HomeMy WebLinkAbout04-11-2023 Council Minutes
CITY OF FAIRFAX
REGULAR CITY COUNCIL MEETING
April 11, 2023
A regular meeting of the Fairfax City Council was held April 11, 2023. Mayor Pro Tempore
Wainwright called the meeting to order at 6:02 PM. Councilmembers present were: Tom Nurre,
Mike Daly, Kate Pacha, Nick Volk, and Marianne Wainwright.
Motioned by Daly, seconded by Pacha to approve the consent agenda. Ayes: Nurre, Daly,
Pacha, Volk, and Wainwright. Nays: None. Motion carried.
A Linn County Deputy Sheriff presented the list of calls.
Cathy Bayne had nothing to report for the Fairfax Public Library.
Fire Chief Mike Sankot said they have been doing control burns. Funding for the USA Days
fireworks was discussed. The City has not been collecting enough each year to cover the
expense. So, either the show will need to be made smaller or more revenue is needed to continue
long-term.
Chris Philipp is on vacation, but the Building Department Report was in the packet.
Lynn Miller reported the maintenance department have the streets swept, they have been
fixing winter yard damage and seeding as well as working on the community gardens area. The
city hall deck project is almost completed.
Lynn Miller stated the sewer system had two recent backups. Any bills given to the City
have been forwarded to our insurance agent. Brandon and Dallas have recently passed some
certification tests.
Joe Kell reviewed his Parks Department Report. He is working on the lighting of the flag at
City Hall.
Discussion was held concerning the quotes for equipment for the meeting room. Jonathan,
with Paradigm, was present to answer questions about their revised bid. The Council asked him
to give a quote for only the audio. More information is needed about the Owl, which some cities
use. This topic will be on the next agenda.
Tom Arp requested the City haul more dirt to the area of the project in 2013. This topic will
be on the next agenda.
Discussion was held about the Novak Electric project. Steve Waln requested some of the
water be routed into the adjacent ditch. Shane Wicks reviewed how the property drained before
the project, how the initial plan was to drain the water, and the law about drainage.
Motioned by Pacha, seconded by Daly to approve this proposed drainage plan change (some
water going into the adjacent ditch) on the Novak Electric project site contingent on Novak
Electric getting signed consent for the changes from Stark Enterprises, Professional Plumbing,
Regis or Tom Arp, and Melody Vance and Novak Electric’s engineering providing water
drainage recalculations and as built plans. These documents are to be filed with the City of
Fairfax before the changes are made. Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays:
None. Motion carried.
Mayor Pro Tempore Wainwright opened a public hearing regarding the FY24 Budget at 7:20
PM. City Hall had not received any comments. No one present wished to speak. Mayor Pro
Tempore Wainwright closed the public hearing at 7:21 PM.
Motioned by Daly, seconded by Pacha to approve RESOLUTION NO. 2023-38 A
RESOLUTION APPROVING CITY OF FAIRFAX’S ANNUAL BUDGET FOR FISCAL
YEAR 2023-2024. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays:
None. Motion carried. Mayor Pro Tempore Wainwright declared RESOLUTION 2023-38 duly
adopted.
Mayor Pro Tempore Wainwright opened a public hearing regarding the FY23 Budget
Amendment #2 at 7:22 PM. City Hall had not received any comments. No one present wished to
speak. Mayor Pro Tempore Wainwright closed the public hearing at 7:23 PM.
Motioned by Daly, seconded by Volk to approve RESOLUTION NO. 2023-39 A
RESOLUTION APPROVING THE CITY’S PROPOSED AMENDMENT #2 TO THE
FISCAL YEAR 2022-2023 BUDGET. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and
Wainwright. Nays: None. Motion carried. Mayor Pro Tempore Wainwright declared
RESOLUTION 2023-39 duly adopted.
Mayor Pro Tempore Wainwright opened a public hearing regarding the proposed General
Obligation Loan Agreement at 7:23 PM. City Hall had not received any comments. JoAnn Beer
asked about the projects, costs, and process. A review of the projects and bonding process was
given. The $1,350,000 is a not to exceed number. We have not received the bids for the
projects. Mayor Pro Tempore Wainwright closed the public hearing at 7:28 PM.
Motioned by Nurre, seconded by Volk to approve RESOLUTION NO. 2023-40 A
RESOLUTION TAKING ADDITIONAL ACTION ON PROPOSAL TO ENTER INTO A
GENERAL OBLIGATION LOAN AGREEMENT. Roll call vote: Ayes: Nurre, Daly,
Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Pro Tempore Wainwright
declared RESOLUTION 2023-40 duly adopted.
Mayor Pro Tempore Wainwright opened a public hearing regarding the 2023 Elevated Water
Storage Tank Painting, Maintenance, and Repairs Project at 7:29 PM. City Hall had not received
any comments. JoAnn Beer asked about the project cost estimate in the hearing notice. This is
the cost estimate for the bid only, not the entire project. Shane Wicks discussed project timing
and the need for the looping to be completed first. Mayor Pro Tempore Wainwright closed the
public hearing at 7:33 PM.
Mayor Pro Tempore Wainwright opened a public hearing regarding the 2023 Water Main
Extension Under Prairie Creek Project at 7:34 PM. City Hall had not received any comments.
Shane Wicks discussed project timing and the liquidated damages. Mayor Pro Tempore
Wainwright closed the public hearing at 7:36 PM.
Barb Conner asked about the status of the bridge design. Property owners will be contacted
with initial plans soon.
Motioned by Daly, seconded by Nurre to approve RESOLUTION NO. 2023-41 A
RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF FAIRFAX AND HALL AND HALL ENGINEERS, INC. Roll
call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Mayor Pro Tempore Wainwright declared RESOLUTION 2023-41 duly adopted.
Shane Wicks reviewed street light pole placement at Church Street and Highway 151 as well
as Prairie Avenue and Highway 151. Two poles will be placed at Church Street at no city cost
because two were previously there. One new pole will be added at Prairie Avenue. The city’s
cost will be approximately $700 for a wooden pole, with overhead wiring.
Motioned by Volk, seconded by Wainwright to approve RESOLUTION NO. 2023-42 A
RESOLUTION TO INSTALL NEW STREET LIGHTS AT THE INTERSECTION OF
CHURCH STREET AND HIGHWAY 151 AND THE INTERSECTION OF PRAIRIE
AVENUE AND HIGHWAY 151. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and
March 2023 Receipts
General Fund 57,697.51
Road Use Fund 18,760.88
LOSST Fund 38,863.74
TIF Fund 35,440.72
Water Fund 33,696.38
Trust and Agency Fund 600.00
Water Revenue Debt Service 116,932.93
Sewer Fund 36,766.03
Sewer Revenue Debt Service 24,047.38
Garbage Fund 18,646.25
Farm Operations Fund 2.93
Total Revenue: 381,454.75
March 2023 Expenses
General Fund 192,366.27
Road Use Fund 40,338.05
LOSST Fund 6,252.85
Capital Projects 9,842.50
Water Fund 180,953.61
Trust and Agency Fund 740.00
Sewer Fund 51,043.05
Garbage Fund 17,476.79
Total Expenses: 499,013.12
CLAIMS LIST April 11, 2023
Payee Purpose Amount
Absolute Security Monitoring 204.00
Ace Electric, Inc. FD 237.45
Advanced Business Systems Print Agreement & Supplies 466.74
AFLAC Premiums 649.05
Allard, Eric On Time Deposit Refund 75.00
Alliant Utility Bills 9,672.35
Alliant Energy Utility Bill 21.70
Alliant Energy Utility Bill 21.70
Alliant Energy Utility Bill 23.22
Alliant Energy Utility Bill 587.06
Alliant Energy Utility Bill 327.00
Baker and Taylor Library 511.32
Bayne, Cathy Library 84.72
Big Country Seeds Parks 240.00
Bode, Nicole On Time Deposit Refund 75.00
Book Systems, Inc. Library 1,190.00
Bound Tree Medical FD 977.06
Brandi Stone UB Scheduled Deposit Refund 9.83
BSN Sports Parks 124.95
Cengage Learning Library 39.18
Center Point Large Print Library 220.03
Certified Pest Control Pest Control 65.00
Cintas Mats 14.85
City of Fairfax Utility Bill 60.50
City of Fairfax Utility Bill 65.08
City of Fairfax Utility Bill 60.50
City of Fairfax Utility Bill 60.50
City of Fairfax Utility Bill 60.50
City of Fairfax Utility Bill 96.49
City of Fairfax Utility Bill 115.40
City of Fairfax Utility Bill 93.90
Coast to Coast Library 269.66
Colonial Life Premiums 161.56
Crawford Quarries Rock 649.83
Custom Hose Streets 7.72
Demco Library 444.99
Diamond Doctors of Iowa Parks 600.00
Elan Credit Card Balance 5,705.96
Fareway Supplies 219.20
Farrier, Robert J On Time Deposit Refund 75.00
Fastenal Supplies 368.84
Feld Fire FD 326.00
Flecksing, Joan Refund 60.00
Friends of the Grimes Public Library Library 225.00
FSSB S/C 25.00
Galls FD 76.45
Gazette Publications 896.53
Globe Life Premium 12.00
Gurney Supplies 1,762.78
Hall & Hall Engineers Engineering 51,107.55
Hennings, Adrieonna L. On Time Deposit Refund 75.00
Iowa Fire Chiefs Association FD 75.00
Iowa Firefighters Memorial FD 200.00
IPERS Payroll 10,189.39
Jared Tebockhorst AP Check Reissue 100.00
Jordan's Heating & Cooling Parks 1,440.00
Junior Library Guild Library 1,592.98
King's Material Supplies 498.45
Kirkwood FD 189.00
Knapp, Brett d/b/a B&W Lock Co. FD 115.00
Know Buddy Resources Library 288.30
Linn County REC Utility Bills 3,759.35
Matheson Shop Supplies 34.03
Menards Supplies 680.81
Microbac Laboratories Testing 1,144.25
MidAmerican Energy Utility Bills 869.82
Netolicky, Patty Parks 159.16
Network Solutions IT Work 547.50
Nguyen, Steve & Lisa On Time Deposit Refund 75.00
O'Reilly Parts 21.97
Pacha, Kate Registration Refund 1.50
Paul Smith Reissued UB check 75.00
Playaway Products Library 43.92
Professional Plumbing Parks 148.97
Quill Office Supplies 364.92
Reliance Standard Premiums 254.16
Republic Services Solid Waste Services 17,814.98
Rosekrans, Tina Mileage 79.91
Sankot's Garage Supplies 74.00
Schimberg Parks 271.67
Schumacher Elevator Service 347.28
Shawn McNally UB Deposit Refund 144.58
Simmons Perrine Moyer Bergman Legal Services 7,452.45
SiteOne Landscaping Parks 412.24
SourceOne Cleaning CH Cleaning 539.00
South Slope Phone Service 74.33
South Slope Phone Service 36.26
South Slope Phone and Internet Service 687.69
Sports Promotions Parks 68.00
Treasurer, State of Iowa State W/H 7,715.24
Treasurer, State of Iowa Sales Taxes 497.26
Treasurer, State of Iowa WET 2,602.28
UMB Bond Payment 216,165.00
UMB Bond Payment 122,586.25
UMB Bond Payment 191,942.50
UMB Bond Payment 59,657.50
UMB Bond Payment 209,641.25
UMB Bond Payment 105,925.00
UMB Bond Payment 35,321.25
UMB Bond Payment 281,780.00
UMB Bond Payment 93,000.00
UMB Bond Payment 64,289.00
UnitedHealthcare Premium 12,828.60
US Cellular Cell Phones 646.58
US Treasury Payroll Taxes 560.18
US Treasury Payroll Taxes 3,091.30
US Treasury Payroll Taxes 3,176.95
US Treasury Payroll Taxes 1,969.82
US Treasury Payroll Taxes 3,064.24
USA BlueBook Supplies 2,493.88
USA Days Committee Donation 5,000.00
USPO Postage 301.56
USPO Postage 468.00
Vasquez, Heather Registration Refund 30.00
Wendling Quarries Rock 181.58
WEX FD 292.12
Willow Lane Education Library 129.94
Total Net Payroll 42,331.89
TOTAL 1,598,079.19