HomeMy WebLinkAbout05-10-2022 Council Minutes
CITY OF FAIRFAX
REGULAR CITY COUNCIL MEETING
May 10, 2022
A regular meeting of the Fairfax City Council was held May 10, 2022. Mayor Frieden called
the meeting to order at 6:00 PM. Councilmembers present were: Tom Nurre, Mike Daly, Kate
Pacha, Nick Volk, and Marianne Wainwright.
Motioned by Daly, seconded by Pacha to approve the consent agenda. Ayes: Nurre, Daly,
Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Darrell Walters with Signal 88 asked if there were any questions or issues for him. He is
spending extra time in the parks after 10:00 PM. Joe thanked him for good communication
about issues.
Cathy Bayne stated they met with the original architect about the library building. Marianne
asked what they are planning. Cathy said an addition.
Lynn Miller stated the fire department has had 112 calls in 130 days. A leak in the fire
station’s roof has been fixed.
Chris Philipp discussed his building department report. August 16 is the date for on-site
training for the Planning and Zoning and Board of Adjustment members.
Lynn Miller reported we have the dump trailer. They have been busy mowing, patching
grass, planting trees, and cleaning ditches.
Kevin Stensland reported the splash pad is open, Dollar General’s water line is in, the UV
system is working, and he has been meeting with engineering firms. He learned from a class that
when we apply for a IDNR permit for a new well, we should apply for all three planned wells.
Joe Kell reviewed his report. The upgraded lighting will be good to help stop late night
vandalism or other bad activities in the parks. He is looking into security issues.
Elaina Kempin, from Fairfax State Savings Bank and the USA Days Committee, requested
the City make a donation for this year’s celebration. The budget was reviewed.
Motioned by Pacha, seconded by Daly to approve a donation of $4,000.00 to the USA Days
Committee for 2022. Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion
carried.
A Linn County Deputy Sheriff stopped by the meeting. Their report was in the packet.
Ed Faber discussed the Fairfax Lions Club’s plans to have their 5K Run/Walk on June 25.
He reviewed the route, which is the same as previous years. They will be starting and ending at
city hall. The room has been reserved for this event in the morning.
Motioned by Daly, seconded by Pacha to allow the Fairfax Lions Club to have a 5K
Run/Walk on June 25 as presented. Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays:
None. Motion carried.
The proposed list of street work from Prairie Road Builders was reviewed.
Motioned by Daly, seconded by Nurre to approve the street work list for an estimate of
$76,816.92 from Prairie Road Builders. Ayes: Nurre, Daly, Pacha, Volk, and Wainwright.
Nays: None. Motion carried.
Discussion was held about the required storm water facilities in the Lexy, Addy & Presley’s
Addition. Sobaski Real Estate agreed to have these installed before any occupancy certificates
are issued as part of their Development Agreement. Dollar General just recently learned of this
requirement. They have gotten a cost estimate from their contractor. Shane Wicks stated the
entire area also needs to be seeded and any Letter of Credit needs to be 150% of the total cost
estimate. Representatives of Dollar General were present. They stated they will see all required
work is completed by July 15, 2022, and have a larger Letter of Credit here by Thursday.
Motioned by Wainwright, seconded by Daly to approve RESOLUTION NO. 2022-40 A
RESOLUTION APPROVING AN IRREVOCABLE STANDBY LETTER OF CREDIT
FOR THE PRIVATE STORM SEWER SYSTEM LOCATED IN THE LEXI, ADDY &
PRESLEY’S ADDITION IN THE CITY OF FAIRFAX, LINN COUNTY, IOWA. This is
contingent on receiving updated paperwork for $218,000. The work is to be completed by July
15, 2022. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None.
Motion carried. Mayor Frieden declared RESOLUTION 2022-40 duly adopted.
Motioned by Wainwright, seconded by Pacha to introduce and approve the first reading of
ORDINANCE NO. 73, AN ORDINANCE AMENDING THE CODE OF ORDINANCES
OF THE CITY OF FAIRFAX, IOWA, 2017, BY AMENDING PROVISIONS
PERTAINING TO SIGN REGULATIONS. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk,
and Wainwright. Nays: None. Motion carried.
Motioned by Daly, seconded by Pacha to suspend the rules requiring an ordinance be voted
on for passage at two council meetings prior to this meeting with respect to ORDINANCE 73.
Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Motioned by Pacha, seconded by Nurre to give final approval to ORDINANCE NO. 73, AN
ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF
FAIRFAX, IOWA, 2017, BY AMENDING PROVISIONS PERTAINING TO SIGN
REGULATIONS. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays:
None. Motion carried.
Motioned by Wainwright, seconded by Volk to introduce and approve the first reading of
ORDINANCE NO. 74, AN ORDINANCE AMENDING THE CODE OF ORDINANCES
OF THE CITY OF FAIRFAX, IOWA, 2017, BY AMENDING PROVISIONS
PERTAINING TO NUISANCE ABATEMENT. Roll call vote: Ayes: Nurre, Daly, Pacha,
Volk, and Wainwright. Nays: None. Motion carried.
Motioned by Daly, seconded by Pacha to suspend the rules requiring an ordinance be voted
on for passage at two council meetings prior to this meeting with respect to ORDINANCE 74.
Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Motioned by Daly, seconded by Pacha to give final approval to ORDINANCE NO. 74, AN
ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF
FAIRFAX, IOWA, 2017, BY AMENDING PROVISIONS PERTAINING TO NUISANCE
ABATEMENT. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays:
None. Motion carried.
Motioned by Nurre, seconded by Daly to approve RESOLUTION NO. 2022-41 A
RESOLUTION SETTING THE TIME AND PLACE FOR A PUBLIC HEARING FOR
THE PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON REVISING
THE CITY OF FAIRFAX ZONING CODE. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk,
and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2022-
41 duly adopted.
Joe Kell presented options for a sign at The Complex. He recommended the Media Quest
sign #2. Chris Philipp mentioned that the address needs to be in a minimum of four-inch letters.
Motioned by Wainwright, seconded by Volk to approve a quote of $7,000 from Media Quest
Signs for Option #2 for a sign at The Complex. Ayes: Nurre, Daly, Pacha, Volk, and
Wainwright. Nays: None. Motion carried.
Shane Wicks discussed an estimate for the concrete in the Fairfax Area Veterans’ Memorial
Project. Seven contractors were sent quote requests. The project committee is recommending
this estimate from Wirtanen Concrete, Inc.
Motioned by Daly, seconded by Pacha to approve the estimate of $38,900.00 plus the City
paying for the rebar and granular costs from Wirtanen Concrete, Inc. Ayes: Nurre, Daly, Pacha,
Volk, and Wainwright. Nays: None. Motion carried.
Jon Larson discussed the 2021 Sanitary Sewer & Water Main Extensions Project. Change
Order #4 is for incentives offered. Hall and Hall Engineers, Inc. is recommending to accept the
project.
Motioned by Wainwright, seconded by Nurre to approve RESOLUTION NO. 2022-42 A
RESOLUTION TO APPROVE CHANGE ORDER NO. 4 FROM SCHRADER
EXCAVATING & GRADING CO. FOR THE 2021 SANITARY SEWER & WATER
MAIN EXTENSIONS PROJECT. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and
Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2022-42
duly adopted.
Motioned by Pacha, seconded by Volk to approve RESOLUTION NO. 2022-43 A
RESOLUTION TO APPROVE PAY APPLICATION NO. 10 FROM SCHRADER
EXCAVATING & GRADING CO. FOR THE 2021 SANITARY SEWER & WATER
MAIN EXTENSIONS PROJECT. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and
Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2022-43
duly adopted.
Motioned by Nurre, seconded by Daly to approve RESOLUTION NO. 2022-44 A
RESOLUTION TO ENTER INTO AN AGREEMENT WITH THE SEEDING
SUBCONTRACTOR FOR THE 2021 SEWER & WATER MAIN EXTENSIONS
PROJECT TO COVER THE REMAINDER OF THE SEEDING WARRANTY PERIOD.
Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Mayor Frieden declared RESOLUTION 2022-44 duly adopted.
Motioned by Daly, seconded by Pacha to approve RESOLUTION NO. 2022-45 A
RESOLUTION TO ACCEPT THE WORK PERFORMED BY SCHRADER
EXCAVATING & GRADING CO., APPROVE THE BALANCING CHANGE ORDER, &
APPROVE THE FINAL RETAINAGE PAY APPLICATION FOR THE 2021 SANITARY
SEWER & WATER MAIN EXTENSIONS PROJECT. Roll call vote: Ayes: Nurre, Daly,
Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared
RESOLUTION 2022-45 duly adopted.
Discussion was held regarding selling the one-ton pickup. No action was taken.
Discussion was held about hiring another full-time maintenance position. Kate and Mike
will serve on the hiring committee. It is to be advertised open until filled. We hope to have a
recommendation ready for the June 14 meeting.
Shane Wicks discussed the two different IDOT agreements. One is an addendum to the
project agreement and the other is a regular 5-year maintenance agreement.
Motioned by Volk, seconded by Pacha to approve RESOLUTION NO. 2022-46 A
RESOLUTION APPROVING AN ADDENDUM TO AGREEMENT NO. 2019-4-048A.
Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Mayor Frieden declared RESOLUTION 2022-46 duly adopted.
Motioned by Volk, seconded by Nurre to approve RESOLUTION NO. 2022-47 A
RESOLUTION APPROVING AN IDOT AGREEMENT FOR MAINTENANCE &
April 2022 Receipts
General Fund 425,393.70
Road Use Fund 42,299.45
LOST Fund 312,219.81
TIF Fund 421,623.94
Water Fund 29,140.53
Trust and Agency Fund 1,050.00
Water Revenue Debt Service 16,011.74
Sewer Fund 31,265.56
Sewer Revenue Debt Service 23,901.07
Garbage Fund 18,005.90
Total Revenue: 1,320,911.70
April 2022 Expenses
General Fund 132,875.57
Road Use Fund 21,179.03
LOSTFund 2,855.00
Water Fund 44,149.67
Trust and Agency Fund 725.00
Sewer Fund 29,162.01
Garbage Fund 22,290.82
Total Expenses: 253,237.10
CLAIMS LIST May 10, 2022
Payee Purpose Amount
Absolute Security Security Systems 1,242.00
Advanced Business Systems Print Agreement 373.81
AFLAC Premiums 319.80
Alba, David On Time Deposit Refund 75.00
Aldridge, Christina On Time Deposit Refund 75.00
Alliant Utility Bills 9,263.89
Alliant Energy Utility Bill 36.42
Alliant Energy Utility Bill 20.77
Alliant Energy Utility Bill 20.11
Alliant Energy Utility Bill 707.12
Alliant Energy Utility Bill 396.34
Baker and Taylor Library 934.92
Baker Paper & Supply Parks 30.00
Batchelder, Cassandra UB Net Deposit Refunds 32.75
Big Country Parks 392.00
Blank Park Zoo Library 250.00
Bohlmann, Inc. Parks 1,775.00
Bound Tree Medical FD 5.80
Brown Supply Co. Water/Sewer Supplies 2,032.00
Caterpillar Financial Lease Payments 31,717.32
Cedar Rapids Janitorial Library 411.00
Center Point Large Print Library 213.83
Certified Pest Control Pest Control 125.00
Cintas Mats 14.85
City of Fairfax Sewer Bill 54.91
City of Fairfax Sewer Bill 115.55
City of Fairfax Sewer Bill 49.31
City of Fairfax Sewer Bill 49.31
City of Fairfax Sewer Bill 77.15
City of Fairfax Sewer Bill 78.83
City of Fairfax Sewer Bill 49.31
City of Fairfax Easter Egg Dash 194.52
City of Newhall Parks 400.00
Colonial Life Premium 161.56
Consolidated Energy Fuel 1,626.66
Construction Material Parks 97.13
Crawford Quarry Rock 1,755.57
Cresent Electric Parks 487.03
Criterion Pictures USA Parks 275.00
Custom Hose RU 148.39
Danko Emergency Equipment FD 6,981.89
Davis, Cortez FD 1,076.68
Diligent Corporation iCompass Annual Fee 3,070.56
Dorsey & Whitney Legal Services 15,500.00
Eckert, James On Time Deposit Refund 75.00
Elan Credit Card Balance 3,668.97
Emergency Medical Products FD 523.94
Ever-Green Landscape Mulch 1,260.00
Fareway Supplies 249.77
Feld Fire FD 1,702.00
Friends of the Grimes Public Library Library 225.00
FSSB ACH Processing S/C 25.00
Fully Loaded Aerial Displays Fireworks 13,500.00
Gazette Publications 273.15
Grainger FD 33.55
Hach Water 872.46
Hall & Hall Engineers Engineering 36,936.07
Hawkins Chemicals 702.86
Hosch, Jody Credit Balance Refund 138.64
Hotsy Cleaning System Shop 85.55
Hurt, Sandra or Daniel UB Net Deposit Refunds 109.15
Iowa Finance Authority Debt Payment 170,542.50
Iowa Finance Authority Debt Payment 6,962.50
Iowa Finance Authority Debt Payment 198,698.15
Iowa Firefighters Memorial Comm. Memorial Wall 100.00
Iowa One Call Locates 43.20
Iowa Outdoor Library 12.00
Iowa Prison Industries Signs 1,316.40
IOWACE Building Dept. Conference 180.00
IPERS Payroll 9,050.37
John's Lock & Key CH Locks 1,100.00
Kell, Joe Parks Reimbursement 1,149.73
Kluesner Construction, Inc. RU 3,657.00
Laffoon, Amanda UB Net Deposit Refunds 40.57
Lexipol FD 1,887.00
Linn County REC Utility Bills 3,152.38
LRS Portables of Iowa Parks 131.50
Matheson Shop Supplies 33.35
McAdam, Jolene UB Net Deposit Refunds 5.06
McDermott, Lindsay Library 150.00
Menards Supplies 1,899.88
Metering & Technology Solutions Water/Sewer Supplies 1,289.50
Michael Todd & Company Parks 780.98
MidAmerican Energy Utility Bills 1,195.26
Network Computer Solutions IT Work 870.00
Pacha, Katherine FD 186.29
Penworthy Library 314.34
Philipp, Chris Mileage 903.82
Pomp's Tire Service RU, FD, Parks 1,871.10
Porter, Craig On Time Deposit Refund 75.00
Professional Plumbing Water/Sewer 215.00
RDJ Specialties FD 938.70
Reliance Standard Premium 232.98
Republic Services Solid Waste Services 16,916.91
Rosekrans, Tina Mileage 53.24
Sankot's Garage, Inc. FD 100.00
Schrader Excavating & Grading Pay App #10 57,858.73
Schrader Excavating & Grading Final Pay App 92,413.51
Shellsburg Rec Board Parks 320.00
Signal 88 Security Patrolling 4,568.79
Simmons Perrine Moyer Bergman Legal Services 2,055.03
SiteOne Landscape Supply Parks 1,133.35
SourceOne Cleaning CH Cleaning 539.00
South Slope Phone Service 75.83
South Slope Phone Service 35.76
South Slope Phone and Internet Service 638.39
Sports Promotions Parks 3,891.00
Staples Supplies 551.66
Storm Steel RU 39.73
Treasurer, State of Iowa WET 3,130.00
Trey Electric Shop 437.50
Ultra Lawn Library 134.00
UMB Debt Payment 61,095.00
UMB Debt Payment 208,765.00
UMB Debt Payment 188,517.50
UMB Debt Payment 55,107.50
UMB Debt Payment 206,891.25
UMB Debt Payment 106,875.00
UMB Debt Payment 35,321.25
UMB Debt Payment 287,278.75
UMB Debt Payment 13,000.00
UMB Debt Payment 118,713.75
UMB Debt Fees 1,550.00
UMB Debt Fees 600.00
UnitedHealthcare Premium 11,617.94
US Cellular Cell Phones 483.94
US Treasury Payroll Taxes 3,744.34
US Treasury Payroll Taxes 2,721.22
US Treasury Payroll Taxes 3,010.91
US Treasury Payroll Taxes 1,604.59
US Treasury Payroll Taxes 2,842.41
USA BlueBook Water 358.20
USA Days Committee Donation 4,000.00
USPO Postage 250.48
USPO Postage 400.00
Van Meter Supplies 460.16
Venier, Donald or Barbara UB Net Deposit Refunds 21.22
WEX FD 567.94
Total Net Payroll 44,697.07
TOTAL 2,097,467.61