HomeMy WebLinkAbout11-15-2022 Council Minutes
CITY OF FAIRFAX
REGULAR CITY COUNCIL MEETING
November 15, 2022
A regular meeting of the Fairfax City Council was held November 15, 2022. Mayor Pro
Tempore Wainwright called the meeting to order at 6:00 PM. Councilmembers present were:
Tom Nurre, Mike Daly, Kate Pacha, Nick Volk, and Marianne Wainwright.
Motioned by Nurre, seconded by Pacha to approve the consent agenda. Ayes: Nurre, Daly,
Pacha, Volk, and Wainwright. Nays: None. Motion carried.
A report from the Linn County Sheriff was in the packet.
Cathy Bayne reviewed the library activities and mentioned discussion about establishing a
foundation.
Lynn Miller reported fire department calls are up. They have been discussing the need for
more fire department storage and training space.
Chris Philipp reviewed the building department report and asked about the process for
commercial building permits if the City Council has approved a site plan.
Lynn Miller said the maintenance, water, and sewer departments have been getting ready for
winter, the trees purchased for the grant are in and have been inspected, and they have completed
some trail repairs.
Joe Kell reviewed the parks and recreation report.
Steven Brooks, from Convergen Energy, was on the phone to answer any questions about
their building proposal. They do not plan to have outside storage, they are making the same
product they do in Green Bay, and their estimated construction costs are 12 million.
Motioned by Nurre, seconded by Pacha to approve RESOLUTION NO. 2022-99 A
RESOLUTION EXPRESSING INTENT TO PROVIDE ECONOMIC DEVELOPMENT
SUPPORT TO CONVERGEN ENERGY. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk,
and Wainwright. Nays: None. Motion carried. Mayor Pro Tempore Wainwright declared
RESOLUTION 2022-99 duly adopted.
Mayor Pro Tempore Wainwright opened a public hearing regarding a Re-zoning request
from Dan Bushman for 600 Fairfax Road at 6:30 p.m. The City Council discussed the current
split zoning of M1 and Ag. How the land is being used was discussed. Some of the usages fit
better into M2, so on the recommendation of the City, Dan changed his request. The City
Council is now suggesting he go back to his original request of just changing the Ag to M1 and
then apply for a special use permit, if needed for a short period of time. Kate Pacha reported a
resident gave her input about the piles and crushing happening on the property. Mayor Pro
Tempore closed the public hearing at 6:38 PM.
No action was taken on the proposed Ordinance 79. Dan will be contacted about changing
the request and the City Council will hold a new hearing at their next meeting.
Maggie Burger reviewed the Annual Speer Financial TIF Report. Discussion was held about
changes to the property tax system.
Motioned by Daly, seconded by Volk to appoint Dave Rinderknecht and Chris Branstad to
the Fairfax Board of Adjustment for terms ending December 31, 2026. Ayes: Nurre, Daly,
Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Shane Wicks discussed the offer for bridge replacement funds from the IDOT. An exhibit to
re-align the bridge was reviewed. Discussion was held with some of the property owners about
the design and process.
Motioned by Daly, seconded by Pacha to approve RESOLUTION NO. 2022-100 A
RESOLUTION ACCEPTING THE IOWA DEPARTMENT OF TRANSPORTATION’S
OFFER OF BRIDGE FUNDING FOR FHWA BRIDGE NO. 503755. Roll call vote: Ayes:
Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Pro Tempore
Wainwright declared RESOLUTION 2022-100 duly adopted.
Palo’s agreement with Linn County Public Health was reviewed. Chris will keep an eye on
this arrangement. If it works well in Palo, the City will look into entering into a similar
agreement.
Joe Kell discussed the quotes received for a playground layout for Heartland Heights Park.
The Parks and Beautification Board is recommending the Boland Recreational Option #1. Joe
informed the City Council that once this is ordered it will take about 10 months to arrive. The
pricing includes one day of an installation supervisor. 12-15 volunteers will be needed.
Motioned by Pacha, seconded by Daly to approve the Boland Recreational Option #1 quote
of $47,255 for the equipment and one day of an installation supervisor. Ayes: Nurre, Daly,
Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Joe Kell reported two members of the Parks and Beautification Board have their terms
ending December 31, 2022, and are interested in being re-appointed. The Board voted in support
of their re-appointment.
Motioned by Nurre, seconded by Pacha to re-appoint Deanna Reynolds and Tim McKeever
to the Parks and Beautification Board to terms ending December 31, 2025. Ayes: Nurre, Daly,
Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Joe Kell informed the City Council about a Holiday Parade in Swisher. He asked permission
to take the Parks & Recreation truck to the parade to help support a local small town’s event. He
has checked with the City’s insurance agent and it is covered.
Motioned by Wainwright, seconded by Pacha to approve Joe Kell to participate in the
Holiday Parade in Swisher. Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None.
Motion carried.
Motioned by Nurre, seconded by Daly to approve RESOLUTION NO. 2022-101 A
RESOLUTION REVISING THE FEES ASSOCIATED WITH THE FAIRFAX OFF-
LEASH DOG PARK. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays:
None. Motion carried. Mayor Pro Tempore Wainwright declared RESOLUTION 2022-101
duly adopted.
Motioned by Volk, seconded by Daly to introduce and approve the first reading of
ORDINANCE NO. 80, AN ORDINANCE AMENDING THE FAIRFAX CODE OF
ORDINANCES OF 2017, OF THE CITY OF FAIRFAX, IOWA, BY AMENDING
CHAPTER 47-PARK REGULATIONS. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and
Wainwright. Nays: None. Motion carried.
Motioned by Daly, seconded by Pacha to suspend the rules requiring an ordinance be voted
on for passage at two council meetings prior to this meeting with respect to ORDINANCE 80.
Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Motioned by Daly, seconded by Pacha to give final approval to ORDINANCE NO. 80, AN
ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2017, OF
THE CITY OF FAIRFAX, IOWA, BY AMENDING CHAPTER 47-PARK
REGULATIONS. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays:
None. Motion carried.
Motioned by Volk, seconded by Pacha to approve RESOLUTION NO. 2022-102 A
RESOLUTION TO APPROVE PAY APPLICATION NO. 2 FROM MIDWEST
CONCRETE INC. FOR THE 2022 HAWKS RIDGE PARK TRAIL IMPROVEMENTS
PROJECT. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None.
Motion carried. Mayor Pro Tempore Wainwright declared RESOLUTION 2022-102 duly
adopted.
Shane Wicks reviewed plans for Vanderbilt Street.
Design of the water tower maintenance project was discussed. To keep the project moving
forward, the City will need to direct the design to start as soon as possible. We have enough
funds on hand to take the project up to bidding. If the City decides to bond for the project, the
City Council can decide if they want to pay back the design fees to the water fund balance.
Motioned by Wainwright, seconded by Volk to approve RESOLUTION NO. 2022-103 A
RESOLUTION AUTHORIZING THE DESIGN AND CONSTRUCTION DOCUMENTS
FOR THE PAINTING, MAINTENANCE, AND REPAIRS TO THE ELEVATED
WATER STORAGE TANK. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright.
Nays: None. Motion carried. Mayor Pro Tempore Wainwright declared RESOLUTION 2022-
103 duly adopted.
Motioned by Wainwright, seconded by Daly to approve RESOLUTION NO. 2022-104 A
RESOLUTION APPROVING AN APPLICATION AND AGREEMENT TO PERFORM
WORK WITHIN STATE HIGHWAY RIGHT-OF-WAY FROM LINN COUNTY
FROZEN FEW SNOWMOBILE CLUB. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and
Wainwright. Nays: None. Motion carried. Mayor Pro Tempore Wainwright declared
RESOLUTION 2022-104 duly adopted.
The TEAP Study from the IDOT was discussed.
Discussion was held about live streaming/video taping the city council meetings. Staff is
recommending using iCompass and Box Cast so the video will be linked to our packet
information. There are multiple options for the video equipment. The sound improvement in the
room is also for the people here in person. The clerk was directed to get an agreement draft from
iCompass and information about the equipment options.
Motioned by Pacha, seconded by Daly to approve a revised purchase order for Stryker for
$17,578.36 for a Lucas Device for the fire department. Ayes: Nurre, Daly, Pacha, Volk, and
Wainwright. Nays: None. Motion carried.
Motioned by Volk, seconded by Pacha to approve Brandon Lefebure to take classes to obtain
his Grade 2 Certifications for water and sewer. Ayes: Nurre, Daly, Pacha, Volk, and
Wainwright. Nays: None. Motion carried.
Motioned by Daly, seconded by Pacha to approve Leif Stensland to take classes to obtain his
Grade 1 Water Certifications. Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None.
Motion carried.
Motioned by Volk, seconded by Pacha to approve RESOLUTION NO. 2022-105 A
RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS. Roll call vote: Ayes:
Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Pro Tempore
Wainwright declared RESOLUTION 2022-105 duly adopted.
Motioned by Wainwright, seconded by Pacha to approve RESOLUTION NO. 2022-106 A
RESOLUTION TO APPROVE PAYMENT POLICY. Roll call vote: Ayes: Nurre, Daly,
Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Pro Tempore Wainwright
declared RESOLUTION 2022-106 duly adopted.
Motioned by Daly, seconded by Nurre to approve the claims list dated November 15, 2022.
Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Mike Lukan let the City Council know that the IEDA will consider the Convergen Energy
project during their meeting on Friday.
Nick Volk asked for an update about the heating system replacements. It is scheduled for
December 19 and 20.
Marianne Wainwright will be on vacation through December 13. We may want to consider
moving the regular meeting date in December.
The clerk reminded everyone the Fairfax Planning and Zoning Commission meets tomorrow
night.
Motioned by Daly, seconded by Pacha to adjourn the meeting. Ayes: Nurre, Daly, Pacha,
Volk, and Wainwright. Nays: None. Motion carried.
Mayor Pro Tempore Wainwright adjourned the meeting at approximately 8:25 PM.
Mayor Pro Tempore Marianne Wainwright
City Clerk/Treasurer Cynthia Stimson
Disclaimer: The foregoing minutes are not official until approved by the City Council.
October 2022 Receipts
General Fund 432,580.20
Road Use Fund 32,573.44
LOSST Fund 19,674.32
TIF Fund 401,407.60
Capital Projects Fund 427,037.52
Water Fund 51,649.41
Trust and Agency Fund 600.00
Water Revenue Debt Service 16,348.64
Sewer Fund 41,466.84
Sewer Revenue Debt Service 24,303.06
Garbage Fund 18,798.10
Farm Operations Fund 16,082.49
Total Revenue: 1,482,521.62
October 2022 Expenses
General Fund 147,888.88
American Rescue Plan Fund 427,037.52
Road Use Fund 15,723.13
LOSST Fund 168,951.29
Water Fund 37,829.05
Trust and Agency Fund 730.00
Sewer Fund 21,372.99
Garbage Fund 17,837.31
Total Expenses: 837,370.17
CLAIMS LIST November 15, 2022
Payee Purpose Amount
Absolute Security Security Systems 1,389.00
Acme Tools Tools 35.18
Advanced Business Systems Print Agreement & supplies 472.59
AFLAC Premiums 319.80
Agueda-Jones, Tania On Time Deposit Refund 75.00
Allegra Parks 221.13
Alliant Utility Bills 10,154.30
Alliant Energy Utility Bill 58.42
Alliant Energy Utility Bill 19.07
Alliant Energy Utility Bill 19.07
Alliant Energy Utility Bill 604.80
Alliant Energy Utility Bill 390.00
Altorfer FD 629.30
Baker and Taylor Library 997.36
Baker Paper CH 139.34
Bayne, Cathy Library 228.75
Bohlmann, Inc. Parks 96.75
Bound Tree FD 840.92
Cedar Rapids Janitorial Library 349.00
Center Point Large Print Library 220.03
Certified Pest Control Pest Control 125.00
Cintas CH Mats 29.70
City of Ely Nixle Renewal 1,136.87
City of Fairfax Sewer Bill 57.31
City of Fairfax Sewer Bill 192.27
City of Fairfax Sewer Bill 49.31
City of Fairfax Sewer Bill 289.06
City of Fairfax Sewer Bill 79.79
City of Fairfax Sewer Bill 76.75
City of Fairfax Sewer Bill 49.31
Colonial Life Premiums 201.95
Consolidated Energy Fuel 8,750.55
Crawford Quarries Rock 1,222.04
Custom Hose Parts 20.77
Daktronics Inc. Parks 1,925.00
Diamond Doctors of Iowa Parks 1,900.00
Dorsey & Whitney Legal Services 10,032.00
Elan Credit Card Balance 4,562.62
Electrical Engineering Library 16.21
Elliott, John C. or Mary E. On Time Deposit Refund 75.00
Erger, Samuel J On Time Deposit Refund 75.00
Fareway CH & FD 200.47
Fastenal Maintenance 205.85
Feld Fire FD 558.00
Fleming Irrigation Parks 302.00
Frieden, Bernie Parks-Reimbursement 150.00
FSSB ACH Processing S/C 25.00
FYSA Parks 263.41
Gazette Publications 351.98
Geilenfeldt, Paul C. On Time Deposit Refund 75.00
Globe Life Premium 15.00
Green-Link & Associates Trees 5,295.00
gWorks Annual Fee 6,881.00
Hach Water Testing Supplies 512.53
Hall & Hall Engineers Engineering 53,003.29
Hawkeye Fire & Safety Fire Extinguishers Inspections 1,563.40
Hawkins Water Chemicals 635.00
IDOT Ice melt 510.00
Iowa Finance Authority Loan Payment 735.00
Iowa Finance Authority Loan Payment 7,586.25
Iowa Finance Authority Loan Payment 34,590.00
Iowa One Call Locates 74.70
Iowa Rural Water Association Membership Dues 325.00
IPERS Payroll 11,068.42
King's Material Concrete & Blocks 18,507.38
Linn County REC Utility Bills 3,081.48
Linn County Sheriff Police Services 9,126.00
Linn, Jalynn M. On Time Deposit Refund 75.00
LL Pelling FD 4,048.59
LRS Portables of Iowa Parks 299.20
Machula, Mike FD 30.00
Martin Marietta Streets - Ice Sand 1,756.76
Matheson Shop Supplies 34.03
Menards Supplies 1,860.42
Merta, Brian Mileage 210.00
Meskimen, Craig Tournament Registration Reimburse 300.00
Microbac Laboratories Testing 973.00
MidAmerican Energy Utility Bills 421.01
Midwest Concrete, Inc. Pay App #2 6,719.14
Penworthy Library 472.74
Professional Plumbing Parks 330.00
Quill Supplies 819.27
RDJ Specialties, Inc. FD 3,826.28
Red Cedar Chamber Music's Library 200.00
Reliance Standard Premiums 254.16
Republic Services Solid Waste Services 18,041.14
Rosekrans, Tina Mileage 293.75
Simmons Perrine Moyer Bergman Legal Services 559.80
Slater Electric Parks 241.00
SourceOne Cleaning CH Cleaning 539.00
South Slope Phone Service 75.85
South Slope Phone Service 36.25
South Slope Phone and Internet Service 653.53
Sports Promotions Parks 343.00
St. Luke's Work Well Solutions Testing 25.00
Staples Membership 49.00
Stetson Building Products FD & Parks 1,523.02
Stevenson, Polly On Time Deposit Refund 150.00
TNT Landscaping Maintenance 167.35
Treasurer, State of Iowa Great Iowa Treasure Hunt 400.40
Treasurer, State of Iowa Sales Taxes 238.03
Treasurer, State of Iowa WET 2,908.08
UMB Debt Fees 600.00
UMB Debt Fees 600.00
UnitedHealthcare Premium 12,239.32
Unity Point Testing 42.00
US Cellular Cell Phones 444.86
US Treasury Payroll Taxes 4,380.26
US Treasury Payroll Taxes 3,154.02
US Treasury Payroll Taxes 3,041.86
US Treasury Payroll Taxes 1,849.33
US Treasury Payroll Taxes 2,814.97
US Treasury Payroll Taxes 2,695.13
USPO Postage 271.36
USPO Postage 433.84
Van Wert Company ERTs 1,207.51
Vo, Yoshio Reissue Payroll check 424.81
WEX FD 286.87
Wilson-Hite Insurance Insurance 853.00
Wozniak, Margaret & Robert On Time Deposit Refund 75.00
Total Net Payroll 56,478.68
TOTAL 344,534.10