HomeMy WebLinkAbout03/12/2019 Council Minutes CITY OF FAIRFAX
REGULAR CITY COUNCIL MEETING
March 12, 2019
The regular meeting of the Fairfax City Council was held March 12, 2019, at Fairfax city hall
at 300 80th Street Court. Mayor Frieden called the meeting to order at 6:00 PM. Council
members present: Travis Otto, Mike Daly, Joe Kell, Nick Volk, and Marianne Wainwright.
Other city staff present: Chris Philipp, Kevin Stensland, Lynn Miller, Brian Merta, Cathy Bayne
and Kim Donaldson.
Motioned by Kell, seconded by Daly to approve the consent agenda. Ayes: Otto, Daly, Kell,
Volk, and Wainwright. Nays: None. Motion carried.
Linn County Deputy Buhmeyer distributed the list of calls.
Darrell Walters, Signal 88, reported to the City Council about their patrolling.
Cathy Bayne reported she attended the Walford City Council meeting. They want more
research on topic to increase funding based on circulation. They are getting ready for spring
break week and the summer reading program.
Fire Chief Mike Sankot reported they have had 50 calls this year and some firefighters
attended fire school in Ames. He thanked everyone who cleared around the fire hydrants.
Chris Philipp reviewed the building department's report.
Lynn Miller reported the equipment is holding up well and we have enough salt on hand.
They will have lots of potholes to work on.
Kevin Stensland informed the City Council that the plants are working well and he has
recovered from his fall. There is discussion of a Water Quality Plan with the DNR and local
farmers.
JoAnn Beer for the Parks Committee reported they have completed a brochure update, with
significant help from Cynthia, the splash pad committee has met twice, and we are working on a
grant for a new park. They thanked the maintenance department for their work to keep the trails
open as much as possible during the winter.
Joe Horaney gave a presentation about the Linn County Solid Waste Agency. Their rates
will remain the same. He promoted the availability of free compost, with no limit.
Charlie Garwood discussed the insurance renewal for Fairfax's commercial insurance. He
will send updated pages about the cyber coverage. The new annual quote is $61,916.00.
Motioned by Daly, seconded by Otto to approve RESOLUTION NO. 2019-10,A
RESOLUTION AUTHORIZING COMMERCIAL INSURANCE COVERAGE FOR THE
CITY OF FAIRFAX. Roll call vote: Ayes: Otto, Daly, Kell, Volk, and Wainwright. Nays:
None. Motion carried. Mayor Frieden declared RESOLUTION 2019-10 duly adopted.
Shane Wicks discussed the TAC Committee process and Fairfax's trail application.
Motioned by Daly, seconded by Otto to approve RESOLUTION NO. 2019-11,A
RESOLUTION REPEALING RESOLUTION NO. 2019-01; AND AUTHORIZING
APPLICATION TO CORRIDOR METROPOLITAN PLANNING ORGANIZATION
FOR REGIONAL TRANSPORTATION FUNDS AND COMMITTING TO PROVIDE
LOCAL MATCHING FUNDS CONTINGENT UPON AWARD AND ACCEPTANCE OF
TRANSPORTATION GRANT FUNDS. Roll call vote: Ayes: Otto, Daly, Kell, Volk, and
Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2019-11
duly adopted.
Discussion was held about the, at grade water storage project.
Motioned by Wainwright, seconded by Daly to approve the Planning and Design Loan
Application for the Water Storage Project. Ayes: Otto, Daly, Kell, Volk, and Wainwright.
Nays: None. Motion carried.
Motioned by Volk, seconded by Kell to approve RESOLUTION NO. 2019-12,A
RESOLUTION AUTHORIZING APPLICATION TO THE IOWA FINANCE
AUTHORITY FOR A STATE REVOLVING FUND PLANNING AND DESIGN LOAN
FOR THE FINISHED WATER STORAGE PROJECT. Roll call vote: Ayes: Otto, Daly,
Kell, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared
RESOLUTION 2019-12 duly adopted.
Motioned by Kell, seconded by Daly to approve RESOLUTION NO. 2019-13,A
RESOLUTION APPROVING AN AGREEMENT FOR PRIVATE WATER MAIN
FACILITIES ON LOT 1 OF PRAIRIE CREEK ESTATES THIRD ADDITION TO THE
CITY OF FAIRFAX, LINN COUNTY, IOWA. Roll call vote: Ayes: Otto, Daly, Kell, Volk,
and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2019-
13 duly adopted.
Motioned by Daly, seconded by Kell to approve RESOLUTION NO. 2019-14,A
RESOLUTION APPROVING AN AGREEMENT FOR PRIVATE SANITARY SEWER
FACILITIES ON LOT 1 OF PRAIRIE CREEK ESTATES THIRD ADDITION TO THE
CITY OF FAIRFAX, LINN COUNTY, IOWA. Roll call vote: Ayes: Otto, Daly, Kell, Volk,
and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2019-
14 duly adopted.
Discussion was held about certification training for staff
Motioned by Daly, seconded by Kell to approve Mike Rammelsberg to attend the
Wastewater I training classes and obtain this certification. Ayes: Otto, Daly, Kell, Volk, and
Wainwright. Nays: None. Motion carried.
Mayor Frieden opened the public hearing regarding a Proposed FYI Budget Amendment at
6:45 PM. No comments from those in attendance. Mayor Frieden closed the public hearing
regarding a proposed FYI budget amendment at 6:49 PM.
Motioned by Kell, seconded by Daly to approve RESOLUTION NO. 2019-15,A CITY
BUDGET AMENDMENT AND CERTIFICATION RESOLUTION—FY 2019 —
AMENDMENT #2. Roll call vote: Ayes: Otto, Daly, Kell, Volk, and Wainwright. Nays:
None. Motion carried. Mayor Frieden declared RESOLUTION 2019-15 duly adopted.
Mayor Frieden opened the public hearing regarding a Proposed FY20 Budget at 6:53 PM.
Comments by JoAnn Beer. Mayor Frieden closed the public hearing regarding a proposed FY19
budget amendment at 7:00 PM.
Motioned by Daly, seconded by Volk to approve RESOLUTION NO. 2019-16,A
RESOLUTION APPROVING CITY OF FAIRFAX'S ANNUAL BUDGET FOR FISCAL
YEAR 2019-20. Roll call vote: Ayes: Otto, Daly, Kell, Volk, and Wainwright. Nays: None.
Motion carried. Mayor Frieden declared RESOLUTION 2019-16 duly adopted.
Motioned by Kell, seconded by Daly to approve RESOLUTION NO. 2019-17,A
RESOLUTION APPROVING THE CONTRACT FOR LAW ENFORCEMENT
SERVICE WITH LINN COUNTY AND THE LINN COUNTY SHERIFF'S
DEPARTMENT FOR FISCAL YEAR 2019-2020 BUDGET. Roll call vote: Ayes: Otto,
Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared
RESOLUTION 2019-17 duly adopted.
Motioned by Wainwright, seconded by Otto to introduce and approve the first reading of
ORDINANCE 18, AN ORDINANCE AMENDING THE FAIRFAX CODE OF
ORDINANCES OF 2017, OF THE CITY OF FAIRFAX, IOWA, BY AMENDING
CHAPTER 99, SEWER SERVICE CHARGES. Roll call vote: Ayes: Otto, Kell, Volk, and
Wainwright. Nays: Daly. Motion carried.
It was decided not to waive the any readings this evening. This ordinance will be on the next
agenda.
Discussion was held about the solid waste fee ordinance. This is to be placed on the next
agenda.
Building Administrator Chris Philipp discussed the proposed ordinance about boring.
Motioned by Kell, seconded by Daly to introduce and approve the first reading of
ORDINANCE 20, AN ORDINANCE AMENDING THE FAIRFAX CODE OF
ORDINANCES 2017, OF THE CITY OF FAIRFAX, IOWA, BY AMENDING CHAPTER
135 STREET USE AND MAINTENANCE. Roll call vote: Ayes: Otto, Daly, Kell, Volk, and
Wainwright. Nays: None. Motion carried.
Motioned by Kell, seconded by Daly to suspend the rules requiring an ordinance be voted on
for passage at two council meetings prior to this meeting with respect to ORDINANCE 20. Roll
call vote: Ayes: Otto, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried.
Motioned by Kell, seconded by Daly for final approval and adopting ORDINANCE 20, AN
ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES 2017, OF THE
CITY OF FAIRFAX, IOWA, BY AMENDING CHAPTER 135, STREET USE AND
MAINTENANCE. Roll call vote: Ayes: Otto, Daly, Kell, Volk, and Wainwright. Nays:
None. Motion carried.
Proposals for spraying were reviewed. Three quotes were received. They were:
Ace Lawn Care $31,200
Zamastil Lawn and Landscape $28,900
CRL Lawn Care-Landscaping $22,000
Motioned by Otto, seconded by Kell to accept the quote of$22,000 from CRL Lawn Care-
Landscaping for the annual spraying in 2019. Ayes: Otto, Daly, Kell, Volk, and Wainwright.
Nays: None. Motion carried.
Proposals for patch overlay were reviewed. Three quotes were received. They were:
LL Pelling Co., Inc. $12,718.75
A & G Asphalt $8,457.00 (1 day) and $10,022.00 (2 Days)
Kluesner Construction $7,598.00
Motioned by Kell, seconded by Volk to accept the quote of$7,598.00 from Kluesner
Construction for patch overlay in 2019. Ayes: Otto, Daly, Kell, Volk, and Wainwright. Nays:
None. Motion carried.
Proposals for street painting were reviewed. Four quotes were received. They were:
A & G Asphalt $6,385.00
Advanced Traffic Control $4,300.00
Kluesner Construction $4,114.00
LL Pelling Co., Inc. $2,645.97
Motioned by Daly, seconded by Kell to accept the quote of$2,645.97 from LL Pelling Co.,
Inc. for street painting in 2019. Ayes: Otto, Daly, Kell, and Volk, Wainwright abstained. Nays:
None. Motion carried.
Proposals for street sweeping were reviewed. Three quotes were received. They were:
A& G Asphalt$350.00 per hour
LL Pelling Co., Inc. $150.00 per hour
Kluesner Construction$122.00 per hour
Motioned by Volk, seconded by Daly to accept the quote of$122.00 per hour from
Kluesner Construction for street sweeping in 2019. Ayes: Otto, Daly, Kell, Volk, and
Wainwright. Nays: None. Motion carried.
Motioned by Daly, seconded by Wainwright to approve RESOLUTION NO. 2019-18,A
RESOLUTION ON ACQUISITION OR DEVELOPMENT FOR OUTDOOR
RECREATION. Roll call vote: Ayes: Otto, Daly, Kell, Volk, and Wainwright. Nays: None.
Motion carried. Mayor Frieden declared RESOLUTION 2019-18 duly adopted.
Discussion was held about the claims.
Motioned by Kell, seconded by Daly to approve the claims list dated March 12, 2019. Ayes:
Otto, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried.
Residents presented a draft of an ordinance to allow urban chickens in Fairfax. This was
referred to staff and will be placed on a future agenda.
Discussion was held regarding the utility rates and TIF.
The deputy city clerk/treasurer informed the City Council that the State Auditor's office
requested we file for an extension for the final audit report. This was filed and the State of Iowa
did approve.
Motioned by Daly, seconded by Volk to adjourn the meeting. Ayes: Otto, Daly, Kell, Volk,
and Wainwright. Nays: None. Motion carried.
Mayor Frieden adjourned the meeting at approximately 7:35 PM.
Mayor Burnell G. Frieden
Deputy City Clerk/Treasurer Kim Donaldson
Disclaimer: The foregoing minutes are not official until approved by the City Council.
February 2019 Receipts
General Fund 17,652.23
Road Use Fund 22,954.91
LOSST Fund 20,151.67
TIF Fund 5,608.96
Water Fund 33,183.80
Trust and Agency Fund 850.00
Sewer Fund 25,753.03
SRF Bond Retire Fund 18,664.96
Garbage Fund 13,810.00
Total Revenue: 158,629.56
February 2019 Expenses
General Fund 80,615.96
Road Use Fund 39,115.49
Water Fund 22,550.93
Trust and Agency Fund 395.00
Sewer Fund 27,484.43
Garbage Fund 13,223.92
Total Expenses: 183,385.73
CLAIMS LIST March 12, 2019
Payee Purpose Amount
Absolute Security Alarm Systems 645.00
ACE Pyro Fireworks 1,324.03
Advanced Business Systems Service 229.41
Advanced Systems Annual Contract 3,559.00
AFLAC Payroll Premiums 189.48
Airgas Supplies 56.25
Alliant Utility Bill 36.02
Alliant Energy Utility Bill 281.00
Alliant Energy Utility Bill 18.12
Alliant Energy Utility Bill 18.12
Alliant Energy Utility Bill 18.12
Alliant Energy Utility Bill 693.03
Altorfer Inc. Supplies 3,805.59
Baker and Taylor Library 329.70
Banacom Signs FD 54.50
Bayne, Cathy Library 62.64
Bestsellers Audio Library 69.80
Blank Park Zoo Library 163.44
Canon Copier Lease 448.00
Carlson, Marquea Net Deposit Refund 25.03
Certified Pest Control Pest Control 125.00
Ceynar, Kraig or Erica Deposit Refund 60.00
Cintas Uniforms and Mats 228.29
City of Fairfax Sewer Bill 28.40
City of Fairfax Sewer Bill 49.05
City of Fairfax Sewer Bill 28.40
City of Fairfax Sewer Bill 28.40
City of Fairfax Sewer Bill 28.40
City of Fairfax Sewer Bill 28.40
City of Fairfax Sewer Bill 28.40
Colonial Life Policy Premium 161.56
Connie's Cleaning Service Service 440.00
Consolidated Energy Fuel 1,972.90
Crescent Electric Supplies 14.57
CRL Lawn Care Spraying 22,000.00
Custom Hose Supplies 41.31
Daggy, Michaela FD 15.00
Danko FD 225.00
Davis, Cortez FD 437.80
Dolan, Sue or Chris Deposit Refund 75.00
Donaldson, Kim Mileage 259.84
Elan Credit Card Balance 7,399.92
Emig, Mike Net Deposit Refund 48.88
Everett, Kathy Reimbursement 227.89
Fire Service Training Bureau FD 435.00
Fox Apparatus FD 766.37
Future Line Equipment 27.42
Gazette Publications 466.56
Grainger Supplies 424.16
Hall & Hall Engineering Engineering 31,184.55
Hasudungan, James Deposit Refund 60.00
Helms, Ben FD 70.00
Herb, Mackenzie or Cole Deposit Refund 60.00
Huk FD 78.66
ICC Dues 135.00
Impact Embroidery FD 24.00
Certified Pest Control Pest Control 125.00
Ceynar, Kraig or Erica Deposit Refund 60.00
Cintas Uniforms and Mats 228.29
City of Fairfax Sewer Bill 28.40
City of Fairfax Sewer Bill 49.05
City of Fairfax Sewer Bill 28.40
City of Fairfax Sewer Bill 28.40
City of Fairfax Sewer Bill 28.40
City of Fairfax Sewer Bill 28.40
City of Fairfax Sewer Bill 28.40
Colonial Life Policy Premium 161.56
Connie's Cleaning Service Service 440.00
Consolidated Energy Fuel 1,972.90
Crescent Electric Supplies 14.57
CRL Lawn Care Spraying 22,000.00
Custom Hose Supplies 41.31
Daggy, Michaela FD 15.00
Danko FD 225.00
Davis, Cortez FD 437.80
Dolan, Sue or Chris Deposit Refund 75.00
Donaldson, Kim Mileage 259.84
Elan Credit Card Balance 7,399.92
Emig, Mike Net Deposit Refund 48.88
Everett, Kathy Reimbursement 227.89
Fire Service Training Bureau FD 435.00
Fox Apparatus FD 766.37
Future Line Equipment 27.42
Gazette Publications 466.56
Grainger Supplies 424.16
Hall & Hall Engineering Engineering 31,184.55
Hasudungan, James Deposit Refund 60.00
Helms, Ben FD 70.00
Herb, Mackenzie or Cole Deposit Refund 60.00
Huk FD 78.66
ICC Dues 135.00
Impact Embroidery FD 24.00
Iowa One Call Locates 45.10
Iowa Prison Industries Supplies 41.50
IPERS Payroll 7,359.96
Ivan Terpstra Library 264.00
Keystone Services 679.40
Kirkwood FD 182.00
Linn County REC Utility Bills 3,618.33
Martin Marietta Sand 468.10
Matheson Supplies 298.29
Menards Supplies 2,412.23
Michael Todd & Company Parts 1,359.47
MidAmerican Energy Utility Bills 1,427.58
Network Computer Solutions Computer Support 378.00
Penworthy Library 419.15
ProSource Specialties Library 106.60
Republic Services Solid Waste Services 14,614.15
Sankot's Garage FD 57.50
Security State Bank HSA Contributions 305.97
Signal 88 Security Patrolling 4,504.44
Simmons Perrine Moyer Bergman PLC Legal Services 2,355.10
Sled Shed Supplies 134.91
South Slope Phone Service-Library 74.37
South Slope Phone Service-FD 38.71
South Slope Phone and Internet Service 702.29
Staples Supplies 476.73
Stewart, Allison FD 9,251.63
Stinger Trailer Repair Service, Supplies 774.30
Storm Steel Supplies 112.84
TNT Landscaping Supplies 873.75
Treasurer, State of Iowa WET 1,677.00
Ty's Snow Removal Library 282.75
UnitedHealthcare Premium 8,248.94
US Cellular Cell Phones 321.52
US Treasury Payroll Taxes 2,085.84
US Treasury Payroll Taxes 1,209.08
US Treasury Payroll Taxes 2,182.48
US Treasury Payroll Taxes 282.89
US Treasury Payroll Taxes 1,798.46
USPO Postage 224.37
USPO Postage 385.35
WEX FD 88.93
Wilson, Andrea Net Deposit Refund 19.63
Wilson-Hite Insurance Insurance 61,916.00
Total Net Payroll 23,811.64
TOTAL 237,581.69