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Home My WebLink About07-12-2022 Council Minutes CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING July 12, 2022 A regular meeting of the Fairfax City Council was held July 12, 2022. Mayor Frieden called the meeting to order at 6:00 PM. Councilmembers present were: Tom Nurre, Mike Daly, Kate Pacha, Nick Volk, and Marianne Wainwright. Motioned by Nurre, seconded by Pacha to approve the consent agenda. Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. A Linn County Deputy Sheriff reviewed the monthly report and asked for any questions or issues. There were none. Cathy Bayne stated the library activities have been going well, the sidewalk is getting replaced, and Chris fixed the roof. Lynn Miller reported USA Days went well for the fire department. Chris Philipp discussed his building department report. 117 Prairie Avenue is scheduled to be demolished. The tree limb above the sidewalk on Vanderbilt was discussed. Lynn Miller reported USA Days went well and the truck chassis is in Cedar Rapids. They have been working on the library sidewalk and driveway. He said Leif Stensland, the new employee, is working out great. Prairie Road Builders are done with their street work. The City crew replaced a culvert at Reynolds and Railroad Street and are getting ready for work to begin on the Fairfax Area Veterans’ Memorial. Kevin Stensland reported the new Annual Water Permit has been received with the radium testing requirement for Well #2 removed, we are still waiting for ERTs, and Schrader is working on a sewer line in Heartland Heights. North Library staff viewed our electronic controls for the water and sewer plants. He introduced the Water and Sewer Intern Zachary Helberg. Joe Kell reviewed his report and mentioned the Music in the Park on Saturday, July 16 has been moved due to a conflict. Shane Wicks gave an update about the Fairfax Area Veterans’ Memorial. A ground breaking ceremony was held on July 7, the paving contractor will be staring next week, the flag poles have been ordered, we are in the process of ordering the stones, William Wicks is working on the landscaping layout, and a dedication is planned for Memorial Day 2023. He also mentioned he attended a meeting about Airport Zoning. Information is to be sent. Doug Neumann, Executive Director of CR Metro Economic Alliance, gave a presentation about their programs. Mayor Frieden opened the public hearing regarding a new North East Gateway Overlay District as recommended by the Fairfax Planning and Zoning Commission at 6:21 PM. No comments had been received at city hall. Discussion was held about the placement of the overlay as well as construction and look of pole buildings. Information is needed about the Heartland Heights covenants in this area. This proposal will be sent back to the Fairfax Planning and Zoning Commission for possible revisions. Mayor Frieden closed the public hearing at 6:46 PM. No action will be taken on Ordinance 76 at this time. Shane Wicks asked the city council if they would like him to submit the water tower work to Linn County for their second round of American Rescue Money Grants. He then introduced Tim Wilson with Dixon Engineering. Tim reviewed their report about our water tower’s condition. About $500,000 of work needs to be done in the Fall of 2023. Motioned by Pacha, seconded by Wainwright to apply for the second round of Linn County ARPA money for the water tower project. Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Discussion was held regarding the request for an At-Risk Grading Permit for the Regen Site. Many questions were asked about the building’s use. A commercial building permit application with details has not been submitted. Motioned by Wainwright, seconded by Nurre to deny the At-Risk Grading Permit for the Regen site due to the fact we need more information. Ayes: Nurre, Daly, Pacha, and Wainwright. Nays: Volk. Motion carried. Bill Oberfoell, General Manager Logistics Park Cedar Rapids – Fairfax Campus, called in to discuss the At-Risk Grading Permit request. He answered many of the questions the City Council had about the building use. He asked the City Council to reconsider their motion to deny the permit. Motioned by Pacha, seconded by Daly to reconsider the At-Risk Grading Permit request for Regen site. Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Motioned by Daly, seconded by Pacha to approve the At-Risk Grading Permit for the Regen site. Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Several residents spoke up against the proposed 7RS Zoning District. Discussion was held about housing density, property values, the current zoning in Heartland Heights, how this 7RS could be used, and the process for a rezoning request. No action was taken on Ordinance 71. Motioned by Daly, seconded by Pacha to approve the second reading of ORDINANCE NO. 75, AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2017, OF THE CITY OF FAIRFAX, IOWA, BY AMENDING CHAPTER 153, BUILDING CODE. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Motioned by Wainwright, seconded by Pacha to suspend the rules requiring an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 75. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Motioned by Daly, seconded by Pacha to give final approval to ORDINANCE NO. 75, AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2017, OF THE CITY OF FAIRFAX, IOWA, BY AMENDING CHAPTER 153, BUILDING CODE. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Discussion was held concerning the Commercial Sign Permit Application from Iowa Lot Development LLC for 828 Beverly Rd. Shane Wicks reviewed his suggestions about placement, elevation, and easement placement. Chris Philipp stated the application follows our code. It was suggested the sign in the Heartland Heights Park have a similar design. Motioned by Wainwright, seconded by Daly to approve the Commercial Sign Permit Application from Iowa Lot Development LLC for 828 Beverly Road. Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Discussion was held regarding a proposed resolution to order sidewalk along Vanderbilt, south of the Star Bar. The City had received a complaint about this area. A notice about the branch has been sent. The drainage is a problem. The City needs to find out who removed the missing sections. No action will be taken on this topic now, but this is to be on the next agenda. Motioned by Nurre, seconded by Daly to approve RESOLUTION NO. 2022-63 A RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF FAIRFAX AND HALL AND HALL ENGINEERS, INC. This is for the Church Street Reconstruction Project. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2022- 63 duly adopted. Motioned by Volk, seconded by Pacha to approve RESOLUTION NO. 2022-64 A RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF FAIRFAX AND HALL AND HALL ENGINEERS, INC. This is for the Heartland Heights Neighborhood Park Site Improvement Park Project. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2022-64 duly adopted. Discussion was held regarding the Lexi, Addy & Presley’s Addition. The 2-year maintenance bond for the public water main facilities was discussed. A 4-year is usually required. Because Dollar General is not a contractor, they could only obtain a 2-year maintenance bond. They have offered to renew it for another two years at the end. Motioned by Wainwright, seconded by Volk to approve RESOLUTION NO. 2022-65 A RESOLUTION ACCEPTING THE PUBLIC WATER MAIN IMPROVEMENTS TO AND FOR THE LEXI, ADDY & PRESLEY’S ADDITION IN THE CITY OF FAIRFAX, LINN COUNTY, IOWA; AS WELL AS RELEASING THE IRREVOCABLE LETTER OF CREDIT. Roll call vote: Ayes: Daly, Pacha, Volk, and Wainwright. Nays: Nurre. Motion carried. Mayor Frieden declared RESOLUTION 2022-65 duly adopted. Motioned by Nurre, seconded by Wainwright to approve the quote from Racom Communications of $10,130.00 for maintenance department radios. This will be paid from LOSST funds. Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Discussion was held about the process of accepting credit card payments in city hall. We have received over $100,000 in payments during the first half of 2022. The customer pays the entire service fee to the processing company. Our current company has been sold, so the new company is proposing this new agreement. Motioned by Daly, seconded by Pacha to approve RESOLUTION NO. 2022-66 A RESOLUTION AUTHORIZING THE CITY OF FAIRFAX TO ENTER INTO A MERCHANT CREDIT/DEBIT CARD AGREEMENT. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2022-66 duly adopted. Motioned by Wainwright, seconded by Volk to approve RESOLUTION NO. 2022-67 A RESOLUTION SETTING TIME AND PLACE FOR A PUBLIC HEARING FOR THE PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON THE CITY’S PROPOSED AMENDMENT TO THE FISCAL YEAR 2022-2023 BUDGET. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2022-67 duly adopted. Motioned by Pacha, seconded by Nurre to approve the claims list dated July 12, 2022. Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden discussed the Airport Zoning requirements covered in a recent meeting. There will be an MPO Policy Board meeting at Fairfax City Hall next week. CLAIMS LIST July 12, 2022 Payee Purpose Amount Advanced Business Systems Printer & Print Agreement 1,207.54 AFLAC Premiums 399.75 Alex Air Apparatus, Inc. FD 9,680.00 Alliant Utility Bills 10,972.14 Alliant Energy Utility Bill 95.41 Alliant Energy Utility Bill 21.11 Alliant Energy Utility Bill 20.38 Alliant Energy Utility Bill 658.43 Alliant Energy Utility Bill 417.00 Apparatus Testing Services FD 962.25 Baker and Taylor Library 990.10 Betsinger-McMann, Linda Library 80.00 Boland Recreation Parks 1,094.00 Brown Supply Co. Water 68.00 Cedar Rapids Janitorial Library 411.00 Center Point Large Print Library 212.53 Certified Pest Control Pest Control 125.00 Cintas Mats 14.85 City of Fairfax Sewer Bill 58.91 City of Fairfax Sewer Bill 105.39 City of Fairfax Sewer Bill 50.59 City of Fairfax Sewer Bill 57.55 City of Fairfax Sewer Bill 78.67 City of Fairfax Sewer Bill 77.47 City of Fairfax Sewer Bill 49.31 Colonial Life Premium 161.56 Colony Plumbing & Heating CH Work 4,394.23 Consolidated Energy Fuel 3,432.15 Crawford Quarries RU 90.16 Crow, Darrin Library 250.00 Custom Hose Parts 91.80 Decker Sporting Goods Parks 2,192.40 Dinges Fire Company FD 2,968.21 Duggan, Michael or Susan On Time Deposit 75.00 Elan Credit Card Balance 7,797.59 Fareway Supplies 281.88 Frieden, Burnell Mileage 221.13 FSSB ACH Processing S/C 25.00 FYSA Food Costs 4,767.24 Gazette Publications 417.00 Globe Life Premium 12.00 Graham, Stephen On Time Deposit 75.00 Grainger Locator 996.00 Green-Link & Assoc. Parks Trees 1,350.00 Hach Chemicals 71.40 Hall & Hall Engineers Engineering 39,826.57 Hanson, Darla K On Time Deposit 75.00 Hawkins Chemicals 1,345.06 Annual Water Supply Fee IDNR FY23 311.49 Interstate All Battery Center FD 55.70 Iowa League of Cities Dues 1,721.00 Iowa One Call Locates 74.80 Iowa State University Training 750.00 IPERS Payroll 10,016.08 Itron Meter Reading Software 5,441.30 Jetco Water System Work 773.35 Johnson, Owen On Time Deposit 150.00 K & B Ag Supply Farm Chemicals 2,505.31 King's Material Concrete 2,176.25 Landon, Joseph On Time Deposit 75.00 Lefebvre, Kameron & Toni On Time Deposit 75.00 Lifetime Fence Parts 17.16 Linn County REC Utility Bills 3,192.69 Linn County Sheriff Service 60.00 Linn County Treasurer Water Analysis 30.00 LRS Portables of Iowa Parks 246.00 Martin Marietta Fill 344.08 Matheson Shop Supplies 33.35 McGrath Ford Hyundai Truck chassis 37,136.00 MediaQuest Signs Park Sign 7,000.00 Menards Supplies 1,650.19 MidAmerican Energy Utility Bills 317.79 Midwest Electronic Recovery Clean-up Day E-Waste 265.00 Network Computer Solutions IT Work 262.50 Oehlerich, Krista Refund 20.00 Penworthy Library 230.02 Professional Plumbing Parks Work 125.00 Quill Supplies 649.88 Racom Corporation FD 35,091.25 RDJ Specialties FD 4,108.36 Reliance Standard Premiums 232.98 Republic Services Solid Waste Services 17,177.37 Reynolds, Jacob Parks Deposit Refund 500.00 Rosekrans, Tina Mileage & Per Diem 263.25 SAM, LLC Annual GIS Hosting 3,600.00 Sandry Fire Supply FD 452.50 Schimberg Co. Parts 151.68 Schumacher Elevator Co. CH Elevator Inspectioin 335.55 Sentimental Productions Library 160.00 Simmons Perrine Moyer Bergman Legal Services 7,835.40 SourceOne Cleaning CH Cleaning 539.00 South Slope Phone Service 78.20 South Slope Phone Service 36.64 South Slope Phone and Internet Service 648.48 Staples Supplies 133.19 Stensland, Leif Uniforms Reimbursement 345.92 Storm Steel RU Supplies 1,467.37 Tina Rosekrans FD Till 500.00 TNT Landscaping Parts 141.58 Treasurer, State of Iowa State WH 7,645.00 Treasurer, State of Iowa WET 3,545.00 Treasurer, State of Iowa Qtrly Sales Tax 1,206.87 UnitedHealthcare Premium 11,617.94 Unity Point Clinic Drug testing 84.00 US Cellular Cell Phone Service 434.34 US Treasury Payroll Taxes 5,331.55 US Treasury Payroll Taxes 3,006.01 US Treasury Payroll Taxes 560.16 US Treasury Payroll Taxes 1,754.45 US Treasury Payroll Taxes 2,934.98 US Treasury Payroll Taxes 3,274.88 USA Blue Book Water Dept Supplies 861.12 USPO Postage 250.49 USPO Postage 399.20 USPO Postage Annual Permit 275.00 Wendling Quarries Rock 1,952.74 WEX FD Fuel 106.11 Wilson-Hite Insurance Insurance 1,747.14 Total Net Payroll 57,611.50 TOTAL 352,925.90