HomeMy WebLinkAbout06-13-2023 Council Minutes
CITY OF FAIRFAX
REGULAR CITY COUNCIL MEETING
June 13, 2023
A regular meeting of the Fairfax City Council was held June 13, 2023. Mayor Beer called
the meeting to order at 6:00 PM. Councilmembers present were: Tom Nurre, Mike Daly, Kate
Pacha, Nick Volk, and Marianne Wainwright.
Motioned by Wainwright, seconded by Pacha to approve the consent agenda. Ayes: Nurre,
Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Cathy Bayne announced the Library Board will not be meeting in July, William Toner has
resigned from the Library Board, and the Farmers’ Market has been busy.
Lynn Miller reported the fire department is getting ready for the USA Days fireworks and
luncheon.
Chris Philipp reviewed his Building Department Report.
Lynn Miller reported on the status of the Electrical Upgrades Project and the Heartland
Heights Park Project. They have been busy mowing, tree trimming, and getting ready for USA
Days. A window was broken at the library and a new one has been order. There was some
vandalism at Hawks Ridge Park.
Kevin Stensland reported the City has received a request for another intern. The water main
under Prairie Creek should be in service next week. Bushman’s water main is installed. He has
been working on the splash pad.
The Parks Department Report was in the packet.
Shane Wicks informed the City Council the Union Pacific Railroad now wants a meeting
about the UP Crossing Project. This will delay the project.
A Linn County Deputy Sheriff reviewed the call total. He was asked to watch for under aged
drivers of golf carts and reminded about USA Days June 23 and 24.
Mayor Beer reviewed her report.
Dean Zelle presented his proposal to have the City of Fairfax switch to Central Insure at
Central Bank with Dean Zelle as our insurance agent for the employee benefits policies. He
previously worked with the City of Fairfax and staff is recommending the change. Fortress
Benefits has sold and we would be changing to new agents regardless.
Motioned by Wainwright, seconded by Pacha to approve using Dean Zelle with Central
Insure and Central Bank as our insurance agent for the employee benefits policies. Ayes: Nurre,
Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Shane Novak discussed his building project and the drainage on the property.
Motioned by Daly, seconded by Pacha to allow the Novak Electric site’s drainage from the
th
east side of the property to flow to the ditch along 80 Street with the three current signatures
they have been able to collect. Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None.
Motion carried.
A letter from Mark Brown, Tom and Pat Arp’s attorney, and the City’s proposed agreement
were discussed.
Motioned by Wainwright, seconded by Nurre to make no modification to the City’s proposed
Settlement and Release Agreement presented to Tom and Pat Arp. Ayes: Nurre, Daly, Pacha,
Volk, and Wainwright. Nays: None. Motion carried.
Motioned by Wainwright, seconded by Volk to approve RESOLUTION NO. 2023-62 A
RESOLUTION AUTHORIZING AND APPROVING A LOAN AGREEMENT,
PROVIDING FOR THE ISSUANCE OF $1,300,000 GENERAL OBLIGATION
CORPORATE PURPOSE BONDS, SERIES 2023, AND PROVIDING FOR THE LEVY
OF TAXES TO PAY THE SAME. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and
Wainwright. Nays: None. Motion carried. Mayor Beer declared RESOLUTION 2023-62 duly
adopted.
The City Council reviewed the area of the USA Days Street Dance and the Legion’s license
status. Staff is to ask if the City could be added as an also insured.
Motioned by Daly, seconded by Pacha to approve a new Class B Retail Alcohol License for
Frond Design Studios. Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion
carried.
Chris Philipp discussed the Knox Box system. The fire department recommends their use
and the P&Z is recommending the ordinance to require them in new industrial buildings and in
new multi-family buildings with a common locking entrance door.
Motioned by Volk, seconded by Wainwright to introduce and approve the first reading of
ORDINANCE NO. 85, AN ORDINANCE AMENDING THE FAIRFAX CODE OF
ORDINANCES OF 2017, OF THE CITY OF FAIRFAX, IOWA, BY AMENDING
CHAPTER 153, BUILDING CODE. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and
Wainwright. Nays: None. Motion carried.
Motioned by Daly, seconded by Pacha to suspend the rules requiring an ordinance be voted
on for passage at two council meetings prior to this meeting with respect to ORDINANCE 85.
Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Motioned by Daly, seconded by Pacha to give final approval of ORDINANCE NO. 85, AN
ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2017, OF
THE CITY OF FAIRFAX, IOWA, BY AMENDING CHAPTER 153, BUILDING CODE.
Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Discussion was held about the Ash trees on city property. Lynn Miller presented a list of
dying Ash trees in the city’s right-of-way. It is the City’s responsibility to remove these trees.
An article will be put in the FACTS, letters will be sent to the adjoining property owners, and
Lynn will get quotes to remove the trees.
Motioned by Wainwright, seconded by Pacha to approve RESOLUTION NO. 2023-63 A
RESOLUTION TO APPROVE PAY APPLICATION NO. 1 FROM NELSON ELECTRIC
CO. FOR THE 2023 CITY PARK LIGHTING PROJECT. Roll call vote: Ayes: Nurre,
Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Beer declared
RESOLUTION 2023-63 duly adopted.
Motioned by Nurre, seconded by Wainwright to approve RESOLUTION NO. 2023-64 A
RESOLUTION TO APPROVE PAY APPLICATION NO. 1 FROM EASTERN IOWA
EXCAVATING & CONCRETE FOR THE 2023 HEARTLAND HEIGHTS
NEIGHBORHOOD PARK PROJECT. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and
Wainwright. Nays: None. Motion carried. Mayor Beer declared RESOLUTION 2023-64 duly
adopted.
Shane Wicks reviewed the sidewalk exhibits.
Motioned by Wainwright, seconded by Volk to approve RESOLUTION NO. 2023-65 A
RESOLUTION APPROVING THE SIDEWALK PLAN OF IMPROVEMENTS ALONG
THE EAST SIDE OF LEFEBURE ROAD ADJACENT TO LOGISTICS PARK CEDAR
RAPIDS, LLC & THE EASEMENT FOR PUBLIC SIDEWALK, ALL LOCATED IN
SECTION 15, TOWNSHIP 82 NORTH, RANGE 8 WEST OF THE FIFTH P.M. IN THE
May 2023 Expenses
General Fund 313,793.43
Road Use Fund 31,152.32
LOSST Fund 126,840.10
TIF Fund 982,185.90
Debt Service Fund 1,380,307.75
Capital Projects - Well 11,375.10
Capital Projects - Water Tower 1,489.08
Capital Projects - Bridge 4,211.25
Water Fund 45,253.81
Trust and Agency Fund 850.00
Water Revenue Debt Fund 41,203.10
Sewer Fund 117,622.23
SRF Fund 54,362.28
Garbage Fund 29,993.84
Total Expenses: 3,140,640.19
CLAIMS LIST June 13, 2023
Payee Purpose Amount
Absolute Security Monitoring 1,059.00
Acme Tools FD 658.00
Advanced Business Systems Print Agreement & Supplies 535.17
AFLAC Premiums 352.44
Alliant Utility Bills & Street Light 9,532.65
Alliant Energy Utility Bill 89.17
Alliant Energy Utility Bill 19.73
Alliant Energy Utility Bill 21.28
Alliant Energy Utility Bill 761.59
Alliant Energy Utility Bill 327.00
Altorfer Maintenance 1,771.02
Baker and Taylor Library 216.28
Baker Paper CH Cleaning 345.28
Beer, Jo Ann Reimbursement Mileage 60.52
Bell, Jared UB Deposit Refund 37.97
Berg, Eric On Time Deposit 75.00
Big Country Seeds Parks 480.00
Blank Park Zoo Library 458.82
Bound Tree Medical FD 114.58
BSN Sports Parks 745.01
Busch, Karen Parks Reimbursement 382.55
Center Point Large Print Library 220.03
Certified Pest Control Pest Control 125.00
Cintas Mats 14.85
City of Fairfax Utility Bill 60.50
City of Fairfax Utility Bill 65.08
City of Fairfax Utility Bill 61.42
City of Fairfax Utility Bill 60.50
City of Fairfax Utility Bill 83.18
City of Fairfax Utility Bill 98.47
City of Fairfax Utility Bill 132.63
City of Fairfax Utility Bill 60.50
City of Fairfax Utility Bill 811.52
City of Fairfax Utility Bill 25.50
Colonial Life Premiums 201.95
Consolidated Energy Fuel 3,283.86
Costigan Construction Inc. FD 820.00
Crawford Quarries Rock 887.79
Custom Hose Supplies 44.28
Dakota Supply Group Street Dept. 2,580.00
Danko Emergency Equipment FD 1,014.00
Drewelow, Auburn Refund 5.00
Eastern Iowa Building FD 350.00
Eastern Iowa Excavating & Concrete Pay App #1 78,452.62
Elan Credit Card Balance 11,365.09
Enaqua Sewer 807.00
Even, Nolan On Time Deposit 150.00
Ever-Green Landscaping Mulch 3,310.00
Fareway Supplies 1,134.52
Fleming Irrigation Parks 724.00
FSSB ACH Processing S/C 25.00
Gazette Publications 583.82
Globe Life Premium 15.00
Grout Museum District Library 306.77
Hager, Dennis Umpiring 55.00
Hager, Dennis Umpiring 110.00
Hager, Dennis Umpiring 220.00
Hall & Hall Engineers Engineering 48,433.52
Hatcher, Dustin Umpiring 165.00
Hatcher, Dustin Umpiring 230.00
Hatcher, Dustin Umpiring 195.00
Hatcher, Dustin Umpiring 235.00
Hatcher, Nicholas Umpiring 120.00
Hatcher, Nicholas Umpiring 135.00
Hatcher, Nicholas Umpiring 280.00
Hawkeye State Scale Maintenance 85.00
Hawkins Chemicals 2,284.10
Huehn, Kirk Refund 500.00
Impact Embroidery Parks 8.00
Iowa League of Cities Mayor Assoc. Dues 30.00
Iowa One Call Locates 56.90
Iowa Prison Industries RU 359.45
Iowa State University Library 316.11
IPERS Payroll 12,991.42
Itron Annual Fee 5,985.43
K&B Ag. Supply Farm Chemicals 275.50
King's Material Concrete 10,646.39
Kluesner Const. Streets 23,058.00
L L Pelling Parks 1,133.30
Laffoon, Amanda N On Time Deposit 75.00
Lillis O'Malley Olson Manning Legal Services 525.00
Linn County REC Utility Bills 3,358.72
LRS Portables Parks 654.50
Matheson Shop Supplies 34.03
Menards Supplies 4,672.26
Michalec, Troy Umpiring 55.00
Microbac Laboratories Testing 1,017.75
MidAmerican Energy Utility Bills 318.61
Millard, Marcus Umpiring 275.00
Millard, Marcus Umpiring 330.00
Millard, Marcus Umpiring 220.00
Millard, Marcus Umpiring 330.00
Miller, Lynn Reimbursement 214.99
Myers-Cox Co. Parks 2,459.65
Nelson Electric Pay App 1 126,945.21
Nethagani, Sony On Time Deposit 75.00
Network Solutions IT Work 303.00
Office of Auditor of State FY 2022 Auditor 16,741.80
Peet, John or Cynthia Refund 5.00
Penworthy Library 318.86
Performance Foodservice Parks 5,204.87
Quill Office Supplies 923.82
Quill Office Supplies 599.89
RDJ Specialties FD 883.60
Reliance Standard Premiums 254.16
Republic Services Solid Waste Services 18,021.14
Rosekrans, Tina Mileage 38.65
Sankot, Zachary Umpiring 110.00
Sankot's Garage Parks 91.50
Schimberg Parks 1,381.72
Schmuecker, Sydney UB Deposit Refund 20.72
Sheronick, Nicholas K On Time Deposit 75.00
Simmons Perrine Moyer Bergman Legal Services 3,072.15
SiteOne Landscaping Parks 90.12
SourceOne Cleaning CH Cleaning 539.00
South Slope Phone Service 73.88
South Slope Phone Service 35.26
South Slope Phone and Internet Service 695.67
Sports Promotions Parks 78.00
Staples Library 54.16
Stensland, Kevin Reimbursement 89.98
Stimson, Cynthia Reimbursement 315.27
Swank Movie Licensing Library 119.00
Tamayo-Anderman, Katelyn On Time Deposit 75.00
The Prull Group Thermostat Work 1,200.49
Treasurer, State of Iowa Sales Taxes 494.04
Treasurer, State of Iowa WET 3,083.31
Trenary, Nick Library 75.00
UnitedHealthcare Premium 12,828.60
University of Iowa - College of Education Library 300.00
US Cellular Cell Phones 544.95
US Treasury Payroll Taxes 5,516.90
US Treasury Payroll Taxes 4,173.44
US Treasury Payroll Taxes 3,706.93
US Treasury Payroll Taxes 2,026.45
US Treasury Payroll Taxes 3,850.11
US Treasury Payroll Taxes 4,416.37
USA BlueBook Waste Water Supplies 1,522.70
USPO P.O. Box Rental 80.00
USPS Postage 316.40
USPS Postage 472.32
Van Meter Inc. Splash Pad Parts 2,290.71
Van Wert Company Water & Sewer 2,172.88
WEX FD 285.03
White Cap Water & Sewer 2,246.18
Wilson-Hite Insurance Insurance 3,058.00
Woodward Community Media Garage Sales Ad 201.28
Total Net Payroll 78,457.57
TOTAL 558,922.66