HomeMy WebLinkAbout05-09-2023 Council Minutes
CITY OF FAIRFAX
REGULAR CITY COUNCIL MEETING
May 9, 2023
A regular meeting of the Fairfax City Council was held May 9, 2023. Mayor Pro Tempore
Wainwright called the meeting to order at 6:01 PM. Councilmembers present were: Tom Nurre,
Mike Daly, Kate Pacha, and Marianne Wainwright. Nick Volk was absent.
Jo Ann Beer recited the oath of office as the new Mayor of the City of Fairfax and then
started conducting the meeting.
Mayor Beer announced that she will be removing items 17 and 18 from this meeting’s
agenda due to the fact she wants the issue reviewed by the city attorney before action. No
discussion was allowed on this action or the topics. She encouraged the City Council to read
HF714 and to look for more information on this topic.
Motioned by Daly, seconded by Wainwright to approve the revised agenda and other items
on the consent agenda. Ayes: Nurre, Daly, Pacha, and Wainwright. Nays: None. Absent:
Volk. Motion carried.
A Linn County Deputy Sheriff presented the list of calls. Lynn Miller mentioned there has
been some vandalism in the parks. Mayor Beer asked about some medical calls, information is
not allowed due to HIPAA.
Cathy Bayne reported the Fairfax Public Library will have photography taken at the library
for a virtual online tour.
Fire Chief Mike Sankot reported the fire department has had about 90 calls so far in 2023.
The City recently completed the ISO rating inspection. We received a 4, which is very good for
a volunteer department. He thanked the water department for their help. The fireworks have
been ordered for USA Days.
Chris Philipp reviewed his Building Department Report and briefly discussed working with
Palo.
Lynn Miller reported the maintenance department have been working on getting the parks
ready and the Electrical Upgrades in the Parks Project has started as well as the Heartland
Heights Park Project. The service truck may not be in until late June or early July. The panel for
the splash pad is not working correctly.
Kevin Stensland reported he has the CCR done in time for the June FACTS. He is working
with a resident to resolve an odor problem from their pipes.
Joe Kell reviewed his Parks Department Report. He mentioned the vandalism and problem
with the splash pad controller.
Shane Wicks answered questions about his engineering reports.
Paul Mallie, from the Fairfax Lions Club, requested they be able to hold their Annual 5K
Run/Walk on June 24. He reviewed the route and stated they will use temporary street markings.
Motioned by Daly, seconded by Pacha to approve the Fairfax Lions Club hold their Annual
5K Run/Walk on Saturday, June 24, with runners on the city streets. Ayes: Nurre, Daly, Pacha,
and Wainwright. Nays: None. Absent: Volk. Motion carried.
Mayor Beer opened the public hearing regarding the FY23 Budget Amendment #3 at 6:31.
City Hall had not received any comments and no one at the meeting had any. Mayor Beer closed
the public hearing at 6:32 PM.
Motioned by Daly, seconded by Pacha to approve RESOLUTION NO. 2023-51 A
RESOLUTION APPROVING THE CITY’S PROPOSED AMENDMENT #3 TO THE
FISCAL YEAR 2022-2023 BUDGET. Roll call vote: Ayes: Nurre, Daly, Pacha, and
Wainwright. Nays: None. Absent: Volk. Motion carried. Mayor Beer declared
RESOLUTION 2023-51 duly adopted.
Motioned by Pacha, seconded by Daly to approve RESOLUTION NO. 2023-52 A
RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FOR THE PAYMENT
OF DEBT PRINCIPAL, INTEREST, AND FEES DUE JUNE 1, 2023. Roll call vote: Ayes:
Nurre, Daly, Pacha, and Wainwright. Nays: None. Absent: Volk. Motion carried. Mayor
Beer declared RESOLUTION 2023-52 duly adopted.
Motioned by Daly, seconded by Pacha to approve RESOLUTION NO. 2023-53 A
RESOLUTION SETTING THE DATE FOR SALE OF GENERAL OBLIGATION
CORPORATE PURPOSE BONDS, SERIES 2023 AND AUTHORIZING THE USE OF A
PRELIMINARY OFFICIAL STATEMENT IN CONNECTION THEREWITH. Roll call
vote: Ayes: Nurre, Daly, Pacha, and Wainwright. Nays: None. Absent: Volk. Motion carried.
Mayor Beer declared RESOLUTION 2023-53 duly adopted.
Motioned by Nurre, seconded by Wainwright to approve RESOLUTION NO. 2023-54 A
RESOLUTION TO APPROVE CHANGE ORDER NO. 1 FROM NELSON ELECTRIC
CO. FOR THE 2023 CITY PARKS LIGHTING PROJECT. Roll call vote: Ayes: Nurre,
Daly, Pacha, and Wainwright. Nays: None. Absent: Volk. Motion carried. Mayor Beer
declared RESOLUTION 2023-54 duly adopted.
Motioned by Daly, seconded by Pacha to approve RESOLUTION NO. 2023-55 A
RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF FAIRFAX AND HALL AND HALL ENGINEERS, INC. Roll
call vote: Ayes: Nurre, Daly, Pacha, and Wainwright. Nays: None. Absent: Volk. Motion
carried. Mayor Beer declared RESOLUTION 2023-55 duly adopted.
Motioned by Daly, seconded by Pacha to approve RESOLUTION NO. 2023-56 A
RESOLUTION APPROVING THE FIRST AMENDMENT TO THE DEVELOPMENT
AGREEMENT FOR K & B FIRST ADDITION IN THE CITY OF FAIRFAX, IOWA.
Roll call vote: Ayes: Nurre, Daly, Pacha, and Wainwright. Nays: None. Absent: Volk.
Motion carried. Mayor Beer declared RESOLUTION 2023-56 duly adopted.
The list of proposed street work from Prairie Road Builders was reviewed. Lynn Miller
discussed the optional alley work.
Motioned by Nurre, seconded by Pacha to approve the two work quotes for a total of
$63,356.40 from Prairie Road Builders. Ayes: Nurre, Daly, Pacha, and Wainwright. Nays:
None. Absent: Volk. Motion carried.
Motioned by Pacha, seconded by Daly to approve RESOLUTION NO. 2023-57 A
RESOLUTION APPROVING FIREWORKS PERMIT FOR THE FAIRFAX FIRE AND
RESCUE DEPARTMENT. Roll call vote: Ayes: Nurre, Daly, Pacha, and Wainwright. Nays:
None. Absent: Volk. Motion carried. Mayor Beer declared RESOLUTION 2023-57 duly
adopted.
Mayor Beer appointed Marianne Wainwright as Mayor Pro Tempore.
Motioned by Daly, seconded by Nurre to approve RESOLUTION NO. 2023-58 A
RESOLUTION AUTHORIZING SIGNATORIES ON BANK ACCOUNTS. Roll call vote:
Ayes: Nurre, Daly, Pacha, and Wainwright. Nays: None. Absent: Volk. Motion carried.
Mayor Beer declared RESOLUTION 2023-58 duly adopted.
Motioned by Daly, seconded by Pacha to approve the claims list dated May 9, 2023. Ayes:
Nurre, Daly, Pacha, and Wainwright. Nays: None. Absent: Volk. Motion carried.
CLAIMS LIST May 9, 2023
Payee Purpose Amount
Absolute Security Security Systems 1,242.00
Acoustics by Washburn Drive-up Work 2,445.00
Advanced Business Systems Print Agreement 349.08
AFLAC Premiums 481.20
Alliant Utility Bills 8,195.95
Alliant Energy Utility Bill 27.35
Alliant Energy Utility Bill 18.41
Alliant Energy Utility Bill 19.69
Alliant Energy Utility Bill 507.21
Alliant Energy Utility Bill 327.00
Andrle, Tadd Reimbursement 399.00
Baker and Taylor Library 1,162.92
Booth, Joseph J. On time Deposit Refund 75.00
Bound Tree Medical FD 356.16
Cat Financial Leases 31,510.88
Cedar Rapids Kernels Parks 1,100.00
Center Point Large Print Library 220.03
Certified Pest Control Pest Control 125.00
Cintas Mats 14.85
City of Fairfax Utility Bill 60.50
City of Fairfax Utility Bill 147.43
City of Fairfax Utility Bill 296.27
City of Fairfax Utility Bill 60.50
City of Fairfax Utility Bill 121.29
City of Fairfax Utility Bill 102.74
City of Fairfax Utility Bill 134.16
City of Fairfax Utility Bill 60.50
City of Fairfax Easter Egg Dash 203.40
City of Van Horne 2023 league dues 400.00
Colonial Life Premiums 161.56
Consolidated Energy Fuel 4,310.21
Custom Hose Supplies 1,213.69
Dakota Supply Group Signs & Supplies 727.00
Diligent Corporation Annual Fee 7,204.22
Display Sales Banner Frame Parts 677.40
Elan Credit Card Balance 8,481.82
Ever-Green Landscaping Mulch & wood chips 1,610.00
Fareway Supplies 537.94
Feld Fire FD 13.00
Flores, Evengelina On time Deposit Refund 75.00
FSSB S/C 25.00
Fully Loaded Aerial Displays FD 14,000.00
Gazette Publications 665.31
Globe Life Premium 12.00
Hall & Hall Engineers Engineering 36,570.64
Hawkins Chemicals 462.84
Hilbert, Matthew On time Deposit Refund 150.00
Impact Embroidery Embroidery 206.00
Iowa Division of Labor Annual permit & Inspection Fees 175.00
Iowa Finance Authority Debt Payments 6,857.50
Iowa Finance Authority Debt Payments 199,590.00
Iowa Finance Authority Debt Payments 172,753.75
Iowa Floor Care Solutions Library 160.00
Iowa One Call Locates 51.30
Iowa Prison Industries Signs 1,081.52
IPERS Payroll 10,909.07
King's Material Material 6,315.38
Kirkwood Training 1,683.00
Kluesner Const. Street Work 4,060.00
Linn County REC Utility Bills 3,303.27
Linn County Sheriff Police Services 9,126.00
Matheson Shop Supplies 33.35
Menards Supplies 1,973.60
Meskimen, Craig Reimbursement 851.00
Microbac Laboratories Testing 1,155.25
MidAmerican Energy Utility Bills 419.99
Myers-Cox Co. Supplies 829.26
Netolicky, Patty Reimbursement 116.91
Network Solutions IT Work 1,040.00
Norway Rec Board League Fees 480.00
O'Reilly Maintenance 29.53
Pacha, Kate Mileage 167.68
Pecora, Stacy UB Refund 2,213.61
Penworthy Library 593.36
Performance Foodservice Parks 1,274.77
Philipp, Chris Reimbursement 643.03
Playaway Products Library 90.98
Poly Vinyl Roofing, Inc. Deck Work 34,107.00
Pomp's Tire Service Tire Repair 27.56
Quill Office Supplies 314.42
RDJ Specialties Inc. FD 987.10
Reliance Standard Premiums 254.16
Republic Services Solid Waste Services 17,873.70
Rosekrans, Tina Mileage & Per Diem 380.80
Roto-Rooter FD 380.00
Sankot's Garage Vehicle Work 1,086.30
Schimberg Parts 590.82
Simmons Perrine Moyer Bergman Legal Services 424.80
SiteOne Landscaping Parks 637.90
Slater Electric CH - Flag pole light 2,180.00
Sled Shed Streets 19.73
SourceOne Cleaning CH Cleaning 539.00
South Slope Phone 74.94
South Slope Phone 36.26
South Slope Phone 662.48
Speedease Pressure Washing Service Parks 580.00
Sports Promotions Parks 4,589.50
Star Equipment Parks 648.00
Stensland, Kevin Reimbursement 89.98
Storm Steel Supplies 280.60
TNT Landscaping Maintenance 2,850.00
Treasurer, State of Iowa Sales Taxes 332.52
Treasurer, State of Iowa WET 3,202.69
UnitedHealthcare Premium 12,828.60
US Cellular Cell Phones 544.95
US Treasury Payroll Taxes 5,231.12
US Treasury Payroll Taxes 3,016.10
US Treasury Payroll Taxes 5,241.33
US Treasury Payroll Taxes 3,479.30
USPS Postage 285.01
USPS Postage 471.84
Van Meter FD 1,772.04
Van Wert Company Parts 9,387.65
Vasquez, Heather Registration Refund 30.00
Wendling Quarries Rock 993.67
WEX FD 666.14
Whannel's Hardware FD 173.26
White Caps Supplies 1,300.50
Whitney, Wayland On time Deposit Refund 150.00
Total Net Payroll 55,537.34
TOTAL 729,504.37