HomeMy WebLinkAbout04-14-2020 Council Minutes CITY OF FAIRFAX
REGULAR CITY COUNCIL MEETING
APRIL 14, 2020
A regular meeting of the Fairfax City Council was held April 14, 2020. In order to help stop
the spread of the COVID-19 virus, this special meeting of the Fairfax City Council was held
electronically. Chapter 21.8 of the Iowa Code does permit an electronic meeting where all
members participate remotely when an in-person meeting is impossible or impractical, which is
certainly true during this crisis. On March 19, 2020, Governor Reynolds issued a Proclamation
of Disaster Emergency which included a suspension of Iowa laws that would prevent the use of
electronic meetings or the limitation on the number of people present at an in-person meeting
site. Therefore, only Mayor Frieden and City Clerk/Treasurer Cynthia Stimson were present at
Fairfax city hall at 300 80th Street Court. The agenda had this message posted more than 24
hours in advance to give instructions on how others could participate in the meeting: Due to the
COVID-19 crisis, the City of Fairfax will be holding this regular city council meeting
electronically via a conference call. If you would like to participate,just before the meeting start
time, you must call 425-436-6370 and enter this access code: 759797. Only staff are allowed in
city hall.
Mayor Frieden called the meeting to order at 6:00 PM. Councilmembers present on the
telephone conference call were: Travis Otto, Mike Daly, Kate Pacha, and Nick Volk. Marianne
Wainwright was present via a speaker cell phone.
Motioned by Daly, seconded by Pacha to approve the consent agenda. Ayes: Otto, Daly,
Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Written staff reports were reviewed.
Discussion was held regarding the colors for the tank project. Council is to send their input
and staff will make the decision.
Mayor Frieden opened the public hearing regarding adopting a revised Future Land Use Map
at 6:19 PM. Shane Wicks reviewed the changes. No other input has been received or was given.
Mayor Frieden closed the public hearing at 6:20 PM.
Motioned by Daly, seconded by Pacha to approve RESOLUTION NO. 2020-32,A
RESOLUTION TO ADOPT A REVISED COMPREHENSIVE PLAN AND FUTURE
LAND USE MAP FOR THE CITY OF FAIRFAX. Roll call vote: Ayes: Otto, Daly, Pacha,
Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION
2020-32 duly adopted.
Mayor Frieden opened the public hearing regarding a budget amendment for FY20 at 6:21
PM. No comments have been received. The city clerk/treasurer stated that the amendment
numbers were based on staff input and actual receipts and expenses. Mayor Frieden closed the
public hearing at 6:22 PM.
Motioned by Daly, seconded by Pacha to approve RESOLUTION NO. 2020-33,A
RESOLUTION APPROVING THE CITY'S PROPOSED AMENDMENT #2 TO THE
FISCAL YEAR 2019-2020 BUDGET. Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and
Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2020-33
duly adopted.
Motioned by Volk, seconded by Wainwright to approve RESOLUTION NO. 2020-34, A
RESOLUTION TO FIX A DATE FOR A PUBLIC HEARING ON PROPOSAL TO
ENTER INTO A WATER REVENUE LOAN AND DISBURSEMENT AGREEMENT
AND TO BORROW MONEY THEREUNDER IN A PRINCIPAL AMOUNT NOT TO
EXCEED $3,850,000. Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays:
None. Motion carried. Mayor Frieden declared RESOLUTION 2020-34 duly adopted.
The city clerk/treasurer discussed the possible need for another budget amendment due to
input from the auditor about transfers from the Water Debt Service Fund and the Sewer Debt
Service Fund.
Motioned by Otto, seconded by Volk to approve RESOLUTION NO. 2020-35,A
RESOLUTION SETTING TIME AND PLACE FOR A PUBLIC HEARING FOR THE
PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON THE CITY'S
PROPOSED AMENDMENT TO THE FISCAL YEAR 2019-2020 BUDGET. Roll call
vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor
Frieden declared RESOLUTION 2020-35 duly adopted.
Motioned by Otto, seconded by Pacha to have Tina Rosekrans register for the Municipal
Professional Institute in July. This will be held online. Ayes: Otto, Daly, Pacha, Volk, and
Wainwright. Nays: None. Motion carried.
Motioned by Otto, seconded by Pacha to authorize Tina Rosekrans as a signer on all of the
City's bank accounts. Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion
carried.
Kevin Stensland discussed the sensor quote.
Motioned by Wainwright, seconded by Daly to approve the proposal from Gurney for sludge
blanket analyzers for the clarifiers for $9,302.00. Ayes: Otto, Daly, Pacha, Volk, and
Wainwright. Nays: None. Motion carried.
Kevin Stensland discussed the fence quotes received.
Motioned by Otto, seconded by Pacha to accept the fencing quote from D &N Fence of
$8,565.00 for fencing at the water facilities at 305 and 306 Main Street. Ayes: Otto, Daly,
Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Kevin Stensland discussed the quote for the control system for the lift station.
Motioned by Daly, seconded by Volk at approve the quote from Jetco of$22,003.00, which
excludes Item D-1, for lift station upgrades. Ayes: Otto, Daly, Pacha, Volk, and Wainwright.
Nays: None. Motion carried.
Joe Kell discussed setting up a pickleball court on the tennis court. The cost estimate is
about$1,200. The net height for tennis and pickleball is only three inches different. Our net is
adjustable.
Motioned by Otto, seconded by Daly to approve setting up pickleball on the tennis court with
a cost estimate of$1,200. Ayes: Otto, Daly, and Volk. Nays: Pacha. Abstain: Wainwright.
Marianne Wainwright abstained because she works for LL Pelling and they submitted a proposal
for the painting. Motion carried.
Discussion was held regarding actions due to COVID-19. City hall was fogged and wiped
down. Joe Kell has a quote to clean the playground equipment and tables. The City Council did
not feel this would be needed since the virus doesn't last outside. It was suggested to invest in
hand sanitizing stations instead.
Discussion was held about utility late fees and disconnections during this time.
Motioned by Daly to charge the utility late fees in April but not do any disconnections. The
motion died for lack of a second.
Motioned by Otto, seconded by Wainwright to forgive the utility late fees again in April as
well as not do any disconnections in April. Ayes: Otto, Pacha, Volk, and Wainwright. Nays:
Daly. Motion carried.
The mayor informed the City Council that we have a city hall staff member gone due to
COVID-19.
The City Council directed"staff to postpone the City-Wide Garage Sale Day and the City-
Wide Clean-up Day and to cancel the community room rentals for May, due to COVID-19.
Discussion was held regarding USA Days. The committee is monitoring the Governor's actions.
Motioned by Daly, seconded by Pacha to approve the claims list dated April 14, 2020. Ayes:
Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried.
JoAnn Beer asked about the water fee information in the packet. That will be discussed
during the next meeting. She also asked about the lower revenues the City will see due to
COVID-19. Staff has been discussing consequences, but no details on amounts is known.
Kevin Stensland stated the UV system is working well and we should start saving for a
sludge removal project.
Mayor Frieden informed the City Council that he has gotten some information from Alliant
Transportation and will have more about their possible project at the end of April.
The city clerk/treasurer pointed out the audit report is in this packet suggested anyone contact
her with questions.
Discussion was held about the problem some people had getting on to this conference call.
Other options were reviewed.
Motioned by Daly, seconded by Pacha to adjourn the meeting. Ayes: Otto, Daly, Pacha,
Volk, and Wainwright. Nays: None. Motion carried.
Mayor Frieden adjourned the meeting at 7:15 PM.
Mayor Burnell G. Frieden
City Clerk/Treasurer Cynthia Stimson O/1 aU
Disclaimer: The foregoing minutes are not official until approved by the City Council.
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March 2020 Receipts n
General Fund 64,443.66 1(
Road Use Fund 10,761.52j �
LOSST Fund 19,571.85 al�
TIF Fund 14,454.41
Water Fund 31,785.34
Trust and Agency Fund 650.00
Sewer Fund 35,359.40
SRF Bond Retire Fund 20,277.31
Garbage Fund 15,482.72
Farm Operations Fund 0.05
Total Revenue: 212,786.26
March 2020 Expenses
General Fund 114,314.22
Road Use Fund 18,601.77
Local Option Sales Tax Fund 377.88
Water Fund 108,452.99
Trust and Agency Fund 675.00
Sewer Fund 47,155.93
Garbage Fund 14,955.43
Total Expenses: 304,533.22
CLAIMS LIST April 14, 2020
Payee Purpose Amount
Ace Electric Water Probe 440.32
Advanced Business Systems Print Agreement 252.70
AFLAC Premiums 165.48
Allegra Signs 141.48
Alliant Utility Bills 8,972.92
Alliant Energy Utility Bill 24.90
Alliant Energy Utility Bill 21.70
Alliant Energy Utility Bill 21.04
Alliant Energy Utility Bill 669.62
Alliant Energy Utility Bill 302.00
Altorfer Parts 84.48
Baker and Taylor Library 529.70
Bayne, Cathy Reimbursement 30.00
Big Country Seeds Paint 778.22
Book Systems, Inc. Library 1,190.00
Bullock, Kathleen Refund 100.00
Canon Copier Lease 448.00
Center Point Large Print Library 482.57
Certified Pest Control Pest Control 125.00
Cintas Uniforms and Mats 557.62
City of Fairfax Sewer Bill 33.00
City of Fairfax Sewer Bill 33.00
City of Fairfax Sewer Bill 33.00
City of Fairfax Sewer Bill 33.00
City of Fairfax Sewer Bill 54.04
City of Fairfax Sewer Bill 59.88
City of Fairfax Sewer Bill 33.00
Colonial Life Premium 201.95
Connie's Cleaning Cleaning 577.50
Consolidated Energy Fuel 590.56
Costco Membership 60.00
Crawford Quarries Rock 1,837.49
Creative Product Source Library 199.18
Crescent Electric Library 85.41
Custom Hose & Supplies Inc. Parts 36.06
Danko Emergency Equipment FD 14,560.64
EB Solutions 1/2 Plantings in HH 3,936.42
Elan Credit Card Balance 3,652.47
Emergency Medical Products FD 108.27
EMSLRC FD 112.00
Ever-Green Landscape Nursery Mulch & chips 1,620.00
Fairway Stores Inc. Supplies 291.25
Fastenal Parts 326.29
Feld Fire FD 13,654.70
Fox Apparatus Repair & Maintenance FD 757.50
FSSB S/C 25.00
Fully Loaded Aerial Displays FD 13,000.00
Future Line Truck Equipment Cutting edge 955.64
Garcia, Bertha Refund 150.00
Gazette Publications 851.75
Hach Company Supplies 1,446.45
Hall & Hall Engineering Engineering 37,076.47
Hawkins Chemicals 311.10
IMFOA Membership 20.00
Impact Embroidery & Screen Printing Embroidery 18.00
Iowa Firefighters Memorial Wall FD 100.00
Iowa One Call Locates 26.10
Iowa Prison Industries Signage 2,196.27
IPERS Payroll 8,779.04
Kell, Joe Mileage 69.58
Keystone Laboratories Testing 685.96
Kieck's FD 408.25
Kirkwood Comm. College FD 63.00
Koch Office Group Library 3,245.00
Linn County REC Utility Bills 3,236.74
LL Pelling Premix 478.80
Matheson Supplies 206.13
Menards Supplies 1,402.41
MidAmerican Energy Utility Bills 454.66
Midwest Wheel Parts 55.50
Minor, Nicole Net Deposit Refund 5.21
Network Computer Solutions IT Work 2,510.00
Nguyen, Kristi Refund 100.00
Penworthy Library 736.39
Professional Plumbing De-winterize restrooms 379.85
Racom Corporation FD 371.16
RDJ Specialties, Inc. FD 1,239.88
Republic Services Solid Waste Service 14,772.12
Rosekrans, Steve Refund 100.00
Sankot's Parts & Service 1,872.69
Schumacher Elevator Co. Maintenance 314.58
Shanley Wendy Net Deposit Refund 54.28
Shebetka, Emily Refund 100.00
Signal 88 Security Patrolling 4,504.44
Simmons Perrine Moyer Bergman Legal Services 1,105.87
SiteOne Landscape Supply Herbicide 40.15
Sled Shed Parts 196.41
South Slope Phone Service-Library 74.43
South Slope Phone Service-FD 37.64
South Slope Phone and Internet Service 592.48
St. Luke's Work Well Solutions Testing 130.00
Staples Supplies 623.59
Stauffacher, Terri Refund 150.00
Stimson, Cynthia Reimbursement 110.63
Storey /Kenworthy Tables 1,914.24
Storm Steel Supplies 91.56
Thompson Truck& Trailer Oil 23.27
Treasurer, State of Iowa WET 1,640.00
Treasurer, State of Iowa Qtrly Sales Tax 432.00
Treasurer, State of Iowa Qtrly State Withholding 6,163.00
UnitedHealthcare Premium 8,685.29
Unity Point Clinic-Occupational Medicine Testing 42.00
US Cellular Cell Phones 391.17
US Treasury Payroll Taxes 2,886.13
US Treasury Payroll Taxes 2,396.49
US Treasury Payroll Taxes 596.78
US Treasury Payroll Taxes 2,212.06
US Treasury Payroll Taxes 1,218.04
US Treasury Payroll Taxes 2,385.49
US Treasury Payroll Taxes 2,362.17
USA Blue Book Supplies 2,989.08
USPO Postage 238.62
USPO Postage 401.80
Van Meter Parts 6,450.01
Wade's Golf& Mow Parts 282.99
Wendling Quarries Asphalt 768.43
WEX FD 106.72
Total Net Payroll 46,178.44
TOTAL 254,463.79