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Home My WebLink About06-09-2020 Council Minutes CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING JUNE 9, 2020 A regular meeting of the Fairfax City Council was held June 9, 2020. In order to help stop the spread of the COVID-19 virus, this special meeting of the Fairfax City Council was held electronically. Chapter 21.8 of the Iowa Code does permit an electronic meeting where all members participate remotely when an in-person meeting is impossible or impractical, which is certainly true during this crisis. On March 19, 2020, Governor Reynolds issued a Proclamation of Disaster Emergency which included a suspension of Iowa laws that would prevent the use of electronic meetings or the limitation on the number of people present at an in-person meeting site. Therefore, only Mayor Frieden and City Clerk/Treasurer Cynthia Stimson were present at Fairfax City Hall at 300 80th Street Court. The agenda had this message posted more than 24 hours in advance to give instructions on how others could participate in the meeting: Due to the COVID-19 crisis, the City of Fairfax will be holding this regular city council meeting electronically via a conference call. If you would like to participate,just before the meeting start time, you must call 425-436-6370 and enter this access code: 759797. Only staff are allowed in City Hall. Mayor Frieden called the meeting to order at 6:00 PM. Councilmembers present on the telephone conference call were: Travis Otto, Mike Daly, Kate Pacha, Nick Volk, and Marianne Wainwright. Motioned by Pacha, seconded by Daly to approve the consent agenda. Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. The Linn County Sheriff's Department has submitted a written report. Mayor Frieden stated he is getting daily reports from Signal 88. Motioned by Daly, seconded by Pacha to re-appoint William Toner and appoint Sally Williams to the Library Board for terms ending June 30, 2026. Lynn Miller reported the fire department will be picking up their new truck later this month. They are determining how to reconvene their regular meetings with social distancing. The building department's report is in the packet. Motioned by Otto, seconded by Pacha to approve the proposal from Prairie Road Builders for their per unit costs for street work. Ayes: Otto, Daly, Pacha, and Volk. Nays: None. Marianne Wainwright abstained because she works for LL Pelling, who also submitted a proposal. Motion carried. Kevin Stensland reported that the sewer plant is working well. Joe Kell reviewed the parks department report. Mayor Frieden opened the public hearing regarding an annexation request at 6:16 PM. Six letters or emails were received from residents before the meeting and were included in the packet. JoAnn Beer was asked to keep her comments focused on the annexation topic and ask new questions which were not in her letter. She asked Bill from Alliant if this project would happen if the annexation did not. He said he did not know without having their Board of Directors making the decision. Mayor Frieden closed the public hearing at 6:21 PM. Motioned by Daly, seconded by Volk to approve RESOLUTION NO. 2020-49,A RESOLUTION APPROVING THE VOLUNTARY ANNEXATION IN AN URBANIZED AREA FOR PROPERTY LOCATED EAST OF LEFEBURE ROAD AND FAIRFAX ROAD, AND SOUTH OF THE CRANDIC RAILROAD. Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2020-49 duly adopted. Discussion was held regarding an expired building permit. City staff will handle this expired building permit following the normal procedure. Motioned by Wainwright, seconded by Otto to approve RESOLUTION NO. 2020-50, A RESOLUTION APPROVING CITY AND COUNTY PROJECT AGREEMENT FOR CITY OF FARIFAX BRIDGE INSPECTION. Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2020- 50 duly adopted. Motioned by Daly, seconded by Pacha to approve the first reading of ORDINANCE NO. 42, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2017, BY AMENDING PROVISIONS PERTAINING TO WATER RATES. Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Nick Volk asked that the City Council not waive any reading tonight and place this on the next agenda. Motioned by Wainwright, seconded by Pacha to approve the first reading of ORDINANCE NO. 43, AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2017, OF THE CITY OF FAIRFAX, IOWA, BY AMENDING CHAPTER 65 STOP OR YIELD REQUIRED REGULATIONS. Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Motioned by Daly, seconded by Pacha to suspend the rules requiring an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 43. Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Motioned by Daly, seconded by Pacha to give final approval to ORDINANCE NO. 43, AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2017, OF THE CITY OF FAIRFAX, IOWA, BY AMENDING CHAPTER 65 STOP OR YIELD REQUIRED REGULATIONS. Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. The city clerk stated no action was needed on item 412. Jon Larson discussed Change Order 41 from Preload for the Water Storage Tank Project. They are not charging any mark-up or labor. Motioned by Otto, seconded by Daly to approve RESOLUTION NO. 2020-51,A RESOLUTION TO APPROVE CHANGE ORDER NO. 1 FROM PRELOAD, LLC FOR THE 2020 AT-GRADE WATER STORAGE TANK IMPROVEMENTS PROJECT. Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2020-51 duly adopted. Motioned by Daly, seconded by Otto to approve RESOLUTION NO. 2020-52,A RESOLUTION TO APPROVE PAY APPLICATION NO. 2 FROM PRELOAD, LLC FOR THE 2020 AT-GRADE WATER STORAGE TANK IMPROVEMENTS PROJECT. Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2020-52 duly adopted. Motioned by Daly, seconded by Pacha to approve RESOLUTION NO. 2020-53,A RESOLUTION TO APPROVE PAY APPLICATION NO. 2 FROM KLEIMAN CONSTRUCTION, INC. FOR THE 2020 PUMP HOUSE AND SITE IMPROVEMENTS PROJECT. Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2020-53 duly adopted. Jon Larson discussed the requested Change Order 41 from Aquatix for a larger rain diverter valve. He informed the City Council that there was a savings of about$1,800 due to fill material used, so net the City is saving about$900.00. Motioned by Otto, seconded by Volk to approve RESOLUTION NO. 2020-54,A RESOLUTION TO APPROVE CHANGE ORDER NO. 1 FROM OUTDOOR RECREATION PRODUCTS FOR THE FAIRFAX SPORTS COMPLEX SPLASH PAD PROJECT. Roll call vote: Ayes: Otto, Volk, and Wainwright. Nays: Daly and Pacha. Motion carried. Mayor Frieden declared RESOLUTION 2020-54 duly adopted. Motioned by Otto, seconded by Volk to approve RESOLUTION NO. 2020-55,A RESOLUTION TO APPROVE PAY APPLICATION NO. 2 FROM PEAK CONSTRUCTION GROUP, INC. FOR THE FAIRFAX SPORTS COMPLEX SPLASH PAD PROJECT. Roll call vote: Ayes: Otto, Volk, and Wainwright. Nays: Daly and Pacha. Motion carried. Mayor Frieden declared RESOLUTION 2020-55 duly adopted. Joe Kell submitted a list of parks concession stand workers to hire. Motioned by Otto, seconded by Pacha to hire the list of concession stand workers for the positions and hourly rate as recommended by Joe Kell: Parker Krouse, Concession Stand Manager $12.50 per hour, effective June 3, 2020 Michael Zumsande, Concession Stand Manager $12.50 per hour, effective June 1, 2020 Ryanne Stockton, Concession Stand Manager $12.50 per hour, effective June 3, 2020 Nathan Zumsande, Concession Stand Manager $11.00 per hour, effective June 1, 2020 Renee Schulte, Concession Stand Worker $9.00 per hour, effective June 3, 2020 Lauren Zumsande, Concession Stand Worker $9.00 per hour, effective June 3, 2020 Emily Ray, Concession Stand Worker $9.00 per hour, effective June 3, 2020 Elizabeth Husemann, Concession Stand Worker $9.00 per hour, effective June 3, 2020 Bentley Brownlie, Concession Stand Worker $9.00 per hour, effective June 1, 2020 Caitlin Sully, Concession Stand Worker $9.00 per hour, effective June 8, 2020 Emily Northrup, Concession Stand Worker $9.00 per hour, effective June 19, 2020 Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Motioned by Otto, seconded by Pacha to approve RESOLUTION NO. 2020-56,A RESOLUTION APPROVING WAGES FOR CITY EMPLOYEES. Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2020-56 duly adopted. Discussion was held about the proposed revision to the employee manual. Motioned by Volk, seconded by Otto to table this issue until the next meeting. Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Motioned by Otto, seconded by Daly to add Staci Klinefelter as an authorized signer on all city bank accounts. Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Discussion was held concerning June's utility late fees and disconnections. Staff was directed to resume our normal procedure. Motioned by Wainwright, seconded by Volk to cancel all of the July community room rentals and refund the rentals fees. Ayes: Otto, Volk, and Wainwright. Nays: Daly and Pacha. Motion carried. Mayor Frieden gave a review of the status of opening the Fairfax Public Library and City Hall. Motioned by Pacha, seconded by Daly to approve the claims list dated June 9, 2020. Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. One letter had been received for the input from citizens not on the agenda. Annette McKeever asked for another speed bump on Church Street. The City does not have any more material. JoAnn Beer asked about the IDOT project. Shane Wicks stated he thinks the area she was asking about is a temporary road for their construction equipment. Mike Hanson asked if Fairfax would consider allowing ATVs on our streets, similar to what Linn County just adopted. Connie Benyshek stated the traffic through town is terrible. Mayor Frieden state he has had discussions with the contractor and the IDOT about the traffic in town due to the IDOT project. The City needs the Church Street intersection opened as soon as possible. The city clerk said that Stacie Klinefelter is doing a great job and it is wonderful to be at full staff again. Motioned by Daly, seconded by Pacha to adjourn the meeting. Ayes: Otto,Daly,Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden adjourned the meeting at approximately 7:30 PM. Mayor Burnell G. Frieden City Clerk/Treasurer Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the City Council. May 2020 Receipts Ile General Fund 43,895.81 Road Use Fund 20,040.11 LOSST Fund 22,990.82 TIF Fund 29,439.31 Debt Service Fund 1,073,170.00 Water Fund 39,358.72 Trust and Agency Fund 1,000.00 Sewer Fund 37,110.91 SRF Bond Retire Fund 20,419.64 Garbage Fund 15,736.94 Total Revenue: 1,303,162.26 May 2020 Expenses General Fund 258,183.92 Road Use Fund 12,055.94 Local Option Sales Tax Fund 71,174.68 TIF Fund 915,263.01 Debt Service Fund 1,063,897.50 Water Fund 216,133.47 Trust and Agency Fund 175.00 Sewer Fund 39,892.95 Sewer Debt Service Fund 7,995.90 Garbage Fund 18,801.72 Farm Operations Fund 926.18 Total Expenses: 2,604,500.27 CLAIMS LIST June 9, 2020 Payee Purpose Amount Absolute Security Cedar Valley LLC Alarm monitoring 1,116.00 Accurate Concrete Sidewalk 13,257.00 Advanced Business Systems Print Agreement 233.56 AFLAC Premiums 165.48 Alliant Utility Bills 9,368.72 Alliant Energy Utility Bill 302.00 Alliant Energy Utility Bill 419.21 Alliant Energy Utility Bill 21.72 Alliant Energy Utility Bill 18.41 Alliant Energy Utility Bill 18.41 Anderson, Nathan Sports Registration refund 175.00 Baker and Taylor Library 643.84 Baker Paper & Supply City Hall Supplies 53.00 Baker, Kendall Sports Registration refund 50.00 Barnell, Michelle Sports Registration refund 25.00 Barnes, Collette Sports Registration refund 125.00 Barnett, Linda Community Room Refund 6/27/20 150.00 Bartunek, Brian Community Room Refund 6/20/20 170.00 Bartunek, Jamie Sports Registration refund 125.00 Blaha, Lindsey Sports Registration refund 50.00 Boland Recreation Bench 595.00 Burroughs, Karrissa Sports Registration refund 25.00 Buzynski, John Sports Registration refund 25.00 Canon Copier Lease 448.00 Cassady, Jennifer Sports Registration refund 125.00 Cavalier, Kelly Sports Registration refund 50.00 Cedar Rapids Bank & Trust Lease & CAM Payment 42,000.00 Certified Pest Control Pest Control 125.00 Chaos Motors Parks Dept. 62.80 Chappy's Repair LLC Parks Dept. 100.00 Cintas Uniforms and Mats 336.16 City of Fairfax Sewer Bill 36.20 City of Fairfax Sewer Bill 33.00 City of Fairfax Sewer Bill 33.00 City of Fairfax Sewer Bill 33.00 City of Fairfax Sewer Bill 53.16 City of Fairfax Sewer Bill 60.84 City of Fairfax Sewer Bill 33.00 Clark, Katie Sports Registration refund 75.00 Clinton, Josh Sports Registration refund 25.00 Colonial Life Premium 161.56 Connie's Cleaning CH Cleaning 346.50 Consolidated Energy Fuel 1,046.85 Crawford Quarries Rock 976.00 Cronbaugh, Lauren Sports Registration refund 125.00 Custom Hose & Supplies Inc. Parts 111.14 D & N Fence Water Dept. 8,565.00 Daville, Melissa Sports Registration refund 75.00 Diligent Corporation iCompass 2,894.30 Dill, Alecia Sports Registration refund 25.00 Dixon, Kasey Sports Registration refund 125.00 Dorsey & Whitney LLP Legal Services 12,500.00 Eiselstein, Melissa Sports Registration refund 125.00 Elan Credit Card Balance 4,827.36 Elsbury, Tim Sports Registration refund 25.00 Erickson, Kelly Community Room Refund 5/23/20 300.00 Fareway Supplies 45.13 Feld Fire FD 3,763.00 Fields, Mitzi Sports Registration refund 50.00 FSSB ACH Processing S/C 25.00 Garcia, Stormiew Sports Registration refund 25.00 Gazette Publications 339.76 Gharamti, Jennifer Sports Registration refund 50.00 Gilland, Ricki Sports Registration refund 100.00 Green, Jamie Sports Registration refund 25.00 Gurney Sewer System 9,662.94 Hach Company Water Dept. 560.55 Hall & Hall Engineering Engineering 50,543.51 Hamacher, Annie Sports Registration refund 100.00 Hawkins Inc. Chemicals 484.70 Heidt, Jessica Sports Registration refund 50.00 Hermanson, Sarah Sports Registration refund 125.00 Iowa One Call Locates 162.90 Iowa Prison Industries Parks Dept. 876.00 IPERS Payroll 6,915.67 Jetco Inc. Lift Station Upgrades 2,548.00 Jordan Funke Net Deposit Refund 15.57 K & B Ag Supply, LLC Chemicals 476.86 Keystone Laboratories Testing 1,201.46 Kidd, Kristi Sports Registration refund 50.00 Kleiman Construction, Inc. Pay App 42 44,967.30 Knudsen, Amy Sports Registration refund 125.00 Langfitt, Amanda Sports Registration refund 25.00 Larson, Riley Sports Registration refund 50.00 Lennon, Darin Sports Registration refund 50.00 Leonard, Kara Sports Registration refund 25.00 Linn County REC Utility Bills 3,140.71 Maresh, Jennifer Sports Registration refund 50.00 Matheson Supplies 33.41 McPherson, Stacey Community Room Refund 6/13/20 150.00 Meincke, Chris Sports Registration refund 50.00 Menards Supplies 388.77 Meyer, Ashley Sports Registration refund 25.00 MidAmerican Energy Utility Bills 221.48 Midwest Wheel Parts 42.77 Minor, Nicole Sports Registration refund 50.00 Murray, Dorie Community Room Refund 6/28/20 200.00 Network Computer Solutions IT Work 640.50 Nickel, Annie Sports Registration refund 25.00 Peak Pay App 42 54,537.14 Penworthy Library 440.03 Pesek, Katie Sports Registration refund 50.00 Powell, Jessica Sports Registration refund 50.00 Preload Pay App 42 112,756.86 RDJ Specialties, Inc. FD 1,341.22 Regent Investments Sign Lease 1,200.00 Reliant Fire Apparatus FD 281,429.00 Republic Services Solid Waste Service 15,321.52 Rosekrans, Tina Mileage 35.08 Sandau, Marc Community Room Refund - 4/26/20 200.00 Sankot, Maria Sports Registration refund 100.00 Sankot's Oil 43.00 Schimberg Co. Parts 276.18 Shaw, Ashley Sports Registration refund 25.00 Signal 88 Security Patrolling 4,504.44 Simmons Perrine Moyer Bergman Legal Services 445.50 Sled Shed FD 41.58 South Slope Phone Service 72.68 South Slope Phone Service 35.36 South Slope Phone Service & Internet 676.65 Speer Financial Financial Advice 4,000.00 Stanley Iowa FD FD 2,000.00 Staples Supplies 487.81 Storey Kenworthy Utility Billing Cards 926.50 Storm Steel Steel 193.08 Svoboda, Angela Community Room -refund 6/6/20 150.00 Systems Technology Group, Inc. Library 495.00 Tierney, Ashleigh Sports Registration refund 25.00 Treasurer, State of Iowa WET 2,194.00 Trenary, Nick Library 180.00 Urban, Karen Sports Registration refund 50.00 UnitedHealthcare Premium 7,726.64 US Cellular Cell Phones 410.92 US Treasury Payroll Taxes 2,513.16 US Treasury Payroll Taxes 2,190.17 US Treasury Payroll Taxes 1,247.68 US Treasury Payroll Taxes 2,273.34 US Treasury Payroll Taxes 2,286.75 US Treasury Payroll Taxes 35.56 USPO Postage 236.98 USPO Postage 363.65 USPO PO Box Rental 64.00 Van Meter Water Dept. 2,654.25 Waldron, Michelle Community Room Refund 6/5/2020 300.00 Warburton, David Sports Registration refund 50.00 Weber, Keith Sports Registration refund 125.00 Wendling Quarries Roads 904.92 WEX FD 316.10 Willis, Kelly Sports Registration refund 125.00 Wilson-Hite Insurance Inc. Insurance 68.00 Woodhouse, Matt Sports Registration refund 25.00 Total Net Payroll 34,380.33 TOTAL 774,026.29