HomeMy WebLinkAbout07-14-2020 Council Minutes CITY OF FAIRFAX
REGULAR CITY COUNCIL MEETING
JULY 14, 2020
A regular meeting of the Fairfax City Council was held July 14, 2020. In order to help stop
the spread of the COVID-19 virus, this special meeting of the Fairfax City Council was held
electronically. Chapter 21.8 of the Iowa Code does permit an electronic meeting where all
members participate remotely when an in-person meeting is impossible or impractical, which is
certainly true during this crisis. On March 19, 2020, Governor Reynolds issued a Proclamation
of Disaster Emergency which included a suspension of Iowa laws that would prevent the use of
electronic meetings or the limitation on the number of people present at an in-person meeting
site. Therefore, only Mayor Frieden and City Clerk/Treasurer Cynthia Stimson were present at
Fairfax City Hall at 300 80th Street Court. The agenda had this message posted more than 24
hours in advance to give instructions on how others could participate in the meeting: Due to the
COVID-19 crisis, the City of Fairfax will be holding this regular city council meeting
electronically via a conference call. If you would like to participate,just before the meeting start
time, you must call 425-436-6370 and enter this access code: 759797. Only staff are allowed in
City Hall.
Mayor Frieden called the meeting to order at 6:00 PM. Councilmembers present on the
telephone conference call were: Travis Otto, Mike Daly, Kate Pacha, Nick Volk, and Marianne
Wainwright.
Motioned by Otto, seconded by Pacha to approve the consent agenda. Ayes: Otto, Daly,
Pacha, Volk, and Wainwright. Nays: None. Motion carried.
The Linn County Sheriff's Department has submitted a written report.
Fire Chief Mike Sankot reported the new truck is in service.
Department reports are in the packet.
Ron Corbett, from the Cedar Rapids Metro Economic Alliance, discussed some of their
programs. Rally Cap is to support local businesses. They hope to have an election in November
of 2021 about extending the Local Option Sales Tax.
Nothing has been received from Mike Hanson, regarding Linn County's ATV ordinance.
Mayor Frieden has talked to the Linn County Sheriff's Department about enforcing the age to
drive golf carts in Fairfax. Information will be put in the next FACTS.
Rick Milks and Matt Ellison discussed fireworks. They asked for them to be banned or at
least the number of days reduced. The City Council took no action.
Ken and Michelle Barnell asked the no parking areas on Front Street near their house be
removed. The fire and maintenance departments are to go to the area with large equipment and
test maneuverability space.
Quotes for tree removal along Vanderbilt Street at 229 Church Street were reviewed. The
trees need to be removed so the homeowners can replace the city sidewalk.
Motioned by Wainwright, seconded by Pacha to accept the quote of$4,029.00 from Breeden
Tree Service to remove two trees at 229 Church Street, along Vanderbilt Street. Ayes: Otto,
Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Fairfax's need for a sidewalk maintenance plan was discussed. Chris Philipp is to review
sidewalk conditions in town and submit a report.
Motioned by Volk, seconded by Daly to approve the second reading of ORDINANCE NO.
42, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF
FAIRFAX, IOWA, 2017, BY AMENDING PROVISIONS PERTAINING TO WATER
RATES. Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion
carried.
Motioned by Daly, seconded by Volk to approve to suspend the rules requiring an ordinance
be read at two meetings prior to final adoption in regards to ORDINANCE NO. 42. Roll call
vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Motioned by Daly, seconded by Volk to final approval and adopt ORDINANCE NO. 42,
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF
FAIRFAX, IOWA, 2017, BY AMENDING PROVISIONS PERTAINING TO WATER
RATES. Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion
carried.
Mayor Frieden stated that Linn County Secondary Roads Department shows their area of 801'
Street to be 45 MPH.
Motioned by Daly, seconded by Pacha to approve the first reading of ORDINANCE NO.
44, AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2017,
OF THE CITY OF FAIRFAX, IOWA, BY AMENDING CHAPTER 63 SPEED
REGULATIONS. Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays:
None. Motion carried.
Motioned by Daly, seconded by Pacha to approve to suspend the rules requiring an ordinance
be read at two meetings prior to final adoption in regards to ORDINANCE NO. 44. Roll call
vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Motioned by Daly, seconded by Pacha to final approval and adopt ORDINANCE NO. 44,
AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2017, OF
THE CITY OF FAIRFAX, IOWA, BY AMENDING CHAPTER 63 SPEED
REGULATIONS. Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays:
None. Motion carried.
Motioned by Otto, seconded by Pacha to approve RESOLUTION NO. 2020-57,A
RESOLUTION TO APPROVE PAY APPLICATION NO. 3 FROM PRELOAD, LLC
FOR THE 2020 AT-GRADE WATER STORAGE TANK IMPROVEMENTS PROJECT.
Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Mayor Frieden declared RESOLUTION 2020-57 duly adopted.
Motioned by Otto, seconded by Volk to approve RESOLUTION NO. 2020-58,A
RESOLUTION TO APPROVE PAY APPLICATION NO. 3 FROM KLEIMAN
CONSTRUCTION, INC. FOR THE 2020 PUMP HOUSE AND SITE IMPROVEMENTS
PROJECT. Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None.
Motion carried. Mayor Frieden declared RESOLUTION 2020-58 duly adopted.
Motioned by Otto, seconded by Volk to approve RESOLUTION NO. 2020-59,A
RESOLUTION TO APPROVE PAY APPLICATION NO. 3 FROM PEAK
CONSTRUCTION GROUP, INC. FOR THE FAIRFAX SPORTS COMPLEX SPLASH
PAD PROJECT. Roll call vote: Ayes: Otto, Volk, and Wainwright. Nays: Daly and Pacha.
Motion carried. Mayor Frieden declared RESOLUTION 2020-59 duly adopted.
Kevin Stensland recommended the City Council to hire an intern from Kirkwood for 192
hours for water and sewer training.
Motioned by Daly, seconded by Pacha to hire Kurt Willenborg as an intern, for 192 hours, at
$7.25 an hour for water and sewer training. Ayes: Otto, Daly, Pacha, Volk, and Wainwright.
Nays: None. Motion carried.
Joe Kell recommended the City Council hire three more park concession stand workers.
Motioned by Otto, seconded by Daly to hire the following people:
• Samuel Egger, Concession Stand Worker $9.00 per hour, effective June 13, 2020
• George Bourgeous, Concession Stand Worker $9.00 per hour, effective June 26, 2020
• Molly Bourgeous, Concession Stand Worker $9.00 per hour, effective June 26, 2020
Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Discussion was held regarding Jace Merta's hourly rate. His rate is to be changed in the
resolution to $13.00 an hour.
Motioned by Wainwright, seconded by Pacha to approve RESOLUTION NO. 2020-60, A
RESOLUTION APPROVING WAGES FOR CITY EMPLOYEES as amended. Roll call
vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor
Frieden declared RESOLUTION 2020-60 duly adopted.
Motioned by Wainwright, seconded by Otto to approve RESOLUTION NO. 2020-61, A
RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FROM THE SEWER
FUND TO THE LOCAL OPTION SALES TAX FUND. Roll call vote: Ayes: Otto, Daly,
Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared
RESOLUTION 2020-61 duly adopted.
Discussion was held regarding the proposed revision to the Personnel Policy. The flextime
paragraph is to refer to the Parks and Recreation and Library Directors.
Motioned by Daly, seconded by Pacha to approve RESOLUTION NO. 2020-62,A
RESOLUTION TO APPROVE THE PERSONNEL POLICY MANUAL. Roll call vote:
Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden
declared RESOLUTION 2020-62 duly adopted.
Motioned by Daly, seconded by Volk to approve RESOLUTION NO. 2020-63,A
RESOLUTION SETTING THE TIME AND PLACE FOR A PUBLIC HEARING FOR
THE PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON A
REZONING REQUEST. Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright.
Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2020-63 duly adopted.
Shane Wicks reviewed infrastructure extension cost estimates and details. His current
estimate is about 1.5M for sewer and 1.2M for water.
Shane Wicks discussed participation costs/connection fees for the property owner for the
property coming in with the new annexation. He was directed to calculate the water connection
fee as other developments at the 25%based on frontage. He was directed to calculate the sewer
connection using 75% of the land area in the drainage basin to set the per acre cost. Future
participation items may be: a street overlay, turn lane, and sidewalk improvements.
A discussion was held regarding 522 Williams Blvd notices regarding an unfinished detached
garage.
Motioned by Otto, second by Pacha to set an appeal hearing regarding the unfinished
detached garage at 522 Williams Blvd during their next city council meeting on August 18,
2020. Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Discussion was held regarding the situation with COVID-19.
Motioned by Otto, seconded by Volk to leave the community room closed to renters in
August. Ayes: Otto, Volk, and Wainwright. Nays: Daly and Pacha. Motion carried.
The Fairfax Public Library is open on a limited basis. City Hall's lobby is closed, but the
drive-up is open. Pavilion reservations are allowed due to the fact the pavilions are outside and
open for anyone to walk up to and use.
Fairfax USA Days, Fairfax Fireworks, and City sponsored City-Wide Garage Sale Day have
all been cancelled. Staff is to look into details of trying to schedule a City-Wide Clean-up Day.
Motioned by Otto, seconded by Pacha to approve the claims list dated July 14, 2020. Ayes:
Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Joe Kell asked about placing a bench at the dog park.
Mayor Frieden stated the warning light on Highway 151 is working and that Iowa's City
Development Board unanimously approved the 100%voluntary annexation request from Fairfax
during their meeting on July 8.
The city clerk stated the next City Council meeting will be August 18 and South Slope is
featuring Fairfax this week.
Motioned by Daly, seconded by Pacha to adjourn the meeting. Ayes: Otto, Daly,Pacha,
Volk, and Wainwright. Nays: None. Motion carried.
Mayor Frieden adjourned the meeting at approximately 8:11 PM.
Mayor Burnell G. Frieden
City Clerk/Treasurer Cynthia Stimson
Disclaimer: The foregoing minutes are not official until approved by the City Council.
June 2020 Receipts
General Fund 156,563.47
Road Use Fund 12,705.60
LOSST Fund 22,990.82
TIF Fund 7,244.19
Water Fund 709,853.96
Trust and Agency Fund 800.00
Sewer Fund 38,225.26
SRF Bond Retire Fund 21,039.56
Garbage Fund 16,279.86
Farm Operations Fund 0.05
Total Revenue: 985,702.77
June 2020 Expenses
General Fund 460,969.54
Road Use Fund 10,150.79
Local Option Sales Tax Fund 12,269.30
TIF Fund 0.00
Debt Service Fund 21,722.50
Water Fund 216,234.82
Trust and Agency Fund 150.00
Sewer Fund 22,643.31
Sewer Debt Service Fund 164,962.50
Garbage Fund 24,218.14
Farm Operations Fund 476.86
Total Expenses: 933,797.76
CLAIMS LIST July 14, 2020
Payee Purpose Amount
Advanced Business Systems Print Agreement 186.72
Advanced Technology Solutions On Time Deposit Refund 90.00
AFLAC Premiums 165.48
Alliant Utility Bills 6,023.09
Alliant Energy Utility Bill 45.04
Alliant Energy Utility Bill 505.25
Alliant Energy Utility Bill 258.06
Alllegra Print Parks Posters 20.52
Altorfer Inc. Compactor and Parts 12,051.06
Baker and Taylor Library 932.87
Baker Paper & Supply City Hall Supplies 818.68
Ballou, Jon or Wanda On Time Deposit Refund 75.00
Barnett, Linda Garage Sale Refund 5.00
Batteries Included FD 165.60
Bestsellers Audio, LLC Library 153.48
Brandon, Becky On Time Deposit Refund 75.00
Brokaw, Monica Community Room Refund 100.00
Canon Copier Lease 448.00
Capital B LLC Net Deposit Refund 27.28
Caterpillar Financial Services Lease Payment 15,151.10
Cedar Valley Rentals, LLC UB Correction 4.39
Center Point Large Print Library 209.58
Certified Pest Control Pest Control 125.00
Chappy's Repair LLC Parks Dept. 321.76
Cintas Uniforms and Mats 444.01
City of Ely NIXEL 360 1,082.73
City of Fairfax Sewer Bill 36.60
City of Fairfax Sewer Bill 35.00
City of Fairfax Sewer Bill 35.00
City of Fairfax Sewer Bill 35.00
City of Fairfax Sewer Bill 56.84
City of Fairfax Sewer Bill 63.40
City of Fairfax Sewer Bill 35.00
Coast to Coast Solutions Library 243.67
Coleson, Stacy Community Room Refund 420.00
Colonial Life Premium 201.95
Connie's Cleaning CH Cleaning 385.00
Consolidated Energy Fuel 2,080.95
Conway Shield FD 225.70
Crawford Quarries Rock 1,488.46
Deckard, Noelle Garage Sale Refund 5.00
Display Sales Banner Brackets 1,053.00
Dorsey & Whitney LLP Legal Services 5,500.00
Edwards, Chantelle On Time Deposit Refund 75.00
Elan Credit Card Balance 2,820.85
EnTactus - Casey & Kelly Wullner Library 160.00
Facion, Austin On Time Deposit Refund 75.00
Fareway Supplies 205.14
Fastenal Parts 601.21
Feuerhelm, Heather On Time Deposit Refund 75.00
Fire Service Training Bureau FD 50.00
FSSB ACH Processing S/C 25.00
FYSA Refunds & Concession % 4,605.31
Gazette Publications 320.45
Grainger Thermal relief valve 79.61
gWorks Utility Training 1,000.00
Hach Company Water Dept. 378.57
Hall & Hall Engineering Engineering 39,859.14
Hasudugan, James (J's Exterior) Library 586.55
Helms, Shelly Community Room Refund 100.00
Hoffman, Brady Community Room Refund 100.00
IDNR Water Supply Fee FY21 242.46
Iowa League of Cities Dues 1,453.00
Iowa One Call Locates 111.00
Iowa Parks & Rec. Association Membership Fee 170.00
Iowa Prison Industries Signage 1,317.00
IPERS Payroll 9,408.34
Julius, Richard On Time Deposit Refund 150.00
K & B Ag Supply, LLC Chemicals 1,684.50
Keystone Laboratories Testing 685.96
Kings Material Concrete 1,262.50
Klees, Darci Community Room Refund 300.00
Kleiman Construction Pay App 43 Pump House Project 97,013.05
Koch Office Group Library 38.34
Linn County Public Health Testing 24.00
Linn County REC Utility Bills 3,045.18
Linn County Secondary Road Dept. Southview Rd. Repairs 1,477.67
Linn County Sheriffs Office Police Services 8,424.00
Logsdon, Dani On Time Deposit Refund 90.00
Lueck, Kenneth On Time Deposit Refund 75.00
Martin Marietta. Sand 523.69
Matheson Supplies 32.75
McDermott, Lindsay Community Room Refund 100.00
McIrvin, Vicki On Time Deposit Refund 75.00
Menards Supplies 1,078.30
Meyer, Ashley On Time Deposit Refund 75.00
MidAmerican Energy Utility Bills 196.16
Middleton, Colleen On Time Deposit Refund 75.00
Midland GIS Solutions, LLC GIS Hosting 3,600.00
Nesper Sign Advertising Parks 150.00
Network Computer Solutions IT Work 1,465.00
Newgaard, Nicole On Time Deposit Refund 75.00
Ohrnstein, Lee On Time Deposit Refund 75.00
Outdoor Recreation Products Splash Pad Features 155,772.00
Peak Construction Pay App 43 Splash Pad 26,713.01
Penworthy Library 632.89
Peterson, Deborah On Time Deposit Refund 75.00
Petrick, Larry Community Room Refund 100.00
Preload, LLC Pay App 43 Water Storage Project 272,420.10
Professional Plumbing Parks 125.73
Rammelsberg, Mike Replace Ck 447537 491.28
Republic Services Solid Waste Service 15,417.60
Riha, Jessica or Taylor, Joseph On Time Deposit Refund 75.00
Robson, Lois On Time Deposit Refund 75.00
Rosekrans, Tina Mileage 41.40
Sankot's Parts & Service 331.99
Sauerbrei, Lindsey Community Room Refund 300.00
Sauser, Andrea Community Room Refund 220.00
Schimberg Co. Parts 70.60
Schroeder, Karie Community Room Refund 150.00
Schumacher Elevator Elevator Maintenance 314.58
Sherwin-Williams Parks 169.74
Signal 88 Security Patrolling 4,704.44
Simmons Perrine Moyer Bergman Legal Services 931.50
Skarbek, Ted or Carrie On Time Deposit Refund 75.00
Slagle, Toby or Danielle On Time Deposit Refund 75.00
Sled Shed FD 83.04
Smith, Mary On Time Deposit Refund 75.00
Soukthavone, B/Langreck, B On Time Deposit Refund 75.00
South Slope Phone Service-Library 74.69
South Slope Phone Service-FD 36.02
South Slope Phone and Internet Service 715.33
St. Germain, Matt On Time Deposit Refund 75.00
Stanton, Alissa On Time Deposit Refund 75.00
Staples Supplies 329.14
State of Iowa Auditor FYI Audit 12,325.00
Storey Kenworthy Checks 234.15
Sukalski, Shawn Community Room Refund 120.00
Toingar, Brigitte On Time Deposit Refund 75.00
Tomash, Tony Garage Sale Refund 5.00
Treasurer, State of Iowa Payroll 6,363.00
Treasurer, State of Iowa WET 2,395.00
Treasurer, State of Iowa Sales Tax 368.00
Turner, Melanie Community Room Refund 170.00
UMB Bank Debt Fees 2,050.00
UnitedHealthcare Premium 8,471.42
Urquhart, Tammy Community Room Refund 320.00
US Cellular Cell Phones 420.92
US Treasury Payroll Taxes 569.46
US Treasury Payroll Taxes 3,552.59
US Treasury Payroll Taxes 2,746.91
US Treasury Payroll Taxes 2,884.60
US Treasury Payroll Taxes 1,301.06
US Treasury Payroll Taxes 2,320.72
US Treasury Payroll Taxes 2,439.11
USA BlueBook Supplies 6,241.61
USPO Postage 238.13
USPO Postage 365.40
USPO Annual Permit Fee 240.00
Van Meter Parts 550.07
Vifian, Mike and Kelly Community Room Refund 300.00
Wade's Golf& Mow Parks 74.97
Weekly, Daniel or Joni On Time Deposit Refund 75.00
Wendel, Dianne On Time Deposit Refund 75.00
Wendling Quarries Asphalt 2,013.28
WEX FD 217.85
White, Brian On Time Deposit Refund 75.00
Wilson-Hite Insurance Inc. Insurance 2,565.00
Wood, Mary On Time Deposit Refund 75.00
Total Net Payroll 54,646.73
TOTAL 834,700.06