HomeMy WebLinkAbout02-08-2022 Council Minutes
CITY OF FAIRFAX
REGULAR CITY COUNCIL MEETING
February 8, 2022
A regular meeting of the Fairfax City Council was held February 8, 2022. Mayor Frieden
was on the telephone. Mayor Pro Tempore Marianne Wainwright called the meeting to order at
6:00 PM. Councilmembers present were: Tom Nurre, Mike Daly, Kate Pacha, Nick Volk, and
Marianne Wainwright.
Motioned by Daly, seconded by Pacha to approve the consent agenda. Ayes: Nurre, Daly,
Pacha, Volk, and Wainwright. Nays: None. Motion carried.
The Linn County Sheriff’s report is in the packet.
Darrell Walters, with Signal 88 asked for any questions or problems. There were none.
Cathy Bayne stated the library did not have a report.
Brian Merta stated the fire department did not have a report.
Chris Philipp reviewed the Building Department Report. He gave an update concerning 331
Vanderbilt Street. He announced the Planning and Zoning Commission needs one new member
and the Board of Adjustment needs two.
Lynn Miller reported the supply of salt and sand is good because of the low amount of snow
and ice; Jaden has his CDL; Brandon has all of his Level 1 certifications; the lights at The
Complex have been fixed; the new mower is going to be hard to get; and the IDOT is ending city
IDs in June.
Kevin Stensland informed both plants are working well and he has been working with
residents about high usage.
Joe Kell reviewed the Parks and Recreation Department Report. He is in the process of
hiring the seasonal park employees. Incentives for returning concession stand workers will be
given.
Mayor Pro Tempore Wainwright opened the public hearing regarding the FY23 Max Levy at
6:11. No comments had been received at city hall and none were made during the meeting.
Mayor Pro Tempore Wainwright closed the public hearing at 6:12.
Motioned by Daly, seconded by Pacha to approve RESOLUTION NO. 2022-09, A
RESOLUTION APPROVING THE MAXIMUM TAX DOLLARS FROM CERTAIN
LEVIES FOR THE CITY’S PROPOSED FISCAL YEAR 2022-2023 BUDGET. Roll call
vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor
Pro Tempore Wainwright declared RESOLUTION 2022-09 duly adopted.
Motioned by Daly, seconded by Volk to approve RESOLUTION NO. 2022-10, A
RESOLUTION SETTING TIME AND PLACE FOR A PUBLIC HEARING FOR THE
PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON THE CITY’S
PROPOSED FISCAL YEAR 2022-2023 BUDGET. Roll call vote: Ayes: Nurre, Daly, Pacha,
Volk, and Wainwright. Nays: None. Motion carried. Mayor Pro Tempore Wainwright
declared RESOLUTION 2022-10 duly adopted.
Discussion was held with Bill Oberfoell with Travero concerning their plans for another
building. They are considering hooking up to city water, but installing a septic system. Other
options were discussed. The City Council would like an agreement that when the City has a lift
station installed to service this area, they will connect to city sewer. They are to explore their
options, get an agreement drafted, and present this information along with their commercial
building application next month.
Lynn Miller stated the E911 Board has stopped funding radios for fire departments. The fire
department has a quote for seven radios for the officers. This cost will come out of their regular
budget lines.
Motioned by Volk, seconded by Nurre to approve the quote from Racom for seven radios for
$24,386.25. Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Jon Larson, with Hall and Hall Engineers, Inc., discussed the work covered by the two
change orders from Schrader Excavating. One is for placing the water main deeper and the other
is for ditch work.
Motioned by Volk, seconded by Pacha to approve RESOLUTION NO. 2022-11, A
RESOLUTION TO APPROVE CHANGE ORDER NO. 1 FROM SCHRADER
EXCAVATING & GRADING CO. FOR THE 2021 SANITARY SEWER & WATER
MAIN EXTENSIONS PROJECT. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and
Wainwright. Nays: None. Motion carried. Mayor Pro Tempore Wainwright declared
RESOLUTION 2022-11 duly adopted.
Motioned by Nurre, seconded by Pacha to approve RESOLUTION NO. 2022-12, A
RESOLUTION TO APPROVE CHANGE ORDER NO. 2 FROM SCHRADER
EXCAVATING & GRADING CO. FOR THE 2021 SANITARY SEWER & WATER
MAIN EXTENSIONS PROJECT. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and
Wainwright. Nays: None. Motion carried. Mayor Pro Tempore Wainwright declared
RESOLUTION 2022-12 duly adopted.
Motioned by Daly, seconded by Nurre to approve RESOLUTION NO. 2022-13, A
RESOLUTION TO APPROVE PAY APPLICATION NO. 8 FROM SCHRADER
EXCAVATING & GRADING CO. FOR THE 2021 SANITARY SEWER & WATER
MAIN EXTENSIONS PROJECT. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and
Wainwright. Nays: None. Motion carried. Mayor Pro Tempore Wainwright declared
RESOLUTION 2022-13 duly adopted.
Discussion was held about participating in widening costs for Beverly Road. It was
determined it would be best to do this as the street is constructed.
Motioned by Nurre, seconded by Pacha to approve RESOLUTION NO. 2022-14, A
RESOLUTION APPROVING THE PLAN OF IMPROVEMENTS AND THE
DRAINAGE REPORT FOR THE PROPOSED IMPROVEMENTS AT HEARTLAND
HEIGHTS THIRD ADDITION IN THE CITY OF FAIRFAX, LINN COUNTY, IOWA.
Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Mayor Pro Tempore Wainwright declared RESOLUTION 2022-14 duly adopted.
Motioned by Nurre, seconded by Pacha to approve RESOLUTION NO. 2022-15, A
RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF FAIRFAX AND HALL AND HALL ENGINEERS, INC FOR
THE VANDERBILT STREET GRADE IMPROVEMENTS AT THE UP RR. Roll call
vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor
Pro Tempore Wainwright declared RESOLUTION 2022-15 duly adopted.
Motioned by Pacha, seconded by Daly to approve RESOLUTION NO. 2022-16, A
RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF FAIRFAX AND HALL AND HALL ENGINEERS, INC. FOR
THE HAWK RIDGE PARK TRAIL IMPROVEMENTS. Roll call vote: Ayes: Nurre, Daly,
Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Pro Tempore Wainwright
declared RESOLUTION 2022-16 duly adopted.
Shane Wicks presented information regarding different options concerning the West
Cemetery Bridge Project. Many people asked questions about the options. The bridge is 105
years old and has received a poor rating in bridge inspection reports for several years. The City
Council directed Shane to proceed with the plans to realign the bridge.
Motioned by Volk, seconded by Pacha to approve RESOLUTION NO. 2022-17, A
RESOLUTION APPROVING WAGES FOR NON-FIRE DEPARTMENT
CITY EMPLOYEES. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays:
None. Motion carried. Mayor Pro Tempore Wainwright declared RESOLUTION 2022-17 duly
adopted.
Motioned by Daly, seconded by Volk to approve RESOLUTION NO. 2022-18, A
RESOLUTION ENTERING INTO A 28E AGREEMENT FOR BUILDING OFFICIAL
SERVICES WITH THE CITY OF PALO. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk,
and Wainwright. Nays: None. Motion carried. Mayor Pro Tempore Wainwright declared
RESOLUTION 2022-18 duly adopted.
The city clerk asked the City Council if they want the City sponsoring the City-Wide Garage
Sale in 2022 and if so do they want to keep it on the regular weekend.
Motioned by Daly, seconded by Nurre to have the City of Fairfax sponsor the City-Wide
Garage Sale on Saturday, May 14, 2022. Ayes: Nurre, Daly, Pacha, Volk, and Wainwright.
Nays: None. Motion carried.
Joe Kell stated the information regarding quotes for the sign at The Complex were not ready
yet.
Motioned by Volk, seconded by Pacha to approve the quote of $25,000 from CRL for weed
control spraying. This price includes a discount if paid by April 1, 2022. The City wishes to
lock in this price for 2022, 2023, and 2024. Ayes: Nurre, Daly, Pacha, Volk, and Wainwright.
Nays: None. Motion carried.
Joe Kell discussed his wish to hire a Parks and Recreation Assistant. This will be a seasonal
position to help him with both office and in the park projects.
Motioned by Nurre, seconded by Daly to approve hiring a Parks and Recreation Assistant.
Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Motioned by Daly, seconded by Pacha to introduce and approve the first reading of
ORDINANCE NO. 68, AN ORDINANCE AMENDING THE CODE OF ORDINANCES
OF THE CITY OF FAIRFAX, IOWA, 2017, BY AMENDING PROVISIONS
PERTAINING TO ANIMAL PROTECTION AND CONTROL REGULATIONS. Roll
call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Motioned by Daly, seconded by Pacha to suspend the rules requiring an ordinance be voted
on for passage at two council meetings prior to this meeting with respect to ORDINANCE 68.
Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Motioned by Daly, seconded by pacha to give final approval to ORDINANCE NO. 68, AN
ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF
FAIRFAX, IOWA, 2017, BY AMENDING PROVISIONS PERTAINING TO ANIMAL
PROTECTION AND CONTROL REGULATIONS. Roll call vote: Ayes: Nurre, Daly,
Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Motioned by Nurre, seconded by Daly to introduce and approve the first reading of
ORDINANCE NO. 69, AN ORDINANCE AMENDING THE CODE OF ORDINANCES
OF THE CITY OF FAIRFAX, IOWA, 2017, BY AMENDING PROVISIONS
January 2022 Receipts
General Fund 20,961.94
Road Use Fund 32,054.05
LOSST Fund 36,749.95
TIF Fund 4,408.63
Water Fund 37,108.22
Trust and Agency Fund 375.00
Water Revenue Debt Service 15,936.56
Sewer Fund 35,496.55
Sewer Revenue Debt Service 23,742.55
Garbage Fund 18,182.75
Total Revenue: 225,016.20
January 2022 Expenses
General Fund 195,618.50
Road Use Fund 33,160.77
Water Fund 35,294.50
Trust and Agency Fund 1,315.00
Sewer Fund 25,735.95
Garbage Fund 16,703.26
Total Expenses: 307,827.98
CLAIMS LIST February 8, 2022
Payee Purpose Amount
Absolute Security Patrolling 1,242.00
Ace Electric, Inc. Sewer Plant Work 149.00
Acme Tool Tools 37.99
Advanced Business Systems Print Agreement & Staples 395.44
AFLAC Premiums 165.48
Alliant Utility Bills 10,048.07
Alliant Energy Utility Bill 23.19
Alliant Energy Utility Bill 21.04
Alliant Energy Utility Bill 21.70
Alliant Energy Utility Bill 683.81
Alliant Energy Utility Bill 348.00
AWWA Registration 75.00
Baker and Taylor Library 486.17
Baker Paper & Supply Paper Products 163.15
Barry, Bill FD 264.03
Bound Tree FD 222.99
Brandhorst, Sean UB Scheduled Deposit Refunds 137.97
Broad Reach Library 399.99
Brown Supply Co. Parts 660.00
Bruce, Angela UB Scheduled Deposit Refunds 100.00
Campbell Supply Co. FD 68.00
Cengage Learning Library 24.79
Center Point Large Print Library 213.83
Certified Pest Control Pest Control 125.00
Cintas Mats 14.85
City of Fairfax Sewer Bill 49.31
City of Fairfax Sewer Bill 49.31
City of Fairfax Sewer Bill 49.31
City of Fairfax Sewer Bill 49.31
City of Fairfax Sewer Bill 104.51
City of Fairfax Sewer Bill 78.83
City of Fairfax Sewer Bill 49.31
Colonial Life Premium 201.95
Consolidated Energy Fuel 1,131.90
Costigan Construction Parks Work 1,959.00
Cunningham Recreation Park Mats 1,651.00
Danko Emergency Equipment FD 1,190.00
Des Moines Stamp Library 29.00
Elan Credit Card Balance 5,043.62
Fareway Shop Supplies 201.71
Findaway Library 1,997.08
Fladland, Lauren UB Scheduled Deposit Refunds 27.97
Freeman, Rachel Refund 50.00
FSSB S/C 25.00
Gardner Media LLC Library 87.20
Gazette Publications 351.74
Gordon Flesch IT Work 175.00
Goyer, Charlotte & Eric On Time Deposit Refund 150.00
Hach Water Supplies 55.69
Hahn, Rachel Refund 25.00
Hall & Hall Engineers Engineering 32,362.16
Hawkeye Fire & Safety FD 326.83
Heartland Animal Hospital On Time Deposit Refund 150.00
Helzer, Ames On Time Deposit Refund 75.00
International Code Council Membership 145.00
Iowa One Call Locates 31.50
IPERS Payroll 11,852.26
IPERS Payroll 20.00
Itron Software 294.00
Jetco Sewer System Work 715.35
John's Lock & Key Library 233.85
Keystone Testing 1,598.11
Kuehner, Craig FD 339.00
Lamb, Kelsey On Time Deposit Refund 75.00
Linn Count Recorder Boat Registration 28.40
Linn County Clerk of Court Court Fees 60.00
Linn County REC Utility Bills 3,786.39
Linn County Sheriff Police Services 8,892.00
Linn Cty Treasurer-Linn Cty Auditor Election 2,424.63
Linn Cty Treasurer-Linn Cty Engineer Signs 35.00
Linn Cty Treasurer-Linn Cty Health Testing 30.00
Lookout Books Library 399.99
Lopata, Megan Refund 25.00
Lowry Equipment Inc. Parks Equipment 1,276.41
Martin, Joe Refund 25.00
Matheson Shop Supplies 34.03
Menards Supplies 388.97
Metering & Technology Solutions Meters 764.10
Meyer, Ashley Refund 25.00
MidAmerican Energy Utility Bills 2,268.20
Midwest Wheel Parts 88.06
National Pen Pens 321.90
Network Computer Solutions IT Work 225.00
Penworthy Library 205.71
Peterson, Christa Refund 50.00
Reed, Steve Refund 25.00
Rehak, Zach On Time Deposit Refund 75.00
Republic Services Solid Waste Services 17,054.64
Rosekrans, Tina Reimbursement 84.12
Rettenmeier, Brett M. On Time Deposit Refund 75.00
Sankot's Garage Parts 228.40
Sawyer, Hailey On Time Deposit Refund 75.00
Schrader Excavating & Grading Pay App #8 31,252.63
Scott, Chelsie Refund 25.00
Sign Pro Parks Banners 660.00
Signal 88 Security Patrolling 4,504.44
Simmons Perrine Moyer Bergman Legal Services 1,810.80
Slater Electric LLC Parks Work 845.00
Solberg's Inc. Plaque 57.29
SourceOne Cleaning CH Cleaning 431.20
South Slope Phone Service 73.51
South Slope Phone Service 35.89
South Slope Phone and Internet Service 662.95
Staples Supplies 1,210.77
Stensland, Kevin Reimbursement 203.70
Storm Steel Steel 732.71
Treasurer, State of Iowa WET 2,784.00
UltraLawn Library 427.50
United Rental Equipment Rental 140.00
UnitedHealthcare Premium 11,778.54
US Cellular Cell Phones 482.06
US Treasury Payroll Taxes 7,898.27
US Treasury Payroll Taxes 4,624.13
US Treasury Payroll Taxes 2,647.87
US Treasury Payroll Taxes 2,530.79
US Treasury Payroll Taxes 1,564.04
US Treasury Payroll Taxes 2,623.47
USA BlueBook Water System Supplies 389.85
USPO Postage 250.32
USPO Postage 395.60
Van Meter Parts 2,383.64
Vinton, Tiffan On Time Deposit Refund 90.00
Wade's Golf & Mow Parts 224.41
WEX FD 17.46
Wilson-Hite Insurance Insurance 922.00
Total Net Payroll 82,253.96
TOTAL 284,997.05
2021 CITY OF FAIRFAX GROSS WAGES
Paisley Anderson 327.24
Anna Barnes 176.40
Joel Barnhart 8,773.47
Catherine Bayne 55,517.69
George Bourgeous 243.09
Molly Bourgeous 288.09
Macy Boxa 311.94
Eugene Brink, Jr. 320.00
Bentley Brownlie 452.28
Marcus Burns 2,335.00
Dallas Chandler 10,245.00
Shannon Chapman 10,171.67
Russell Clapp 7,032.96
Travis Clemen 125.00
Brady Cortez 939.93
Gabrielle Cortez 307.53
Joseph Costigan 120.00
Corey Crispin 55.00
Matthew Crispin 145.00
Michael Daly 1,350.00
Cortez Davis 895.00
Ellie Doser 391.59
Samuel Egger 333.66
Jaden Eiselstein 5,604.06
Douglas Exline 60.00
Makala Fare 300.42
Burnell Frieden 8,660.00
Blake Gioimo 606.28
Christopher Hagen 255.00
Nicholas Heintz 280.00
Benjamin Helms 545.00
Matthew Jasa 210.00
Andrew Johnson 831.85
Christopher Jordan 195.00
Joseph Kell, Jr. 53,870.70
Hailey Klein 180.06
Staci Klinefelter 35,880.13
Olivia Kremer 679.41
Parker Krouse 193.18
Brandon Lefebure 43,999.61
Cody Luther 95.00
Michael Machula 270.00
Marc Magers 225.00
Adam McCrea 409.67
Jonathan McCrea 553.28
Brian Merta 67,247.73
Jace Merta 16,319.08
Lynn Miller 73,971.99
Maureen Murphy 144.00
Emily Northup 264.96
Travis Otto 1,200.00
Katherine Pacha 1,540.00
Kathleen Patterson 849.07
Christopher Philipp 67,772.80
Michael Rammelsberg 11,168.60
Emily Ray 632.43
Michael Reyes 284.04
Jack Roeder 1,938.27
Tina Rosekrans 41,092.00
Brooklyn Sankot 11.70
Michael Sankot 3,085.00
Zachary Sankot 921.35
Leah Schmidt 409.68
Renee Schulte 544.95
Derrick Sexton 570.00
Taylor Shelfo 1,421.23
Emery Smith 190.89
Brian Stallman 265.00
Kevin Stensland 90,891.68
Blake Stewart 225.00
Jeremiah Stewart 345.00
Cynthia Stimson 75,060.65
Jerri Temple 384.12
Jacob Umstead 656.02
Nicholas Volk 1,350.00
Marianne Wainwright 1,200.00
Beth Wilz 9,004.37
Alexander Wisnousky 95.00
Austin Wisnousky 395.00
William Zamastil 190.00
Lauren Zumsande 1,369.08
Michael Zumsande 4,447.69
Nathan Zumsande 5,096.13
TOTAL EMPLOYEE WAGES $737,315.70