HomeMy WebLinkAbout08/13/2019 Council Minutes CITY OF FAIRFAX
REGULAR CITY COUNCIL MEETING
AUGUST 13, 2019
The regular meeting of the Fairfax City Council was held August 13, 2019, at Fairfax city
hall at 300 80th Street Court. Mayor Frieden called the meeting to order at 6:00 PM. Council
members present: Travis Otto, Joe Kell, and Nick Volk. Absent: Mike Daly and Marianne
Wainwright. Other city staff present: Kevin Stensland, Lynn Miller, Chris Philipp, Cathy Bayne,
and Cynthia Stimson.
Motioned by Kell, seconded by Volk to approve the consent agenda. Ayes: Otto, Kell, and
Volk. Nays: None. Absent: Daly and Wainwright. Motion carried.
Linn County Deputy Speth presented the list of calls.
Darrell Walters, Signal 88, reported to the City Council about their patrolling.
Marianne Wainwright entered at 6:05 PM.
Cathy Bayne reported they have been busy. They had good attendance at the train event.
Mike Sankot stated the fire department is waiting to hear about a federal grant for a truck.
Discussion was held about the warning light on the highway.
Chris Philipp reviewed the building department report.
Lynn Miller discussed the problem of trees in the storm sewer. The resident at 115 Highland
Avenue wants to spade the trees on the street easement and move them into his property. The
City will allow this, but not participate in the costs. Joe Kell asked about flags. Lynn stated they
have placed a lot of playground bark.
Kevin Stensland discussed a sewer backup problem at the Horizon Avenue and 1st Street
area. We have jetted and sent a camera down the line. We are getting quotes for maintenance of
lines. It was suggested we contact the car wash and make sure they are not sending material
down the line. Kevin also discussed a graph showing water usage and showed pictures of the
sewer lagoon repairs.
Annette McKeever reported on their dog park IDs as well as the Movie in the Park and Mutt
Meet-up events. Plans are being made for a new handicapped swing at The Complex.
Kenny and Michelle Barnell were not present, so no discussion was held on their request to
purchase property.
Don Kleis, Prairie Road Builders, discussed the list of street maintenance work. The total
estimate is $61,192.90. Travis Otto stated that the sidewalk near the Star Bar was left a mess last
year. Don will see this is not done this year.
Motioned by Volk, seconded by Otto to approve the list of 2019 proposed street maintenance
work from Prairie Road Builders for an estimate of$61,192.90. Ayes: Otto, Kell, Volk, and
Wainwright. Nays: None. Absent: Daly. Motion carried.
Cory Stockton reviewed a front porch project they presented to the Board of Adjustment on
August 7. They requested a three-foot variance of the 25-foot set-back and the right to encroach
into a City of Fairfax sanitary sewer easement. Chris Philipp stated that Shane Wicks is not
recommending approving the encroachment. But if the City chooses to, Shane recommends the
City require the property owners to sign a Sanitary Sewer Easement Encroachment Agreement.
The Board of Adjustment agreed and they granted the requested three-foot variance pending
signing the agreement. The City attorney suggested a couple of revisions to the agreement and
advised staff(via email before the meeting) that only the City Council has the power to allow an
encroachment into an easement. The agreement has been revised as instructed. Kevin Stensland
stated he does not want the City to make it a policy to allow encroachment into easements. He
also stated that the line is currently in good condition and if maintenance is needed, it is possible
that trenching could be used to minimize the space needed.
Motioned by Otto, seconded by Wainwright to approve RESOLUTION NO. 2019-42, A
RESOLUTION ENTERING INTO A SANITARY SEWER EASEMENT
ENCROACHMENT AGREEMENT. Roll call vote: Ayes: Otto, Kell, Volk, and Wainwright.
Nays: None. Absent: Daly. Motion carried. Mayor Frieden declared RESOLUTION 2019-42
duly adopted. The agreement is to be recorded against the property.
Mayor Frieden opened the public hearing concerning amending the 2017 Fairfax Zoning
Code at 7:00 PM. City hall has not received input. Chris Philipp explained that the amendment
would add minimum off-street parking for storage buildings. The Fairfax Planning and Zoning
Commission is recommending this amendment. Barb Connor asked how this would affect her
property. Chris explained that these requirements would be for any new projects. Mayor
Frieden closed the hearing at 7:05 PM.
Motioned by Volk, seconded by Otto to introduce and approve the first reading of
ORDINANCE NO. 27, AN ORDINANCE AMENDING THE FAIRFAX ZONING CODE
OF 2017, OF THE CITY OF FAIRFAX, IOWA, BY MODIFYING C2 DISTRICT OFF-
STREET PARKING REQUIREMENTS. Roll call vote: Ayes: Otto, Kell, Volk, and
Wainwright. Nays: None. Absent: Daly. Motion carried.
Motioned by Kell, seconded by Otto to suspend the rules requiring an ordinance be voted on
for passage at two council meetings prior to this meeting with respect to ORDINANCE 27. Roll
call vote: Ayes: Otto, Kell, Volk, and Wainwright. Nays: None. Absent: Daly. Motion
carried.
Motioned by Kell, seconded by Otto for final approval and adopting ORDINANCE NO. 27,
AN ORDINANCE AMENDING THE FAIRFAX ZONING CODE OF 2017, OF THE
CITY OF FAIRFAX, IOWA, BY MODIFYING C2 DISTRICT OFF-STREET PARKING
REQUIREMENTS. Roll call vote: Ayes: Otto, Kell, Volk, and Wainwright. Nays: None.
Absent: Daly. Motion carried.
Mayor Frieden opened the public hearing concerning the proposed plans, specifications, form
of contract, opinion of probable cost and the proposed improvements described thereby for the
2019 Fairfax Sports Complex Splash Pad Project at 7:07 PM. City hall did not receive any
comments and no one present had any comments. Mayor Frieden closed the hearing at 7:08 PM.
Jon Larson, Hall and Hall Engineers, Inc., informed the City Council that the we received
only one bid for the splash pad construction and it was $92,000 over the estimate. The Splash
Pad Committee is recommending to reject the bid and re-bid later. Jon talked to V&K about two
other area splash pad projects. We will try to request bids about the same time to help contactors
keep the costs down.
Motioned by Kell, seconded by Volk to approve RESOLUTION NO. 2019-43,A
RESOLUTION FOR THE REJECTION OF THE SPLASH PAD CONSTRUCTION BID.
Roll call vote: Ayes: Otto, Kell, Volk, and Wainwright. Nays: None. Absent: Daly. Motion
carried. Mayor Frieden declared RESOLUTION 2019-43 duly adopted.
Motioned by Kell, seconded by Otto to introduce and approve the first reading of
ORDINANCE NO. 28, AN ORDINANCE AMENDING THE FAIRFAX CODE OF
ORDINANCES OF 2017, OF THE CITY OF FAIRFAX, IOWA, BY AMENDING
CHAPTER 69-PARKING REGULATIONS. Roll call vote: Ayes: Otto, Kell, Volk, and
Wainwright. Nays: None. Absent: Daly. Motion carried.
Motioned by Kell, seconded by Otto to suspend the rules requiring an ordinance be voted on
for passage at two council meetings prior to this meeting with respect to ORDINANCE 28. Roll
call vote: Ayes: Otto, Kell, Volk, and Wainwright. Nays: None. Absent: Daly. Motion
carried.
Motioned by Kell, seconded by Otto for final approval and adopting ORDINANCE NO. 28,
AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2017, OF
THE CITY OF FAIRFAX, IOWA, BY AMENDING CHAPTER 69-PARKING
REGULATIONS. Roll call vote: Ayes: Otto, Kell, Volk, and Wainwright. Nays: None.
Absent: Daly. Motion carried.
Motioned by Kell, seconded by Otto to approve RESOLUTION NO. 2019-44,A
RESOLUTION AUTHORIZING SUBMISSION OF A REAP GRANT APPLICATION
TO THE IDNR. Roll call vote: Ayes: Otto, Kell, Volk, and Wainwright. Nays: None.
Absent: Daly. Motion carried. Mayor Frieden declared RESOLUTION 2019-44 duly adopted.
Motioned by Kell, seconded by Volk to approve RESOLUTION NO. 2019-45,A
RESOLUTION SUPPORTING APPLICATION TO THE IOWA'S LIVING ROADWAYS
COMMUNITY VISIONING—A TRANSPORTATION ENHANCEMENT PROGRAM.
Roll call vote: Ayes: Otto, Kell, Volk, and Wainwright. Nays: None. Absent: Daly. Motion
carried. Mayor Frieden declared RESOLUTION 2019-45 duly adopted.
Motioned by Otto, seconded by Kell to approve RESOLUTION NO. 2019-46,A
RESOLUTION APPROVING STREET FINANCE REPORT FOR FISCAL YEAR 2018-
2019. Roll call vote: Ayes: Otto, Kell, Volk, and Wainwright. Nays: None. Absent: Daly.
Motion carried. Mayor Frieden declared RESOLUTION 2019-46 duly adopted.
Motioned by Kell, seconded by Otto to approve the claims list dated August 13, 2019. Ayes:
Otto, Kell, Volk, and Wainwright. Nays: None. Absent: Daly. Motion carried.
Barb Conner asked about plans for the Stallman Drive area and a culvert.
JoAnn Beer discussed the grant process and the water storage project.
Mayor Frieden and the City Council discussed employment issues.
The city clerk/treasurer gave an update about city hall staffing, discussed a possible special
city council meeting later in August, and let the City Council know staff is working on budget
amendment numbers.
Motioned by Kell, seconded by Volk to adjourn the meeting. Ayes: Otto, Kell, Volk, and
Wainwright. Nays: None. Absent: Daly. Motion carried.
Mayor Frieden adjourned the meeting at 7:49 PM.
Mayor Burnell G. Frieden
City Clerk/Treasurer Cynthia Stimson
Disclaimer: The foregoing minutes are not official until approved by the City Council.
July 2019 Receipts
General Fund 22,303.66
Road Use Fund 21,915.18
LOSST Fund 20,694.05
TIF Fund 3,282.38
Water Fund 39,395.85
Trust and Agency Fund 675.00
Sewer Fund 88,091.20
SRF Bond Retire Fund 20,407.64
Garbage Fund 20,730.25
Total Revenue: 237,495.21
July 2019 Expenses
General Fund 100,273.26
Road Use Fund 10,266.28
LOSST Fund 58,351.10
Water Fund 33,533.24
Trust and Agency Fund 685.00
Sewer Fund 56,678.40
Garbage Fund 16,349.78
Total Expenses: 276,137.06
CLAIMS LIST August 13, 2019
Payee Purpose Amount
Absolute Security Security 963.00
Advanced Business Systems Service 266.42
AFLAC Premiums 189.48
Alliant Utility Bills 7,602.74
Alliant Energy Utility Bill 281.00
Alliant Energy Utility Bill 474.44
Alliant Energy Utility Bill 20.38
Alliant Energy Utility Bill 19.73
Alliant Energy Utility Bill 108.93
AllRecipes Library 8.00
Apparatus Testing FD 913.50
Baker and Taylor Library 451.26
Baker Paper Supplies 231.43
Bayne, Cathy Library 159.16
Bestsellers Audio, LLC Library 44.80
Birds & Blooms Books Library 25.95
Blake Hershberger Enterprises Concrete Pumping 1,108.50
Blank Park Zoo Library 168.88
Bluegrass Playgrounds Equipment 228.00
Bohlmann Bench 595.00
Book Systems Library 36.36
Bound Tree FD 797.50
Campbell Supply Supplies 707.98
Canon Copier Lease 448.00
Cedar Valley Humane Society Services 130.00
Center Point LP Library 177.96
Certified Pest Control Pest Control 125.00
Cintas Uniforms and Mats 575.28
City of Cedar Rapids Intersection Cost Share 262.94
City of Ely Nixle 1,082.73
City of Fairfax Sewer Bill 33.00
City of Fairfax Sewer Bill 33.80
City of Fairfax Sewer Bill 33.88
City of Fairfax Sewer Bill 33.00
City of Fairfax Sewer Bill 33.00
City of Fairfax Sewer Bill 59.88
City of Fairfax Sewer Bill 55.40
Colonial Life Premium 201.95
Connie's Cleaning Service Service 577.50
Consolidated Energy Fuel 2,224.76
Cory, Steve or Dawn Deposit Refund 75.00
Country Extra Library 17.98
Crawford Quarry Rock 1,082.52
Custom Hose Supplies 1,331.96
Davis, Cortez FD 75.00
Deluxe Check Printers Deposit Slips 98.22
Donaldson, Kim Reimbursement 256.43
Dorsey Whitney Legal Fees 4,000.00
Elan Credit Card Balance 4,196.04
Everett, Kathy Park Till 200.00
Everett, Kathy Park Till 50.00
Ever-Green Landscape Mulch 3,600.00
Fairfax 125 Deposit Refund 60.00
Family Circle Books Library 10.00
Fareway Supplies 42.57
Fastenal Supplies 96.76
Feld Fire FD 2,900.00
Fire Training Service FD 150.00
FSSB ACH Processing S/C 25.00
Fye, Angie or Bill Deposit Refund 75.00
Gazette Publications 303.23
Good Housekeeping Library 21.37
Grainger Safety Supplies 238.11
Hach Supplies 944.98
Hall & Hall Engineering Engineering 22,026.81
Hamilton, Danielle Deposit Refund 75.00
Havel, Chris or Lori Deposit Refund 75.00
Hawkins Supplies 961.51
Hermann, Mark or Janet Deposit Refund 150.00
HGTV Magazine Library 39.97
IDNR Sewer Permit Fee 210.00
Iowa One Call Locates 2.00
Iowa State University Library 232.40
IPERS Payroll 8,403.87
Jordan's Heating & Cooling Library 263.50
K& B Ag Spray 512.62
Kenway Jetting 1,352.00
Keystone Testing 941.00
King's Material Concrete 8,645.00
Kluesner Street Work 7,598.00
Legacy Developers Credit Balance Refund 14.25
Linn County REC Utility Bills 3,046.52
LL Pelling, Co. Premix 117.90
Matheson Supplies 30.58
McKeever, Tim Reimbursement 290.46
Menards Supplies 831.24
MidAmerica Books Library 179.50
MidAmerican Energy Utility Bills 213.87
Network Computer Solutions IT Work 1,272.50
Northern Safety and Industrial Valve 765.36
Office of Auditor of State Audit 12,572.82
Overdrive Library 618.45
Paulsen, Lance Deposit Refund 60.00
Peck, Gary or Glenice Deposit Refund 150.00
Penworthy Library 452.23
Port O Jonny Toilets 206.00
Purk, Sydney or Keith Deposit Refund 60.00
Remerowski, Daniel or Molye, Desteni Deposit Refund 75.00
Republic Services Solid Waste Services 14,859.06
Republic Services Gtags/Solid Waste Service 15,346.45
Safeguard Library 54.77
Sankot's Service 1,544.81
Schimberg Co. Equipment 2,419.14
Security State Bank HSA-Payroll 425.97
Signal 88 Security Patrolling 4,504.44
Simmons Perrine Moyer Bergman PLC Legal Fees 520.65
South Slope Phone Service-Library 76.29
South Slope Phone Service-FD 36.33
South Slope Phone/Internet Service 715.78
Staples Supplies 581.41
State Library of Iowa Library 213.38
Stetson Supplies 120.62
Stimson, Cynthia Reimbursement 333.06
Storm Steel Supplies 382.73
Svec, Carl FD 225.00
Swank Library 28.00
Thompson Truck and Trailer Fan Belt 56.23
Treasurer, State of Iowa WET 2,199.00
UnitedHealthcare Premium 8,157.01
US Cellular Cell Phones 422.15
US Treasury Payroll Taxes 3,041.10
US Treasury Payroll Taxes 2,158.45
US Treasury Payroll Taxes 2,438.20
US Treasury Payroll Taxes 1,479.57
US Treasury Payroll Taxes 2,285.25
US Treasury Payroll Taxes 2,204.26
USPO Postage 388.50
Welter Storage Library 507.00
Wendling Quarries Rock 1,630.04
WEX FD 71.15
Whannel's Hardware FD 559.92
Wilson-Hite Insurance Premium 921.00
Zamastil, Mary or Steve Deposit Refund 75.00
Total Net Payroll 42,257.25
TOTAL 227,025.02