HomeMy WebLinkAbout03-08-2022 Council Minutes
CITY OF FAIRFAX
REGULAR CITY COUNCIL MEETING
March 8, 2022
A regular meeting of the Fairfax City Council was held March 8, 2022. Mayor Frieden
called the meeting to order at 6:00 PM. Councilmembers present were: Tom Nurre, Kate Pacha,
and Marianne Wainwright. Nick Volk and Mike Daly were absent.
Motioned by Pacha, seconded by Nurre to approve the consent agenda. Ayes: Nurre, Pacha,
and Wainwright. Nays: None. Absent: Daly and Volk. Motion carried.
The Linn County Sheriff’s report is in the packet.
Darrell Walters, with Signal 88 asked for any questions or problems. There were none.
Nick Volk entered the meeting.
Cathy Bayne stated the library has been busy with story time, book club, and master gardener
sessions. They have received their needs assessment report.
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Mike Sankot reported the fire department had their 70 call of the year today. This averages
more than one a day. Travero donated $10,000 to replace damaged bunker gear.
Chris Philipp reviewed the Building Department Report.
Lynn Miller reported they are working on maintenance logs, a tree inventory, and storm
sewer inventory.
Kevin Stensland reviewed reports about the water and sewer systems. Discussion was held
about a survey for all properties served by Fairfax water. It was suggested Kevin may want to
run a monthly article with easy-to-understand system information.
Joe Kell reviewed the Parks and Recreation Department Report.
Mayor Frieden opened the public hearing regarding the FY23 Budget at 6:31 PM. No
comments had been received at city hall and none were made during the meeting. The city
clerk/treasurer reviewed the budget highlights. Mayor Frieden closed the public hearing at 6:37.
Motioned by Volk, seconded by Pacha to approve RESOLUTION NO. 2022-19, A
RESOLUTION APPROVING CITY OF FAIRFAX’S ANNUAL BUDGET FOR FISCAL
YEAR 2022-2023. Roll call vote: Ayes: Nurre, Pacha, Volk, and Wainwright. Nays: None.
Absent: Daly. Motion carried. Mayor Frieden declared RESOLUTION 2022-19 duly adopted.
Charlie Garwood, with Wilson-Hite Insurance, discussed the City’s 2022 insurance renewal.
Motioned by Nurre, seconded by Volk to approve RESOLUTION NO. 2022-20, A
RESOLUTION AUTHORIZING COMMERCIAL INSURANCE COVERAGE FOR THE
CITY OF FAIRFAX. Roll call vote: Ayes: Nurre, Pacha, Volk, and Wainwright. Nays:
None. Absent: Daly. Motion carried. Mayor Frieden declared RESOLUTION 2022-20 duly
adopted.
Joe Kell informed the City Council that he is working with a group who want to do a Way of
the Cross Walk on Good Friday. Their proposed route was reviewed.
Motioned by Wainwright, seconded by Pacha to appoint Staci Wozniak to the Fairfax
Planning and Zoning Commission to fill a vacancy until the term ends December 31, 2022.
Ayes: Nurre, Pacha, Volk, and Wainwright. Nays: None. Absent: Daly. Motion carried.
Motioned by Wainwright, seconded by Pacha to appoint Cindy Anderson to the Fairfax
Board of Adjustment to fill a vacancy until the term ends December 31, 2025. Ayes: Nurre,
Pacha, Volk, and Wainwright. Nays: None. Absent: Daly. Motion carried.
Motioned by Volk, seconded by Pacha to appoint Dan Wozniak to the Board of Adjustment
to fill a vacancy until the term ends December 31, 2026. Ayes: Nurre, Pacha, Volk, and
Wainwright. Nays: None. Absent: Daly. Motion carried.
Jon Larson stated Hall and Hall Engineers, Inc. recommends accepting the Pump House &
Site Improvements Project as complete and approve the final pay application for $114,248.47.
Motioned by Wainwright, seconded by Volk to approve RESOLUTION NO. 2022-21, A
RESOLUTION TO ACCEPT THE WORK PERFORMED BY KLEIMAN
CONSTRUCTION, INC., APPROVE THE BALANCING CHANGE ORDER, AND
APPROVE THE FINAL PAY APPLICATION FOR THE 2020 PUMP HOUSE & SITE
IMPROVEMENTS PROJECT. Roll call vote: Ayes: Nurre, Pacha, Volk, and Wainwright.
Nays: None. Absent: Daly. Motion carried. Mayor Frieden declared RESOLUTION 2022-21
duly adopted.
Discussion was held about the proposed electrical update design. Joe will gather information
from residents. Shane will not start the design of Hawks Ridge Park until a revised scope can be
determined.
Motioned by Pacha, seconded by Nurre to approve RESOLUTION NO. 2022-22, A
RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF FAIRFAX AND HALL AND HALL ENGINEERS, INC. Roll
call vote: Ayes: Nurre, Pacha, Volk, and Wainwright. Nays: None. Absent: Daly. Motion
carried. Mayor Frieden declared RESOLUTION 2022-22 duly adopted.
Discussion was held about the water main extension project. This is to be funded with the
new bond.
Motioned by Nurre, seconded by Pacha to approve RESOLUTION NO. 2022-23, A
RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF FAIRFAX AND HALL AND HALL ENGINEERS, INC.
Roll call vote: Ayes: Nurre, Pacha, Volk, and Wainwright. Nays: None. Absent: Daly.
Motion carried. Mayor Frieden declared RESOLUTION 2022-23 duly adopted.
Motioned by Wainwright, seconded by Volk to approve RESOLUTION NO. 2022-24, A
RESOLUTION APPROVING THE CONTRACT FOR LAW ENFORCEMENT
SERVICE WITH LINN COUNTY AND THE LINN COUNTY SHERIFF’S
DEPARTMENT FOR FISCAL YEAR 2022-2023 BUDGET. Roll call vote: Ayes: Nurre,
Pacha, Volk, and Wainwright. Nays: None. Absent: Daly. Motion carried. Mayor Frieden
declared RESOLUTION 2022-24 duly adopted.
Joe Kell discussed awnings for the splash area. The City’s maintenance department will
install them. The quote was $5,044.75 each.
Motioned by Wainwright, seconded by Volk to approve ordering four awnings for the splash
pad area for $5,044.75 each with the City’s maintenance department doing the installation.
Ayes: Nurre, Pacha, Volk, and Wainwright. Nays: None. Absent: Daly. Motion carried.
Motioned by Nurre, seconded by Pacha to approve the proposal from Kluesner Construction,
Inc. for street sweeping in Fairfax at a rate of $138.00 per hour. Ayes: Nurre, Pacha, and Volk.
Nays: none. Absent: Daly. Marianne Wainwright abstained because she works for LL Pelling,
Inc. which also submitted a bid. Motion carried.
Motioned by Wainwright, seconded by Volk to approve RESOLUTION NO. 2022-25, A
RESOLUTION ENTERING INTO A ROAD MAINTENANCE AND SNOW & ICE
CONTROL 28E AGREEMENT WITH LINN COUNTY SECONDARY ROAD
DEPARTMENT. Roll call vote: Ayes: Nurre, Pacha, Volk, and Wainwright. Nays: None.
Absent: Daly. Motion carried. Mayor Frieden declared RESOLUTION 2022-25 duly adopted.
Motioned by Pacha, seconded by Nurre to approve RESOLUTION NO. 2022-26, A
RESOLUTION ENTERING INTO A PROJECT 28E AGREEMENT WITH LINN
COUNTY SECONDARY ROAD DEPARTMENT. Roll call vote: Ayes: Nurre, Pacha, Volk,
and Wainwright. Nays: None. Absent: Daly. Motion carried. Mayor Frieden declared
RESOLUTION 2022-26 duly adopted.
The city clerk/treasurer went through the budget amendment report.
Motioned by Nurre, seconded by Volk to approve RESOLUTION NO. 2022-27, A
RESOLUTION SETTING TIME AND PLACE FOR A PUBLIC HEARING FOR THE
PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON THE CITY’S
PROPOSED AMENDMENT TO THE FISCAL YEAR 2021-2022 BUDGET. Roll call
vote: Ayes: Nurre, Pacha, Volk, and Wainwright. Nays: None. Absent: Daly. Motion carried.
Mayor Frieden declared RESOLUTION 2022-27 duly adopted.
Discussion was held about the proposed bond. The schedule will allow funding in July. The
City Council wants the shorter pay back option of 12 years.
Motioned by Volk, seconded by Pacha to approve RESOLUTION NO. 2022-28, A
RESOLUTION SETTING DATE FOR PUBLIC HEARING ON DESIGNATION OF THE
EXPANDED FAIRFAX URBAN RENEWAL AREA AND ON URBAN RENEWAL PLAN
AMENDMENT. Roll call vote: Ayes: Nurre, Pacha, Volk, and Wainwright. Nays: None.
Absent: Daly. Motion carried. Mayor Frieden declared RESOLUTION 2022-28 duly adopted.
Motioned by Wainwright, seconded by Pacha to approve RESOLUTION NO. 2022-29, A
RESOLUTION RELATING TO THE FINANCING OF PROPOSED PROJECTS TO BE
UNDERTAKEN BY THE CITY OF FAIRFAX, IOWA; ESTABLISHING COMPLIANCE
WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL
REVENUE CODE. Roll call vote: Ayes: Nurre, Pacha, Volk, and Wainwright. Nays: None.
Absent: Daly. Motion carried. Mayor Frieden declared RESOLUTION 2022-29 duly adopted.
Motioned by Nurre, seconded by Volk to approve RESOLUTION NO. 2022-30, A
RESOLUTION APPROVING WAGES FOR NON-FIRE DEPARTMENT CITY
EMPLOYEES. Roll call vote: Ayes: Nurre, Pacha, Volk, and Wainwright. Nays: None.
Absent: Daly. Motion carried. Mayor Frieden declared RESOLUTION 2022-30 duly adopted.
Motioned by Volk, seconded by Wainwright to introduce and approve the first reading of
ORDINANCE NO. 70, AN ORDINANCE AMENDING THE FAIRFAX CODE OF
ORDINANCES OF 2017, OF THE CITY OF FAIRFAX, IOWA, BY AMENDING
CHAPTER 106, COLLECTION OF SOLID WASTE. Roll call vote: Ayes: Nurre, Pacha,
Volk, and Wainwright. Nays: None. Absent: Daly. Motion carried.
Motioned by Wainwright, seconded by Pacha to suspend the rules requiring an ordinance be
voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE
70. Roll call vote: Ayes: Nurre, Pacha, Volk, and Wainwright. Nays: None. Absent: Daly.
Motion carried.
Motioned by Wainwright, seconded by Pacha to give final approval to ORDINANCE NO.
70, AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2017,
OF THE CITY OF FAIRFAX, IOWA, BY AMENDING CHAPTER 106, COLLECTION
OF SOLID WASTE. Roll call vote: Ayes: Nurre, Pacha, Volk, and Wainwright. Nays:
None. Absent: Daly. Motion carried.
CLAIMS LIST March 8, 2022
Payee Purpose Amount
Aanrud, Derek Refund 25.00
Absolute Security Patrolling 792.00
Ace Electric, Inc. Sewer 2,385.30
Acme Tool Tools 49.35
Advanced Business Systems Print Agreement 283.38
AFLAC Premiums 319.80
Airgas USA Maintenance Supplies 3,958.73
Alliant Utility Bills 9,255.95
Alliant Energy Utility Bill 19.07
Alliant Energy Utility Bill 19.07
Alliant Energy Utility Bill 19.07
Alliant Energy Utility Bill 589.24
Alliant Energy Utility Bill 417.00
Baker and Taylor Library 916.55
Baker Paper & Supply Paper Products 204.00
Banacom Signage 65.00
Blackhawk Automatic Sprinklers Inspection 425.00
Candela, Lupita On Time Deposit 75.00
Center Point Large Print Library 213.83
Certified Pest Control Pest Control 125.00
Cintas Mats 14.85
City of Fairfax Sewer Bill 49.31
City of Fairfax Sewer Bill 49.31
City of Fairfax Sewer Bill 49.31
City of Fairfax Sewer Bill 49.31
City of Fairfax Sewer Bill 90.19
City of Fairfax Sewer Bill 78.11
City of Fairfax Sewer Bill 49.31
Colonial Life Premium 161.56
Colony Plumbing & Heating CH Parts 435.10
Consolidated Energy Fuel 772.65
Crawford Quarry Water 441.88
CRL Lawn Care Spraying 25,000.00
Custom Hose Shop Supplies 271.56
Diamond Lake Book Library 339.40
East/West Books Library 209.90
Eggers, Christine On Time Deposit 75.00
Elan Credit Card Balance 8,534.87
Esri ArcGis Membership 500.00
Fareway Supplies 33.06
Feld Fire FD 668.00
FSSB ACH Processing S/C 25.00
Future Line FD 96.94
Galls FD 11.00
Gazette Publications 549.28
George, Daivd Refund 25.00
Gordon Flesch IT Work 43.75
Hach Water 435.89
Hall & Hall Engineers Engineering 38,403.75
Hawkeye Fire & Safety FD & Water 1,204.33
IAMU Dues 2022-23 829.00
Iowa Prison Industries Signs 4,812.60
Iowa Title Company Title Work 300.00
IPERS Payroll 9,151.18
Keystone Testing 964.25
Kirkwood Community College FD 3,598.00
Kleiman Construction Final Pay App 114,248.47
Lillis O'Malley Olson Legal Services 175.00
Linn County REC Utility Bills 3,303.35
Linn Cty. Treasurer Sign & Bridge Inspection 825.00
Matheson Shop Supplies 31.99
Menards Supplies 958.75
Michalec, Theresa Refund 50.00
MidAmerica Books Library 227.40
MidAmerican Energy Utility Bills 2,009.23
Midwest Wheel FD 243.80
Minor, Todd Refund 50.00
Oldridge, Kyle On Time Deposit 75.00
Pacha, Katherine Reimbursement 84.99
Penworthy Library 1,419.76
Petek, Melicia Refund 25.00
Philipp, Chris Mileage 605.77
Randy's Local Flooring Experts CH Flooring 21,124.55
RDJ Specialties FD 1,699.50
Reliance Standard Premium 232.98
Reliance Standard Premium 232.98
Republic Services Solid Waste Services 16,963.08
Rosekrans, Tina Mileage 44.46
Sandry Fire Supply FD 1,760.00
Sankot's Garage Parts 675.43
Schimberg Water 1,109.31
Signal 88 Security Patrolling 4,504.44
Simmons Perrine Moyer Bergman Legal Services 1,868.60
SourceOne Cleaning CH Cleaning 539.00
South Slope Phone Service 74.11
South Slope Phone Service 35.89
South Slope Phone and Internet Service 752.37
Staples Supplies 358.90
Stimson, Cynthia Mileage 33.81
Stuart, Shana L. Library 2,500.00
Swank Motion Pictures Parks 295.00
TNT Landscaping Maintenance 50.65
Treasurer, State of Iowa WET 2,771.00
UMB Bank Bond Fees 600.00
UnitedHealthcare Premium 11,457.34
US Cellular Cell Phones 484.06
US Treasury Payroll Taxes 3,011.46
US Treasury Payroll Taxes 30.54
US Treasury Payroll Taxes 3,959.51
US Treasury Payroll Taxes 2,704.21
US Treasury Payroll Taxes 1,660.96
US Treasury Payroll Taxes 2,575.03
USPO Postage 250.32
USPO Postage 394.80
Welter Storage Equipment Library/Maintenance Dept Equip. 1,294.00
Werner, Melissa Refund 50.00
WEX FD 389.24
Wilson-Hite Insurance Insurance 99,639.00
Wittmer, Jeffrey or Lisa On Time Deposit 150.00
Total Net Payroll 42,497.01
TOTAL 471,587.04