 21,460.27 TIF Fund 31,475.35 j Water Fund 33,490.03 Trust and Agency Fund 575.00 Sewer Fund 26,435.89 SRF Bond Retire Fund 18,866.20 Garbage Fund 14,247.52 Farm Operations Fund 5.11 Total Revenue: 311,332.49 December 2018 Expenses General Fund 87,613.73 Road Use Fund 17,852.71 Debt Service Fund 79,915.00 Water Fund 32,113.52 Trust and Agency Fund 725.00 Sewer Fund 14,626.59 SRF Bond Fund 12,906.25 Garbage Fund 14,124.21 Total Expenses: 259,877.01 City of Fairfax 2018 Gross Employee Wage Joel Barnhart 10,212.92 Derek Barre 65.00 William Barry 3,063.48 Tyler Bauer 20,911.99 Catherine Bayne 49,180.12 Eugene Brink, Jr. 110.00 Kaitlyn Burns 255.00 Marcus Burns 730.00 Shannon Chapman 2,573.43 Travis Clemen 120.00 Joe Costigan 110.00 Kevin Costigan 60.00 Matthew Crispin 130.00 Michael Daly 1,275.00 Cortez Davis 375.00 Austin Dellamuth 245.00 Kimberly Donaldson 36,850.47 Kathy Everett 38,220.24 Logan Ewing 145.00 Douglas Exline 225.00 Burnell Frieden 8,160.00 Nickolas Heintz 290.00 Benjamin Helms 280.00 Matthew Jasa 80.00 Alexandria Jordan 335.00 Christopher Jordan 285.00 Joseph Kell, Jr. 1,200.00 Brian Kindl 550.00 Jared Kolosik 70.00 Brandon Lefebure 280.00 Cody Luther 100.00 Emily Machula 100.00 Michael Machula 330.00 Jesse Manning 85.00 Brian Merta 58,136.25 Jace Merta 195.00 Lynn Miller 66,564.56 Travis Otto 975.00 Kathleen Patterson 4,492.84 Christopher Philipp 53,408.84 Michael Rammelsberg 33,964.03 Justin Ritter 70.00 Michael Sankot 2,665.00 Derrick Sexton 540.00 Jacob Sharpe 95.00 Brian Stallman 5,411.78 Kevin Stensland 88,641.08 Alison Stewart 300.00 Blake Stewart 140.00 Jeremiah Stewart 270.00 Cynthia Stimson 66,568.20 Carl Svec 55.00 Nichols Volk 1,050.00 Marianne Wainwright 1,125.00 Beth Wilz 8,233.62 Alexander Wisnousky 160.00 Austin Wisnousky 335.00 Eric Wisnousky 65.00 Holly Wisnousky 70.00 David Yanecek 19,918.25 William Zamastil 140.00 TOTAL 590,592.10 CLAIMS LIST January 8, 2018 Payee Purpose Amount Ace Electric Generator Service 308.26 AFLAC Payroll Premiums 406.80 Advanced Business Systems Print Agreement 241.52 Alliant Utility Bills/Service 5,388.02 Alliant Energy Utility Bill 281.00 Alliant Energy Utility Bill 34.69 Alliant Energy Utility Bill 18.74 Alliant Energy Utility Bill 18.74 Alliant Energy Utility Bill 766.28 Baker and Taylor Library 621.95 Baker Paper Supplies 159.33 Bauer, Tyler Mileage 146.06 Bayne, Cathy Library 38.72 Bestsellers Audio Library 139.50 Big Rigger Truck Liner 555.00 Birds & Blooms Library 10.00 Book Systems, Inc. Library 3,160.00 Canon Copier Lease 448.00 Certified Pest Control Pest Control 60.00 Cintas Uniforms and Mats 295.57 City of Fairfax Sewer Bill 28.40 City of Fairfax Sewer Bill 31.33 City of Fairfax Sewer Bill 28.40 City of Fairfax Sewer Bill 49.58 City of Fairfax Sewer Bill 28.40 City of Fairfax Sewer Bill 28.40 City of Fairfax Sewer Bill 28.40 Clark, Heather Deposit Refund 60.00 Colonial Life Policy Premium 201.95 Crawford Quarries Rock 604.94 Data Tech, Inc. Supplies, ACH Module 701.65 Demco Library 242.73 Elan Credit Card Balance 3,886.80 Esri, Inc. GIS 500.00 Fareway Supplies & FD 132.68 Fauser Energy Fuel 399.70 Findaway Library 139.98 Gazette Publications 248.13 Genkinger, Elizabeth/Jeffrey Deposit Refund 60.00 Hach Chemicals 819.69 Hall & Hall Engineers, Inc. Engineering 33,909.25 Hawkins Chemicals 225.55 Hotsy Supplies 279.00 Impact Embroidery FD 1,995.91 Iowa Firefighters Association FD 507.00 IPERS Payroll 7,813.59 Jetco, Inc Service 1,103.10 Kirkwood FD 275.00 Linn County REC Utility Bills 2,968.98 Matheson Supplies 27.73 Menards Supplies 482.14 MidAmerican Energy Utility Bills 900.29 Network Computer Solutions Computer Support 306.25 Network Computer Solutions Computer Support 337.50 Omni Site Annual Fee 2,324.69 Pace Card Reader 199.00 Penworthy Library 506.70 Raynor Door of CR Repair Supplies 29.00 Republic Services Solid Waste Services 14,016.95 Sankots Garage Service 501.86 Schimbergs Supplies 975.30 Scott, Angie Deposit Refund 60.00 Sentimental Productions Library 250.00 Signal 88 Security Patrolling 4,504.44 Simmering-Cory/Iowa Codify Supplement 894.00 Simmons Perrine Moyer Bergman Attorney 5,226.87 Sled Shed Supplies 18.78 Snider, Charles Refund 463.13 South Slope Phone Service-Library 76.54 South Slope Phone Service-FD 39.18 South Slope Phone and Internet Service 701.96 Staples Supplies 320.77 Taste of Home Library 31.98 Thompson Truck& Trailer FD 201.06 Treasurer, State of Iowa State Withholding 6,337.00 Treasurer, State of Iowa WET Tax 1,714.00 Trenary, Nick Library 60.00 Ultra Lawn Library 304.98 UnitedHealthcare Policy Premium 7,840.87 USA Bluebook Supplies 1,143.25 US Cellular Cell Phones 335.54 USPO Newsletter Postage 217.29 USPO Bills Postage 390.95 US Treasury Payroll Taxes 505.54 US Treasury Payroll Taxes 2,875.53 US Treasury Payroll Taxes 2,268.51 US Treasury Payroll Taxes 2,079.29 US Treasury Payroll Taxes 1,229.77 US Treasury FD Payroll Taxes 2,076.48 US Treasury Payroll Taxes 2,197.04 Welter Storage Shop 695.00 WEX FD 54.76 Wilson-Hite Insurance Insurance 227.00 Total Net Payroll 47,078.46 TOTAL 183,424.10