HomeMy WebLinkAbout07-13-2021 Council Minutes
CITY OF FAIRFAX
REGULAR CITY COUNCIL MEETING
July 13, 2021
A regular meeting of the Fairfax City Council was held July 13, 2021. Mayor Frieden called
the meeting to order at 6:00 PM. Council members present were: Kate Pacha, Nick Volk, and
Marianne Wainwright. Mike Daly and Travis Otto were absent.
Motioned by Volk, seconded by Pacha to approve the consent agenda. Ayes: Pacha, Volk,
and Wainwright. Nays: None. Absent: Otto and Daly. Motion carried.
Mike Daly entered at 6:02 PM.
Darrell Walters, with Signal 88, asked if anyone had questions.
Mike Sankot stated the fire department is running well. He is getting ready to order 20 sets
of the gear. The fire department members did a great job on the fireworks. Station 3 is closed,
but needs some repair. The Fairfax Fire Department thanks Don Lacy and his family for
allowing us to use the building.
Lynn Miller reported that some of the derecho repairs are getting completed. The new parks
parking lot is open to use, the splash sensor has been replaced, the library roof is getting repaired
from hail damage, and Prairie Road Builders is done with the annual street maintenance.
A Linn County Deputy Sheriff entered and ask for any questions or problems.
Kevin Stensland reported that the storage tank is full of water and just has to pass one more
test. There is still a problem with some valves for the project. A well sample passed the radium
test. Jetco is working on the system.
Joe Kell reported that pickleball is going great. The Parks and Recreation Board is
recommending the City support the October 9, USA Days activities with a donation of
$2,000.00. He thanked the maintenance department for getting the new playground system up in
City Park. The Fairfax Lions Club had a swing dedication on Saturday, July 10. The
handicapped swing they donated was dedicated in memory of Kathy Everett. They are testing to
have the concession stand open from 5-8.
Shane Wicks gave an update about the water and sewer extension project to the Travero
building. The sewer has been extended, but needs testing. They are now working to bring the
water under the railroad. The project is running on-time.
Mike Bush discussed his concerns about the private fireworks in Fairfax. The time frame of
early June into July seems too long. Debris, pet stress, fire safety, physical safety, not following
the time limits, and setting them off on public property were all concerns. The City Council will
work with staff to draft an ordinance to shorten the time frame for private fireworks in Fairfax.
Motioned by Daly, seconded by Pacha to donate $2,000.00 to the USA Committee for the
October 9 events. Ayes: Daly, Pacha, Volk, and Wainwright. Nays: None. Absent: Otto.
Motion carried.
William Wicks, a Boy Scout from Troop 37, is working on his Eagle Project, which is a new
Veterans’ Memorial in Fairfax. He gave a presentation about the location, design, fund raising
plans, and cost estimates. Discussion was held about available LOST money. The City Council
thinks this looks like a great project and is willing to cash flow the project as well as pay for a
large portion of the project. A resolution is to be drafted for the next meeting to show their
support.
Mayor Frieden appointed Amy Roach, Yoshio Vo, and Bruce Boldt to the Library Board of
Trustees. Their terms all expire July 1, 2027.
Motioned by Daly, seconded by Volk to approve the final reading and give final approval of
ORDINANCE 56, AN ORDINANCE AMENDING THE FAIRFAX CODE OF
ORDINANCES OF 2017, OF THE CITY OF FAIRFAX, IOWA, BY AMENDING
CHAPTER 92 PERTAINING TO WATER RATES. Roll Call Vote: Ayes: Daly, Pacha,
Volk, and Wainwright. Nays: None. Absent: Otto. Motion carried.
Shane Wicks gave a presentation about the Fairfax Road box culvert’s needed repairs or
upgrades. It is in good shape, but must be extended as part of the Fairfax Road Overlay Project.
It is currently designed for the 50-year flood event. It is not big enough to handle more
development in the area. Also, the steel culvert north of the box culvert must be extended. The
City Council directed the engineer to make plans to upgrade these areas as recommended in both
B options. This design will be for the 100-year flood as well as accommodate future road
improvements and likely development.
Motioned by Pacha, seconded by Volk to approve RESOLUTION NO. 2021-85
A RESOLUTION TO APPROVE CHANGE ORDER NO. 11 FROM KLEIMAN
CONSTRUCTION FOR THE 2020 PUMP HOUSE & SITE IMPROVEMENTS
PROJECT. Roll call vote: Ayes: Daly, Pacha, Volk, and Wainwright. Nays: None. Absent:
Otto. Motion carried. Mayor Frieden declared RESOLUTION 2021-85 duly adopted.
Motioned by Daly, seconded by Pacha to approve RESOLUTION NO. 2021-86
A RESOLUTION TO APPROVE PAY APPLICATION NO. 15 FROM KLEIMAN
CONSTRUCTION, INC. FOR THE 2020 PUMP HOUSE AND SITE IMPROVEMENTS
PROJECT. Roll call vote: Ayes: Daly, Pacha, Volk, and Wainwright. Nays: None. Absent:
Otto. Motion carried. Mayor Frieden declared RESOLUTION 2021-86 duly adopted.
Motioned by Daly, seconded by Volk to approve RESOLUTION NO. 2021-87
A RESOLUTION TO APPROVE PAY APPLICATION NO. 3 FROM SCHRADER
EXCAVATING & GRADING CO. FOR THE 2021 SANITARY SEWER & WATER
MAIN EXTENSIONS PROJECT. Roll call vote: Ayes: Daly, Pacha, Volk, and Wainwright.
Nays: None. Absent: Otto. Motion carried. Mayor Frieden declared RESOLUTION 2021-87
duly adopted.
Motioned by Wainwright, seconded by Volk to approve RESOLUTION NO. 2021-88
A RESOLUTION TO APPROVE PAY APPLICATION NO. 1 FROM DAVE SCHMITT
CONSTRUCTION CO. FOR THE 2021 FAIRFAX COMPLEX PARKING LOT
IMPROVEMENTS PROJECT. Roll call vote: Ayes: Daly, Pacha, Volk, and Wainwright.
Nays: None. Absent: Otto. Motion carried. Mayor Frieden declared RESOLUTION 2021-88
duly adopted.
No action was needed about the low opening calculation in Heartland Heights.
Motioned by Wainwright, seconded by Volk to approve RESOLUTION NO. 2021-89
A RESOLUTION CALLING FOR A PUBLIC REFERENDUM TO AUTHORIZE THE
IMPOSITION OF A LOCAL SALES AND SERVICE TAX IN THE CITY OF FAIRFAX,
IOWA, AT THE RATE OF 1%. Roll call vote: Ayes: Daly, Pacha, Volk, and Wainwright.
Nays: None. Absent: Otto. Motion carried. Mayor Frieden declared RESOLUTION 2021-89
duly adopted.
Motioned by Wainwright, seconded by Pacha to approve RESOLUTION NO. 2021-90
A RESOLUTION TO APPROVE THE COMMUNITY ROOM POLICY. Roll call vote:
Ayes: Daly, Pacha, Volk, and Wainwright. Nays: None. Absent: Otto. Motion carried.
Mayor Frieden declared RESOLUTION 2021-90 duly adopted.
Information was reviewed about the quotes for city hall flooring.
Motioned by Pacha, seconded by Daly to have Randy’s do the entire building’s flooring.
Their quote was $21,572.55 for the entire building and moving the furniture. Samples will be
viewed to verify the final details. Ayes: Daly, Pacha, Volk, and Wainwright. Nays: None.
Absent: Otto. Motion carried.
The city clerk discussed the FY22 budget. A budget amendment is needed because many
projects are not completed or even started. Those budget amounts need to be brought forward.
She will work in the Veterans’ Memorial donations and cost estimates as well as the American
Rescue Plan funds. A budget amendment report will be in the next packet.
Motioned by Pacha, seconded by Volk to approve RESOLUTION NO. 2021-91
A RESOLUTION SETTING TIME AND PLACE FOR A PUBLIC HEARING FOR THE
PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON THE CITY’S
PROPOSED AMENDMENT TO THE FISCAL YEAR 2021-2022 BUDGET. Roll call
vote: Ayes: Daly, Pacha, Volk, and Wainwright. Nays: None. Absent: Otto. Motion carried.
Mayor Frieden declared RESOLUTION 2021-91 duly adopted.
Motioned by Wainwright, seconded by Daly to appoint Nadine Kirk to the Fairfax Planning
and Zoning Commission to fill the unexpired term until December 31, 2022. Ayes: Daly, Pacha,
Volk, and Wainwright. Nays: None. Absent: Otto. Motion carried.
Motioned by Volk, seconded by Daly to approve RESOLUTION NO. 2021-92
A RESOLUTION SETTING THE TIME AND PLACE FOR A PUBLIC HEARING
CONCERNING ADOPTING AN UPDATED FUTURE LAND USE MAP AS PART OF
THE FAIRFAX COMPREHENSIVE PLAN FOR THE CITY OF FAIRFAX. Roll call
vote: Ayes: Daly, Pacha, Volk, and Wainwright. Nays: None. Absent: Otto. Motion carried.
Mayor Frieden declared RESOLUTION 2021-92 duly adopted.
Motioned by Volk, seconded by Pacha to approve RESOLUTION NO. 2021-93
A RESOLUTION SETTING THE TIME AND PLACE FOR A PUBLIC HEARING FOR
THE PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON REVISING
THE CITY OF FAIRFAX ZONING CODE. Roll call vote: Ayes: Daly, Pacha, Volk, and
Wainwright. Nays: None. Absent: Otto. Motion carried. Mayor Frieden declared
RESOLUTION 2021-93 duly adopted.
Motioned by Volk, seconded by Pacha to approve RESOLUTION NO. 2021-94
A RESOLUTION SETTING THE TIME AND PLACE FOR A PUBLIC HEARING FOR
THE PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON REVISING
THE CITY OF FAIRFAX ZONING CODE. Roll call vote: Ayes: Daly, Pacha, Volk, and
Wainwright. Nays: None. Absent: Otto. Motion carried. Mayor Frieden declared
RESOLUTION 2021-94 duly adopted.
Discussion was held about removing items on City of Fairfax property. Any new trees since
the derecho need to be removed now. Any older trees will be removed as they become a
problem with the City’s infrastructure. Mailboxes are required to be there. Large rocks and any
other items that interfere with city operations will be removed soon.
Motioned by Volk, seconded by Wainwright to approve the Commercial Building Permit
Application for 2020 Fairfax Road from Travero. Ayes: Daly, Pacha, Volk, and Wainwright.
Nays: None. Absent: Otto. Motion carried.
Discussion was held about the addition at 416 Creekside Drive. The initial Commercial
Building Permit did not indicate this size. It is not constructed according to building code. The
owner has been asked to provide approval of the addition by an engineer.
Road Use Fund 15,336.33
Local Option Sales Tax Fund 64,960.00
TIF Fund 0.00
Debt Service Fund 1,354,292.05
Water Fund 274,771.01
Trust and Agency Fund 865.20
Water Debt Service Fund 189,055.39
Sewer Fund 235,545.15
Sewer Debt Service Fund 167,275.00
Garbage Fund 28,761.28
Farm Operations Fund 6,802.17
Total Expenses: 3,690,433.20
CLAIMS LIST July 13, 2021
Payee Purpose Amount
Advanced Business Systems Print Agreement / Staples 224.16
AFLAC Premium 165.48
Alliant Utility Bills 7,422.02
Alliant Energy Utility Bill 289.21
Alliant Energy Utility Bill 624.50
Alliant Energy Utility Bill 211.02
Alliant Energy Utility Bill 67.02
Baker and Taylor Library 576.60
Bound Tree FD 1,306.36
Canon Copier Lease 448.00
Center Point Large Print Library 208.28
Certified Pest Control Pest Control 125.00
Childers, Darian On Time Deposit Refund 75.00
Cintas Uniforms and Mats 317.88
City of Fairfax Sewer Bill 56.00
City of Fairfax Sewer Bill 213.92
City of Fairfax Sewer Bill 59.28
City of Fairfax Sewer Bill 54.00
City of Fairfax Sewer Bill 70.24
City of Fairfax Sewer Bill 78.32
City of Fairfax Sewer Bill 66.40
Coast to Coast Solutions Library 246.96
Colonial Life Premium 161.56
Connie's Cleaning Service CH 555.00
Consolidated Energy Fuel 3,064.45
CRB&T as Qualified Intermediary for
Cedar Oma LLC City Hall Purchase 1,185,311.20
Dave Schmitt Construction Pay App. #1 182,061.94
Ducharme, Melissa On Time Deposit Refund 75.00
Edkin, Paul On Time Deposit Refund 75.00
Eiselstein, Jaden Boots 150.00
Elan Credit Card Balance 5,038.76
Ever-Green Landscaping Mulch 1,568.00
Fareway Supplies 484.03
Fastenal Parks Parts 66.84
Findaway Library 69.99
FSSB ACH Processing S/C 25.00
FYSA Reimbursement for food costs 3,841.53
GameTime Swing Parts 273.81
Gazette Publications 310.61
Gordon Flesch IT Work 175.00
Gringrich, Jason On Time Deposit Refund 75.00
Hach Testing Supplies 376.60
Hall & Hall Engineers Engineering 27,926.34
Hawkins Chemicals 2,568.65
IDNR Annual Water Supply FY22 241.93
Impact Embroidery FD 680.00
Interstate Battery FD 775.20
IA Division of Labor - Elevator Safety Elevator Inspection Fee 175.00
Iowa League of Cities 2021 Dues 1,497.00
Iowa One Call Locates 155.80
Iowa Pump Works Sewer System Work 881.25
Iowa Repair & Machine Equipment Repair 535.50
IPERS Payroll 10,587.29
Jetco Water & Sewer Systems Work 2,094.75
Justice, John Charles Net UB Deposit Refunds 41.68
K & B Ag Supply Farm Chemicals 406.34
Keystone Laboratories, Inc. Testing 982.06
Kieck's FD 432.40
King's Material Concrete - Parks 470.75
Kleiman Construction, Inc. Pay App #15 19,220.83
Klinefleter, Staci Per Diem & mileage 253.66
Koch Office Group Library 279.01
Kruse Tree Trim & Construction Stumps Removal 329.00
Linn County REC Utility Bills 3,358.30
Linn County Sheriff Patrolling 4/1-6/30/21 8,658.00
LL Pelling Premix 588.80
Martin Marietta Rock 589.14
Matheson FD 33.35
Menards Supplies 642.27
MidAmerica Books Library 118.70
MidAmerican Energy Utility Bills 236.13
Midwest Electronic Recovery e-waste at Amnesty Days 549.00
Network Computer Systems IT Work 4,175.00
Penworthy Library 301.57
Philipp, Chris Mileage 403.20
Polaris Sales, Inc. FD 51,662.07
Pomp's Tire Service Tires 565.08
Port O Johnny Inc Toilets 226.00
Prairie Road Builders Street Maintenance 77,384.10
Regent Investment, Inc. Sign Lease 1,200.00
Republic Services Solid Waste Services 16,872.52
Resewehr, Kevin On Time Deposit Refund 75.00
Rosekrans, Tina Mileage & Per Diem 429.50
Saathoff, Kevin On Time Deposit Refund 75.00
Sam, LLC GIS Hosting 3,600.00
Sankot's Garage Oil 4.00
Schimberg Co. Water System Supplies 642.74
Schrader Excavating & Grading Co. Pay App #3 233,229.66
Schumacher Elevator Elevator Maintenance 324.90
Sheldon Public Library Library 25.00
Signal 88 Security Patrolling 4,568.79
Simmons Perrine Moyer Bergman Legal Services 11,899.17
Simmons Perrine Trust City Hall Purchase 1,968.80
Solberg's Inc. FD 121.00
South Slope Library 75.18
South Slope FD 36.52
South Slope Phone and Internet Service 820.16
Speer Financial, Inc. Financial Services 8,365.00
Staples Supplies 763.91
Staples Supplies 268.89
Stauffer-Heggebo, Amy On Time Deposit Refund 75.00
Stetson Building Products LLC Shop Equipment 40.65
Stimson, Cynthia Mileage and Per Diem 285.12
Storey Kenworthy UB Forms and Checks 1,179.37
Strong, Tammy Net UB Deposit Refunds 21.45
TBT Sports Refund - Security Deposit 500.00
Treasurer, State of Iowa State WH 7,058.00
Treasurer, State of Iowa WET 3,715.00
Treasurer, State of Iowa Qtrly Sales Tax 554.00
UMB Bank Debt Fees 250.00
UMB Bank Debt Fees 250.00
UMB Bank Debt Fees 250.00
UMB Bank Debt Fees 250.00
UMB Bank Debt Fees 250.00
UMB Bank Debt Fees 300.00
UMB Bank Debt Fees 300.00
Union Pacific RR Lease 500.00
UnitedHealthcare Policy Premium 10,901.23
Untiedt, Carissa On Time Deposit Refund 75.00
US Cellular Cell Phones 453.90
US Treasury Payroll Taxes 571.64
US Treasury Payroll Taxes 2,929.54
US Treasury Payroll Taxes 4,938.51
US Treasury Payroll Taxes 3,210.27
US Treasury Payroll Taxes 1,570.01
US Treasury Payroll Taxes 2,499.85
US Treasury Payroll Taxes 2,483.75
USA BlueBook Water System Supplies 1,771.71
USA Days Committee Donation 2,000.00
USPO Postage 241.08
USPO Postage 364.68
USPO Bulk Mail Permit 245.00
Wade's Golf & Mow Equipment Repair 72.65
Wendling Quarries Rock 388.50
Wessels, Lillian Net UB Deposit Refunds 24.93
WEX FD 301.11
Whannel's Hardware Cell Phones 1,693.84
Total Net Payroll 61,309.89
TOTAL 2,015,881.54