HomeMy WebLinkAbout11-10-2020 Council Minutes CITY OF FAIRFAX
REGULAR CITY COUNCIL MEETING
November 10, 2020
A regular meeting of the Fairfax City Council was held November 10, 2020. In order to
help stop the spread of the COVID-19 virus, this regular meeting of the Fairfax City Council was
held electronically. Chapter 21.8 of the Iowa Code does permit an electronic meeting where all
members participate remotely when an in-person meeting is impossible or impractical, which is
certainly true during this crisis. On March 19, 2020, Governor Reynolds issued a Proclamation
of Disaster Emergency which included a suspension of Iowa laws that would prevent the use of
electronic meetings or the limitation on the number of people present at an in-person meeting
site. Therefore, only Mayor Frieden and City Clerk/Treasurer Cynthia Stimson were present at
Fairfax City Hall at 300 80th Street Court. The agenda had this message posted more than 24
hours in advance to give instructions on how others could participate in the meeting: Due to the
COVID-19 crisis, the City of Fairfax will be holding this regular city council meeting
electronically via a conference call. If you would like to participate,just before the meeting start
time, you must call 425-436-6370 and enter this access code: 759797. Only staff are allowed in
City Hall.
Mayor Frieden called the meeting to order at 6:00 PM. Councilmembers present on the
telephone conference call were: Travis Otto, Mike Daly, Kate Pacha, Nick Volk, and Marianne
Wainwright.
Motioned by Pacha, seconded by Daly to approve the consent agenda. Ayes: Otto, Daly,
Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Written reports were submitted by the library,parks, and building departments.
Lynn Miller reported they are getting ready for winter, still doing debris clean-up, and the
library roof may have hail damage.
Kevin Stensland reported he has been winterizing the water and sewer facilities.
Mayor Frieden opened the public hearing concerning a Budget Amendment for FY21 at 6:02
PM. No comments had been received at city hall. No one on the call made any comments.
Mayor Frieden closed the public hearing at 6:03 PM.
Motioned by Daly, seconded by Pacha to approve RESOLUTION NO. 2020-97,A
RESOLUTION APPROVING THE CITY'S PROPOSED AMENDMENT #1 TO THE
FISCAL YEAR 2020-2021 BUDGET. Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and
Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2020-97
duly adopted.
Maggie Burger, Speer Financial, reviewed their Annual TIF Report.
Shane Wicks discussed the proposed fees for the Logistics Park Development Agreement.
Bill Oberfoell briefly discussed Travero's wishes. Mayor Frieden and city council members
pointed out if their project had been built in Cedar Rapids the tax levy would be about double the
Fairfax levy. Because of the already low Fairfax levy, they are not considering the request for a
tax abatement. The City of Fairfax committed to expenses for the annexation and utility
extensions, which taxes from this property will be used to pay. No mention of tax abatement had
been made during the earlier discussions of this project.
Shane Wicks and Joe Kell discussed the proposed location for the new Veteran's Memorial.
Motioned by Wainwright, seconded by Pacha to approve RESOLUTION NO. 2020-98, A
RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF FAIRFAX AND HALL AND HALL ENGINEERS, INC. Roll
call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Mayor Frieden declared RESOLUTION 2020-98 duly adopted.
Motioned by Otto, seconded by Daly to approve RESOLUTION NO. 2020-99,A
RESOLUTION TO APPROVE CHANGE ORDER NO. 4 FROM KLEIMAN
CONSTRUCTION FOR THE 2020 PUMP HOUSE & SITE IMPROVEMENTS
PROJECT. Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None.
Motion carried. Mayor Frieden declared RESOLUTION 2020-99 duly adopted.
Motioned by Wainwright, seconded by Otto to approve RESOLUTION NO. 2020-100, A
RESOLUTION TO APPROVE PAY APPLICATION NO. 7 FROM KLEIMAN
CONSTRUCTION, INC. FOR THE 2020 PUMP HOUSE AND SITE IMPROVEMENTS
PROJECT. Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None.
Motion carried. Mayor Frieden declared RESOLUTION 2020-100 duly adopted.
Motioned by Pacha, seconded by Daly to approve RESOLUTION NO. 2020-101,A
RESOLUTION TO APPROVE PAY APPLICATION NO. 7 FROM PRELOAD, LLC
FOR THE 2020 AT-GRADE WATER STORAGE TANK IMPROVEMENTS PROJECT.
Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Mayor Frieden declared RESOLUTION 2020-101 duly adopted.
Shane Wicks discussed how to calculate the connection fees for some of the property along
the planned water and sewer extension route. Calculating on the average lot width, rather than
frontage seems to make more sense.
Motioned by Otto, seconded by Pacha to approve sending Brandon Lefebure to class and
getting his Water Treatment I certification. Ayes: Otto, Daly, Pacha, Volk, and Wainwright.
Nays: None. Motion carried.
Motioned by Otto, seconded by Pacha to approve the purchase order in the amount of
$12,500 for a new thermal imaging camera for the new fire truck. Ayes: Otto, Daly, Pacha,
Volk, and Wainwright. Nays: None. Motion carried.
Joe Kell discussed information about damage to and replacing the playground equipment at
City Park. He is recommending the system from Boland Recreation for $12,899.00.
Motioned by Daly, seconded by Pacha to approve the quote from Boland Recreation of
$12,899.00 for a playground system at City Park. Ayes: Otto, Daly, Pacha, Volk, and
Wainwright. Nays: None. Motion carried.
Motioned by Otto, seconded by Daly to approve RESOLUTION NO. 2020-102,A
RESOLUTION ESTABLISHING PARK FEES. Roll call vote: Ayes: Otto, Daly, Pacha,
Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION
2020-102 duly adopted.
Motioned by Volk, seconded by Pacha to approve the quote from Cedar Valley Flagpole for
three poles (188 thick), installation, and removing an old one for $15,616.00. There will also be
costs for the lift in addition to this quote. Ayes: Otto, Daly, Pacha, Volk, and Wainwright.
Nays: None. Motion carried.
Motioned by Pacha, seconded by Volk to approve the tree removal quote from Kruse Tree
Trim and Construction for $3,600.00 for trees at 203 Church Street and 413 Church Street.
Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Motioned by Pacha, seconded by Volk to approve the stump removal quote from Kruse Tree
Trim and Construction for $3.00/inch - $36.00/ft including cleanup. Ayes: Otto, Daly, Pacha,
Volk, and Wainwright. Nays: None. Motion carried.
Motioned by Volk, seconded by Pacha to approve the following building repair quotes from
EIB, accepting the metal roof option for all:
• Fire Station $12,203.00
• Brown Bldg at Fetter $2,850.00
• Fetter Pavilion $6,025.00
• Lester Building $5,950.00
• Pump House 42 $7,950.00
• Hawks Ridge Pavilion $800.00
• Hawks Ridge RR $3,350.00
TOTAL $39,128.00
Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Motioned by Pacha, seconded by Otto to approve the quote from Ace Electric to replace the
main electrical enclosure panel at 480 Front Street for $1,900.00. Ayes: Otto, Daly, Pacha, Volk,
and Wainwright. Nays: None. Motion carried.
Motioned by Otto, seconded by Pacha to approve the quote from Goodyear Commercial of
$2,189.83 for two tires. Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion
carried.
Cathy Bayne briefly discussed the library's intent to purchase the property next door from the
Masonic Temple. They will be using the library's savings and CD money for the purchase and
expenses associated with the purchase.
Motioned by Pacha, seconded by Volk to approve RESOLUTION NO. 2020-103,A
RESOLUTION APPROVING PURCHASE OF PROPERTY COMMONLY KNOWN AS
323 VANDERBILT STREET, FAIRFAX, IOWA, AND LEGALLY DESCRIBED AS:
THE SOUTH �/z OF LOT 3 AND THE NORTH 3/4 OF LOT 4 IN FRACTIONAL BLOCK
1 IN THE VILLAGE OF VANDERBILT, NOW VANDERBILT ADDITION TO
FAIRFAX, IOWA. Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays:
None. Motion carried. Mayor Frieden declared RESOLUTION 2020-103 duly adopted.
Motioned by Wainwright, seconded by Pacha to approve RESOLUTION NO. 2020-104, A
RESOLUTION TO APPROVE THE PURCHASING POLICY. Roll call vote: Ayes: Otto,
Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared
RESOLUTION 2020-104 duly adopted.
Motioned by Pacha, seconded by Otto to approve RESOLUTION NO. 2020-105,A
RESOLUTION TO APPROVE AN IDENTITY THEFT PREVENTION POLICY. Roll
call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Mayor Frieden declared RESOLUTION 2020-105 duly adopted.
Motioned by Otto, seconded by Pacha to approve RESOLUTION NO. 2020-106,A
RESOLUTION TO APPROVE A REPORTING POLICY. Roll call vote: Ayes: Otto, Daly,
Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared
RESOLUTION 2020-106 duly adopted.
Motioned by Daly, seconded by Pacha to approve RESOLUTION NO. 2020-107,A
RESOLUTION APPROVING THE TIF CERTIFICATION FORMS. Roll call vote: Ayes:
Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden
declared RESOLUTION 2020-107 duly adopted.
Motioned by Daly, seconded by Pacha to approve RESOLUTION NO. 2020-108, A
RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FOR THE
DISTRIBUTION OF BOND FUNDS, PAYMENT OF DEBT INTEREST, AND FEES
DUE. Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion
carried. Mayor Frieden declared RESOLUTION 2020-108 duly adopted.
Motioned by Otto, seconded by Pacha to approve the claims list dated November 10, 2020.
Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Bre Horstman, from South Slope, stated she tries to attend a council meeting each year. She
asked the City to let South Slope know about any concerns or resident feedback.
Kevin Stensland asked about the color on the water storage tank.
Mayor Frieden stated the City staff is done picking up debris as a route around town.
Residents can have their debris hauled to 480 Front Street. He discussed the rise in the
COVIDI9 cases.
The city clerk/treasurer reminded everyone about the Visioning meeting on Wednesday and
Thursday.
Motioned by Pacha, seconded by Daly to adjourn the meeting. Ayes: Otto, Daly, Pacha,
Volk, and Wainwright. Nays: None. Motion carried.
Mayor Frieden adjourned the meeting at approximately 7:28 PM.
Mayor Burnell G. Frieden
City Clerk/Treasurer Cynthia Stimson
Disclaimer: The foregoing minutes are not official until approved by the City Council. , L..
October 2020 Receipts
General Fund 534,347.32
Road Use Fund 18,360.06
LOSST Fund 24,653.18
TIF Fund 494,774.42
Water Fund 431,845.53
Trust and Agency Fund 1,575.00
Water Rev Debt Service 11,614.95
Sewer Fund 75,473.84
SRF Bond Retire Fund 23,394.08
Garbage Fund 17,311.50
Total Revenue: 1,633,349.88
October 2020 Expenses
General Fund 147,215.43
Road Use Fund 17,318.59
Local Option Sales Tax Fund 50,000.00
Water Fund 388,569.80
Trust and Agency Fund 1,035.00
Sewer Fund 42,053.96
Garbage Fund 15,823.21
Total Expenses: 662,015.99
CLAIMS LIST November 10, 2020
Payee Purpose Amount
Absolute Security Alarm Monitoring 2,166.00
Advanced Business Systems Print Agreement 268.35
AFLAC Premiums 206.85
Alliant Utility Bills 5,658.36
Alliant Energy Utility Bill 42.59
Alliant Energy Utility Bill 19.07
Alliant Energy Utility Bill 19.73
Alliant Energy Utility Bill 774.56
Alliant Energy Utility Bill 320.00
Altorfer Inc. Maintenance 147.64
Aqua-Aerobic Systems Waste Water Dept. 1,340.47
Baker and Taylor Library 953.54
Baker Paper Supplies 63.93
Barco Products Parks 260.35
Beavers, Robert On Time Deposit 75.00
Bee Line Products Message Boards 990.00
Bound Tree Medical FD 955.05
Breeden Tree Service Tree Work 3,150.00
Brown Supply Co. Splash Pad 271.00
Calef, Molly On Time Deposit 75.00
Canon Copier Lease 448.00
Center Point Large Print Library 208.28
Certified Pest Control Pest Control 125.00
Cintas Uniforms and Mats 466.23
City of Fairfax Sewer Bill 52.00
City of Fairfax Sewer Bill 57.04
City of Fairfax Sewer Bill 45.60
City of Fairfax Sewer Bill 85.20
City of Fairfax Sewer Bill 63.44
City of Fairfax Sewer Bill 72.32
City of Fairfax Sewer Bill 45.60
Colonial Life Premium 161.56
Connie's Cleaning Service City Hall 440.00
Consolidated Energy Fuel 1,358.85
Daggy, Michaela Re-issued Check 15.00
Deluxe Check Printers Deposit Slips 103.57
Elan CC Balance 4,742.16
Facion, Tammy Re-issued Check 15.56
Fareway FD & Shop 194.36
Feld Fire FD 566.00
Fleming Irrigation Parks 180.00
Flex-Pac Parks 38.62
FSSB S/C 25.00
FYSA Refunds of Deposits & Conc.% 603.09
Gardner Media Library 304.27
Gazette Publications 429.24
Gioimo, Dan On Time Deposit 75.00
GovOffice Website Hosting 1,080.00
Gurney WWTP 1,596.97
gWorks Software Fees 5,945.54
Hach Company Water Dept. 512.57
Hall & Hall Engineers Engineering 23,074.76
Hawkeye Fire & Safety Yearly Inspections 575.85
Hawkins Chemicals 841.05
Impact Embroidery FD 258.97
Interstate All Battery Center Supplies 304.22
Iowa Finance Authority Debt Interest and Fees 23,217.83
Iowa One Call Locates 167.60
Iowa Prison Industries Signs and Sticker 1,899.12
IPERS Payroll 7,296.53
Itron Water Dept. 2,948.20
Jetco Water Dept. 1,795.00
Jones, Bryan or Jennifer On Time Deposit 75.00
Kenway Sewer Service Parks 465.45
Keystone Labs Water Analysis 1,479.42
Kleiman Construction, Inc. Pay App 47 182,507.64
Linn County REC Utility Bills 3,402.15
Long, Pamela On Time Deposit 75.00
Magers, Marc Re-issued Check 60.03
Maine, Mitchell On Time Deposit 75.00
Martinez, Humberto David Re-issued Check 75.00
Matheson Supplies 33.41
Mefferd, Cameron On Time Deposit 60.00
Menards Supplies 945.95
Michael Todd Maintenance Dept. 1,431.35
MidAmerican Energy Utility Bills 187.18
Network Computer Systems IT Work 300.00
Peery, Rhonda Re-issued Check 34.63
Penworthy Library 407.96
Preload, LLC Pay App 47 40,068.34
Professional Plumbing Parks 333.00
Republic Services Solid Waste Services 20,043.36
Rosekrans, Tina Reimbursement 96.60
Sankot's Vehicle Maintenance 538.91
Signal 88 Security Patrolling 4,568.79
Simmons Perrine Moyer Bergman Legal Services 6,590.73
Smith, Paul Re-issued Check 75.00
South Slope Phone Service 78.50
South Slope Phone Service 36.22
South Slope Phone and Internet Service 639.88
Staples Supplies 491.32
Stensland, Kevin Reimbursement 180.00
Storm Steel Maintenance 277.14
Swope, Todd Net Deposit Refund 10.43
Treasurer, State of Iowa WET 2,691.00
UMB Bond Payoff 1,265,348.44
UMB Bond Fees 230.56
UMB Debt Interest and Fees 93,371.40
UnitedHealthcare Premium 9,461.87
US Cellular Cell Phones 469.07
US Treasury Payroll Taxes 3,678.82
US Treasury Payroll Taxes 2,243.20
US Treasury Payroll Taxes 2,180.41
US Treasury Payroll Taxes 1,460.80
US Treasury Payroll Taxes 2,180.62
USA Blue Book Maintenance Supplies 5,169.77
USPO Postage 239.11
USPO Postage 363.65
Van Meter Supplies 165.11
WEX FD 151.69
Zamastil, William Re-issued Check 73.88
Total Net Payroll 37,322.67
TOTAL 1,792,638.15