HomeMy WebLinkAbout09/10/2019 Council Minutes CITY OF FAIRFAX
REGULAR CITY COUNCIL MEETING
SEPTEMBER 10, 2019
The regular meeting of the Fairfax City Council was held September 10, 2019, at Fairfax city
hall at 300 80'h Street Court. Mayor Frieden called the meeting to order at 6:00 PM. Council
members present: Travis Otto, Mike Daly, Joe Kell, Nick Volk, and Marianne Wainwright.
Other city staff present: Kevin Stensland, Lynn Miller, Brian Merta, Chris Philipp, Cathy Bayne,
and Cynthia Stimson.
Motioned by Kell, seconded by Daly to approve the consent agenda. Ayes: Otto, Daly, Kell,
Volk, and Wainwright. Nays: None. Motion carried.
Darrell Walters, Signal 88, reported to the City Council about their patrolling.
Cathy Bayne stated she feels the Habitat for Humanity Day went well.
Mike Sankot had to leave for a call. They hope to hear about the grant by the end of the
month.
Chris Philipp reviewed the building department report. JoAnn Beer asked some questions
about the animal ordinance violation. Limited information was available due to pending
litigation.
Lynn Miller stated they have been busy with projects and working on equipment. He said
the dog park has been seeded and they still need to complete the ceiling in the pavilion.
Kevin Stensland reported that Fairfax now has Storz fittings on all hydrants. This is a huge
accomplishment for a small community and a help for the fire department.
Annette McKeever's email was reviewed concerning park issues.
Motioned by Kell, seconded by Daly to appoint Wendy Novak to fill the rest of a vacant term
on the Board of Adjustment. This term expires December 31, 2023. Ayes: Otto, Daly, Kell,
Volk, and Wainwright. Nays: None. Motion carried.
Discussion was held regarding the proposed agreement with Signal 88. Driftwood Park is to
be added to the list in the agreement.
Motioned by Daly, seconded by Kell to enter into an agreement with Hershey Enterprises
LLC, doing business as Signal 88 Security. Ayes: Otto, Daly, Kell, Volk, and Wainwright.
Nays: None. Motion carried.
Five bids were received for the 1979 truck. Staff is recommending accepting the highest bid.
Motioned by Wainwright, seconded by Kell to accept the bid of$4,059.00 from Jesse
Michalec for the 1979 pick-up. Ayes: Otto, Daly, Kell, Volk, and Wainwright. Nays: None.
Motion carried.
Dylan Robson discussed the set-up for watering sod at their 11 vacant properties. He was
reminded about the option to plumb for a second meter for outside water usage. A report
showing usage was reviewed. The City Council agreed to waive the sewer charges above the
minimum for the August 31, 2019, billing only for those 11 vacant properties. The minimum
sewer charge and sewer debt fee will remain as will all of the water charges.
Motioned by Otto, seconded by Wainwright to approve RESOLUTION NO. 2019-47, A
RESOLUTION FORGIVING SOME OF THE SEWER CHARGES FOR VACANT
PROPERTIES. Roll call vote: Ayes: Otto, Daly, Kell, Volk, and Wainwright. Nays: None.
Motion carried. Mayor Frieden declared RESOLUTION 2019-47 duly adopted.
Discussion was held regarding the proposed changes to the Dog Park ID process and fees.
Motioned by Kell, seconded by Wainwright to approve RESOLUTION NO. 2019-48, A
RESOLUTION ESTABLISHING THE PROCESS AND FEES ASSOCIATED WITH
THE FAIRFAX OFF-LEASH DOG PARK. Roll call vote: Ayes: Otto, Kell, Volk, and
Wainwright. Nays: Daly. Motion carried. Mayor Frieden declared RESOLUTION 2019-48
duly adopted.
Lynn Miller reviewed three bids for a 2020 Ford F350 truck. He pointed out Lynch has
better features, except the tires. Discussion was held regarding use of various trucks.
Motioned by Wainwright, seconded by Daly to approve purchasing a 2020 Ford F350 super
cab truck from Lynch Ford for $53,890 minus $295.00 for the spare tire and plus $165.00 for all-
terrain tires, making the revised quote to be $53,760.00. A January delivery is expected. Ayes:
Otto, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried.
Linn County Deputy Speth presented the list of calls.
Brian Merta discussed four quotes for a pickup broom attachment for the skid loader.
Motioned by Kell, seconded by Daly to approve purchasing a skid loader pickup broom
attachment from Star Equipment. The 78" is $8,179.00 plus $150.00 for a connector, making the
total $8,329.00, which is the maximum authorized for this attachment. Staff may decide to
purchase the 72" attachment for less money. Ayes: Otto, Daly, Kell, Volk, and Wainwright.
Nays: None. Motion carried.
Brian Merta discussed three quotes for a rotary mower for the mini-excavator.
Motioned by Daly, seconded by Kell to approve purchasing a rotary mower for the mini-
excavator from Blue Diamond for $8,050.00. Ayes: Otto, Daly, Kell, Volk, and Wainwright.
Nays: None. Motion carried.
Kevin Stensland discussed that he has set up 12 sewer districts for Fairfax. The first area to
be jetted and televised will be the area that backed up earlier this year. He reviewed the four
quotes received for the work.
Motioned by Volk, seconded by Daly to approve the quote from Roto-Rooter for $13,100.00
to jet and televise 10,000 lineal feet of eight-inch sewer main. Hydro root saw, if needed, will be
.73 per foot. Ayes: Otto, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried.
Kevin discussed the Water and Wastewater Internship Program at Kirkwood. He would like
to see Fairfax participate. An intern is required to complete 192 hours.
Motioned by Kell, seconded by Volk to approve the City of Fairfax to participate in the
Water and Wastewater Internship Program at Kirkwood Community College for an on-going
basis if the Water/Wastewater Superintendent deems the intern is a good fit for the City of
Fairfax. If an intern is chosen, the City of Fairfax will pay the intern the State of Iowa's
minimum wage at that time. Ayes: Otto, Daly, Kell, Volk, and Wainwright. Nays: None.
Motion carried.
Brian Merta briefly discussed the Job Shadowing and Career Presentation programs at the
high school level. More information is needed for the next meeting.
Cynthia Stimson reviewed the proposed budget amendment report.
Motioned by Kell, seconded by Daly to approve RESOLUTION NO. 2019-49,A
RESOLUTION SETTING TIME AND PLACE FOR A PUBLIC HEARING FOR THE
PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON THE CITY'S
PROPOSED AMENDMENT TO THE FISCAL YEAR 2019-2020 BUDGET. Roll call
vote: Ayes: Otto, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried. Mayor
Frieden declared RESOLUTION 2019-49 duly adopted.
Motioned by Daly, seconded by Volk to approve the claims list dated September 10, 2019.
Ayes: Otto, Daly, Kell, Volk, and Wainwright. Nays: None. Motion carried.
Joe Kell discussed council and mayor pay. An ordinance is to be drafted for the next
meeting.
Mayor Frieden discussed the process for the highway warning light.
The city clerk/treasurer stated that the Iowa League of Cities' Annual Conference is
September 25 —27. Mayor Frieden, Mike Daly, Chris Philipp, and Cynthia Stimson are
registered.
Motioned by Kell, seconded by Daly to adjourn the meeting. Ayes: Otto, Daly, Kell, Volk,
and Wainwright. Nays: None. Motion carried.
Mayor Frieden adjourned the meeting at 7:32 PM.
Mayor Burnell G. Frieden
City Clerk/Treasurer Cynthia Stimson
Disclaimer: The foregoing minutes are not official until approved by the City Council.
August 2019 Receipts
General Fund 8,054.09
Road Use Fund 30,677.94
LOSST Fund 22,637.57
TIF Fund 153.74
Water Fund 40,309.13
Trust and Agency Fund 1,450.00
Sewer Fund 35,091.34
SRF Bond Retire Fund 20,502.12
Garbage Fund 16,354.67
Total Revenue: 175,230.60
August 2019 Expenses
General Fund 88,207.86
Road Use Fund 23,418.19
LOSST Fund 12,219.70
Water Fund 36,635.21
Trust and Agency Fund 1,760.00
Sewer Fund 26,173.39
Garbage Fund 16,456.90
Total Expenses: 204,871.25
CLAIMS LIST September 10, 2019
Payee Purpose Amount
Absolute Security Security 1,359.96
Advanced Business Systems Print Agreement 252.11
Advanced Systems Services 175.00
AFLAC Premiums 236.85
Alex Air Apparatus FD 32,294.00
Alliant Energy Utility Bills 9,298.47
Alliant Energy Utility Bill 281.00
Alliant Energy Utility Bill 471.34
Alliant Energy Utility Bill 21.90
Alliant Energy Utility Bill 21.04
Alliant Energy Utility Bill 107.77
Altorfer Rental 2,571.89
American Water Works Association Dues 238.00
Baker and Taylor Library 219.42
Banacom Signs FD 60.00
Bartlett, Kevin Net Deposit Refund 36.88
Bayne, Cathy Library 51.40
Benton County Fireman's Association FD 100.00
Blaha, Trey Deposit Refund 75.00
Borman, Veronica Net Deposit Refund 45.80
Bound Tree FD 1.95
Canon Copier Lease 448.00
Carlson, Timothy Net Deposit Refund 38.78
Center Point LP Library 177.96
Centurion Technologies Library 50.00
Certified Pest Control Pest Control 125.00
Cintas Uniforms and Mats 519.86
City of Fairfax Sewer Bill 33.00
City of Fairfax Sewer Bill 40.20
City of Fairfax Sewer Bill 33.00
City of Fairfax Sewer Bill 58.20
City of Fairfax Sewer Bill 33.00
City of Fairfax Sewer Bill 33.00
City of Fairfax Sewer Bill 108.28
Coast to Coast Solutions Library 120.07
Colonial Life Premiums 161.56
Connie's Cleaning Service CH Cleaning 462.00
Consolidated Energy Fuel 2,499.36
Crawford Quarry Rock 4,553.29
Crescent Electric Supplies 123.98
Eastern Iowa Carpet Care Carpet Cleaning 389.65
Elan Credit Card Balance 5,952.37
Ever-Green Landscape Mulch 2,400.00
Fastenal Supplies 247.91
Fat Guys Motor Sports Supplies 80.38
Fire Training Service FD 50.00
FSSB S/C 25.00
FYSA 1/2 Rental 500.00
Gazette Publications 245.81
GCR Repair 1,311.96
Glenn, Dave or Lisa Deposit Refund 75.00
Grout Museum Library 236.00
Hall & Hall Engineering Engineering 10,420.84
Hannen, Jeff Deposit Refund 75.00
Hawkins Supplies 467.32
Hurt, Daniel or Sandra Deposit Refund 60.00
IAMU Training 65.00
Iowa One Call Locates 93.60
IPERS Payroll 7,129.27
Kenway Trucking Jetting 1,260.00
Keystone Testing 918.90
Kirkwood Training 500.00
Krouse, Parker Refund 100.00
Linn County REC Utility Bills 2,480.58
Linn County Recorder Recording Fees 27.00
Linn County Sheriff Police Services 8,424.00
LL Pelling, Co. Premix 600.30
Matheson Supplies 30.58
Menards Supplies 658.84
Metering & Technology Meters 6,955.82
MidAmerica Books Library 89.75
MidAmerican Energy Utility Bills 208.57
Midland GIS Hosting 3,600.00
Network Computer Solutions IT Work 1,190.00
Penworthy Library 174.49
Playground Outfitters Swing 1,966.00
Port O Jonny Toilets 206.00
RDJ FD 3,322.64
Red Cedar Library 200.00
Republic Services Solid Waste Service 14,968.84
Sankot's Service 611.11
Schimberg Co. Equipment 1,352.72
Scholastic Library 100.00
Schrader Excavating & Grading Co. Sewer Work 9,855.90
Security State Bank HSA-Payroll 425.97
Signal 88 Security Patrolling 4,504.44
Simmons Perrine Moyer Bergman PLC Attorney 2,056.01
SiteOne Landscape Seed and Fertilize 708.88
Sled Shed Supplies 163.78
Smart Apple Media Library 135.65
South Slope Phone Service-Library 36.44
South Slope Phone Service-FD 74.82
South Slope Phone and Internet Service 711.50
Staples Supplies 83.97
Stetson Supplies 1,025.16
Stinehart-Eichmeier, Sally Ann Deposit Refund 75.00
Storm Steel Supplies 61.98
Strong, Tammy Net Deposit Refund 21.34
Terrell, Kalli Deposit Refund 75.00
Treasurer, State of Iowa WET 2,766.00
UnitedHealthcare Policy Premium 8,157.01
US Cellular Cell Phones 416.26
US Treasury Payroll Taxes 3,200.14
US Treasury Payroll Taxes 159.94
US Treasury Payroll Taxes 2,316.55
US Treasury Payroll Taxes 1,384.86
US Treasury Payroll Taxes 2,133.39
US Treasury Payroll Taxes 1,983.71
USA Blue Book Pump 2,375.49
USPO Postage 397.60
Van Meter Supplies 119.60
Wendling Quarries, Inc. Rock 1,073.42
WEX FD 244.24
Total Net Payroll 34,544.44
TOTAL 218,598.06