HomeMy WebLinkAbout05-12-2020 Council Minutes CITY OF FAIRFAX
REGULAR CITY COUNCIL MEETING
MAY 12, 2020
A regular meeting of the Fairfax City Council was held May 12, 2020. In order to help stop
the spread of the COVID-19 virus, this special meeting of the Fairfax City Council was held
electronically. Chapter 21.8 of the Iowa Code does permit an electronic meeting where all
members participate remotely when an in-person meeting is impossible or impractical, which is
certainly true during this crisis. On March 19, 2020, Governor Reynolds issued a Proclamation
of Disaster Emergency which included a suspension of Iowa laws that would prevent the use of
electronic meetings or the limitation on the number of people present at an in-person meeting
site. Therefore, only Mayor Frieden and City Clerk/Treasurer Cynthia Stimson were present at
Fairfax City Hall at 300 80th Street Court. The agenda had this message posted more than 24
hours in advance to give instructions on how others could participate in the meeting: Due to the
COVID-19 crisis, the City of Fairfax will be holding this regular city council meeting
electronically via a conference call. If you would like to participate,just before the meeting start
time, you must call 425-436-6370 and enter this access code: 759797. Only staff are allowed in
City Hall.
Mayor Frieden called the meeting to order at 6:00 PM. Councilmembers present on the
telephone conference call were: Travis Otto, Mike Daly, Kate Pacha, Nick Volk, and Marianne
Wainwright.
Motioned by Pacha, seconded by Daly to approve the consent agenda. Ayes: Daly, Pacha,
Volk, and Wainwright. Nays: None. Travis Otto abstained because he is the owner of the Star
Bar, which has its license renewal in the consent agenda. Motion carried.
Stephanie from Signal 88 discussed their patrolling.
Discussion was held regarding the fire station generator being replaced.
Motioned by Wainwright, seconded by Pacha to approve the Purchase Order for a new
generator for $23,777.59 from Ace Electric, Inc. Ayes: Otto, Daly, Pacha, Volk, and
Wainwright. Nays: None. Motion carried.
Written staff reports were reviewed.
Mayor Frieden opened the public hearing regarding a budget amendment for FY20 at 6:05
PM. No comments have been received. The city clerk/treasurer stated that the amendment was
for debt service payments and transfers. Mayor Frieden closed the public hearing at 6:06 PM.
Motioned by Daly, seconded by Pacha to approve RESOLUTION NO. 2020-36,A
RESOLUTION APPROVING THE CITY'S PROPOSED AMENDMENT #3 TO THE
FISCAL YEAR 2019-2020 BUDGET. Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and
Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2020-36
duly adopted.
Mayor Frieden opened the public hearing regarding proposed action to institute proceedings
to enter into a Water Revenue Loan and Disbursement Agreement in a principal amount not to
exceed $3,850,000 at 6:06 PM. No input has been received at the clerk's office. Maggie Burger,
with Speer Financial, discussed the SRF loan process. Mayor Frieden closed the public hearing
at 6:08 PM.
Motioned by Otto, seconded by Daly to approve RESOLUTION NO. 2020-37,A
RESOLUTION AUTHORIZING AND APPROVING A LOAN AND DISBURSEMENT
AGREEMENT AND PROVIDING FOR THE ISSUANCE AND SECURING THE
PAYMENT OF $3,782,000 WATER REVENUE BONDS, SERIES 2020. Roll call vote:
Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden
declared RESOLUTION 2020-37 duly adopted.
Maggie Burger discussed the required water revenue coverage for the SRF loan payments.
The clerk was directed to draft an ordinance for a$10.00 water debt fee. This will be reviewed
again each year at budget time.
City Clerk/Treasurer Cynthia Stimson discussed the hiring committee's process. They are
recommending the City hire Staci Klinefelter as a utility clerk at$15.00 an hour.
Motioned by Daly, seconded by Pacha to hire Staci Klinefelter as the new utility clerk at
$15.00 an hour. She will start no later than June 1, 2020. Ayes: Otto, Daly, Pacha, Volk, and
Wainwright. Motion carried.
Motioned by Otto, seconded by Daly to approve RESOLUTION NO. 2020-38,A
RESOLUTION APPROVING WAGES FOR CITY EMPLOYEES. Roll call vote: Ayes:
Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden
declared RESOLUTION 2020-38 duly adopted.
Parks and Recreation Director Joe Kell reviewed his recommendations for members of the
new Parks Board. The list satisfies the gender balance requirement and is a mix of established
committee members and new members.
Motioned by Pacha, seconded by Otto to appoint the following people to the Fairfax Parks
Board with their three-year terms ending on December 31 of the listed year:
Sadie Hamsik 2023
Ian Shelton 2023
Tim McKeever 2022
Deanna Reynolds 2022
Cathy Krouse 2021
Ayes: Otto, Daly, Pacha, and Volk. Nays: none. Absent: Wainwright. Motion carried.
Motioned by Pacha, seconded by Daly to approve RESOLUTION NO. 2020-39,A
RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FOR THE PAYMENT
OF DEBT PRINCIPLE, INTEREST, AND FEES DUE JUNE 1, 2020. Roll call vote: Ayes:
Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden
declared RESOLUTION 2020-39 duly adopted.
Motioned by Daly, seconded by Pacha to approve RESOLUTION NO. 2020-40,A
RESOLUTION AUTHORIZING THE CORRECTION OF SOME TRANSFERS AND
PAYMENTS MADE FOR SOME OF THE DECEMBER 1, 2019 DEBT OBLIGATIONS
PER AUDITOR'S NEW RECOMMENDATION. Roll call vote: Ayes: Otto, Daly, Pacha,
Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION
2020-40 duly adopted.
Motioned by Daly, seconded by Pacha to approve RESOLUTION NO. 2020-41,A
RESOLTUION APPROVING A SHARED COUNTY AND CITY PROJECT 28E
AGREEMENT WITH LINN COUNTY FOR ROCK OVERLAY AND CALCIUM
CHLORIDE ON SOUTHVIEW ROAD. Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and
Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2020-41
duly adopted.
Motioned by Daly, seconded by Pacha to approve a Declaration of Disaster Emergency to
submit to Linn County. Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Motion carried.
Discussion was held regarding utility late fees and disconnections during COVIDI9.
Motioned by Otto, seconded by Wainwright to waive the late fees and have no
disconnections for May 2020, due to COVIDI9. Ayes: Otto, Volk, and Wainwright. Nays:
Daly and Pacha. Motion carried.
Motioned by Otto, seconded by Volk to cancel and refund the June room reservations due to
COVIDI9. Ayes: Otto, Volk, and Wainwright. Nays: Daly and Pacha. Motion carried.
Joe Kell stated he is keeping informed about the Governor's action as well as league and
other area park area decisions. He is developing a protocol for the sports and playgrounds.
Discussion was held about developing protocols for opening the library and City Hall
sometime in the future.
Motioned by Volk, seconded by Pacha to approve RESOLUTION NO. 2020-42, A
RESOLUTION TO APPROVE THE FINAL PLAT FOR BOLAND'S SECOND
ADDITION TO LINN COUNTY, IOWA. Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and
Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2020-42
duly adopted.
Mayor Frieden and Shane Wicks discussed Alliant Transportation's plans for an annexation
and building a warehouse.
Motioned by Daly, seconded by Volk to approve RESOLUTION NO. 2020-43,A
RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF FAIRFAX AND HALL AND HALL ENGINEERS, INC. Roll
call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Mayor Frieden declared RESOLUTION 2020-43 duly adopted.
Motioned by Daly, seconded by Pacha to approve RESOLUTION NO. 2020-44,A
RESOLUTION TO APPROVE PAY APPLICATION NO. 1 FROM PRELOAD, LLC
FOR THE 2020 AT-GRADE WATER STORAGE TANK IMPROVEMENTS PROJECT.
Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Mayor Frieden declared RESOLUTION 2020-44 duly adopted.
Motioned by Daly, seconded by Pacha to approve RESOLUTION NO. 2020-45,A
RESOLUTION TO APPROVE PAY APPLICATION NO. 1 FROM KLEIMAN
CONSTRUCTION, INC. FOR THE 2020 PUMP HOUSE AND SITE IMPROVEMENTS
PROJECT. Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None.
Motion carried. Mayor Frieden declared RESOLUTION 2020-45 duly adopted.
Jon Larson and Kevin Stensland discussed the change order request from Peak Construction.
Motioned by Otto, seconded by Volk to approve RESOLUTION NO. 2020-46,A
RESOLUTION TO APPROVE CHANGE ORDER NO. 1 FROM PEAK
CONSTRUCTION GROUP, INC. FOR THE FAIRFAX SPORTS COMPLEX SPLASH
PAD PROJECT. Roll call vote: Ayes: Otto, Volk, and Wainwright. Nays: Daly and Pacha.
Motion carried. Mayor Frieden declared RESOLUTION 2020-46 duly adopted.
Motioned by Otto, seconded by Volk to approve RESOLUTION NO. 2020-47,A
RESOLUTION TO APPROVE PAY APPLICATION NO. 1 FROM PEAK
CONSTRUCTION GROUP, INC. FOR THE FAIRFAX SPORTS COMPLEX SPLASH
PAD PROJECT. Roll call vote: Ayes: Otto, Volk, and Wainwright. Nays: Daly and Pacha.
Motion carried. Mayor Frieden declared RESOLUTION 2020-47 duly adopted.
Motioned by Otto, seconded by Pacha to approve the claims list dated May 12, 2020. Ayes:
Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Kevin Stensland discussed the water main repair at Church Street.
Mayor Frieden informed the City Council that the MPO has moved Fairfax's funding for the
planned trail project back one year, but added money to cover 80% of the total proposal,with the
added length.
Motioned by Daly, seconded by Pacha to adjourn the meeting. Ayes: Otto, Daly, Pacha,
Volk, and Wainwright. Nays: None. Motion carried.
Mayor Frieden adjourned the meeting at 7:20 PM.
Mayor Burnell G. Frieden
City Clerk/Treasurer Cynthia Stimson
Disclaimer: The foregoing minutes are not official until approved by the City Council. ��
ell,
April 2020 Receipts
General Fund 314,766.64
Road Use Fund 24,724.72
LOSST Fund 19,571.86
TIF Fund 417,244.30
Water Fund 30,188.96
Trust and Agency Fund 875.00
Sewer Fund 32,008.27
SRF Bond Retire Fund 20,172.35
Garbage Fund 15,203.60
Total Revenue: 874,755.70
April 2020 Expenses
General Fund 153,055.18
Road Use Fund 23,322.96
Local Option Sales Tax Fund 9,110.76
Water Fund 59,273.80
Trust and Agency Fund 300.00
Sewer Fund 29,175.61
Garbage Fund 20,250.14
Total Expenses: 294,488.45
CLAIMS LIST May 12, 2020
Payee Purpose Amount
Absolute Security Cedar Valley LLC Security Services 963.00
Ace Electric FD 23,777.59
Advanced Business Systems Print Agreement 477.50
AFLAC Premiums 206.85
Airgas USA Supplies 88.12
Allegra FD 355.19
Alliant Utility Bills 8,344.92
Alliant Energy Utility Bill 302.00
Alliant Energy Utility Bill 536.60
Alliant Energy Utility Bill 22.48
Alliant Energy Utility Bill 19.73
Alliant Energy Utility Bill 20.38
Altorfer Parts 90.03
Andrews, Doria Community Room Refund 150.00
Baker and Taylor Library 354.94
Baker Paper & Supply City Hall Supplies 206.48
Bestsellers Audio Library 85.53
Bevins, Kristan Community Room Refund 300.00
Bolibaugh, Alan Net Deposit Refund 4.27
Briggs, Susan Community Room Refund 150.00
Canon Copier Lease 448.00
Caterpillar Financial Services Lease Payment 9,137.69
Certified Pest Control Pest Control 115.00
Chappys Repair LLC Parts 174.23
Cintas Uniforms and Mats 359.97
City of Fairfax Sewer Bill 33.00
City of Fairfax Sewer Bill 33.00
City of Fairfax Sewer Bill 33.00
City of Fairfax Sewer Bill 33.00
City of Fairfax Sewer Bill 57.32
City of Fairfax Sewer Bill 60.76
City of Fairfax Sewer Bill 33.00
Colonial Life Premium 161.56
Connie's Cleaning Cleaning CH 308.00
Consolidated Energy Fuel 1,902.85
Crawford Quarries Rock 904.09
Custom Hose & Supplies Inc. Parts 117.15
EB Solutions 1/2 Plantings in HH 4,230.00
Ehlers, Terry Banners 3,600.00
EICC/Hawkeye Cleaning & Restoration Cleaning CH 3,084.00
Elan Credit Card Balance 4,551.75
Feld Fire FD 843.40
Fox Apparatus Repair & Maintenance FD 621.70
FSSB ACH Processing S/C 25.00
Gazette Publications 423.51
Hall & Hall Engineering Engineering 41,060.13
Hargers Acoustics, Inc. Panels 2,822.00
Hawkeye State Scale, Inc. Supplies 75.00
Hawkins Chemicals 479.23
Iowa Finance Authority Debt Payments 172,135.00
Iowa League of Cities Registrations 230.00
Iowa One Call Locates 84.60
Iowa Prison Industries Signage 88.60
Iowa Pump Works Pump 9,096.13
IPERS Payroll 7,466.62
Jetco Inc. Lift Station Upgrades 22,003.00
Karsten, Holly Community Room Refund 150.00
Keystone Laboratories Testing 775.20
Kieck's FD 200.00
Kleiman Construction, Inc. Pay App 41 Pump House 52,665.15
Kluesner Construction Sweep Streets 1,433.50
Krivachek,David d/b/a Krivachek Janitorial Supply FD 327.41
Kuehner, Craig (MAC Tools) FD 55.98
Linn Co-op Oil Company Farm Chemicals 926.18
Linn County REC Utility Bills 3,236.81
Linn County Sheriffs Office Police Services 8,424.00
Matheson Supplies 32.75
Menards Supplies 2,784.44
MidAmerican Energy Utility Bills 326.35
Miller, Harold& Daphne Refund 15.50
Network Computer Solutions IT Work 412.50
Oakley, Christopher Net Deposit Refund 54.28
Pasker, Deb Community Room Refund 150.00
Patten Equipment Trailer 4,324.00
Peak Construction Pay App 41 Splash Pad 53,201.76
Preload, LLC Pay App 41 Water Storage Tank 96,064.95
Professional Plumbing FD 473.48
Republic Services Solid Waste Service 15,204.88
Rosekrans, Tina Reimbursement 45.43
Sankot's Parts & Service 325.50
Sign Pro Library 135.00
Signal 88 Security Patrolling 4,568.79
Simmons Perrine Moyer Bergman Legal Services 1,014.30
SiteOne Landscape Supply Seed 2,832.92
Smith, David or Brenna Net Deposit Refund 7.09
South Slope Phone Service 74.43
South Slope Phone Service 35.36
South Slope Phone and Internet Service 630.92
South Slope Refund for Sponsorship 70.00
Staples Supplies 1,246.62
Treasurer, State of Iowa WET 2,167.00
UMB Debt Payments 1,063,897.50
UMB Debt Payment Fees 2,100.00
Underwood, Karla Community Room Refund 150.00
UnitedHealthcare Premium 10,093.48
US Cellular Cell Phones 410.92
US Treasury Payroll Taxes 3,554.78
US Treasury Payroll Taxes 2,110.76
US Treasury Payroll Taxes 1,437.91
US Treasury Payroll Taxes 2,190.89
US Treasury Payroll Taxes 2,104.71
USA Blue Book Supplies 1,419.71
USPO Postage 247.03
USPO Postage 403.55
Van Meter Supplies 1,625.10
Ward, Brittany Community Room Refund 100.00
Wendling Quarries Asphalt 1,415.76
WEX FD 249.90
Wilson-Hite Insurance Inc. Insurance 55.00
Total Net Payroll 35,677.71
TOTAL 1,706,924.09