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Home My WebLink About08-09-2022 Council Minutes CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING August 9, 2022 A regular meeting of the Fairfax City Council was held August 9, 2022. Mayor Frieden called the meeting to order at 6:00 PM. Councilmembers present were: Tom Nurre, Mike Daly, Kate Pacha, Nick Volk, and Marianne Wainwright. Motioned by Nurre, seconded by Pacha to approve the consent agenda. Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. A Linn County Deputy Sheriff reviewed the list of calls. Chris Philipp reviewed his Building Department Report. He informed the City Council today the attorney sent a notice about a fence in a drainage easement. Kevin Stensland reported the following information. The Fairfax Road culvert is 50% torn th out and the road is now closed. 76 Avenue is open to Lefebure. The maintenance department has been pouring concrete and will be removing a tree this week. Heartland Heights had a private sewer service line backup due to contractor error. The new lines in Heartland Heights have passed some of the required tests and we are waiting on the others. The intern, Zach Helberg, has about one week left to work for the City of Fairfax. Joe Kell reviewed his Parks and Recreation Report. He reported the rock painting is complete and work has started on the Veterans’ Memorial. Mayor Frieden opened the Public Hearing regarding FY23 Budget Amendment #1 at 6:11 PM. No comments had been received and no one wished to speak. Mayor Frieden closed the Public Hearing at 6:12 PM. Motioned by Pacha, seconded by Daly to approve RESOLUTION NO. 2022-68 A RESOLUTION APPROVING THE CITY’S PROPOSED AMENDMENT #1 TO THE FISCAL YEAR 2022-2023 BUDGET. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2022-68 duly adopted. Shane Wicks discussed many topics regarding the ReGen Project. Motioned by Volk, seconded by Pacha to approve RESOLUTION NO. 2022-69 A RESOLUTION APPROVING THE SITE PLAN OF IMPROVEMENTS, DRAINAGE REPORT, AND SITE LIGHTING PLAN FOR THE PROPOSED IMPROVEMENTS FOR REGEN IN THE CITY OF FAIRFAX, LINN COUNTY, IOWA. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2022-69 duly adopted. Motioned by Daly, seconded by Volk to approve RESOLUTION NO. 2022-70 A RESOLUTION APPROVING THE SITE PLAN DEVELOPMENT AGREEMENT FOR THE REGEN DEVELOPMENT BY LOGISTICS PARK CEDAR RAPIDS, LLC IN THE CITY OF FAIRFAX, LINN COUNTY, IOWA. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2022-70 duly adopted. Motioned by Volk, seconded by Nurre to approve RESOLUTION NO. 2022-71 A RESOLUTION APPROVING THE PRIVATE WATER MAIN FACILITIES & WATER MAIN FACILITIES EASEMENT AGREEMENT FOR THE REGEN DEVELOPMENT BY LOGISTICS PARK CEDAR RAPIDS, LLC IN THE CITY OF FAIRFAX, LINN COUNTY, IOWA. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2022-71 duly adopted. Motioned by Pacha, seconded by Daly to approve RESOLUTION NO. 2022-72 A RESOLUTION APPROVING AN ACCESS EASEMENT FOR THE REGEN DEVELOPMENT BY LOGISTICS PARK CEDAR RAPIDS, LLC IN THE CITY OF FAIRFAX, LINN COUNTY, IOWA. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2022-72 duly adopted. Motioned by Daly, seconded by Pacha to approve RESOLUTION NO. 2022-73 A RESOLUTION APPROVING A PRIVATE STORM WATER MANAGEMENT EASEMENT FOR THE REGEN DEVELOPMENT BY LOGISTICS PARK CEDAR RAPIDS, LLC IN THE CITY OF FAIRFAX, LINN COUNTY, IOWA. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2022-73 duly adopted. Motioned by Daly, seconded by Nurre to approve RESOLUTION NO. 2022-74 A RESOLUTION APPROVING A PUBLIC UTILITY AND PRIVATE SANITARY SEWER FACILITIES EASEMENT FOR THE REGEN DEVELOPMENT BY LOGISTICS PARK CEDAR RAPIDS, LLC IN THE CITY OF FAIRFAX, LINN COUNTY, IOWA. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2022-74 duly adopted. Motioned by Volk, seconded by Pacha to approve RESOLUTION NO. 2022-75 A RESOLUTION APPROVING WATER MAIN FACILITIES EASEMENTS FOR THE REGEN DEVELOPMENT BY LOGISTICS PARK CEDAR RAPIDS, LLC IN THE CITY OF FAIRFAX, LINN COUNTY, IOWA. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2022-75 duly adopted. Chris Philipp recommended approval of the Commercial Building Permit for 2420 Lefebure Road. Motioned by Daly, seconded by Pacha to approve the Commercial Building Permit from Logistics Park Cedar Rapids, LLC. at 2420 Lefebure Road. Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Chris Philipp recommended approval of the Commercial Building Permit for 54 East Cemetery Road. Motioned by Daly, seconded by Pacha to approve the Commercial Building Permit from Royale Pools at 54 East Cemetery Road. Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Motioned by Volk, seconded by Wainwright to approve RESOLUTION NO. 2022-76 A RESOLUTION TO ENTER INTO AN AGREEMENT WITH CORY AND CALLIE BERG FOR CONNECTION TO THE CITY OF FAIRFAX’S SANITARY SEWER SYSTEM AT 54 E. CEMETERY ROAD. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2022-76 duly adopted. Motioned by Volk, seconded by Wainwright to approve RESOLUTION NO. 2022-77 A RESOLUTION TO ENTER INTO AN AGREEMENT WITH CORY AND CALLIE BERG FOR CONNECTION TO THE CITY OF FAIRFAX’S WATER MAIN SYSTEM AT 54 E. CEMETERY ROAD. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2022-77 duly adopted. Shane Wicks discussed some contingent items concerning the Site Plan of Improvements for 54 East Cemetery Road. Motioned by Pacha, seconded by Daly to approve RESOLUTION NO. 2022-78 A RESOLUTION APPROVING THE SITE PLAN OF IMPROVEMENTS FOR THE ROYALE POOL REDEVELOPMENT AT 54 E. CEMETERY ROAD IN THE CITY OF FAIRFAX, LINN COUNTY, IOWA. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Frieden declared RESOLUTION 2022-78 duly adopted. Discussion was held about the Vanderbilt Improvement Project. No action will be taken at this time. This topic is to be on the next agenda. Lengthy discussion was held about sidewalk repairs in Fairfax. The area under review between Church Street and Linn Street needs street elevation changes and drainage improvements. Motioned by Pacha, seconded by Wainwright to allow Travis Otto, if he chooses, to remove the broken sidewalk along the Star Bar property, because of the street and drainage conditions at this time. Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Chris Philipp stated Dan Gioimo has moved out of Fairfax, so someone needs to be appointed to his position. Motioned by Daly, seconded by Pacha to appoint Brian Stickley to the Fairfax Planning and Zoning Commission for a term ending December 31, 2022. Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Lengthy discussion was held with members of the Fairfax Planning and Zoning Commission about their recommendation for a new North East Gateway Overlay District. Motioned by Nurre, seconded by Volk to introduce and approve the first reading of ORDINANCE 76, AN ORDINANCE AMENDING THE FAIRFAX ZONING CODE, 2017, BY AMENDING PROVISIONS PERTAINING TO THE DEFINITIONS, APPLICABILITY OF REGULATIONS, AND ADOPTING A NEW OFFICAL ZONING MAP. Roll call vote: Ayes: Nurre and Volk. Nays: Daly, Pacha, and Wainwright. Motion defeated. It was suggested two members of the City Council attend the September P&Z meeting to have more discussion about this topic. Joe Kell presented quotes and specifications about new Wayfinding Signage in Fairfax. The IDOT will place three brown signs on the highway at their costs and specifications. It was discussed to make our Wayfinding Signs meet the no lower than 7 feet specification and enlarge the lettering to the size of the lettering on the street name signs so they can be read from a vehicle. Motioned by Wainwright, seconded by Pacha to order Wayfinding Signage from CR Signs with the changes in the specifications as discussed tonight with a budget of no more than $2,200.00. Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. th Mayor Frieden read a Mayor’s Proclamation regarding the 16 Annual Five Seasons Stand Down on September 1, 2022. Motioned by Daly, seconded by Pacha to approve RESOLUTION NO. 2022-79 A RESOLUTION AUTHORIZING AND DIRECTING THE CITY CLERK/TREASURER TO WRITE-OFF CERTAIN UTILITY ACCOUNTS AS UNCOLLECTIBLE. Roll call Sewer Fund 40,443.40 Sewer Revenue Debt Service 24,356.37 Garbage Fund 19,190.23 Total Revenue: 2,494,398.43 July 2022 Expenses General Fund 179,152.46 Road Use Fund 17,150.05 LOSST Fund 44,238.20 Debt Service Fund 900.00 Water Fund 43,380.86 Trust and Agency Fund 1,100.00 Sewer Fund 27,123.05 Garbage Fund 18,946.69 Farm Operations Fund 2,505.31 Total Expenses: 334,496.62 CLAIMS LIST August 9, 2022 Payee Purpose Amount Absolute Security Security Systems 891.00 Advanced Business Systems Print Agreement & supplies 517.92 AFLAC Premiums 319.80 Alliant Utility Bills 12,762.77 Alliant Energy Utility Bill 109.25 Alliant Energy Utility Bill 20.57 Alliant Energy Utility Bill 20.38 Alliant Energy Utility Bill 556.56 Alliant Energy Utility Bill 390.00 Baker and Taylor Library 347.99 Ballard, Steven UB Scheduled Deposit Refund 37.97 Benton Co. Sheriff Notice of Violation Fee 60.00 Blank Park Zoo Library 201.44 Brown Supply Maintenance 420.00 Cedar Rapids Janitorial Library 411.00 Center Point Large Print Library 214.48 Certified Pest Control Pest Control 125.00 Ceynar, Erica Registration Refund - Coach 25.00 Chalk, Alex On Time Deposit Refund 150.00 Cintas Mats 14.85 City of Cedar Rapids - Finance Dept. Street Lights Annual Cost 292.46 City of Fairfax Sewer Bill 121.31 City of Fairfax Sewer Bill 250.18 City of Fairfax Sewer Bill 49.31 City of Fairfax Sewer Bill 142.19 City of Fairfax Sewer Bill 77.79 City of Fairfax Sewer Bill 76.59 City of Fairfax Sewer Bill 51.79 CLIA Laboratory Program FD 180.00 Colonial Life Premium 161.56 Colony Plumbing & Heating CH Work 724.39 Consolidated Energy Fuel 2,121.39 Cooper, Anthony On Time Deposit Refund 75.00 Corridor MPO FY2023 Dues 1,614.35 Costco Membership Renewal 60.00 Crawford Quarries Rock 1,090.60 Elan Credit Card Balance 5,294.39 Ever-Green Landscape Parks 1,080.00 Fareway CH & FD 163.70 FSSB ACH Processing S/C 25.00 FYSA Reimbursement Food Costs 2,908.21 Gazette Publications 678.27 Gioimo, Ashlee Registration Refund - Coach 25.00 Globe Life Premium 12.00 Grout Museum District Library 200.00 Hach Supplies 308.44 Hall & Hall Engineers Engineering 41,968.19 Hawkins Chemicals 725.78 Hawkins, Zach Registration Refund - Coach 25.00 Henderson Products (Trucking) Maintenance 447.40 Hoopla Library 2,000.00 IDNR Annual NPDES Permit 210.00 IIMC Memberships 405.00 Impact Embroidery Uniform Work 40.00 Iowa One Call Locates 77.40 IPERS Payroll 10,092.75 K & B Ag Supply Farm Ground Chemicals 2,009.75 Kell, Joe Reimbursement - Uniforms 175.00 Keystone Laboratories Testing 1,975.25 King, Ashley UB Scheduled Deposit Refund 37.97 King's Material Library and Maintenance Concrete 4,084.75 Knapp, Brett CH - Community Room Keys 140.00 Linn County REC Utility Bills 3,439.62 Linn County Sheriff's Office 1st Qtr FY23 Police Services 9,126.00 Linn County Treasurer - Public Health Water Testing 30.00 LRS Portables of Iowa Parks 246.00 Matheny, Anna Registration Refund - Coach 50.00 Matheson Shop Supplies 34.03 Menards Supplies 310.66 Metering & Technology Solutions Water/Sewer Supplies 62.91 MidAmerican Energy Utility Bills 276.43 Miell, Joshua On Time Deposit Refund 75.00 Municipal Supply Water Supplies 1,716.00 Network Computer Solutions IT Work 43.75 Ohlaug, Brandon Registration Refund - Coach 50.00 Outdoor Recreation Products Parks 20,179.00 Penworthy Library 253.97 Prairie Road Builders Road Work 78,201.94 Quill Supplies 171.98 Ralph, James On Time Deposit Refund 150.00 Reed, Steve Registration Refund - Coach 25.00 Regent Investments FY23 Annual Sign Lease 2,400.00 Reliance Standard Premium 232.98 Republic Services Solid Waste Services 17,799.05 Rosekrans, Tina Mileage & Reimbursements 265.77 Salehoglu, Jolene UB Scheduled Deposit Refund 14.29 Sankot's Garage, Inc. FD & Maintenance 686.78 Sauerbry, Jacob Reimbursement 131.28 Schimberg Co. Maintenance 1,059.20 Shoemaker, Casey L On Time Deposit Refund 75.00 Simmons Perrine Moyer Bergman Legal Services 1,803.60 Smith, Addison Registration Refund - Coach 50.00 SourceOne Cleaning CH Cleaning 539.00 South Slope Phone Service 78.06 South Slope Phone Service 37.07 South Slope Phone Service 686.05 Speer Financial, Inc. Bond Fees 11,865.00 Sports Promotions Parks 3,052.00 Sprecken, Jacob Von UB Scheduled Deposit Refund 137.97 St. Luke's Work Well Testing 25.00 Staples Supplies 83.47 Stetson Building Products FD, Parks sidewalks 2,081.89 Stimson, Cynthia Mileage & Per Diem 431.81 TeBockhurst, Jared Refund 100.00 Toohey, Michael or Linda On Time Deposit Refund 75.00 Treasurer, State of Iowa Sales Taxes 416.12 Treasurer, State of Iowa WET 3,765.20 Trenary, Nick Library 99.99 Triple Bagger Baseball Security Deposit Refund 500.00 UMB Debt Issue Fee 300.00 UnitedHealthcare Premium 11,617.94 US Cellular Cell Phones 435.28 US Treasury Payroll Taxes 4,920.13 US Treasury Payroll Taxes 3,396.79 US Treasury Payroll Taxes 4,660.10 US Treasury Payroll Taxes 3,093.02 USA Blue Book Supplies 4,654.57 USPO Postage 271.36 USPO Postage 436.04 Volk, Stephanie Registration Refund - Coach 50.00 Wendling, Keeli On Time Deposit Refund 75.00 WEX FD 228.83 Wigg, Danielle Registration Refund - Coach 25.00 Wilson-Hite Insurance Insurance 385.00 Total Net Payroll 52,618.98 TOTAL 349,896.05