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Home My WebLink About06-08-2021 Council Minutes CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING June 8, 2021 A regular meeting of the Fairfax City Council was held June 8, 2021. Due to COVID-19, this meeting was held with social distancing. Mayor Frieden called the meeting to order at 6:00 PM. Council members present were: Travis Otto, Mike Daly, Kate Pacha, and Nick Volk. Marianne Wainwright was on the telephone. Motioned by Otto, seconded by Pacha to approve the consent agenda. Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Darrell Walters, with Signal 88, asked if anyone had questions. Mayor Frieden asked about house checks. Cathy Bayne said the summer reading program has begun, so they are busy at the Fairfax Public Library. Chris Philipp reviewed his building department report. He and the attorney are working on getting a dog removed, P&Z will be working on the commercial parking ordinance, the fence notices are on hold until the P&Z looks at this ordinance, and 331 Vanderbilt’s demolition was discussed. Lynn Miller stated this was the first week staff has been able to get everything mowed during the week. This is due to Jaden and Russell both now working for the City. They are working on playgrounds and trees. Two trucks are broke down. Kevin Stensland reported the waste water plant is working well. The flushing is completed. Taylor’s last day will be June 14. He stated the splash pad costs less than $15.00 a day in water cost to operate. The utility extension project is on time. The storage tank is ready to fill, but we are waiting for valves. Joe Kell reported the Splash Pad Grand Opening was held on a cold day; but since the weather has turned hot, the splash pad is packed. Port-o-pots have been placed in two of the parks, the wind screen is on the tennis court, and pickle ball classes are being held. FYS had 350 participants. Mayor Frieden opened the Public Hearing regarding revisions to the commercial parking sections of the Fairfax Zoning Code at 6:22 PM. The city clerk’s office did not receive input. No one had any comments. Chris Philipp discussed the issue. The P&Z will be working on the ordinance revision. Mayor Frieden closed the Public Hearing at 6:25 PM. Mayor Frieden opened the Public Hearing regarding the City’s rezoning request at 6:25 PM. The City of Fairfax purchased two lots in Heartland Heights for a city park. The zoning is currently 9RS – Single Family Residential. The City of Fairfax is requesting the zoning be changed to CN – Public Use. The city clerk’s office did not receive input. No one had any comments. Mayor Frieden closed the Public Hearing at 6:26 PM. Motioned by Daly, seconded by Pacha to introduce and approve the first reading of ORDINANCE 58, AN ORDINANCE AMENDING THE FAIRFAX ZONING ORDINANCE OF 2017, OF THE CITY OF FAIRFAX, IOWA, BY AMENDING THE OFFICIAL ZONING MAP AND ZONING DISTRICT BOUNDARIES OF THE CITY OF FAIRFAX, IOWA. Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Motioned by Daly, seconded by Pacha to suspend the rules requiring an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 58. Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Motioned by Daly, seconded by Pacha to give final adoption to ORDINANCE 58, AN ORDINANCE AMENDING THE FAIRFAX ZONING ORDINANCE OF 2017, OF THE CITY OF FAIRFAX, IOWA, BY AMENDING THE OFFICIAL ZONING MAP AND ZONING DISTRICT BOUNDARIES OF THE CITY OF FAIRFAX, IOWA. Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Several residents in the area of the new park gave input about what they would like to see in the park. They feel the area is too small for a parking lot, pavilion, restrooms, as well as playground equipment and green space. They were directed to participate with the Parks and Recreation Board as they draw up plans for the new park. Patrick Slater discussed the USA Days Committee’s plan to have some activities the same day as the annual car show. He requested a donation of $1,800 from the City of Fairfax. He was directed to discuss these plans, which use park grounds, with the Parks and Recreation Board. This topic will be placed on the July agenda. Mike Sankot informed the City Council that the fire department received a $15,000 donation to purchase a chest compression system. He also mentioned they have a new member request and some of the college kids are leaving. Tonight’s call was number 96. They have received their side-by-side. Walford will be having fireworks on Saturday, June 12. Fairfax will be doing fireworks on June 26. Motioned by Otto, second by Daly to approve Purchase Order 2021-19 to purchase a Stryker Medical Lucas 3, v3.1 Chest Compression System for $14,906.84. Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mike Sankot discussed the need to update the fire department gear. Forty sets are needed. Mike hopes to use budget authority not used this fiscal year and some from next year for this large purchase. He is requesting the authority to order 20 sets now at $2,350 - $2,400 each. Motioned by Pacha, seconded by Volk to authorize the purchase of up to 20 sets of fire department gear from EDM Feld Fire for approximately $48,000.00. Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Motioned by Volk, seconded by Pacha to approve the second reading of ORDINANCE 56, AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2017, OF THE CITY OF FAIRFAX, IOWA, BY AMENDING CHAPTER 92 PERTAINING TO WATER RATES. Roll Call Vote: Ayes: Daly, Pacha, and Volk. Nays: Otto and Wainwright. Motion carried. Discussion was held regarding the proposed changes to 166.09. Motioned by Daly, seconded by Pacha to introduce and approve the first reading of ORDINANCE 57, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2017, BY AMENDING PROVISIONS PERTAINING TO SUBDIVISION REGULATIONS. Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Motioned by Daly, seconded by Pacha to suspend the rules requiring an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 57. Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Motioned by Daly, seconded by Pacha to give final adoption to ORDINANCE 57, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2017, BY AMENDING PROVISIONS PERTAINING TO SUBDIVISION REGULATIONS. Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Chris Philipp recommended approval of the Commercial Building Permit for 114 Williams Blvd. from EIB. This will add room to the golf simulator area. Motioned by Daly, seconded by Otto to approve the Commercial Building Permit for 114 Williams Blvd. from EIB. Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. The Linn County Sheriff entered the room and asked for any questions. Their monthly report and information about a new liaison were in the packet. Marianne Wainwright asked that the department be contacted about patrolling the car wash area. Discussion was held about removing items in the ROW. Mailboxes will not be removed. Large rocks need to be removed. Trees cause problems with the utilities in the ROW. Marianne Wainwright asked that staff develop a procedure and keep the City Council informed. Motioned by Otto, seconded by Pacha to approve RESOLUTION NO. 2021-76 A RESOLUTION TO APPROVE CHANGE ORDER NO. 10 FROM KLEIMAN CONSTRUCTION FOR THE 2020 PUMP HOUSE & SITE IMPROVEMENTS PROJECT. Roll call vote: Ayes: Otto, Daly, Pacha, and Volk. Nays: None. Marianne Wainwright abstained because LL Pelling is a subcontractor for the project. Motion carried. Mayor Frieden declared RESOLUTION 2021-76 duly adopted. Motioned by Volk, seconded by Daly to approve RESOLUTION NO. 2021-77 A RESOLUTION TO APPROVE PAY APPLICATION NO. 14 FROM KLEIMAN CONSTRUCTION, INC. FOR THE 2020 PUMP HOUSE AND SITE IMPROVEMENTS PROJECT. Roll call vote: Ayes: Otto, Daly, Pacha, and Volk. Nays: None. Marianne Wainwright abstained because LL Pelling is a subcontractor for the project. Motion carried. Mayor Frieden declared RESOLUTION 2021-77 duly adopted. Motioned by Daly, seconded by Pacha to approve RESOLUTION NO. 2021-78 A RESOLUTION TO APPROVE CHANGE ORDER NO. 1 FROM DAVE SCHMITT CONSTRUCTION FOR THE 2021 FAIRFAX COMPLEX PARKING LOT IMPROVEMENTS PROJECT. Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2021-78 duly adopted. Motioned by Daly, seconded by Pacha to approve RESOLUTION NO. 2021-79 A RESOLUTION TO APPROVE PAY APPLICATION NO. 2 FROM SCHRADER EXCAVATING & GRADING CO. FOR THE 2021 SANITARY SEWER & WATER MAIN EXTENSIONS PROJECT. Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2021-79 duly adopted. Motioned by Otto, seconded by Daly to approve RESOLUTION NO. 2021-80 A RESOLUTION PROVIDING FOR THE ISSUANCE OF $1,300,000 GENERAL OBLIGATION MUNICIPAL BUILDING BONDS, SERIES 2021 AND PROVIDING FOR THE LEVY OF TAXES TO PAY THE SAME. Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2021-80 duly adopted. Motioned by Volk, seconded by Otto to approve RESOLUTION NO. 2021-81 LOSST Fund 24,766.46 TIF Fund 34,861.68 Debt Service Fund 1,318,700.66 Water Fund 178,206.58 Trust and Agency Fund 925.00 Water Revenue Debt Service 131,717.71 Sewer Fund 37,992.71 Sewer Revenue Debt Service 23,558.74 Garbage Fund 17,079.50 Total Revenue: 1,856,801.90 May 2021 Expenses General Fund 280,453.46 Road Use Fund 8,167.20 Local Option Sales Tax Fund 32,730.14 TIF Fund 1,005,585.69 Debt Service Fund 1,283,017.16 Water Fund 401,324.17 Trust and Agency Fund 1,019.80 Water Debt Service Fund 39,366.86 Sewer Fund 206,185.41 Sewer Debt Service Fund 67,021.95 Garbage Fund 23,979.18 Total Expenses: 3,348,851.02 CLAIMS LIST June 8, 2021 Payee Purpose Amount Absolute Science Library 250.00 Absolute Security Alarm Monitoring 1,059.00 Acme Tools Tools 903.96 Advanced Business Systems Print Agreement / Staples 356.84 Advanced Business Systems Booklet Machine 5,300.00 AFLAC Premiums 165.48 Allegra Sign 27.37 Alliant Utility Bills 5,558.09 Alliant Energy Utility Bill 117.99 Alliant Energy Utility Bill 18.41 Alliant Energy Utility Bill 18.41 Alliant Energy Utility Bill 680.50 Alliant Energy Utility Bill 320.00 Allied 100 - Heartsmart Defib Parts 216.00 Altorfer Inc. Skidloader Lease 1,850.00 Altorfer Inc. Mini Excavator Lease 2,057.00 Baker and Taylor Library 626.10 Baker Paper Supplies 353.08 Bayne, Cathy Library 44.17 Big Country Seeds Seed 520.00 Bound Tree FD 1,048.25 Brown Supply Supplies 1,936.00 Canon Lease 448.00 Cat Financial Skid Loader Old Lease Final Payment 9,137.69 Cedar Valley Humane Animal Pick up 205.00 Center Point Large Print Library 208.93 Centurion Technologies Library 50.00 Certified Pest Control Pest Control 125.00 Cintas Uniforms and Mats 279.66 City of Ely Nixle 1,082.73 City of Fairfax Sewer Bill 51.20 City of Fairfax Sewer Bill 45.60 City of Fairfax Sewer Bill 45.68 City of Fairfax Sewer Bill 45.60 City of Fairfax Sewer Bill 65.76 City of Fairfax Sewer Bill 75.52 City of Fairfax Sewer Bill 75.92 Clapp, Russell Boots 150.00 Colonial Life Premium 201.95 Connie's Cleaning Service CH 407.00 Consolidated Energy Fuel 2,053.80 Crescent Electric Lights 1,800.00 Crow, Darrin Library 200.00 Danko Emergency Equipment FD 879.59 Eastern Iowa Building Inc. Shop Addition 64,960.00 Elan Credit Card Balance 4,918.30 Ever-Green Landscaping Trees and Mulch 6,264.00 Fareway Supplies 212.26 Feld Fire FD 1,979.00 Fire Service Training Bureau FD 50.00 FSSB S/C 25.00 FYSA Food Costs & Deposit Refund 3,262.78 Gazette Publications 724.83 Hach Chemicals 600.23 Hall & Hall Engineers Engineering 27,676.77 Harper, Marjorie UB Net Deposit Refunds 100.16 Hasudugan, James (J's Xterior) Library 343.00 Hawkeye State Scale, Inc. Water Dept. 75.00 Hawkins Chemicals 353.90 Huk FD 32.90 Ideal Windows, Doors & Siding 50% Down Library Windows 8,612.50 Iowa Fire Chief's Association FD 75.00 Iowa One Call Locates 199.80 Iowa Title Company Title Work 225.00 IPERS Payroll 8,254.77 Itron Annual Fee 4,987.75 Jetco Water & Waste Water 9,747.00 K & B Ag Supply Weed Spray 428.10 Keystone Laboratories, Inc. Testing 825.06 King's Material Concrete 1,320.51 Kleiman Construction, Inc. Pay App #14 112,090.43 Linn County REC Utility Bills 3,509.79 Linn County Treasurer Testing 30.00 LL Pelling BB Court Painting 988.00 Luepke, Daniel & Whitney On Time Deposit 75.00 Matheson Shop Supplies 34.03 Mauk, Dustin On Time Deposit 75.00 Menards Supplies 1,358.94 Metering & Technology Solutions Meters 1,884.83 Michael Todd & Company Parts 1,865.31 MidAmerican Energy Utility Bills 274.08 Network Computer Systems Computer service & Equipment 14,528.00 Office of Auditor of State Audit 12,825.00 Penworthy Library 908.11 Pi Variables, Inc. FD 875.00 Port O Johnny Inc Toilets 338.74 Rammelsberg, Michael Refund 41.04 RDJ Specialties, Inc. FD 2,487.64 Republic Services Solid Waste Services 16,256.40 Rosekrans, Tina Reimbursement 48.72 Ruzicka, Darren UB Net Deposit Refunds 122.26 Sankot's Garage Service 405.14 Saville, Stephanie UB Net Deposit Refunds 13.82 Schrader Excavating & Grading Co. Pay App #2 305,833.38 Schrader Tiling & Terrain LLC. Tiling 3,302.17 Sign Pro Banners 3,080.00 Signal 88 Security Patrolling 4,504.44 Simmons Perrine Moyer Bergman Legal Services 6,111.00 Solberg's Inc. Plaque 31.62 South Slope Phone Service 75.12 South Slope Phone Service 36.67 South Slope Phone and Internet Service 681.23 Sports Promotions Parks Supplies 6,486.50 St. Luke's Work Well Testing 90.00 Staples Supplies 24.54 Staples Supplies 409.78 Stetson Building Products LLC Parks 245.50 Stinger Trailer Repair FD 688.68 Storm Steel Supplies 2,324.76 Sturgeon, James On Time Deposit 75.00 Swank Motion Pictures Movie Licensing 584.00 TBT Sports Parks Supplies 2,925.00 Thomann, Jamie UB Net Deposit Refunds 3.96 Tina Rosekrans Till for Clean-up day 100.00 Treasurer, State of Iowa WET 2,927.00 UnitedHealthcare Premium 9,804.38 Unity Point Clinic Testing 84.00 US Cellular Cell Phones 456.90 US Treasury Payroll Taxes 4,641.45 US Treasury Payroll Taxes 2,431.47 US Treasury Payroll Taxes 1,540.32 US Treasury Payroll Taxes 2,380.01 US Treasury Payroll Taxes 3,198.38 USA BlueBook Supplies 763.71 USPO Postage 241.08 USPO Postage 365.04 USPO P.O. Box Renewal 66.00 Wade's Golf & Mow Parts 606.46 Welter Storage Equipment Equipment 510.00 Wendling Quarries Rock 798.42 WEX FD 47.84 Zamastil’s Enterprises Water Line 1,100.00 Total Net Payroll 46,223.98 TOTAL 774,149.97