HomeMy WebLinkAbout04-12-2022 Council Minutes
CITY OF FAIRFAX
REGULAR CITY COUNCIL MEETING
April 12, 2022
A regular meeting of the Fairfax City Council was held April 12, 2022. Mayor Frieden
called the meeting to order at 6:00 PM. Councilmembers present were: Tom Nurre, Mike Daly,
Kate Pacha, Nick Volk, and Marianne Wainwright.
The city clerk/treasurer noted that the Star Bar’s renewal is pending their dram and the FY21
Audit is in the financial reports.
Motioned by Pacha, seconded by Nurre to approve the consent agenda. Ayes: Nurre, Daly,
Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Darrell Walters with Signal 88 asked if there were any questions or issues for him. It was
pointed out that our parks bathrooms are open now and need to be checked.
Cathy Bayne informed the City Council that some books were taken out of the library. It
might be the family thought the books were for sale, they left $10.00.
Lynn Miller stated the fire department has had 87 calls in 2022, including a house fire
mutual aid call this morning.
Chris Philipp discussed his building department report. He will be setting up on-site training
for the Planning and Zoning and Board of Adjustment members. City Council is welcome to
attend. Fairfax and Palo will be sharing the costs.
Lynn Miller reported they have the snow equipment put away and have been working on the
parks. The street sweeping has started. The dump trailer should be ready any day. He discussed
the new truck order.
Kevin Stensland reported the system tests have passed with no issues, flushing has started,
they will be visiting Gilbert’s new facility, and he is working on orders for meters and ERTs.
Joe Kell reported we have over 400 games scheduled through July 31. This does not include
practices. The Parks and Beautification Board had a special meeting to discuss the Heartland
Heights Park. They still recommend the entire project be completed as submitted. If it must be
completed in phases, they suggest delaying the pavilion, restrooms, and parking lot. He
presented information from residents near Hawks Ridge Park. They all support the paving,
lighting, and electrical upgrades.
Emily Perrott, JEO Consulting Group, presented results from an IDNR Tree Inventory for
Fairfax.
Mayor Frieden opened the public hearing regarding the FY22 Budget Amendment #2 at 6:40
PM. No comments were received. Mayor Frieden closed the public hearing at 6:41 PM.
Motioned by Daly, seconded by Pacha to approve RESOLUTION NO. 2022-31, A
RESOLUTION APPROVING THE CITY’S PROPOSED AMENDMENT #2 TO THE
FISCAL YEAR 2021-2022 BUDGET. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and
Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2022-31
duly adopted.
Mayor Frieden opened the public hearing regarding the proposed Amendment to the Fairfax
Urban Renewal Area and Plan at 6:42 PM. The City did receive an email from Harold
McCormick about drainage, driveway access, and construction easement needs. No other
comments were received. Mayor Frieden closed the public hearing at 6:43 PM.
Motioned by Pacha, seconded by Wainwright to approve RESOLUTION NO. 2022-32, A
RESOLUTION TO DECLARE NECESSITY AND ESTABLISH AN URBAN RENEWAL
AREA, PURSUANT TO SECTION 403.4 OF THE CODE OF IOWA AND APPROVE
URBAN RENEWAL PLAN AMENDMENT FOR THE FAIRFAX URBAN RENEWAL
AREA. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion
carried. Mayor Frieden declared RESOLUTION 2022-32 duly adopted.
Chris Philipp discussed the Commercial Sign Permit Application received for 407 West
Southview Rd. The City Council stated they are not in favor of this and asked about our sign
ordinance. Research is to be done about the ordinance and no action will be taken on this
application at this time. Chris asked the City Council to consider refunding the sign permit fee if
this permit ends up being denied.
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Chris Philipp reviewed the Commercial Building Permit Applications for 4008 80 Street
from Michelle Severson.
Motioned by Wainwright, seconded by Daly to approve both Commercial Building Permit
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Applications for 4008 80 Street from Michelle Severson. Ayes: Nurre, Daly, Pacha, Volk, and
Wainwright. Nays: None. Motion carried.
Discussion was held about SUDAS changes. The annual changes are to be reviewed by Hall
and Hall Engineers and then information presented to staff to see if the City needs to add
information to our supplement.
Motioned by Volk, seconded by Nurre to approve RESOLUTION NO. 2022-33, A
RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF FAIRFAX AND HALL AND HALL ENGINEERS, INC. Roll
call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Mayor Frieden declared RESOLUTION 2022-33 duly adopted.
Discussion was held about the width of the trail pavement at Hawks Ridge Park. It was
decided to leave the width at 8 feet, as was stated in the cost estimate. Since this was left the
same, no action was required on Item #15, amending the engineering agreement for this project.
Motioned by Pacha, seconded by Daly to approve RESOLUTION NO. 2022-34, A
RESOLUTION TO APPROVE CHANGE ORDER NO. 3 FROM SCHRADER
EXCAVATING & GRADING CO. FOR THE 2021 SANITARY SEWER & WATER
MAIN EXTENSIONS PROJECT. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and
Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2022-34
duly adopted.
Motioned by Wainwright, seconded by Volk to approve RESOLUTION NO. 2022-35, A
RESOLUTION TO APPROVE PAY APPLICATION NO. 9 FROM SCHRADER
EXCAVATING & GRADING CO. FOR THE 2021 SANITARY SEWER & WATER
MAIN EXTENSIONS PROJECT. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and
Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2022-35
duly adopted.
Shane Wicks discussed the Lefebure Road Overlay and Culvert Project. Linn County
received bids today. The City’s participation should be between $900,000 - $1,000,000. We
budgeted $1,175,000.
Motioned by Volk, seconded by Pacha to send Dallas Chandler to training to receive his two
Grade I certifications in water and one in sewer. Ayes: Nurre, Daly, Pacha, Volk, and
Wainwright. Nays: None. Motion carried.
Motioned by Wainwright, seconded by Pacha to hire a water/sewer intern from Kirkwood
Community College at minimum wage for their internship, approximately 190 hours.
Motioned by Wainwright, seconded by Volk to approve RESOLUTION NO. 2022-36 A
RESOLUTION APPROVING WAGES FOR NON-FIRE DEPARTMENT
CITY EMPLOYEES. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays:
None. Motion carried. Mayor Frieden declared RESOLUTION 2022-36 duly adopted.
Motioned by Wainwright, seconded by Daly to approve RESOLUTION NO. 2022-37 A
RESOLUTION APPROVING FIREWORKS PERMIT FOR THE FAIRFAX FIRE AND
RESCUE DEPARTMENT. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright.
Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2022-37 duly adopted.
Motioned by Daly, second by Pacha to approve the City of Fairfax sell the old 300 gallon
fuel tank. Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Motioned by Wainwright, seconded by Nurre to approve a new Cigarette Retail Permit for
Dollar General Store #23285. Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None.
Motion carried.
Motioned by Nurre, seconded by Pacha to approve a new Beer Permit for Dollar General
Store #23285. Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Motioned by Wainwright, seconded by Volk to approve RESOLUTION NO. 2022-38 A
RESOLUTION TO ESTABLISH A PUBLIC PURPOSE FOR CERTAIN PURCHASES.
Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Mayor Frieden declared RESOLUTION 2022-38 duly adopted.
Cynthia Stimson reviewed information about the water debt service fee for FY22 and FY23.
A Linn County Deputy Sheriff entered the meeting. The report from the packet was
reviewed.
Cynthia Stimson reviewed information about the American Rescue Money reporting.
Motioned by Wainwright, seconded by Pacha to approve RESOLUTION NO. 2022-39 A
RESOLUTION APPROVING THE DESIGNATION OF SLFRF FUNDS FOR THE CITY
OF FAIRFAX. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None.
Motion carried. Mayor Frieden declared RESOLUTION 2022-39 duly adopted.
The codification process was reviewed as well as a quote from Simmering Cory for these
services. More information is to be obtained about their online code system.
Motioned by Wainwright, seconded by Pacha to approve the quote of $4,800 from
Simmering Cory for our codification project. Ayes: Nurre, Daly, Pacha, Volk, and Wainwright.
Nays: None. Motion carried.
Road dust problems in Fairfax were discussed. Chris is to look into how to best have
regulations concerning dust control.
Motioned by Pacha, seconded by Daly to approve the claims list dated April 12, 2022. Ayes:
Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Kevin Stensland introduced Tim Wilson. He will be working as a sub-contractor through
Hall and Hall Engineers to do the water tower inspection.
Mayor Frieden made a comment about the FY21 Audit Report. The report shows the City’s
receipts were $15,369,676 and disbursements were $11,534,461. The only amount written up as
questionable was a $121.00 library bill and this was a type of expense the City Council had
already approved as a public purpose.
Motioned by Daly, seconded by Pacha to adjourn the meeting. Ayes: Nurre, Daly, Pacha,
Volk, and Wainwright. Nays: None. Motion carried.
Mayor Frieden adjourned the meeting at approximately 8:04 PM.
Mayor Burnell G. Frieden
City Clerk/Treasurer Cynthia Stimson
Disclaimer: The foregoing minutes are not official until approved by the City Council.
March 2022 Receipts
General Fund 57,859.26
Road Use Fund 17,661.66
LOST Fund 62,439.62
TIF Fund 37,949.32
Water Fund 123,712.78
Trust and Agency Fund 925.00
Water Revenue Debt Service 15,938.53
Sewer Fund 36,099.82
Sewer Revenue Debt Service 23,728.18
Garbage Fund 17,766.97
Farming Fund 0.05
Total Revenue: 394,081.19
March 2022 Expenses
General Fund 203,376.92
Road Use Fund 40,640.05
LOST Fund 5,748.23
Water Fund 161,253.62
Trust and Agency Fund 800.00
Sewer Fund 46,217.37
Garbage Fund 16,647.98
Total Expenses: 474,684.17
CLAIMS LIST April 12, 2022
Payee Purpose Amount
Absolute Security CH Security System 267.00
Advanced Business Systems Print Agreement 527.59
AFLAC Premiums 399.75
Alliant Utility Bills 9,798.96
Alliant Energy Utility Bill 19.73
Alliant Energy Utility Bill 19.73
Alliant Energy Utility Bill 19.73
Alliant Energy Utility Bill 557.29
Alliant Energy Utility Bill 417.00
Altorfer Shop 19.30
Ashby, Devon Refund 25.00
Baker and Taylor Library 949.27
Bayne, Cathy Library 96.11
Betsinger McCann, Linda Library 50.00
Book Systems, Inc. Library 1,190.00
Bound Tree Medical FD 314.76
Brown Supply Co. Supplies 432.00
Campbell Supply Co. Supplies 163.98
Cedar Rapids Janitorial Library 822.00
Center Point Large Print Library 213.83
Certified Pest Control Pest Control 125.00
Cintas Mats & Uniforms 74.18
City of Fairfax Sewer Bill 50.11
City of Fairfax Sewer Bill 49.31
City of Fairfax Sewer Bill 49.31
City of Fairfax Sewer Bill 49.31
City of Fairfax Sewer Bill 77.15
City of Fairfax Sewer Bill 72.83
City of Fairfax Sewer Bill 49.31
Coast to Coast Library 272.24
Colonial Life Premium 161.56
Colony Plumbing & Heating CH Repair 2,675.50
Consolidated Energy Fuel 4,548.82
Crawford Quarry Rock 813.47
Custom Hose Supplies 5.47
Dinges Fire Company FD 213.86
Display Sales Banner Parts 572.40
Elan Credit Card Balance 5,617.28
Emergency Medical Products FD 83.49
EMS Learning Resources Center FD 15.00
Estate of Ronald D Hazen UB Scheduled Deposit Refund 27.97
Ever-Green Landscape Mulch 2,332.00
Fareway Supplies 124.09
Feld Fire FD 501.00
Fleming Irrigation Irrigation Work 573.90
Frost, Sara Refund 25.00
FSSB Processing S/C 25.00
Gazette Publications 561.01
Gordon Flesch Laserfiche 3,558.00
Griffith, Cynthia On Time Deposit Refund 75.00
GS Systems, Inc. Supplies 561.00
Hach Supplies 185.09
Hall & Hall Engineers Engineering 33,501.68
Hawkeye Fire & Safety Supplies 121.44
Hawkins Chemicals 567.20
Howie Equipment Dump Trailer 19,250.00
IMFOA Membership Fees 150.00
Iowa Fire Chiefs' Assoc. FD 75.00
Iowa Firefighters Memorial
Committee Memorial Wall 100.00
Iowa One Call Locates 25.20
IPERS Payroll 9,228.94
Itron IT Support 250.00
Kell, Joe Reimbursement 192.58
Keystone Testing 943.25
Kirkwood Community College FD 161.00
Lefebure, Brandon Boots 150.00
Linn County REC Utility Bills 3,206.25
Linn County Sheriff's Department Police Services 8,892.00
Linn County Treasurer - Engineer 28E Project - 80th St. 6,780.00
Linn Cty Recorder Annexation 237.00
Lullmann, Nancy or Shane On Time Deposit Refund 75.00
Matheson Supplies 34.03
Menards Supplies 1,366.41
Merta, Brian Boots & Mileage 277.53
Merta, Jace Boots 150.00
MidAmerica Books Library 346.20
MidAmerican Energy Utility Bills 1,442.63
Midwest Wheel Parts 224.49
Municipal Supply, Inc. Supplies 3,260.75
Netolicky, Patty Reimbursement 123.52
Network Computer Solutions IT Work 165.50
Nurre, Tom Mileage 35.10
Pacha, Katherine Mileage 169.41
Penworthy Library 360.65
Pomp's Tire Service, Inc. Fix Tire 31.80
Racom FD 462.00
RDJ Specialties FD 1,673.50
Reliance Standard Premium 232.98
Republic Services Solid Waste Services 16,886.13
Rosekrans, Tina Mileage 47.97
Ruth Evens UB Deposit Refund 6.22
Sandry Fire Supply FD 440.00
Schimberg Water Supplies 90.95
Schrader Excavating & Grading Pay App #9 10,244.22
Schumacher Elevator Co. Elevator Maintenance 335.55
Signal 88 Security Patrolling 4,504.44
Simmering-Cory Codifying Project 1,000.00
Simmons Perrine Moyer Bergman Legal Services 4,665.60
SiteOne Landscape Supply Supplies 1,520.04
SourceOne Cleaning CH Cleaning 539.00
South Slope Phone Service 73.75
South Slope Phone Service 36.33
South Slope Phone and Internet Service 657.94
Staples Supplies 858.75
Staples Supplies 702.09
Stryker Sales FD 14,908.46
Treasurer, State of Iowa State WH 7,659.00
Treasurer, State of Iowa Qtrly Sales Taxes 1,173.97
Treasurer, State of Iowa WET 2,539.00
UnitedHealthcare Premium 11,617.94
US Cellular Cell Phones 474.06
US Treasury Payroll Taxes 521.36
US Treasury Payroll Taxes 2,744.84
US Treasury Payroll Taxes 3,909.98
US Treasury Payroll Taxes 2,907.37
US Treasury Payroll Taxes 1,711.11
US Treasury Payroll Taxes 2,654.78
US Treasury Payroll Taxes 2,710.65
USPO Postage 274.10
USPO Postage 395.20
Van Meter Parts 183.96
Vigninou, Kodjovi On Time Deposit Refund 75.00
Welter Storage Equipment Library 303.00
Wendling Quarries Crushed Asphalt 1,292.39
WEX FD 170.23
Wilson, Dustin Refund 25.00
Wilson-Hite Insurance Insurance 580.00
Zozaya, Ronald Refund 25.00
Total Net Payroll 55,639.85
TOTAL 291,795.96