HomeMy WebLinkAbout09-13-2022 Coiuncil Minutes
CITY OF FAIRFAX
REGULAR CITY COUNCIL MEETING
September 13, 2022
A regular meeting of the Fairfax City Council was held September 13, 2022. Mayor Frieden
called the meeting to order at 6:00 PM. Councilmembers present were: Mike Daly, Kate Pacha,
Nick Volk, and Marianne Wainwright. Tom Nurre was absent.
Discussion was held about putting some of the special report information in the FACTS.
Motioned by Volk, seconded by Pacha to approve the consent agenda. Ayes: Daly, Pacha,
Volk, and Wainwright. Nays: None. Absent: Nurre. Motion carried.
Fire Chief Mike Sankot reported they are getting ready for an ISO rating inspection. He
informed the City Council that Dave Yanecek, a former Fairfax firefighter and employee, passed
away on Monday.
Chris Philipp reviewed his Building Department Report.
Lynn Miller stated the new truck was received on Friday and the Hawks Ridge Park trail
work is prepped. The maintenance department has been inspecting storm intakes, putting in
additional concrete at the shop, and working on the Veterans’ Memorial.
Kevin Stensland reported hydrant flushing is completed, the water and sewer in the new
Heartland Heights area is in service, and he and Brian attended a class about industry
agreements.
Shane Wicks stated that Boy Scouts, Sons of the American Legion, and staff installed the
landscaping at the Veterans’ Memorial. The City will have a meeting with property owners in
the area near the fire station to discuss possible projects on Thursday, September 22, at 6:00 PM.
He asked if the City Council wants a special meeting to discuss projects. One will be held on
Tuesday, September 27, at 6:00 PM.
Jon Larson, with Hall and Hall Engineers, Inc, reviewed a drawing of the planned Vanderbilt
improvements by the railroad tracks. The project must go through the bid process, which is why
the engineering agreement amendment is needed if the City wants to do this project.
Motioned by Pacha, seconded by Daly to approve RESOLUTION NO. 2022-82 A
RESOLUTION AUTHORIZING AN AMENDMENT TO THE PROFESSIONAL
SERVICES AGREEMENT BETWEEN THE CITY OF FAIRFAX AND HALL & HALL
ENGINEERS, INC. Roll call vote: Ayes: Daly, Pacha, and Volk. Nays: Wainwright. Absent:
Nurre. Motion carried. Mayor Frieden declared RESOLUTION 2022-82 duly adopted.
Discussion was held about the options from Terracon for geotechnical services for the 2022
Water Main Extension Project.
Motioned by Wainwright, seconded by Volk to approve RESOLUTION NO. 2022-83 A
RESOLUTION AUTHORIZING AN AMENDMENT TO THE PROFESSIONAL
SERVICES AGREEMENT BETWEEN THE CITY OF FAIRFAX AND HALL & HALL
ENGINEERS, INC. Roll call vote: Ayes: Daly, Pacha, Volk, and Wainwright. Nays: None.
Absent: Nurre. Motion carried. Mayor Frieden declared RESOLUTION 2022-83 duly
adopted.
The map Lynn Miller submitted showing placement of stop signs on the new Heartland
Heights streets was reviewed.
Motioned by Pacha, seconded by Daly to introduce and approve the first reading of
ORDINANCE NO. 77, AN ORDINANCE AMENDING THE FAIRFAX CODE OF
ORDINANCES OF 2017, OF THE CITY OF FAIRFAX, IOWA, BY AMENDING
CHAPTER 65 STOP OR YIELD REQUIRED REGULATIONS. Roll call vote: Ayes:
Daly, Pacha, Volk, and Wainwright. Nays: None. Absent: Nurre. Motion carried.
Motioned by Daly, seconded by Pacha to suspend the rules requiring an ordinance be voted
on for passage at two council meetings prior to this meeting with respect to ORDINANCE 77.
Roll call vote: Ayes: Daly, Pacha, Volk, and Wainwright. Nays: None. Absent: Nurre.
Motion carried.
Motioned by Daly, seconded by Pacha to give final approval to ORDINANCE NO. 77, AN
ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2017, OF
THE CITY OF FAIRFAX, IOWA, BY AMENDING CHAPTER 65 STOP OR YIELD
REQUIRED REGULATIONS. Roll call vote: Ayes: Daly, Pacha, Volk, and Wainwright.
Nays: None. Absent: Nurre. Motion carried.
Motioned by Pacha, seconded by Daly to introduce and approve the first reading of
ORDINANCE NO. 78, AN ORDINANCE AMENDING THE FAIRFAX CODE OF
ORDINANCES OF 2017, OF THE CITY OF FAIRFAX, IOWA, BY AMENDING
CHAPTER 69-PARKING REGULATIONS. Roll call vote: Ayes: Daly, Pacha, Volk, and
Wainwright. Nays: None. Absent: Nurre. Motion carried.
Motioned by Pacha, seconded by Daly to suspend the rules requiring an ordinance be voted
on for passage at two council meetings prior to this meeting with respect to ORDINANCE 78.
Roll call vote: Ayes: Daly, Pacha, Volk, and Wainwright. Nays: None. Absent: Nurre.
Motion carried.
Motioned by Pacha, seconded by Daly to give final approval to ORDINANCE NO. 78, AN
ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2017, OF
THE CITY OF FAIRFAX, IOWA, BY AMENDING CHAPTER 69-PARKING
REGULATIONS. Roll call vote: Ayes: Daly, Pacha, Volk, and Wainwright. Nays: None.
Absent: Nurre. Motion carried.
Shane Wicks reviewed the conceptual drawing of Heartland Heights Park.
The Parks and Beautification Board would like to organize community gardens for next
spring. The area to use was reviewed so the farmer can be notified about how much ground will
be taken out of the farming area.
Motioned by Pacha, seconded by Wainwright to have the Parks and Beautification Board
move forward with their plans for the community gardens. Ayes: Daly, Pacha, Volk, and
Wainwright. Nays: None. Absent: Nurre. Motion carried.
Discussion was held about the nuisance abatement process. Staff is to publish a notice about
a new policy to place addresses in the FACTS and amend the notices to mention this. If a second
notice is required, then the address will be placed in the FACTS.
Motioned by Daly, seconded by Wainwright to approve this addition to the nuisance
abatement process. Ayes: Daly, Pacha, Volk, and Wainwright. Nays: None. Absent: Nurre.
Motion carried.
Motioned by Wainwright, seconded by Pacha to approve the revised Purchase Order for
Henderson Truck for $56,233.32. Ayes: Daly, Pacha, Volk, and Wainwright. Nays: None.
Absent: Nurre. Motion carried.
Information about the heating/cooling system in City Hall was reviewed. Staff was directed
to get more quotes.
Motioned by Pacha, seconded by Volk to approve RESOLUTION NO. 2022-84 A
RESOLUTION APPROVING STREET FINANCE REPORT FOR FISCAL YEAR 2021-
August 2022 Receipts
General Fund 2,240,626.07
American Rescue Fund 213,518.76
Road Use Fund 28,852.75
LOSST Fund 32,421.06
TIF Fund 6.25
Water Fund 837,286.60
Trust and Agency Fund 1,225.00
Water Revenue Debt Service 16,304.06
Sewer Fund 42,909.94
Sewer Revenue Debt Service 24,410.94
Garbage Fund 19,345.62
Total Revenue: 3,456,907.05
August 2022 Expenses
General Fund 151,084.02
Road Use Fund 36,363.69
LOSST Fund 88,823.62
Debt Service Fund 2,270,239.20
Water Fund 567,369.27
Trust and Agency Fund 1,225.00
Sewer Fund 227,996.92
Garbage Fund 17,481.21
Farm Operations Fund 2,009.75
Total Expenses: 3,362,592.68
CLAIMS LIST September 13, 2022
Payee Purpose Amount
Absolute Security Security Systems 1,434.00
Acme Tools Tools 589.00
Advanced Business Systems Print Agreement 287.89
AFLAC Premiums 319.80
Alliant Utility Bills 13,607.02
Alliant Energy Utility Bill 19.73
Alliant Energy Utility Bill 19.91
Alliant Energy Utility Bill 93.89
Alliant Energy Utility Bill 448.88
Alliant Energy Utility Bill 390.00
Andrle, Tadd Parks Reimbursement 525.00
Baker and Taylor Library 450.11
Baker Paper CH 180.32
Big Country Seeds Parks 480.00
Bohlmann, Inc. Park Benches 1,345.00
Bound Tree FD 531.33
Bunge, Aaron FD 85.00
Cedar Rapids Janitorial Library 411.00
Center Point Large Print Library 213.83
Certified Pest Control Pest Control CH & Lib 125.00
Cintas CH Mats 14.85
City of Fairfax Sewer Bill 52.51
City of Fairfax Sewer Bill 307.47
City of Fairfax Sewer Bill 49.31
City of Fairfax Sewer Bill 144.91
City of Fairfax Sewer Bill 71.79
City of Fairfax Sewer Bill 78.11
City of Fairfax Sewer Bill 49.31
Coast to Coast Library 297.91
Colonial Life Premium 201.95
Consolidated Energy Fuel 3,832.15
Crawford Quarries Rock 746.23
Davis, Cortez FD 322.00
EB Solutions Seeding Work 7,528.65
Elan Credit Card Balance 7,814.81
Elite Stone Fabrications Veterans' Memorial Work 510.00
Ever-Green Landscape Mulch 3,210.00
Fareway Shop & CH & FD Supplies 251.56
Farmers Mutual Hail Farm Insurance 139.00
Fleming Irrigation Parks Work 126.50
FSSB ACH Processing S/C 25.00
Gazette Publications 510.02
Globe Life Premium 15.00
Green-Link & Associates Veterans' Memorial Landscaping 1,147.00
Hach Chemicals 269.23
Hall & Hall Engineers Engineering 43,812.95
Hawkins Chemicals 3,510.39
Heck, Eva UB Net Refunds 37.97
Henderson Products, Inc. Truck bed and plow 56,233.32
Hennings, Barbara On Time Deposit Refund 75.00
Hoover, Adrian On Time Deposit Refund 75.00
Impact Embroidery Parks 24.00
Iowa One Call Locates 45.10
IPERS Payroll 11,797.31
John's Lock & Key CH 144.00
Kell, Joe Parks Reimbursement 44.00
Kids Reference Library 144.90
King's Material Shop & Parks Material 17,465.85
Kirkwood Community College FD 110.00
L Miller Landscaping Parks 800.00
Lakeview Books Library 121.94
Linn Co-op Oil Fertilizer 578.32
Linn County Public Health Generator Registrations 360.00
Linn County REC Utility Bills 3,129.47
Linn County Service Notice Fee 60.00
LRS Portables of Iowa Parks 2,092.00
Maas, Mike Parks 500.00
Martin Marietta Rock 527.65
Matheson Shop Supplies 34.03
McKeever, Tim Parks Reimbursement 33.69
Menards Supplies 2,061.24
Meskimen, Craig Parks Reimbursement 1,925.00
Microbac Laboratories Testing 715.00
MidAmerican Energy Utility Bills 269.95
Moellers, Elizabeth On Time Deposit Refund 75.00
Netolicky, Patty Parks Reimbursement 448.92
Network Computer Solutions IT Work 675.50
Office of Auditor of State Audit Services 2021 13,125.00
Pacha, Kate FD 15.00
Pecora, Stacy M On Time Deposit Refund 75.00
Penworthy Library 875.52
Philipp, Chris Bldg. Dept. Reimbursement 1,006.39
Pomp's Tire Service Maintenance 68.53
Presler, Jill Parks Refund 25.00
Quill Supplies 791.23
Racom Corporation Radios 10,155.25
Reliance Standard Premium 275.34
Republic Services Solid Waste Services 18,144.63
Rosekrans, Tina Mileage 50.63
Sandry Fire Supply FD 1,579.50
Sankot's Garage, Inc. Maintenance 68.00
Schimberg Co. Parts 2,544.83
Schultz, Jackson UB Moving Out Refunds 31.70
Simmons Perrine Moyer
Bergman Legal Services 3,189.60
SiteOne Landscaping Parks Maintenance 716.01
Sled Shed Supplies 95.07
SourceOne Cleaning CH Cleaning 539.00
South Slope Phone Service-Library 75.66
South Slope Phone Service-FD 36.64
South Slope Phone and Internet Service 701.66
Star Equipment Maintenance 172.00
Stetson Building Products Parks & Shop 3,224.83
Stinger Trailer Repair Equipment Repair 773.70
Storey Kenworthy Checks, Delinquent Notices, Utility Bills 1,917.97
Swank Motion Pictures Parks 465.00
Treasurer, State of Iowa Sales Taxes 303.18
Treasurer, State of Iowa WET 3,725.89
U of I - Iowa Raptor Project Library 275.85
UnitedHealthcare Premium 12,864.28
UnityPoint Clinic Testing 42.00
US Cellular Cell Phones 435.28
US Treasury Payroll Taxes 3,831.41
US Treasury Payroll Taxes 3,197.08
US Treasury Payroll Taxes 3,092.02
US Treasury Payroll Taxes 1,776.27
US Treasury Payroll Taxes 2,831.37
US Treasury Payroll Taxes 2,926.78
USPO Postage 271.36
USPO Postage 434.72
Wendling Quarries Rock 3,377.58
WEX FD 328.78
Wicks, Shane Vets' Memorial Supplies Reimbursement 414.97
Total Net Payroll 59,278.62
TOTAL 357,345.61