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Home My WebLink About08-10-2021 Council Minutes CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING August 10, 2021 A regular meeting of the Fairfax City Council was held August 10, 2021. Mayor Frieden called the meeting to order at 6:00 PM. Council members present were: Travis Otto, Mike Daly, Kate Pacha, Nick Volk, and Marianne Wainwright. This meeting was held with social distancing and masks required due to the raise in the COVID-19 cases in Linn County. Motioned by Daly, seconded by Pacha to approve the consent agenda. Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Cathy Bayne stated the library is wrapping up the summer reading program. They had four events which were well attended. They have cancelled the picnic due to the raise in COVID-19 cases. Their roof repair has been completed, but not the window replacement. Lynn Miller stated the fire department has ordered the gear. The Building Department Report was in the packet. Lynn Miller reported the fence repairs are complete. Since the Derecho happened one year ago, he gave a recap of debris loads and staff hours. Randy Kremer, with Prairie Road Builders, discussed the street work. He felt June is a better time of year to do the seal coating. They used pea gravel from a different location. He encouraged the City to contact them about any problems. Kevin Stensland reported he changed the splash pad timing, completed rehab of the waste water plant’s east basin, and the storage tank is working great. Joe Kell reviewed his Parks and Recreation Report. The Board will have a recommendation ready for the Heartland Heights Park in September. Mayor Frieden opened the public hearing regarding the FY22 Budget Amendment at 6:15 PM. No comments had been received at city hall. No one present had any comments. Mayor Frieden closed the public hearing at 6:16 PM. Motioned by Daly, seconded by Pacha to approve RESOLUTION NO. 2021-95 A RESOLUTION APPROVING THE CITY’S PROPOSED AMENDMENT #1 TO THE FISCAL YEAR 2021-2022 BUDGET. Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2021-95 duly adopted. Mayor Frieden opened the public hearing regarding making revisions to the Future Land Use Map at 6:16 PM. The Planning and Zoning minutes were reviewed for their recommendation, which is: Discussion was held to revise the Future Land Use Map for the Boland and City Hall properties that have applied for re-zoning. Currently, the Boland property is shown as both commercial and residential on the Future Land Use Map. City Hall is shown as commercial. Motion by Huber, seconded by Christensen, to change the entire Boland parcel, 4507 80th Street, to commercial designation and City Hall to Public Use on the Future Land Use Map. No comments had been received at city hall. Mayor Frieden closed the public hearing at 6:19 PM. Motioned by Daly, seconded by Pacha to approve RESOLUTION NO. 2021-96 A RESOLUTION TO ADOPT A REVISED COMPREHENSIVE PLAN AND FUTURE LAND USE MAP FOR THE CITY OF FAIRFAX. Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2021-96 duly adopted. A Linn County Deputy Sheriff stopped. He reviewed the report hours and asked for questions. Mayor Frieden opened the public hearing regarding the re-zoning request from the City of Fairfax for Fairfax City Hall from Commercial to Public Use at 6:20 PM. City Hall had received one question. No one present had any comments. Mayor Frieden closed the public hearing at 6:21 PM. Motioned by Daly, seconded by Pacha to approve the first reading of ORDINANCE 59, AN ORDINANCE AMENDING THE FAIRFAX ZONING ORDINANCE OF 2017, OF THE CITY OF FAIRFAX, IOWA, BY AMENDING THE OFFICIAL ZONING MAP AND ZONING DISTRICT BOUNDARIES OF THE CITY OF FAIRFAX, IOWA, BY DESIGNATING THE ZONING CLASSIFICATION OF CERTAIN PROPERTIES, NOW ND KNOWN AS: PRAIRIE CREEK ESTATES 2 LOT 1 & POS #2533 PARCEL A FROM C-2 HIGHWAY COMMERCIAL DISTRICT TO CN: CONSERVATION/PUBLIC USE DISTRICT. Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden opened the public hearing regarding a re-zoning request from Robert and Lois Boland at 6:21 PM. One call with a question had been received at city hall. It was discussed that no one picked up signs for this re-zoning and the Planning and Zoning are recommending the property be split. Mayor Frieden closed the public hearing at 6:23 PM. Mayor Frieden announced the resident who had requested a new street light called and withdrew her request. Motioned by Pacha, seconded by Volk to approve RESOLUTION NO. 2021-97 A RESOLUTION TO APPROVE FINAL PLAT OF MOSBECK FIRST ADDITION TO LINN COUNTY, IOWA. Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2021-97 duly adopted. Motioned by Wainwright, seconded by Volk to approve a Commercial Sign Permit Application from EA Investment Properties, LLC for 76 Williams Blvd. Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Motioned by Wainwright, seconded by Volk to approve RESOLUTION NO. 2021-98 A RESOLUTION TO APPROVE PAY APPLICATION NO. 4 FROM SCHRADER EXCAVATING & GRADING CO. FOR THE 2021 SANITARY SEWER & WATER MAIN EXTENSIONS PROJECT. Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2021-98 duly adopted. Motioned by Pacha, seconded by Daly to approve RESOLUTION NO. 2021-99 A RESOLUTION IN SUPPORT OF THE FAIRFAX AREA VETERANS’ MEMORIAL. Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2021-99 duly adopted. Discussion was held about the proposed policy for board appointments. Revisions are to be made. No action was taken on the IDOT Addendum, revisions need to be made. The attorney is reviewing the document. Discussion was held about filling a vacancy in the maintenance department. The same hiring committee will be used as last time. Garbage Fund 18,978.13 Farm Operations Fund 406.34 Total Expenses: 793,966.82 CLAIMS LIST August 10, 2021 Payee Purpose Amount Absolute Security Monitoring 963.00 Advanced Business Systems New Copier 21,038.00 Advanced Business Systems Print Agreement 345.36 AFLAC Premiums 206.85 Alliant Utility Bills 10,756.42 Alliant Energy Utility Bill 320.00 Alliant Energy Utility Bill 10.97 Alliant Energy Utility Bill 96.59 Alliant Energy Utility Bill 660.85 Alliant Energy Utility Bill 11.48 Baker and Taylor Library 644.29 Bohlmann, Inc. Parks 84.75 Byrd, Joe (Irish Jam) Parks 500.00 Center Point Large Print Library 206.98 Certified Pest Control Pest Control 125.00 Cintas Uniforms and Mats 506.70 City of Cedar Rapids Traffic Signal Costs 1,359.58 City of Fairfax Sewer Bill 54.91 City of Fairfax Sewer Bill 271.20 City of Fairfax Sewer Bill 49.31 City of Fairfax Sewer Bill 103.39 City of Fairfax Sewer Bill 69.71 City of Fairfax Sewer Bill 75.23 City of Fairfax Sewer Bill 49.31 Colonial Life Premium 161.56 Connie's Cleaning Service CH Cleaning 440.00 Consolidated Energy Fuel 764.50 D & N Fence Storm Damage Repair 22,231.00 Davis, Cortez FD 476.00 DeNeve Construction Library 21,025.00 Diamond Lake Book Co. Library 85.75 Duggan, Nic On Time Deposit Refund 75.00 Elan Credit Card Balance 7,452.07 Elliot, Benjamin Coach Refund 20.00 Ever-Green Landscaping Parks 1,680.00 Feld Fire FD 7,069.52 Fink, Angelica Net UB Deposit Refunds 37.97 Firehock, Sherry or Doubledee, Arthur On Time Deposit Refund 75.00 Flynn, Mike or Sarah On Time Deposit Refund 75.00 Frost, Sara Coach Refund 25.00 FSSB ACH Processing S/C 25.00 FYSA Reimbursement for food costs 1,339.30 Gazette Publications 460.37 Hall & Hall Engineers Engineering 27,271.30 Hawkins Chemicals 552.41 IDNR Annual NPDES permit fee 210.00 IIMC Membership Fees 405.00 Impact Embroidery & Screenprinting Embroidery 36.00 Interstate All Battery Center Water 222.75 Iowa One Call Locates 151.20 IPERS Payroll 8,003.19 K & B Ag Supply Chemicals 584.12 Keystone Laboratories, Inc. Testing 1,741.86 King's Material Parks & Library 1,557.19 Kirkwood Community College FD 290.00 Kohl, Christian On Time Deposit Refund 75.00 Lillis, O'Malley Olson Attorney Fees 3,150.00 Linn County REC Utility Bills 3,238.03 Linn County Sheriff Police Services 1st Qtr FY22 8,892.00 LL Pelling Street Maintenance 1,456.00 Lorenzo, Kara Coach Refund 25.00 Marshall, John Net UB Deposit Refunds 31.87 Martin Marietta Street Maintenance 191.42 Matheny, Anna Coach Refund 25.00 Matheson Shop Supplies 34.03 Menards Supplies 1,540.01 Meyer, Ashley Coach Refund 25.00 MidAmerican Energy Utility Bills 201.70 Miller, Lynn Reimbursement 65.98 Ohlaug, Brandon Coach Refund 25.00 Penworthy Library 503.52 Pomp's Tire Service FD 1,015.14 Port O Johnny Inc Parks 226.00 Positive Sports Training Parks Deposit Refund 500.00 RDJ Specialties, Inc. FD 2,275.75 Reed, Steve Coach Refund 25.00 Republic Services Solid Waste Services 16,881.13 Rosekrans, Tina Reimbursement 35.84 Salehoglu, Jolene Coach Refund 25.00 Schrader Excavating & Grading Co. Pay App #4 307,097.24 See-Innovations Parks 120.00 Signal 88 Security Patrolling 4,504.44 Simmons Perrine Moyer Bergman Legal Services 13,213.35 Smith, Paul Coach Refund 25.00 South Slope Phone Service 76.39 South Slope Phone Service 36.52 South Slope Phone and Internet Service 642.89 Spiridon, Vasile Ionut Net UB Deposit Refunds 1.89 Sports Promotions Parks 215.50 Staples Supplies 363.58 Thomas, James Coach Refund 25.00 Treasurer, State of Iowa WET 3,315.00 Trenary, Nick Library 90.00 Ugarph, Kyle On Time Deposit Refund 75.00 UnitedHealthcare Premium 10,901.23 Untiedt, Matt Coach Refund 50.00 US Cellular Cell Service 463.76 US Treasury Payroll Taxes 3,477.37 US Treasury Payroll Taxes 2,667.03 US Treasury Payroll Taxes 1,695.26 US Treasury Payroll Taxes 2,709.69 US Treasury Payroll Taxes 2,608.63 USA BlueBook Water System Supplies 2,549.59 USPO Postage 241.08 USPO Postage 362.16 USPO Postage 260.19 Van Meter Parks 191.58 Vanderlind, Tim J On Time Deposit Refund 75.00 Vision Soccer Academy Parks Deposit Refund 500.00 Waechter, Brett Library 1,890.00 WEX FD 345.01 Wilson-Hite Insurance Insurance 2,403.00 Total Net Payroll 42,268.43 TOTAL 588,977.17