HomeMy WebLinkAbout02/19/2019 Council Minutes CITY OF FAIRFAX
REGULAR CITY COUNCIL MEETING
February 19, 2019
The regular meeting of the Fairfax City Council was held February 19, 2019, at Fairfax city
hall at 300 80th Street Court. Mayor Frieden called the meeting to order at 6:00 PM. Council
members present: Travis Otto, Mike Daly, Joe Kell, Nick Volk, and Marianne Wainwright.
Other city staff present: Chris Philipp, Kevin Stensland, Lynn Miller, Cathy Bayne and Cynthia
Stimson.
Motioned by Otto, seconded by Daily to approve the consent agenda. Ayes: Otto, Daly, Kell,
Volk, and Wainwright. Nays: None. Motion carried.
Darrell Walters, Signal 88, reported to the City Council about their patrolling. He
encouraged the City to contact them with issues.
Fire Chief Mike Sankot reported the fire department held their annual fire department
appreciation dinner. Doug Exline was recognized for 30 years of volunteer service to the
department. Allie Stewart and Cortez Davis were recognized as the Firefighters of the Year.
Corey Crispin, Blake Stewart, and Eric Wisnousky were recognized at the dinner as three of our
Junior Firefighters who will be graduating from high school in 2019. Chief mentioned about the
need to ensure the snow is cleared away from the fire hydrants and that station three is ready for
use.
Chris Philipp reviewed the building department's report. He mentioned that the nuisance
abatement at 324 Church Street has not been completed. He attended a Grant Wood Trails
meeting. This group is recommending full funding Fairfax's trail project request in 2023 to the
MPO.
Lynn Miller reported they have been busy with snow removal. The equipment is holding up
well and we have enough salt on hand. They have had to haul snow out of some areas.
Kevin Stensland informed the City Council that the plants are working well and he has
recovered from his fall.
No one was present for the Parks and Beautification Committee. The city clerk reported that
the committee will not be having their Dog Park Event on March 2.
Shane Wicks reported they are finishing up the Water Study Report now that they have wells
information.
Building Administrator Chris Philipp discussed a policy concerning ROW and Boring
Permits. Charlie Fisher, Ken Way Excavating, added information about how they have
participated with this type of policy in Cedar Rapids. Chris was directed to draft an ordinance to
put this type of policy in place.
Discussion was held concerning the Commercial Building Permit Application from K & G
Investors at 135 80th Street. Chris Philipp stated he is recommending the building project. City
Engineer Shane Wicks discussed needed revisions to the handicapped parking and utility
agreements.
Motioned by Wainwright, seconded by Volk to approve the Commercial Building Permit
subject to the handicapped parking being brought up to federal code and utility agreements
worked out for next month's agenda. Ayes: Otto, Daly, Kell, Volk, and Wainwright. Nays:
None. Motion carried.
Chris Philipp recommended approval of the Commercial Building Permit Application from
Sobaski Real Estate at 120 Williams Blvd.
Motioned by Daly, seconded by Otto to approve the Commercial Building Permit
Application from Sobaski Real Estate at 120 Williams Blvd. Ayes: Otto, Daly, Kell, Volk, and
Wainwright. Nays: None. Motion carried.
A revised CIP list and map were reviewed.
Shane Wicks discussed the proposed agreement for the At-Grade Water Storage Tank and
Booster Station.
Motioned by Otto, seconded by Daly to approve RESOLUTION NO. 2019-04,A
RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF FAIRFAX AND HALL AND HALL ENGINEERS, INC. Roll
call vote: Ayes: Otto, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Mayor
Frieden declared RESOLUTION 2019-04 duly adopted.
Motioned by Daly, seconded by Otto to approve RESOLUTION NO. 2019-05,A
RESOLUTION ENTERING INTO AN AGREEMENT BETWEEN THE IOWA
DEPARTMENT OF TRANSPORTATION AND THE CITY OF FAIRFAX, LINN
COUNTY, IOWA. Roll call vote: Ayes: Otto, Daly, Kell, Volk, and Wainwright. Nays:
None. Motion carried. Mayor Frieden declared RESOLUTION 2019-05 duly adopted.
Bonding estimates from Speer Financial were reviewed. Bonding action will wait until we
have more information.
Motioned by Volk, seconded by Daly to approve RESOLUTION NO. 2019-06,A
RESOLUTION SETTING TIME AND PLACE FOR A PUBLIC HEARING FOR THE
PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON THE CITY'S
PROPOSED AMENDMENT TO THE FISCAL YEAR 2018-2019 BUDGET. Roll call
vote: Ayes: Otto, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Mayor
Frieden declared RESOLUTION 2019-06 duly adopted.
Motioned by Volk, seconded by Daly to approve RESOLUTION NO. 2019-07,A
RESOLUTION SETTING TIME AND PLACE FOR A PUBLIC HEARING FOR THE
PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON THE CITY'S
PROPOSED FISCAL YEAR 2019-2020 BUDGET. Roll call vote: Ayes: Otto, Daly, Kell,
Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION
2019-07 duly adopted.
Discussion was held about the FY20 budget issues including fund balances, LOST Fund
projections, utility rates, and bonding. The clerk was directed to draft the sewer rate increase
ordinance for next month, the solid waste increase to be effective in June, and wait on the water
debt service fee until more information is known about the bonding.
Motioned by Daly, seconded by Volk to set the day of the 2019 City-wide Garage Sale Event
as Saturday, May 18, 2019. The registration fee will remain at $5.00. Ayes: Otto, Daly, Kell,
Volk, and Wainwright. Nays: None. Motion carried.
Motioned by Wainwright, seconded by Daly to set the date of the 2019 City-wide Clean-up
Day to be Saturday, June 1, 2019. The clerk will talk to Republic about details, the property
owner about location, and the Solid Waste Agency about having a hazardous waste collection.
Ayes: Otto, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried.
Motioned by Daly, seconded by Otto to approve RESOLUTION NO. 2019-08,A
RESOLUTION ENTERING INTO A PARK LEASE AGREEMENT WITH FAIRFAX
YOUTH SPORTS ASSOCIATION. Roll call vote: Ayes: Otto, Daly, Volk, and Wainwright.
Nays: None. Kell abstained because he is the President of FYSA. Motion carried. Mayor
Frieden declared RESOLUTION 2019-08 duly adopted.
Motioned by Daly, seconded by Volk to introduce and approve the first reading of
ORDINANCE 17, AN ORDINANCE AMENDING THE FAIRFAX ZONING CODE OF
2017, OF THE CITY OF FAIRFAX, IOWA, BY AMENDING CHAPTER 21 LIBRARY
BOARD OF TRUSTEES. Roll call vote: Ayes: Otto, Daly, Kell, Volk, and Wainwright.
Nays: None. Motion carried.
Motioned by Daly, seconded by Otto to suspend the rules requiring an ordinance be voted on
for passage at two council meetings prior to this meeting with respect to ORDINANCE 17. Roll
call vote: Ayes: Otto, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried.
Motioned by Daly, seconded by Otto for final approval and adopting ORDINANCE 17,AN
ORDINANCE AMENDING THE FAIRFAX ZONING CODE OF 2017, OF THE CITY
OF FAIRFAX,IOWA, BY AMENDING CHAPTER 21 LIBRARY BOARD OF
TRUSTEES. Roll call vote: Ayes: Otto, Daly, Kell, Volk, and Wainwright. Nays: None.
Motion carried.
Motioned by Otto, seconded by Wainwright to approve RESOLUTION NO. 2019-09,A
RESOLUTION AUTHORIZING AND DIRECTING THE CITY CLERK/TREASURER
TO WRITE-OFF CERTAIN UTILITY ACCOUNTS AS UNCOLLECTIBLE. Roll call
vote: Ayes: Otto, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Mayor
Frieden declared RESOLUTION 2019-09 duly adopted.
Motioned by Daly, seconded by Kell to approve the claims list dated February 19, 2019.
Ayes: Otto, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried.
Barb Connor asked some questions about road work.
Jess Novak discussed the nuisance abatement action at 324 Church Street. This topic will be
placed on the next agenda. No action is to be taken by the City until after that discussion.
Mayor Frieden reported that he attended the last Library Board meeting, discussing property
purchase and Walford's support. He attended the Iowa League of Cities' Legislative Day earlier
today. The City has been informed that the IDOT will not be bidding for the Highway project
until May. This will delay the major road closures until 2020.
The city clerk/treasurer informed the City Council that she will out of the office March 5 —
12. The deputy city clerk/treasurer will be doing the next meeting.
Motioned by Daly, seconded by Otto to adjourn the meeting. Ayes: Otto, Daly, Kell, Volk,
and Wainwright. Nays: None. Motion carried.
Mayor Frieden adjourned the meeting at approximately 7:40 PM.
Mayor Burnell G. Frieden
City Clerk/Treasurer Cynthia Stimson
Disclaimer: The foregoing minutes are not official until approved by the City Council.
January 2019 Receipts
General Fund 20,854.08
Road Use Fund 23,163.42
LOSST Fund 21,460.28
TIF Fund 10,004.04
Water Fund 33,450.92
Trust and Agency Fund 400.00
Sewer Fund 21,942.64
SRF Bond Retire Fund 18,780.97
Garbage Fund 14,165.50
Total Revenue: 164,221.85
January 2019 Expenses
General Fund 70,659.02
Road Use Fund 27,665.68
LOSST Fund 82,238.00
Water Fund 45,644.11
Trust and Agency Fund 180.00
Sewer Fund 16,583.91
Garbage Fund 14,016.95
Total Expenses: 256,987.67
CLAIMS LIST February 12, 2019
Payee Purpose Amount
Absolute Security Alarm Systems 1,434.00
Advanced Business Systems Print Agreement 180.92
AFLAC Premiums 236.85
Allerga Services 523.79
Alliant Utility Bills 6,241.69
Alliant Energy Utility Bill 17.49
Alliant Energy Utility Bill 281.00
Alliant Energy Utility Bill 17.49
Alliant Energy Utility Bill 17.49
Alliant Energy Utility Bill 713.10
Altorfer Inc. Supplies 100.94
Baker and Taylor Library 842.55
Baker Paper Supplies 18.45
Batteries Included FD 167.04
Bayne, Cathy Library 130.39
Bound Tree FD 348.77
Breeden Tree Service Remove Tree 757.00
Brown Supply Curb Bumper 300.00
Canon Copier Lease 448.00
Cengage Learning Library 61.98
Center Point LP Library 355.92
Certified Pest Control Pest Control 190.00
Cintas Uniforms and Mats 435.88
City of Fairfax Sewer Bill 28.40
City of Fairfax Sewer Bill 28.40
City of Fairfax Sewer Bill 28.40
City of Fairfax Sewer Bill 28.40
City of Fairfax Sewer Bill 28.40
City of Fairfax Sewer Bill 28.40
City of Fairfax Sewer Bill 48.93
CoLibri Systems Library 256.96
Colonial Life Premium 161.56
Connie's Cleaning Service Service 990.00
Consolidated Energy Fuel 4,047.38
Crescent Electric Supplies 159.74
Demco Library 133.30
Diamond Lake Book Library 99.70
Elan Credit Card Balance 7,392.69
EMSLRC FD 175.00
Everett, Kathy Mileage 135.95
Fareway Supplies & FD 85.97
Feld Fire FD 107.37
Findaway Library 1,463.91
Future Line Equipment 161.65
Gazette Publications 205.66
Hagen, Christopher - Vinyl Graphics FD 450.00
Hall & Hall Engineers, Inc. Engineering 18,878.59
Hawkins Chemicals 1,099.95
Huber, Stephen d/b/a Paintmasters Library 389.87
IAMU Dues 711.00
IDNR Permit Fee 85.00
IMFOA Dues 150.00
Iowa Library Association Library 35.00
Iowa Prison Industries Supplies 641.50
IPERS Payroll 7,335.73
Johnson, Alyssa Deposit Refund 60.00
Keystone Testing 2,466.10
Kids Reference Library 181.88
Kieck's FD 120.70
Lacy, Donald FD 11,604.15
Linn County REC Utility Bills 3,281.87
Linn County Recorder Boat Registration 27.40
Linn County Sheriff Police Services 8,190.00
Matheson Supplies 203.69
McGrath Ford Truck 38,483.00
Menards Supplies 1,387.83
Michael Todd & Company Parts 2,118.25
MidAmerican Energy Utility Bills 1,160.21
Mid-American Research Supplies 366.00
Midland GIS GIS Work 500.00
Midwest Janitorial Supplies 154.72
Midwest Wheel Supplies 17.79
Network Computer Solutions Computer Support 150.00
Penworthy Library 378.25
Philipp, Chris Mileage 140.48
Region 1 AWWA Training 50.00
Republic Services Solid Waste Services 13,864.15
Rexco Equipment Supplies 317.63
Sankots Garage FD 198.00
Schumacher Elevator Elevator Minatenance 295.71
Security State Bank HSA Contributions 78.28
Signal 88 Security Patrolling 4,504.44
Simmons Perrine Moyer Bergman PLC Legal Services 4,556.47
Smart Apple Media Library 549.26
South Slope Phone Service-Library 75.60
South Slope Phone Service-FD 38.64
South Slope Phone and Internet Service 701.96
Staples Supplies 206.30
Staples Supplies 412.69
Storm Steel Supplies 199.20
Syndergaard, Kelle Deposit Refund 60.00
Treasurer, State of Iowa Sales Tax 373.00
Treasurer, State of Iowa WET 1,809.00
Ty's Snow Removal Library 163.11
UnitedHealthcare Policy Premium 7,736.11
UnityPoint Clinic Membership Dues 40.00
US Cellular Cell Phones 395.33
US Treasury Payroll Taxes 2,270.38
US Treasury Payroll Taxes 3,227.79
US Treasury Payroll Taxes 2,143.22
US Treasury Payroll Taxes 1,453.94
US Treasury Payroll Taxes 2,250.71
US Treasury Payroll Taxes 2,146.61
US Treasury Payroll Taxes 3,578.89
USA Bluebook Supplies 1,508.40
USPO Postage 225.18
Van Meter, Inc. Parts 4,347.12
WEX FD 254.01
Whannel Hardware Phone 329.97
WTS Media Library 20.00
Total Net Payroll 49,054.50
TOTAL 239,821.47