HomeMy WebLinkAbout12-14-2022 Council Minutes
CITY OF FAIRFAX
REGULAR CITY COUNCIL MEETING
December 14, 2022
A regular meeting of the Fairfax City Council was held December 14, 2022. Mayor Pro
Tempore Wainwright called the meeting to order at 6:00 PM. Councilmembers present were:
Tom Nurre, Mike Daly, Kate Pacha, and Marianne Wainwright. Nick Volk was absent.
Motioned by Pacha, seconded by Daly to approve the consent agenda. Ayes: Nurre, Daly,
Pacha, and Wainwright. Nays: None. Absent: Volk. Motion carried.
A report from the Linn County Sheriff was in the packet.
Cathy Bayne stated attendance at library events has been good.
Mike Sankot reported the fire department has had 295 calls so far in 2022. We had
firefighters at the Marengo fire. None of our equipment was damaged at that fire. Linn County
EMA now activates the Fairfax sirens when needed.
Chris Philipp reviewed the building department report.
Lynn Miller said the maintenance, water, and sewer departments have been working on their
budgets for FY24. They have completed their employee reviews as well as worked on tree
trimming and equipment maintenance.
Kevin Stensland stated they have replaced a water main valve and worked on the clarifiers.
Leif is ready to start covering weekend system checks and start his initial water training. The
IDNR is still working on the specifics for the lead service line inventory.
Joe Kell reviewed the parks and recreation report. Food donations were collected for the
food pantry. There will be a Music in the Hall on January 21, 2022. This event will allow carry-
in wine and beer.
Shane Wicks reported they have renumbered a project to separate the new well project from
the water treatment per request from the city clerk/treasurer.
Mayor Pro Tempore Wainwright opened a public hearing concerning a re-zoning request for
600 Fairfax Road at 6:12 PM. Chris Philipp gave a recap of the topic and stated the Fairfax
Planning and Zoning Commission is recommending this change. City hall has not received any
written or oral comments. No one at the meeting wished to discuss the topic. Mayor Pro
Tempore closed the public hearing at 6:13 PM.
Motioned by Daly, seconded by Pacha to introduce and approve the first reading of
ORDINANCE 81 AN ORDINANCE AMENDING THE FAIRFAX ZONING
ORDINANCE OF 2017, OF THE CITY OF FAIRFAX, IOWA, BY AMENDING THE
OFFICIAL ZONING MAP AND ZONING DISTRICT BOUNDARIES OF THE CITY OF
FAIRFAX. Roll call vote: Ayes: Nurre, Daly, Pacha, and Wainwright. Nays: None. Absent:
Volk. Motion carried.
Motioned by Daly, seconded by Nurre to suspend the rules requiring an ordinance be voted
on for passage at two council meetings prior to this meeting with respect to ORDINANCE 81.
Roll call vote: Ayes: Nurre, Daly, Pacha, and Wainwright. Nays: None. Absent: Volk.
Motion carried.
Motioned by Daly, seconded by Pacha to give final approval to ORDINANCE 81 AN
ORDINANCE AMENDING THE FAIRFAX ZONING ORDINANCE OF 2017, OF THE
CITY OF FAIRFAX, IOWA, BY AMENDING THE OFFICIAL ZONING MAP AND
ZONING DISTRICT BOUNDARIES OF THE CITY OF FAIRFAX. Roll call vote: Ayes:
Nurre, Daly, Pacha, and Wainwright. Nays: None. Absent: Volk. Motion carried.
Bonnie Drenkow, Fortress Benefits, was here to discuss the UHC and Reliance insurance
renewals. The health insurance is going up 1.5%. A comparison was done for UHC’s dental and
Delta Dental. The UHC renewal is being recommended.
Motioned by Wainwright, seconded by Pacha to approve the renewal of the UHC and
Reliance employee insurance policies with the City of Fairfax still paying 100% of the premium
for the employee. Ayes: Nurre, Daly, Pacha, and Wainwright. Nays: None. Absent: Volk.
Motion carried.
Discussion was held about the request from ATS for more time concerning the notice to
remove trees in a drainage easement.
Motioned by Daly, seconded by Pacha to put a stay on the enforcement of the notice, giving
them time to have an engineer review the drainage easement. After the review, it will be
determined if the easement can be moved or if trees need to be moved. Ayes: Nurre, Daly,
Pacha, and Wainwright. Nays: None. Absent: Volk. Motion carried.
Motioned by Nurre, seconded by Pacha to re-appoint Brian Stickley and Staci Wozniak to
the Fairfax Planning and Zoning Commission for terms ending December 31, 2027. Ayes:
Nurre, Daly, Pacha, and Wainwright. Nays: None. Absent: Volk. Motion carried.
Motioned by Wainwright, seconded by Nurre to approve RESOLUTION NO. 2022-107 A
RESOLUTION APPROVING CITY AND COUNTY PROJECT AGREEMENT FOR
CITY OF FARIFAX BRIDGE INSPECTION. Roll call vote: Ayes: Nurre, Daly, Pacha, and
Wainwright. Nays: None. Absent: Volk. Motion carried. Mayor Pro Tempore Wainwright
declared RESOLUTION 2022-107 duly adopted.
Motioned by Pacha, seconded by Daly to approve RESOLUTION NO. 2022-108 A
RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF FAIRFAX AND HALL AND HALL ENGINEERS, INC. Roll
call vote: Ayes: Nurre, Daly, Pacha, and Wainwright. Nays: None. Absent: Volk. Motion
carried. Mayor Pro Tempore Wainwright declared RESOLUTION 2022-108 duly adopted.
Motioned by Nurre, seconded by Daly to approve RESOLUTION NO. 2022-109 A
RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF FAIRFAX AND HALL AND HALL ENGINEERS, INC. Roll
call vote: Ayes: Nurre, Daly, Pacha, and Wainwright. Nays: None. Absent: Volk. Motion
carried. Mayor Pro Tempore Wainwright declared RESOLUTION 2022-109 duly adopted.
Motioned by Wainwright, seconded by Pacha to approve RESOLUTION NO. 2022-110 A
RESOLUTION TO ACCEPT THE WORK PERFORMED BY MIDWEST CONCRETE,
INC., APPROVE THE BALANCING CHANGE ORDER, & APPROVE THE FINAL
RETAINAGE PAY APPLICATION FOR THE 2022 HAWKS RIDGE PARK TRAIL
IMPROVEMENTS PROJECT. Roll call vote: Ayes: Nurre, Daly, Pacha, and Wainwright.
Nays: None. Absent: Volk. Motion carried. Mayor Pro Tempore Wainwright declared
RESOLUTION 2022-110 duly adopted.
Motioned by Nurre, seconded by Daly to approve RESOLUTION NO. 2022-111 A
RESOLUTION TO FILE PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
OPINION OF PROBABLE COST; SET A TIME AND DATE FOR A PUBLIC
HEARING; AND SET A TIME AND DATE TO RECEIVE BIDS FOR CONSTRUCTION
OF THE 2023 CITY PARK LIGHTING PROJECT. Roll call vote: Ayes: Nurre, Daly,
Pacha, and Wainwright. Nays: None. Absent: Volk. Motion carried. Mayor Pro Tempore
Wainwright declared RESOLUTION 2022-111 duly adopted.
Motioned by Wainwright, seconded by Pacha to approve RESOLUTION NO. 2022-112 A
RESOLUTION TO FILE PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
OPINION OF PROBABLE COST; SET A TIME AND DATE FOR A PUBLIC
HEARING; AND SET A TIME AND DATE TO RECEIVE BIDS FOR CONSTRUCTION
OF THE 2023 HEARTLAND HEIGHTS NEIGHBORHOOD PARK PROJECT. Roll call
vote: Ayes: Nurre, Daly, Pacha, and Wainwright. Nays: None. Absent: Volk. Motion
carried. Mayor Pro Tempore Wainwright declared RESOLUTION 2022-112 duly adopted.
Motioned by Nurre, seconded by Daly to approve RESOLUTION NO. 2022-113 A
RESOLUTION ACCEPTING THE PUBLIC IMPROVEMENTS TO HEARTLAND
HEIGHTS THIRD ADDITION IN THE CITY OF FAIRFAX, LINN COUNTY, IOWA,
AND TO RELEASE THE LETTER OF CREDIT FOR THE SAME PUBLIC
IMPROVEMENTS TO HEARTLAND HEIGHTS THIRD ADDITION. Roll call vote:
Ayes: Nurre, Daly, Pacha, and Wainwright. Nays: None. Absent: Volk. Motion carried.
Mayor Pro Tempore Wainwright declared RESOLUTION 2022-113 duly adopted.
Motioned by Nurre, seconded by Daly to approve RESOLUTION NO. 2022-114 A
RESOLUTION TO PAY SCHRADER EXCAVATING & GRADING CO. FOR THE
CITY’S PARTICIPATION IN THE BEVERLY ROAD PAVEMENT WIDENING AS
PART OF THE PUBLIC IMPROVEMENTS TO HEARTLAND HEIGHTS THIRD
ADDITION IN THE CITY OF FAIRFAX, LINN COUNTY, IOWA. Roll call vote: Ayes:
Nurre, Daly, Pacha, and Wainwright. Nays: None. Absent: Volk. Motion carried. Mayor Pro
Tempore Wainwright declared RESOLUTION 2022-114 duly adopted.
Lynn Miller discussed signing an Altorfer Maintenance Agreement for shop pricing for two
years.
Motioned by Pacha, seconded by Wainwright to approve signing a maintenance agreement
for shop pricing for two years with Altorfer. Ayes: Nurre, Daly, Pacha, and Wainwright. Nays:
None. Absent: Volk. Motion carried.
Brian Merta and Lynn Miller discussed the need for a new service truck. Water and sewer
funds will be used for this purchase. This will replace the 2007 truck.
Motioned by Pacha, seconded by Wainwright to approve ordering a new Dodge 4x4 utility
service truck from Aspen Equipment for $194,037. Ayes: Nurre, Daly, Pacha, and Wainwright.
Nays: None. Absent: Volk. Motion carried.
Lynn Miller stated he would like to not replace a mower this fiscal year and use that $17,000
in the budget to purchase a tiller and a portion of a snowblower.
Motioned by Wainwright, seconded by Pacha to approve ordering the 72” Virnig tiller from
Star Equipment for $7,560.00. Ayes: Nurre, Daly, Pacha, and Wainwright. Nays: None.
Absent: Volk. Motion carried.
Motioned by Nurre, seconded by Wainwright to approve ordering the 79” Erskine
snowblower attachment from Star Equipment for $14,155.00. Ayes: Nurre, Daly, Pacha, and
Wainwright. Nays: None. Absent: Volk. Motion carried.
Discussion was held about live streaming the city council meetings.
Motioned by Nurre, seconded by Pacha to approve to enter into an agreement with iCompass
for software, some equipment, and support for live streaming through our CivicWeb site for
$3,600.00 annual costs. Ayes: Nurre, Pacha, and Wainwright. Nays: Daly. Absent: Volk.
Motion carried.
Shane Wicks reviewed the CIP spreadsheet with the City Council. Revisions will be made
before the special budget meeting.
Capital Projects - American Rescue 933.75
Water Fund 50,868.93
Trust and Agency Fund 800.00
Water Revenue Debt Service 39,811.05
Sewer Fund 19,032.42
Sewer Revenue Debt Service 24,325.75
Garbage Fund 19,104.22
Farm Operations Fund 7,500.00
Total Expenses: 573,170.36
CLAIMS LIST December 14, 2022
Payee Purpose Amount
Absolute Security Security Systems 912.00
Ace Electric Generator Work 918.22
Acme Tools FD 1,646.00
Advanced Business Systems Print Agreement 345.04
AFLAC Premiums 319.80
Alliant Utility Bill 2,312.01
Alliant Utility Bills 7,032.75
Alliant Energy Utility Bill 18.56
Alliant Energy Utility Bill 18.41
Alliant Energy Utility Bill 18.41
Alliant Energy Utility Bill 453.88
Alliant Energy Utility Bill 390.00
Altorfer Coat, Parts, Maintenance 4,271.52
Baker and Taylor Library 465.40
Barre, Diana K Deposit Refund 75.00
Batteries Included FD 264.00
Bound Tree FD 817.29
Brown Supply Streets Equipment 2,250.00
Cedar Rapids Janitorial Library 349.00
Cedar Valley Humane Society Cats 335.00
Center Point Large Print Library 220.03
Certified Pest Control Pest Control 125.00
Cintas Mats 14.85
City of Fairfax Sewer Bill 55.71
City of Fairfax Sewer Bill 148.91
City of Fairfax Sewer Bill 49.31
City of Fairfax Sewer Bill 49.31
City of Fairfax Sewer Bill 80.43
City of Fairfax Sewer Bill 77.47
City of Fairfax Sewer Bill 49.31
Colonial Life Premiums 161.56
Compass Minerals Bulk Salt - Streets 5,054.20
Consolidated Energy Fuel 4,657.21
Crawford Quarries Parks 101.84
Custom Hose Parts 850.40
Davis, Cortex FD 173.50
Diligent Software & Equipment 3,125.12
EB Solutions Seeding 1,249.73
Elan Credit Card Balance 4,632.00
Electrical Engineering Sewer Work 392.00
Fareway CH Supplies 41.58
Fastenal Shop Supplies 669.24
Findaway Library 69.99
Fire Service Training Bureau FD 96.23
Frese, Donald Deposit Refund 75.00
FSSB ACH Processing S/C 25.00
Future Line Truck Bodies Streets Equipment 344.14
FYSA Parks 3,920.06
Gazette Publications 368.54
Globe Life Premium 12.00
Hach Testing 219.65
Hall & Hall Engineers Engineering 64,600.50
Hawkeye Fire & Safety Streets Supplies 70.00
Hawkins Chemicals 470.00
Helms, Ben Deposit Refund 75.00
Impact Embroidery FD 735.00
Interstate All Battery Center Batteries 31.75
Iowa Firefighters Association FD 833.00
Iowa One Call Locates 48.60
Iowa Prison Industries Golf Cart Permits for 2023 65.00
Iowa Repair & Machine Equipment Maintenance 1,270.15
IPERS Payroll 9,127.17
Jerfita, Joseph Deposit Refund 150.00
Kew, Kyle K. Deposit Refund 75.00
Kies, Miranda Deposit Refund 150.00
Klinefelter, Staci Mileage 29.52
Knox Company FD 468.00
Lexipol FD 2,892.24
Linn County REC Utility Bills 3,382.78
Martin, Don Farming 1,821.43
Matheson Shop Supplies 33.35
Menards Supplies 480.98
Metro Economic Alliance Dues 3,500.00
Microbac Laboratories Testing 622.25
MidAmerican Energy Utility Bills 605.36
Midwest Concrete, Inc. Final Pay App 6,580.17
Mulder, Jessica UB Deposit Refund 88.50
Netolicky, Patty Parks 393.49
Network Solutions IT Work 215.50
Philipp, Chris Mileage 840.00
Purdy, Matthew & Shannon Deposit Refund 75.00
Quill Supplies 662.61
RDJ Specialties, Inc. FD 2,089.51
Reliance Standard Premiums 254.16
Republic Services Solid Waste Services 18,072.07
Roggentien, Jason Deposit Refund 75.00
Rosekrans, Tina Mileage 86.88
Sankot's Garage Maintenance 2,006.68
Schimberg Water 1,556.32
Schrader Excavating Beverly Rd Participation 129,562.95
Silver Star Industries FD 884.00
Simmons Perrine Moyer Bergman Legal Services 5,296.50
Sled Shed Parks Parts 62.45
SourceOne Cleaning CH Cleaning 539.00
South Slope Phone Service 75.17
South Slope Phone Service 36.25
South Slope Phone and Internet Service 701.06
Speer Financial, Inc. TIF Report 375.00
Stimson, Cynthia Mileage 211.38
Storm Steel Streets Supplies 178.93
Teleflex FD 2,052.45
Treasurer, State of Iowa Sales Taxes 181.79
Treasurer, State of Iowa WET 2,965.83
Tunis, Jill & Jason Deposit Refund 75.00
UMB Debt Fees 250.00
UMB Debt Fees 250.00
UMB Debt Fees 250.00
UMB Debt Fees 250.00
UMB Debt Fees 300.00
UnitedHealthcare Premium 12,239.32
US Cellular Cell Phones 444.86
US Treasury Payroll Taxes 3,740.05
US Treasury Payroll Taxes 2,651.59
US Treasury Payroll Taxes 1,689.02
US Treasury Payroll Taxes 2,761.60
US Treasury Payroll Taxes 2,682.15
USPO Postage 277.29
USPO Postage 432.96
Wade's Golf & Mow Parks Parts 808.82
WEX FD 325.90
Youngman, Brianna Deposit Refund 100.00
Total Net Payroll 44,869.60
TOTAL 392,375.50