HomeMy WebLinkAbout10-13-2020 Council Minutes CITY OF FAIRFAX
REGULAR CITY COUNCIL MEETING
OCTOBER 13, 2020
A regular meeting of the Fairfax City Council was held October 13, 2020. In order to help
stop the spread of the COVID-19 virus, this meeting of the Fairfax City Council was held
electronically. Chapter 21.8 of the Iowa Code does permit an electronic meeting where all
members participate remotely when an in-person meeting is impossible or impractical, which is
certainly true during this crisis. On March 19, 2020, Governor Reynolds issued a Proclamation
of Disaster Emergency which included a suspension of Iowa laws that would prevent the use of
electronic meetings or the limitation on the number of people present at an in-person meeting
site. Therefore, only elected officials, staff, those on the agenda, and very few public were
present at Fairfax City Hall at 300 80th Street Court in order to maintain social distancing. The
agenda had this message posted more than 24 hours in advance to give instructions on how
others could participate in the meeting:
Due to the COVID-19 crisis, the City of Fairfax will be limiting the number of people allowed in
city hall. The City of Fairfax will have the room set up with social distancing and will allow the
general public in only if there is available space after essential personnel are placed.
If you are allowed to enter the building, masks will be required and can be removed only while
you are at your seat. No one who has a temperature, symptoms, or have been exposed to
COVID-19 in the last 14 days should attend in person.
The City of Fairfax will also be holding this city council meeting electronically via a conference
call. If you would like to participate, at least 10 minutes before the meeting start time, you must
call 425-436-6370 and enter this access code: 759797.
If you are having difficulty connecting to the meeting you can:
1. Send a text message to the conference dial-in number. Text"Help" to receive a text message
with a temporary backup number. Tap the number in your text to dial it.
2. Or you can text"Call Me" to receive a call that connects you with the dial-in.
3. Once connected, enter your access code as normal.
Mayor Frieden called the meeting to order at 6:01 PM. Councilmembers present were: Mike
Daly and Kate Pacha. Travis Otto, Nick Volk, and Marianne Wainwright were present on the
conference call.
Motioned by Otto, seconded by Pacha to approve the consent agenda. Ayes: Otto, Daly,
Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Darrell Walters, Signal 88, asked for any questions about their patrols.
A written library board report was submitted for review.
Fire Chief Mike Sankot stated their runs are up a bit. They are working out equipment
placement for the two days the railroad crossing will be closed. The fire department has three
new members. The fire station sustained damage during the August storm and now the roof is
leaking. Some inside damage has been made from the leakage.
Chris Philipp submitted a written report for review and asked for any questions.
Maintenance Supervisor Lynn Miller reported they are still hauling tree debris, purchased
new tires and will need others, have started to winterizing city facility, and have not started work
on the street signs or tree stumps. He is working on getting quotes for storm repair work or
purchases. He also reported a mixer in the sewer basin broke and is getting repaired, the flushing
is done, and the two projects are going well.
Joe Kell reviewed his written report. By the end of the season, we will have had over 500
games on the Fairfax fields.
Maggie Burger, Speer Financial, went through the bond award letters. The true interest rate
for the $4,575,000 bond is 1.704% and for the $1,280,000 refunding bond is .6374%.
Motioned by Daly, seconded by Pacha to approve RESOLUTION NO. 2020-84,A
RESOLUTION APPROVING BOND PURCHASE AGREEMENT FOR GENERAL
OBLIGATION ANNUAL APPROPRIATION URBAN RENEWAL BONDS, SERIES
2020B AND GENERAL OBLIGATION REFUNDING BONDS, SERIES 2020C AND
AUTHORIZING EARLY REDEMPTION OF OUTSTANDING BONDS. Roll call vote:
Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden
declared RESOLUTION NO. 2020-84 duly adopted.
Discussion was held concerning how to state the connection and participation fees for AET
in the development agreement. An estimate with an adjustment based on actual future costs is an
option. Or, the engineer can come up with an inflated estimate that will be a guaranteed stated
cost. The City Council directed the engineer to present the estimate which will be adjusted based
on actual costs in the future. This option seems the fairest and has less risk for the City.
Nick Volk left the meeting by getting off the conference call.
Motioned by Daly, seconded by Pacha to approve RESOLUTION NO. 2020-85,A
RESOLUTION TO APPROVE PAY APPLICATION NO. 6 FROM PRELOAD, LLC
FOR THE 2020 AT-GRADE WATER STORAGE TANK IMPROVEMENTS PROJECT.
Roll call vote: Ayes: Otto, Daly, Pacha, and Wainwright. Nays: None. Absent: Volk. Motion
carried. Mayor Frieden declared RESOLUTION NO. 2020-85 duly adopted.
Motioned by Daly, seconded by Pacha to approve RESOLUTION NO. 2020-86,A
RESOLUTION TO APPROVE CHANGE ORDER NO. 2 FROM KLEIMAN
CONSTRUCTION FOR THE 2020 PUMP HOUSE & SITE IMPROVEMENTS
PROJECT. Roll call vote: Ayes: Otto, Daly, Pacha, and Wainwright. Nays: None. Absent:
Volk. Motion carried. Mayor Frieden declared RESOLUTION NO. 2020-86 duly adopted.
Motioned by Pacha, seconded by Daly to approve RESOLUTION NO. 2020-87,A
RESOLUTION TO APPROVE CHANGE ORDER NO. 3 FROM KLEIMAN
CONSTRUCTION FOR THE 2020 PUMP HOUSE & SITE IMPROVEMENTS
PROJECT. Roll call vote: Ayes: Otto, Daly, Pacha, and Wainwright. Nays: None. Absent:
Volk. Motion carried. Mayor Frieden declared RESOLUTION NO. 2020-87 duly adopted.
Motioned by Pacha, seconded by Otto to approve RESOLUTION NO. 2020-88,A
RESOLUTION TO APPROVE PAY APPLICATION NO. 6 FROM KLEIMAN
CONSTRUCTION, INC. FOR THE 2020 PUMP HOUSE AND SITE IMPROVEMENTS
PROJECT. Roll call vote: Ayes: Otto, Daly, Pacha, and Wainwright. Nays: None. Absent:
Volk. Motion carried. Mayor Frieden declared RESOLUTION NO. 2020-88 duly adopted.
Motioned by Daly, seconded by Wainwright to approve RESOLUTION NO. 2020-89, A
RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF FAIRFAX AND HALL AND HALL ENGINEERS, INC. Roll
call vote: Ayes: Otto, Daly, Pacha, and Wainwright. Nays: None. Absent: Volk. Motion
carried. Mayor Frieden declared RESOLUTION NO. 2020-89 duly adopted.
Discussion was held about sidewalk along the Prairie Avenue paving project. The City
Council directed the engineer to not include sidewalk with this project.
Motioned by Daly, seconded by Otto to approve RESOLUTION NO. 2020-90,A
RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF FAIRFAX AND HALL AND HALL ENGINEERS, INC.
Roll call vote: Ayes: Otto, Daly, Pacha, and Wainwright. Nays: None. Absent: Volk. Motion
carried. Mayor Frieden declared RESOLUTION NO. 2020-90 duly adopted.
Motioned by Otto, seconded by Pacha to approve RESOLUTION NO. 2020-91, A
RESOLUTION APPROVING ANNUAL URBAN RENEWAL REPORT FOR FISCAL
YEAR 2019-2020. Roll call vote: Ayes: Otto, Daly, Pacha, and Wainwright. Nays: None.
Absent: Volk. Motion carried. Mayor Frieden declared RESOLUTION NO. 2020-91 duly
adopted.
Motioned by Otto, seconded by Daly to approve RESOLUTION NO. 2020-92,A
RESOLUTION REQUESTING REIMBURSEMENT FROM THE IOWA COVID-19
GOVERNMENT RELIEF FUND. Roll call vote: Ayes: Otto, Daly, Pacha, and Wainwright.
Nays: None. Absent: Volk. Motion carried. Mayor Frieden declared RESOLUTION NO.
2020-92 duly adopted.
Motioned by Daly, seconded by Pacha to approve RESOLUTION NO. 2020-93,A
RESOLUTION SETTING TIME AND PLACE FOR A PUBLIC HEARING FOR THE
PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON THE CITY'S
PROPOSED AMENDMENT TO THE FISCAL YEAR 2020-2021 BUDGET. Roll call
vote: Ayes: Otto, Daly, Pacha, and Wainwright. Nays: None. Absent: Volk. Motion carried.
Mayor Frieden declared RESOLUTION NO. 2020-93 duly adopted.
Motioned by Otto, seconded by Pacha to approve RESOLUTION NO. 2020-94,A
RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FOR$4,575,000 GO
ANNUAL APPROPRIATION URBAN RENEWAL BONDS, SERIES 2020B AND
$1,280,000 GO REFUNDING BONDS, SERIES 2020C. Roll call vote: Ayes: Otto, Daly,
Pacha, and Wainwright. Nays: None. Absent: Volk. Motion carried. Mayor Frieden declared
RESOLUTION NO. 2020-94 duly adopted.
No action was taken regarding the flag poles because more quotes are needed.
Motioned by Otto, seconded by Daly to approve the claims list dated October 13, 2020.
Ayes: Otto, Daly, Pacha, and Wainwright. Nays: None. Absent: Volk. Motion carried.
Mayor Frieden stated that the City will stop picking up tree debris on October 15 and
residents may haul debris in front of the public works gate. The City has sent out notifications
about the UP closing the railroad crossing for two days later this month. He also informed the
City Council that the Bellon property agreement is close to being ready to approve. He and Lynn
Miller will be attending a future Central City council meeting to thank them for helping with the
storm debris clean-up.
The city clerk/treasurer stated that she has applied for funding from the CARES Act and
FEMA for COVIDI9. She has also applied for funding from FEMA for the storm disaster. Staff
is working on their budget amendment numbers for FY21 and their budget proposals for FY22.
Motioned by Pacha, seconded by Daly to adjourn the meeting. Ayes: Otto, Daly, Pacha, and
Wainwright. Nays: None. Absent: Volk. Motion carried.
Mayor Frieden adjourned the meeting at approximately 7:13 PM.
Mayor Burnell G. Frieden
City Clerk/Treasurer Cynthia Stimson
Disclaimer: The foregoing minutes are not official until approved by the City Council.
September 2020 Receipts
General Fund 19,357.33
Road Use Fund 30,150.22
LOSST Fund 24,653.17
TIF Fund 24,915.25
Water Fund 603,961.83
Trust and Agency Fund 1,300.00
Water Rev Debt Service 11,579.68
Sewer Fund 43,522.95
SRF Bond Retire Fund 23,352.25
Garbage Fund 16,976.25
Farm Operations Funds 0.05
Total Revenue: 799,768.98
September 2020 Expenses
General Fund 144,288.73
Road Use Fund 19,980.52
Water Fund 576,619.91
Trust and Agency Fund 325.00
Sewer Fund 14,865.72
Garbage Fund 15,665.27
Total Expenses: 771,745.15
CLAIMS LIST October 13, 2020
Payee Purpose Amount
A-1 Rental Splash Pad 380.68
Ace Electric Generator 20,824.00
Advanced Business Systems Print Agreement 274.86
AFLAC Payroll Premiums 165.48
Alliant Utility Bills 7,760.39
Alliant Energy Utility Bill 315.40
Alliant Energy Utility Bill 546.37
Alliant Energy Utility Bill 73.93
Alliant Energy Utility Bill 14.47
Alliant Energy Utility Bill 14.47
Altorfer Inc. Equipment Maint. 122.50
Auto Glass Guys Equipment Maint. 200.00
Baker and Taylor Library 897.53
Baker Paper Supplies -Parks 1,251.99
Bayne, Cathy Library 7.44
Big Country Seeds Parks 884.50
Bishop, Jamie On Time Deposit Refund 75.00
Boland Recreation Parks Play Mats 2,700.00
Borman, Veronica On Time Deposit Refund 75.00
Bound Tree Medical FD 407.98
Bourgeous, Brandon On Time Deposit Refund 60.00
Brown Supply Co. Splash Pad 81.00
Canon Copier Lease 448.00
Center Point Large Print Library 209.58
Certified Pest Control Pest Control CH & Library 125.00
Cintas Uniforms and Mats 467.82
City of Fairfax Sewer Bill 47.20
City of Fairfax Sewer Bill 45.60
City of Fairfax Sewer Bill 45.60
City of Fairfax Sewer Bill 84.56
City of Fairfax Sewer Bill 71.76
City of Fairfax Sewer Bill 76.88
City of Fairfax Sewer Bill 45.60
City of Fairfax FD 99.00
Coast to Coast Solutions Library 268.00
Colonial Life Policy Premium 161.56
Connie's Cleaning Service City Hall 847.00
Consolidated Energy Fuel 1,839.90
Custom Hose & Supplies Streets 72.25
Dan Wilkinson Net Deposit Refund 39.23
Drewelow, Tim or Janie On Time Deposit Refund 75.00
Elan Credit Card Balance 3,382.08
Electrical Engineering & Equipment Maintenance - Water/Sewer Dept. 215.36
Feld Fire FD 686.20
Fleming Irrigation Parks 649.30
Flex-Pac Maintenance Dept. 24.47
Frazee, Tim Room Rental Refund 100.00
FSSB S/C 25.00
FYSA Food Costs 313.83
Gardner Media Library 178.74
Gazette Publications 564.23
Grainger Water Dept. 1,062.00
Hach Company Water Dept. 511.73
Hall & Hall Engineers Engineering 21,345.18
Hawkeye Fire & Safety CH Supplies 107.40
Hawkins Water Chemicals 998.78
Hertzfeldt, Matthew On Time Deposit Refund 75.00
Hunt, Harold On Time Deposit Refund 75.00
Iowa One Call Locates 131.20
Iowa Prison Industries Signs 2,050.00
IPERS Payroll 7,853.23
Keystone Labs Testing 1,192.36
Kimm, Kevin Room Rental Refund 300.00
Kleiman Construction, Inc. Pay App 46 324,652.51
Know Buddy Resources Library 399.99
Koch Office Group Library 44.30
Lefebure, Brandon Reimbursement 150.00
Lillis, O'Malley LLP Legal Services 1,575.00
Linn County REC Utility Bills 3,066.24
Linn County Sheriffs Office Police Services 8,658.00
Matheson Supplies 32.75
Menards Supplies 350.20
Mercer, Thomas or Dixie On Time Deposit Refund 75.00
Metering & Technology Solutions Meters 1,889.39
MidAmerican Energy Utility Bills 166.74
Midwest Wheel Parts & Service 59.39
Network Computer Systems Computer service 466.90
O'Reilly Auto Parts 24.33
Pedersen, Eric On Time Deposit Refund 75.00
Penworthy Library 752.59
Pollardwater Water Supplies 590.00
Pomp's Tire Service Tires 4,160.68
Prairie Road Builders Street Work 83,729.33
Preload, LLC Pay App 46 31,235.62
Professional Plumbing Parks 112.50
RDJ Specialties FD 1,580.20
Republic Services Solid Waste Service 16,142.60
Rosekrans, Tina Reimbursement 88.38
Sankot's Parts & Service 546.19
Sargent, Hanna Room Rental Refund 150.00
Schimberg Co. Parts 76.32
Schumacher Elevator Elevator Maintenance 314.58
Secretary of State Notary Fee 30.00
Signal 88 Security Patrolling 4,504.44
Simmons Perrine Moyer Bergman Legal Services 1,929.87
South Slope Library 74.19
South Slope FD 36.99
South Slope Phone and Internet Service 702.53
Staples Supplies 49.00
State Library of Iowa Library 152.38
Stetson Building Products Splash Pad 78.62
Storm Steel Supplies 88.44
Treasurer, State of Iowa Qtrly State W/H 7,584.00
Treasurer, State of Iowa Qtrly State Sales Tax 463.00
Treasurer, State of Iowa WET 3,626.00
Tumbleweed Press Inc. Library 799.00
UnitedHealthcare Policy Premium 9,461.87
US Cellular Cell Phones 422.29
US Treasury Payroll Taxes 2,639.37
US Treasury Payroll Taxes 5,429.13
US Treasury Payroll Taxes 523.54
US Treasury Payroll Taxes 2,975.79
US Treasury Payroll Taxes 1,285.27
US Treasury Payroll Taxes 2,468.55
US Treasury Payroll Taxes 2,483.10
USA Blue Book W/S Supplies 1,291.62
USPO Postage 239.11
USPO Postage 363.65
Van Meter Sewer Dept. 160.55
West, Sheridan On Time Deposit Refund 75.00
WEX FD 58.83
Wilson-Hite Insurance Insurance 2,828.00
Total Net Payroll 55,046.82
TOTAL 673,079.30