HomeMy WebLinkAbout11-09-2021 Council Minutes
CITY OF FAIRFAX
REGULAR CITY COUNCIL MEETING
November 9, 2021
A regular meeting of the Fairfax City Council was held November 9, 2021. Mayor Frieden
called the meeting to order at 6:01 PM. Council members present were: Travis Otto, Mike Daly,
Kate Pacha, Nick Volk, and Marianne Wainwright.
Mike Daly asked about the allowable purposes for the American Rescue Money. Street work
is not allowed as suggested by a resident.
Motioned by Daly, seconded by Pacha to approve the consent agenda. Ayes: Otto, Daly,
Pacha, Volk, and Wainwright. Motion carried.
Darrell, with Signal 88, asked if there were any questions about his report. There were none.
Cathy Bayne had no update for the library
Lynn Miller had no update for the fire department.
Chris Philipp reviewed his building department report and discussed the notices.
Lynn Miller reported the maintenance department is getting ready for winter and the library
windows are in. Repair of Fairfax Road was discussed.
Kevin Stensland stated the water and sewer extension and the booster station projects should
both be completed soon.
Joe Kell reviewed his parks and beautification report, he is working on the 2022 schedule.
Sherry Firehock discussed parking and traffic flow on Applewood Drive. Lindsey Schieffer
discussed safety of the children walking to the bus stop.
Motioned by Wainwright, seconded by Pacha to designate no parking on Applewood Drive
and 100 feet each direction at the intersection of Applewood Drive and Heartland Street. This is
to be an emergency designation until the City Council can change the ordinance during their
meeting on December 14. Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Motion carried.
Mayor Frieden opened the public hearing regarding a revision to the Fairfax Zoning code at
6:21 PM. No comments have been received at city hall. No one wished to make any comments
during the meeting. Mayor Frieden closed the public heating at 6:23 PM.
Motioned by Wainwright, seconded by Volk to introduce and approve the first reading of
ORDINANCE 63, AN ORDINANCE AMENDING THE FAIRFAX ZONING
ORDINANCE OF 2017, OF THE CITY OF FAIRFAX, IOWA, BY AMENDING THE
OFFICIAL ZONING CODE OF THE CITY OF FAIRFAX, IOWA, BY AMENDING
PROVISIONS PERTAINING TO LIGHT INDUSTRIAL AND HEAVY INDUSTRIAL
DISTRICT BULK REQUIREMENTS. Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and
Wainwright. Nays: None. Motion carried.
Motioned by Wainwright, seconded by Volk to suspend the rules requiring an ordinance be
voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE
63. Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion
carried.
Motioned by Daly, seconded by Volk to give final adoption to ORDINANCE 63, AN
ORDINANCE AMENDING THE FAIRFAX ZONING ORDINANCE OF 2017, OF THE
CITY OF FAIRFAX, IOWA, BY AMENDING THE OFFICIAL ZONING CODE OF
THE CITY OF FAIRFAX, IOWA, BY AMENDING PROVISIONS PERTAINING TO
LIGHT INDUSTRIAL AND HEAVY INDUSTRIAL DISTRICT BULK
REQUIREMENTS. Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays:
None. Motion carried.
Linn County Deputy entered at 6:30 and reviewed the report. He was asked about
enforcement of fireworks. He stated it is hard to catch someone setting them off, which is
needed for enforcement.
Discussion was held about fireworks.
Motioned by Volk, second by Wainwright to introduce and approve the first reading of
ORDINANCE 64, AN ORDINANCE AMENDING THE CITY OF FAIRFAX’S CODE OF
ORDINANCE OF 2017, BY AMENDING CHAPTER 119 CONCERNING FIREWORKS.
Roll call vote: Ayes: Volk and Wainwright. Nays: Otto, Daly, and Pacha. Motion defeated.
Motioned by Wainwright, seconded by Daly to re-appoint Joe Costigan, Ray Zamastil, and
Brenda Carter to the Fairfax Board of Adjustment for terms ending December 21, 2026. Ayes:
Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Motioned by Wainwright, seconded by Daly to re-appoint Cathy Krouse to the Parks and
Beautification Board for a term ending December 31, 2024. Ayes: Otto, Daly, Pacha, Volk,
and Wainwright. Nays: None. Motion carried.
Discussion was held about training to become a certified Playground Safety Inspector.
Motioned by Otto, seconded by Daly to allow Joe Kell to attend this class. Discussion about
possible certification schedule will be held at a later date. Ayes: Otto, Daly, Pacha, Volk, and
Wainwright. Nays: None. Motion carried.
Motioned by Wainwright, seconded by Volk to approve RESOLUTION NO. 2021-124
A RESOLUTION TO APPROVE PAY APPLICATION NO. 16 FROM KLEIMAN
CONSTRUCTION, INC. FOR THE 2020 PUMP HOUSE AND SITE IMPROVEMENTS
PROJECT. Roll call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None.
Motion carried. Mayor Frieden declared RESOLUTION 2021-124 duly adopted.
Motioned by Otto, seconded by Pacha to approve RESOLUTION NO. 2021-125
A RESOLUTION TO ACCEPT THE WORK PERFORMED BY DAVE SCHMITT
CONSTRUCTION CO., APPROVE THE BALANCING CHANGE ORDER, AND
APPROVE THE FINAL PAY APPLICATION FOR THE 2021 FAIRFAX COMPLEX
PARKING LOT IMPROVEMENTS PROJECT. Roll call vote: Ayes: Otto, Daly, Pacha,
Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION
2021-125 duly adopted.
Motioned by Otto, seconded by Pacha to approve RESOLUTION NO. 2021-126
A RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF FAIRFAX AND HALL AND HALL ENGINEERS, INC. Roll
call vote: Ayes: Otto, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Mayor Frieden declared RESOLUTION 2021-126 duly adopted.
Discussion was held regarding the Box Culvert Removal & Replacement, Storm Sewer
Improvements, and Concrete Overlay Project on Lefebure/Fairfax Road. Linn County will be
bidding our share along with their project, which will go all the way to Wright Brothers Blvd.
There will be some participation fees from Travero and Linn County. The estimate, with the
alternate is $1,458,000. The City Council asked for the alternate and the trail south of the
railroad tracks to be removed from the project.
Shane Wicks discussed the proposed Lexi, Addy & Presley’s Addition Final Plat. There are
some restrictions which appear to be tied to the land.
October 2021 Receipts
General Fund 457,607.31
Road Use Fund 31,414.67
LOSST Fund 38,376.63
TIF Fund 462,802.93
Water Fund 49,563.86
Trust and Agency Fund 750.00
Water Revenue Debt Service 15,707.11
Sewer Fund 40,864.66
Sewer Revenue Debt Service 23,246.03
Garbage Fund 17,893.00
Farm Operations Fund 0.00
Total Revenue: 1,138,226.20
October 2021 Expenses
General Fund 361,866.95
Road Use Fund 14,071.90
Local Option Sales Tax Fund 18,982.78
TIF Fund 375.00
Debt Service Fund 0.00
Water Fund 137,320.77
Trust and Agency Fund 875.00
Water Debt Service Fund 0.00
Sewer Fund 183,292.70
Sewer Debt Service Fund 0.00
Garbage Fund 16,722.56
Farm Operations Fund 0.00
Total Expenses: 733,507.66
CLAIMS LIST October 12, 2021
Payee Purpose Amount
Absolute Security Security System 6,679.00
Acme Tools Tools 489.57
Advanced Business Systems Print Agreement 318.12
AFLAC Premiums 165.48
Airgas Supplies 48.36
Alliant Utility Bills 9,329.79
Alliant Energy Utility Bills 67.32
Alliant Energy Utility Bills 20.38
Alliant Energy Utility Bills 20.38
Alliant Energy Utility Bills 645.10
Alliant Energy Utility Bills 348.00
Baker and Taylor Library 662.06
Binder Lift Inc. FD 1,542.10
Bound Tree Medical FD 239.41
Cedar Valley Humane Society Animal Control 130.00
Center Point Large Print Library 348.10
Certified Pest Control Pest Control 125.00
Cintas Uniforms and Mats 261.13
City of Fairfax Sewer Bill 58.91
City of Fairfax Sewer Bill 133.63
City of Fairfax Sewer Bill 49.31
City of Fairfax Sewer Bill 65.79
City of Fairfax Sewer Bill 75.79
City of Fairfax Sewer Bill 78.11
City of Fairfax Sewer Bill 49.31
Colonial Life Premium 161.56
Consolidated Energy Fuel 870.10
Copper-Render, Connie CH Cleaning 330.00
Corridor MPO FY22 dues 1,552.26
Cresent Electric Lights 69.76
Custom Hose Parts 163.31
Dave Schmitt Construction Final Pay App 15,240.33
Elan Credit Card Balance 9,252.23
Electrical Engineering & Equipment Parts 34.19
Fareway Supplies 303.58
Fastenal Streets 114.69
Fleming Irrigation Parks 240.00
FSSB ACH Processing S/C 25.00
FYSA Reimbursement for food costs 100.67
Gazette Publications 369.85
GovOffice Website Hosting - through Oct. 2022 1,080.00
gWorks SimpleCity Annual License 6,278.49
Hach Company Water Supplies 204.65
Hall & Hall Engineers Engineering 19,303.50
Hawkeye Fire & Safety Annual Inspections 567.35
Hawkins Chemicals 478.80
Henderson, Dylan On Time Deposit 75.00
Humphrey, Michaela FD 120.00
Ideal Window & Door Library 8,612.50
Impact Embroidery Maintenance 354.00
Iowa Finance Authority Debt Payment 825.00
Iowa Finance Authority Debt Payment 8,977.50
Iowa Finance Authority Debt Payment 34,859.29
Iowa Firefighters Association FD Memberships 918.00
Iowa One Call Locates 144.90
Iowa Repair & Machine LLC Maintenance 521.79
Iowa Rural Water Assoc. Dues 325.00
IPERS Payroll 7,667.20
John's Lock & Key Key 15.00
Keystone Labs Testing 1,908.76
King, Christiana On Time Deposit 75.00
King's Material Concrete 305.00
Kleiman Construction Pay App #16 33,436.99
Kovarna, Lauren UB Deposit Refund 37.97
Lexipol FD 1,040.00
Linn County REC Utility Bills 3,077.48
Linn County Recorder Recording Fees 27.00
Lookout Books Library 399.99
Martin Marietta RUT 714.31
Matheson Shop Supplies 34.03
Menards Supplies 1,557.23
Meyers, Andrew or Mary Sewer Partial Refund 70.00
Mid America Books Library 94.75
MidAmerican Energy Utility Bills 217.53
Network Computer Solutions IT Work 1,312.50
Penworthy Library 317.36
Philipp, Chris Reimbursement - mileage 967.68
Pike, Ryan or Shellie On Time Deposit 75.00
Pro Hydro-Testing FD 1,645.60
Professional Plumbing Parks 404.00
Red Cedar Chamber Music Library 200.00
Republic Services Solid Waste Services 16,983.08
Rosekrans, Tina Reimbursement - mileage 51.39
Sankot's Parts 263.16
Schaller, Sarah On Time Deposit 75.00
Schimberg Co. Parts 3,017.54
Signal 88 Security Patrolling 4,568.79
Simmons Perrine Moyer Bergman Legal Services 3,576.60
South Slope Phone Service 74.19
South Slope Phone Service 36.84
South Slope Phone and Internet Service 660.70
Staples Supplies 156.11
Stryker Medical FD 219.49
Toomire, Nichol On Time Deposit 75.00
Treasurer, State of Iowa WET 2,794.00
UMB Debt Payment 1,095.00
UMB Debt Payment 8,765.00
UMB Debt Payment 8,713.75
UMB Debt Payment 13,517.50
UMB Debt Payment 5,107.50
UMB Debt Payment 26,891.25
UMB Debt Payment 11,875.00
UMB Debt Payment 35,321.25
UMB Debt Payment 2,278.75
UMB Debt Payment 11,411.12
UMB Debt Fees 600.00
UMB Debt Fees 600.00
Underwood, Drew UB Deposit Refund 10.21
UnitedHealthcare Policy Premium 10,365.05
UnityPoint Clinic - Occ. Medicine Testing 84.00
US Cellular Cell Phones 463.49
US Treasury Payroll Taxes 2,912.88
US Treasury Payroll Taxes 2,506.61
US Treasury CH & Library Taxes 4,123.19
US Treasury Payroll Taxes 2,434.49
USA BlueBook Water System Supplies 1,221.62
USPO Postage 250.32
USPO Postage 400.80
Van Meter Lights 7,737.42
WEX FD 274.64
Total Net Payroll 38,486.80
TOTAL 420,023.36