HomeMy WebLinkAbout06/11/2019 Council Minutes CITY OF FAIRFAX
REGULAR CITY COUNCIL MEETING
JUNE 11, 2019
The regular meeting of the Fairfax City Council was held June 11, 2019, at Fairfax city hall
at 300 80'h Street Court. Mayor Frieden called the meeting to order at 6:00 PM. Council
members present: Mike Daly, Joe Kell, and Marianne Wainwright. Travis Otto and Nick Volk
were absent. Other city staff present: Kevin Stensland, Lynn Miller, and Cynthia Stimson.
Motioned by Kell, seconded by Daly to approve the consent agenda. Ayes: Daly, Kell, and
Wainwright. Nays: None. Absent: Otto and Volk. Motion carried.
Linn County Deputy Sheriff Speth presented the list of calls.
Darrell Walters, Signal 88, reported to the City Council about their patrolling. He discussed
problems with lights.
Brian Merta reported that Fire Chief Mike Sankot has been named a Freedom Festival Hero.
There will be a Tribute to Heroes Dinner on June 20, at The Hotel at Kirkwood.
The building department's report was reviewed.
Lynn Miller reported that the streets have been painted, they are working at the Fairfax Dog
Park and getting ready for USA Days. He said the clean-up day was very busy.
Kevin Stensland informed the City Council that he has posted the draft of our new permit,
the liner is here but not installed, and they did some pumping at the quarry.
Mayor Frieden reported that he instructed staff to help the quarry with pumping and the
homeowners' association has been informed that they must obtain a IDNR permit for any future
pumping.
Chris Philipp entered at 6:09.
Annette McKeever reported A Dog's Way Home will be the June Movie in the Park, they
will be volunteering to help clear fireworks debris at the Dog Park, and thanked Mayor Frieden
for attending their last meeting. She stated that later in the meeting a discussion will be held
about a special event they want to hold at the Fairfax Dog Park on August 10.
Shane Wicks, Hall and Hall Engineers, Inc., reported they have been working on the splash
pad and water storage project. He also informed the City Council that the State of Iowa has bid
out the IDOT's highway project. He will attend a preconstruction meeting.
Chris Philipp reviewed the commercial building permit application for 114 Williams Blvd.
from Sobaski Real Estate. Some trees are in the easement. The owner is aware they may need to
move them at some point. He stated that the Fairfax Planning and Zoning Commission will be
reviewing parking regulations for storage units.
Motioned by Daly, seconded by Kell to approve the commercial building permit application
for 114 Williams Blvd. from Sobaski Real Estate. Ayes: Daly, Kell, and Wainwright. Nays:
None. Absent: Otto and Volk. Motion carried.
Discussion was held regarding fees for a dog park special event or a daily dog park ID.
Motioned by Wainwright, seconded by Daly to approve RESOLUTION NO. 2019-35, A
RESOLUTION ADOPTING A FEE SCHEDULE FOR DOG PARK SPECIAL EVENTS
AND A SINGLE DAY. Roll call vote: Ayes: Daly, Kell, and Wainwright. Nays: None.
Absent: Otto and Volk. Motion carried. Mayor Frieden declared RESOLUTION 2019-35 duly
adopted.
Discussion was held regarding the solid waste fees. Our current rate is $14.25. Republic is
raising their rate to $14.44 on July 1. The special pick up list was reviewed. City staff schedules
these. The once a month bulky items are currently free. The appliances and e-waste cost$15.00,
but Republic gets that entire fee. The City Council asked that the ordinance be amended by
making the monthly fee $15.50 and adding a $15.00 fee that the City of Fairfax will keep for
scheduling special pick up items.
Motioned by Wainwright, seconded by Daly to introduce and approve the first reading of
ORDINANCE NO. 19, AN ORDINANCE AMENDING THE FAIRFAX CODE OF
ORDINANCES OF 2017, OF THE CITY OF FAIRFAX, IOWA, BY AMENDING
CHAPTER 106, COLLECTION OF SOLID WASTE. Roll call vote: Ayes: Daly, Kell, and
Wainwright. Nays: None. Absent: Otto and Volk. Motion carried. The first reading of
ORDINANCE 19 is approved.
Discussion was held regarding Fairfax participating in the Livability CR Metro publication.
The City Council will consider this next year.
Motioned by Kell, seconded by Daly to approve RESOLUTION NO. 2019-36,A
RESOLUTION APPROVING FIREWORKS PERMIT FOR THE FAIRFAX FIRE AND
RESCUE DEPARTMENT. Roll call vote: Ayes: Daly, Kell, and Wainwright. Nays: None.
Absent: Otto and Volk. Motion carried. Mayor Frieden declared RESOLUTION 2019-36 duly
adopted.
Motioned by Daly, seconded by Kell to introduce and approve the first reading of
ORDINANCE NO. 25, AN ORDINANCE AMENDING THE FAIRFAX CODE OF
ORDINANCES OF 2017, OF THE CITY OF FAIRFAX, IOWA, BY AMENDING
CHAPTER 69-PARKING REGULATIONS. Roll call vote: Ayes: Daly, Kell, and
Wainwright. Nays: None. Absent: Otto and Volk. Motion carried. The first reading of
ORDINANCE 25 is approved.
Discussion was held concerning hiring two part-time seasonal maintenance department
employees. Lynn Miller is recommending hiring Jace Merta and Nicholas Kremer at $12.00 an
hour for no more than 29 hours a week.
Motioned by Kell, seconded by Daly to hire Jace Merta and Nicholas Kremer at$12.00 an
hour for no more than 29 hours a week. They are to start as soon as possible. Ayes: Daly, Kell,
and Wainwright. Nays: None. Absent: Otto and Volk. Motion carried.
Motioned by Kell, seconded by Daly to approve RESOLUTION NO. 2019-37,A
RESOLUTION APPROVING WAGES FOR CITY EMPLOYEES. Roll call vote: Ayes:
Daly, Kell, and Wainwright. Nays: None. Absent: Otto and Volk. Motion carried. Mayor
Frieden declared RESOLUTION 2019-37 duly adopted.
Two quotes were reviewed for street work.
Motioned by Daly, seconded by Kell to approve the lowest bid, which is from Prairie Road
Builders, for street work. Ayes: Daly and Kell. Nays: None. Absent: Otto and Volk. Abstain:
Wainwright. Marianne Wainwright abstained because she works for LL Pelling, one of the
companies which submitted a quote. Motion carried.
Discussion was held regarding mosquito spraying. The cost estimate is higher than expected.
The City will not do this at this time.
Motioned by Wainwright, seconded by Daly to approve RESOLUTION NO. 2019-38, A
RESOLUTION ADOPTING A POLICY FOR THE INVESTMENT OF PUBLIC FUNDS.
Roll call vote: Ayes: Daly, Kell, and Wainwright. Nays: None. Absent: Otto and Volk.
Motion carried. Mayor Frieden declared RESOLUTION 2019-38 duly adopted.
Motioned by Kell, seconded by Daly to approve the claims list dated June 11, 2019. Ayes:
Daly, Kell, and Wainwright. Nays: None. Absent: Otto and Kell. Motion carried.
Mayor Frieden stated that hearing from citizens not on the agenda is not required by Iowa
Code and if people do not follow the meeting rules, this item will be removed from future
agendas.
Annette McKeever asked if it was alright for the Fairfax Parks and Beautification Committee
along with the Cedar Valley Humane Society to hold a special event at the Fairfax Dog Park on
August 10. Yes,the City Council approved the resolution for fees for such an event.
Barb Conner, 101 Williams Blvd., read a prepared statement saying she wants the City
Council to allow her to keep all of the livestock she currently has at her property. She stated that
there has been chickens and other birds there for a long time. She asked why she is being
required to remove them now. She said the Council is allowing her to keep the horse,then they
can and should allow her to keep all the livestock.
The City is allowing the horse to stay because it is the same horse that was there when the
ordinance changed in 2002. The other livestock is required to be removed now because it is in
violation of the city code and the City Council found out they were there during the many
meetings chickens were discussed. Another resident who was served notice to remove their
chickens brought her and other properties to light. All owners of other livestock that are in
violation of the city code were also required to remove them.
Mayor Frieden reported that the MPO has voted to fund $492,000 of a Fairfax trail project
with a cost estimate of$615.000 in 2023.
The city clerk reported that Mayor Frieden, Travis Otto, Mike Daly, and Cynthia Stimson are
registered for the Iowa League of Cities' Annual Conference in Dubuque.
Joe Kell asked about the complaint procedure. A resident would like to see something done
about speeding on Highland Avenue.
Marianne Wainwright asked about security during USA Days. She made sure the Deputy
noted our community celebration is on June 21 & 22.
Motioned by Daly, seconded by Kell to adjourn the meeting. Ayes: Daly, Kell, and
Wainwright. Nays: None. Absent: Otto and Volk. Motion carried.
Mayor Frieden adjourned the meeting at approximately 7:15 PM.
Mayor Burnell G. Frieden
City Clerk/Treasurer Cynthia Stimson
Disclaimer: The foregoing minutes are not official until approved by the City Council.
May 2019 Receipts
General Fund 46,142.96
Road Use Fund 25,594.30
LOSST Fund 20,520.11
TIF Fund 30,866.66
Debt Service Fund 1,013,626.87
Water Fund 37,718.50
Trust and Agency Fund 1,650.00
Water Revenue Debt Service Fund 18,405.69
Sewer Fund 26,724.06
SRF Bond Retire Fund 19,133.97
Garbage Fund 14,228.54
Farm Operations Fund 3,008.00
Total Revenue: 1,257,619.66
May 2019 Expenses
General Fund 137,092.12
Road Use Fund 53,182.07
LOSST Fund 36,034.71
TIF Fund 888,302.00
Water Fund 49,588.54
Trust and Agency Fund 1,495.00
Sewer Fund 43,810.04
SRF Bond Retire Fund 50,161.92
Garbage Fund 21,980.54
Total Expenses: 1,281,646.94
CLAIMS LIST June 11, 2019
Payee Purpose Amount
Absolute Security Security System 1,116.00
Advanced Business Systems Print Agreement 296.46
Advanced Systems IT Work 43.80
AFLAC Payroll Premiums 236.85
Alliant Utility Bills 5,794.23
Alliant Energy Utility Bill 63.00
Alliant Energy Utility Bill 19.73
Alliant Energy Utility Bill 19.73
Alliant Energy Utility Bill 654.26
Alliant Energy Utility Bill 281.00
Altorfer Rental 854.40
Baker and Taylor Library 595.10
Baker Paper Supplies 163.93
Bayne, Cathy Library 116.86
Bennett, Darla Net Deposit Refund 54.28
Blackhawk Sprinkler Service 863.00
Bohlmann, Inc Bench 595.00
Boland, William Crop Damage 497.54
Broad Reach Library 248.06
Canon Copier Lease 448.00
Cedar Rapids Bank & Trust Lease & CAM Payment 42,000.00
Center Point LP Library 177.96
Certified Pest Control CH & Lib Pest Control 125.00
Cintas Uniforms and Mats 420.74
City of Fairfax Sewer Bill 34.60
City of Fairfax Sewer Bill 33.00
City of Fairfax Sewer Bill 33.00
City of Fairfax Sewer Bill 33.00
City of Fairfax Sewer Bill 33.00
City of Fairfax Sewer Bill 33.00
City of Fairfax Sewer Bill 49.08
Colonial Life Premium 161.56
Connie's Cleaning Service Service 440.00
Consolidated Energy Fuel 558.80
Crawford Quarry Rock 2,961.60
Custom Hose Supplies 197.11
Dan's Overhead Doors FD 165.00
Davelis, Emily Net Deposit Refund 54.32
Donaldson, Kim Mileage 204.04
Eastern Iowa Garage Doors Service 150.00
Elan Credit Card Balance 7,667.72
Environmental Fabrics, Inc. Sewer Basin Liner 12,059.84
Essex, Robert Net Deposit Refund 51.50
Ever-Green Nursery Mulch 1,250.00
Fareway Supplies 522.07
Fat Guys Motor Sports Supplies 548.37
Feld Fire FD 6,486.62
Fire Service Training Bureau FD 89.00
Freiden, Burnell Mileage 231.01
FSSB S/C 25.00
Gardner Media Library 94.90
Gazette Publications 407.25
GCR Tires Tires 749.80
Grainger Gauge 10.86
Hach Supplies 347.24
Hall & Hall Engineering Engineering 8,140.25
Hawkeye State Scale W/S Dept. Supplies 75.00
Hawkins Chemicals 887.23
Hazen, Nick Refund 90.00
Iowa Firefighters Memorial FD 1,320.00
Iowa One Call Locates 99.90
Iowa Prison Industries Signs &Posts 1,207.70
IPERS Payroll 7,318.28
Itron Service 99.43
Johnson, Linda Net Deposit Refund 54.28
K& B Ag Supplies 188.00
Keystone Labs Testing 767.00
Linn County REC Utility Bills 2,798.40
Linn County Sherriff Serve Papers 60.00
Linn County Sherriff Serve Papers 120.00
Matheson Supplies 30.58
McDaniels, Richard Deposit Refund 75.00
Menards Supplies 748.48
Midamerica Books Library 454.85
MidAmerican Energy Utility Bills 297.73
Midwest Electronic Recovery Service 810.75
Miller, Katie Net Deposit Refund 40.03
Minor, Nicole Net Deposit Refund 15.03
Monnier, Trevor Deposit Refund 75.00
Network Computer Solutions IT Work 1,990.50
Northway Corporation Well Work 680.45
On Deck Sports FYSA Supplies 660.00
O'Reilly Supplies 18.98
Penworthy Library 528.48
Port O Jonny Toilets 206.00
Racom Supplies 611.32
RDJ Specialties FD 3,940.11
Regent Investments Sign Lease Payment 1,200.00
Republic Services Solid Waste Services 14,369.75
Reynolds, Deanna Deposit Refund 75.00
Sankots Garage Service &Parts 854.65
Schultz, Whitney Net Deposit Refund 44.28
Security State Bank HSA Contributions 425.97
Siems, Shana Deposit Refund 75.00
Signal 88 Security Patrolling 4,504.44
Simmons Perrine Moyer Bergman PLC Legal Fees 596.25
Sled Shed Parts 48.42
Smart Apple Media Library 59.75
South Slope Phone Service-Library 73.94
South Slope Phone Service-FD 35.29
South Slope Phone and Internet Service 701.75
Staples Supplies 499.56
Starcevick, Linda Deposit Refund 60.00
Storey Kenworthy Checks 234.35
Struve, Jonathon Net Deposit Refund 52.87
Treasurer, State of Iowa WET 1,802.00
UnitedHealthcare Premium 8,157.01
US Cellular Cell Phones 431.39
US Treasury Payroll Taxes 3,349.88
US Treasury Payroll Taxes 168.98
US Treasury Payroll Taxes 1,912.49
US Treasury Payroll Taxes 1,533.43
US Treasury Payroll Taxes 2,263.07
US Treasury Payroll Taxes 2,095.71
US Treasury Payroll Taxes 222.20
US Treasury Payroll Taxes 184.01
USA Bluebook Supplies 237.14
USPO Postage 394.10
USPO PO Box Fee 64.00
Van Meter Supplies 427.07
Wade's Golf and Mow Mower 11,925.44
Warner, Zachary Net Deposit Refund 40.03
Wendling Quarries Streets 2,424.56
WEX FD 136.03
White, Suzanne Net Deposit Refund 30.03
Witham, Lindy or Buck Deposit Refund 75.00
Total Net Payroll 35,267.16
TOTAL 222,827.98