HomeMy WebLinkAbout10-11-2022 Council Minutes
CITY OF FAIRFAX
REGULAR CITY COUNCIL MEETING
October 11, 2022
A regular meeting of the Fairfax City Council was held October 11, 2022. Mayor Pro
Tempore Wainwright called the meeting to order at 6:01 PM. Councilmembers present were:
Mike Daly, Kate Pacha, Nick Volk, and Marianne Wainwright. Tom Nurre was absent.
Motioned by Volk, seconded by Pacha to approve the consent agenda. Ayes: Daly, Pacha,
Volk, and Wainwright. Nays: None. Absent: Nurre. Motion carried.
A Linn County Deputy Sheriff presented the call report.
Cathy Bayne informed the Council the library staff has been working on inventory. She also
mentioned Red Cedar will be performing at the Fairfax Public Library on October 21.
Lynn Miller stated the fire department has had 247 calls so far in 2022. The ISO review is
completed. They have been testing fire hoses and pouring concrete at the fire station.
Chris Philipp reviewed his report. He will be in Central City at continuing education on
Thursday and Friday this week.
Lynn Miller said the maintenance department has been working on concrete, getting free
compost, and the City has been awarded another tree grant. The new streets in Heartland
Heights are open. The contractor is still working on completing the Fairfax Road Project for
Linn County. He announced Kevin Stensland has been selected to receive the American Water
Works Association’s 2022 Harris Seidel Meritorious Operators Award. He will be presented
with this award on October 26.
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Kevin Stensland reported that the 4 quarter reports have been completed, the systems are
working well, and we are still waiting for ERTs.
Joe Kell reviewed his report. The Leon Evans Cruise-In had 350 – 400 cars at The Complex
on Saturday.
Jon Larson, with Hall and Hall Engineers, Inc., reported Linn County’s contractor for the
Fairfax Road Project is out of working days.
Ron Corbett, Vice President of Economic Development, and Mike Lukan, Economic
Development Project Manager, from the CR Metro Economic Alliance discussed the Travero
and Convergen Energy business proposal for Fairfax. Steven Brooks, Chief Financial Officer for
Convergen Energy, called in to answer any questions. The City Council reviewed the
information and asked some questions about Convergen Energy’s plans and current operation in
Green Bay. They also asked about the State’s High Quality Jobs Program which has a
requirement the City of Fairfax participate. The 5-year tax abatement program was reviewed.
Shane Wicks discussed timing of the needed annexation process and drafting a Development
Agreement with Travero.
No action was taken on the Resolution of Intent since the State of Iowa said they can take
action on the program application later this month contingent on the City’s participation. More
information will be presented at the next meeting.
Matt Pivit, with Republic Services, discussed their solid waste services contact. It will expire
in June of 2023. He requested the City enter into negotiations to work out a contract extension
instead of going out for bids. The City council instructed staff to start to work on a contract
proposal.
Motioned by Daly, seconded by Volk to approve a Purchase Order for $16,486.63 for a
second Lucas device for the fire department from Stryker. Ayes: Daly, Pacha, Volk, and
Wainwright. Nays: None. Absent: Nurre. Motion carried.
Jon Larson said most of the Hawks Ridge Trail Improvements Project is complete. They
have to replace one section of concrete which cracked. They seeded late, so they will have to
check it in the spring. Next meeting the final pay app should be ready.
Motioned by Volk, seconded by Pacha to approve RESOLUTION NO. 2022-90 A
RESOLUTION TO APPROVE PAY APPLICATION NO. 1 FROM MIDWEST
CONCRETE INC. FOR THE 2022 HAWKS RIDGE PARK TRAIL IMPROVEMENTS
PROJECT. Roll call vote: Ayes: Daly, Pacha, Volk, and Wainwright. Nays: None. Absent:
Nurre. Motion carried. Mayor Pro Tempore Wainwright declared RESOLUTION 2022-90
duly adopted.
Shane Wicks discussed the new well project. We will be using ISG for consulting. The
engineering agreement is for the New Well Project and planning for the Water Supply Treatment
Project.
Motioned by Pacha, seconded by Daly to approve RESOLUTION NO. 2022-91 A
RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF FAIRFAX AND HALL AND HALL ENGINEERS, INC. Roll
call vote: Ayes: Daly, Pacha, Volk, and Wainwright. Nays: None. Absent: Nurre. Motion
carried. Mayor Pro Tempore Wainwright declared RESOLUTION 2022-91 duly adopted.
Motioned by Volk, seconded by Pacha to approve RESOLUTION NO. 2022-92 A
RESOLUTION ESTABLISHING WATER MAIN CONNECTION FEES ALONG
FAIRFAX ROAD & LEFEBURE ROAD RELATIVE TO THE 2021 SANITARY SEWER
AND WATER MAIN EXTENSION PROJECT. Roll call vote: Ayes: Daly, Pacha, Volk,
and Wainwright. Nays: None. Absent: Nurre. Motion carried. Mayor Pro Tempore
Wainwright declared RESOLUTION 2022-92 duly adopted.
Motioned by Pacha, seconded by Volk to approve RESOLUTION NO. 2022-93 A
RESOLUTION ESTABLISHING WATER MAIN CONNECTION FEES ALONG
WILLIAMS BLVD. & E. SOUTHVIEW ROAD RELATIVE TO THE 2021 SANITARY
SEWER AND WATER MAIN EXTENSION PROJECT. Roll call vote: Ayes: Daly, Pacha,
Volk, and Wainwright. Nays: None. Absent: Nurre. Motion carried. Mayor Pro Tempore
Wainwright declared RESOLUTION 2022-93 duly adopted.
Motioned by Daly, seconded by Pacha to approve RESOLUTION NO. 2022-94 A
RESOLUTION ESTABLISHING SANITARY SEWER CONNECTION FEES
RELATIVE TO THE 2021 SANITARY SEWER AND WATER MAIN EXTENSION
PROJECT. Roll call vote: Ayes: Daly, Pacha, Volk, and Wainwright. Nays: None. Absent:
Nurre. Motion carried. Mayor Pro Tempore Wainwright declared RESOLUTION 2022-94
duly adopted.
Discussion was held on pre-planning for a sewer lift station east of Travero. This project will
be added to the CIP list and discussed in December.
Three quotes for work on the heating/air conditioning systems at city hall were reviewed.
Discussion was held about the benefits of staying with the geo-thermal system or switching to a
traditional system.
Motioned by Volk, seconded by Wainwright to accept the quote from The Prull Group for
three new geo-thermal units and repair of the loops for $42,650.00. Ayes: Daly, Pacha, Volk, and
Wainwright. Nays: None. Absent: Nurre. Motion carried.
Garbage Fund 18,714.88
Farming Fund 0.05
Total Revenue: 495,221.73
September 2022 Expenses
General Fund 152,556.91
Road Use Fund 36,211.15
LOSST Fund 66,886.98
Water Fund 32,966.21
Trust and Agency Fund 750.00
Sewer Fund 24,379.88
Garbage Fund 20,056.20
Farming Fund 717.32
Total Expenses: 334,524.65
CLAIMS LIST October 11, 2022
Payee Purpose Amount
Absolute Security Security Systems 204.00
Acme Tools Tools 600.97
Advanced Business Systems Print Agreement & supplies 387.52
AFLAC Premiums 399.75
Alliant Utility Bills 9,370.60
Alliant Energy Utility Bill - Parks 95.67
Alliant Energy Utility Bill - Parks 22.64
Alliant Energy Utility Bill - Parks 21.87
Alliant Energy Utility Bill - Parks 661.43
Alliant Energy Utility Bill - Library 390.00
Baker and Taylor Library 441.58
Baker Paper CH & Parks 129.73
Bayne, Cathy Reimbursement - IPERS 10.51
Bayne, Cathy Library 145.11
Broad Reach Library 121.78
Cedar Rapids Janitorial Library 349.00
Center Point Large Print Library 220.03
Certified Pest Control Pest Control 125.00
Cintas Mats 14.85
City of Fairfax Sewer Bill 50.91
City of Fairfax Sewer Bill 140.67
City of Fairfax Sewer Bill 49.31
City of Fairfax Sewer Bill 202.83
City of Fairfax Sewer Bill 96.43
City of Fairfax Sewer Bill 80.99
City of Fairfax Sewer Bill 52.43
Colonial Life Premium 161.56
Community Evangelical Pentacostal Reissued UB Check 75.00
Consolidated Energy Fuel 2,261.76
CR Signs & Lighting Parks Sign 1,944.00
Crawford Quarries Rock 1,196.89
Cunningham Recreation Parks 6,146.00
Custom Hose RU 42.80
D J Gongol & Associates Water 517.08
Elan Credit Card Balance 7,663.29
Fairfax Holdings Reissued UB Check 150.00
Fareway CH & FD 175.03
Feld Fire FD 1,430.00
Findaway Library 497.16
Foremost Promotions Welcome Packet Items 334.45
FSSB ACH Processing S/C 25.00
Gazette Publications 347.15
Globe Life Premium 12.00
gWorks Tax Forms 349.04
Hach Chemicals 550.53
Hall & Hall Engineers Engineering 29,759.55
Hawkins Chemicals 1,303.00
HeartSmart Defib batteries 350.00
Henderson Products, Inc. Mudflaps 169.88
IDNR Water Use Fee 2023 115.00
Iowa One Call Locates 68.60
IPERS Payroll 9,684.46
King's Material FD & Shop 19,508.39
Linn County REC Utility Bills 3,162.04
Logistic Park CR On Time Deposit 150.00
LRS Portables of Iowa Parks 299.20
Matheson Shop Supplies 33.35
Menards Supplies 353.07
Microbac Laboratories Testing 1,055.25
MidAmerican Energy Utility Bills 258.78
Midwest Concrete, Inc. Pay App #1 118,304.14
Midwest Wheel Streets 81.12
Mobotrex Parks 85.00
Netolicky, Patty Parks 413.50
Network Computer Solutions IT Work 175.00
Penworthy Library 1,776.52
Pino, Whitney R On Time Deposit 75.00
Pomp's Tire Service Shop 31.80
Quill Supplies 923.70
RDJ Specialities, Inc. FD 2,397.40
Reliance Standard Premium 254.16
Republic Services Solid Waste Services 17,988.35
Rosekrans, Tina Mileage & Per Diem 273.75
Sankot's Garage, Inc. Maintenance 1,325.69
Schimberg Co. Water 1,726.63
Schrader, Lindsey R On Time Deposit 75.00
Schrobilgen, Jason UB Deposit Refund 37.97
Schumacher Elevator CH 335.55
Simmons Perrine Moyer Bergman Legal Services 1,472.00
SiteOne Landscaping Parks 466.56
Smith, Paul Reissued UB Check 75.00
SourceOne Cleaning CH Cleaning 539.00
South Slope Phone Service 83.24
South Slope Phone Service 36.25
South Slope Phone and Internet Service 665.36
Stensland, Kevin Uniforms 124.97
Stetson Building Products Parks & Shop 1,599.06
Stimson, Cynthia Mileage 159.50
TNT Landscaping Maintenance 371.00
Treasurer, State of Iowa Qtrly State WH 7,891.00
Treasurer, State of Iowa Sales Taxes 6,373.46
Treasurer, State of Iowa WET 7,847.13
Twagiramungu, Epimaque On Time Deposit 75.00
UMB Debt Payment 6,165.00
UMB Debt Payment 7,586.25
UMB Debt Payment 11,942.50
UMB Debt Payment 4,657.50
UMB Debt Payment 24,641.25
UMB Debt Payment 10,925.00
UMB Debt Payment 35,321.25
UMB Debt Payment 1,780.00
UMB Debt Payment 13,000.00
UnitedHealthcare Premium 12,239.32
US Cellular Cell Phones 435.28
US Treasury Payroll Taxes 4,695.31
US Treasury Payroll Taxes 3,190.47
US Treasury Payroll Taxes 512.06
US Treasury Payroll Taxes 1,625.05
US Treasury Payroll Taxes 2,951.89
US Treasury Payroll Taxes 3,085.36
USPO Postage 271.36
USPO Postage 434.72
Van Meter CH Lights 11.50
Van Sickle, Jordan R On Time Deposit 75.00
Wade's Golf & Mow Parks 140.82
Waln Repair Vehicle Repair 321.00
Wendling Quarries Rock 1,508.71
WEX FD 169.47
Wirtanen Concrete, Inc. Vets' Memorial 41,275.00
Total Net Payroll 52,152.35
TOTAL 519,707.15