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Home My WebLink About08-08-2023 Council Minutes CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING August 8, 2023 A regular meeting of the Fairfax City Council was held August 8, 2023. Mayor Beer called the meeting to order at 6:00 PM. Councilmembers present were: Tom Nurre, Mike Daly, Kate Pacha, and Marianne Wainwright. Nick Volk was absent. Motioned by Pacha, seconded by Daly to approve the consent agenda. Ayes: Nurre, Daly, Pacha, and Wainwright. Nays: None. Absent: Volk. Motion carried. Mayor Beer read a proclamation about Linn County’s 17th Annual Stand Down to be held on September 7, 2023. Library Director Cathy Bayne gave a review of the Summer Reading Program participation numbers. Fire Chief Mike Sankot reported they have had 180 calls for service so far in 2023. He discussed lower numbers for USA Days, a structure fire on Burger Lane, and a possible building project. A Linn County Deputy Sheriff reviewed the list of calls. He asked if the City had received complaints about peddlers. Speeding on Southview was discussed. Building Administrator Chris Philipp reviewed his report. He stated he has spoken to the insurance company about the burned house, they have 60 days to do something. Plans are to start the sidewalk assessment on August 21. Public Works Supervisor Lynn Miller reported Prairie Road Builders are done with their street work. The electrical upgrades are done at The Complex and staff will get trained on Friday. He has been working on a tree grant for Heartland Heights Park. The playground equipment for this new park is here and will be installed soon. Water/Waste Water Supervisor Kevin Stensland discussed a lab error, which created a violation in our sample testing. A notice will be sent to all residents. The City will start using the Hygienics Lab as our new lab. Brian Merta reported the well rehab is 99% done. They are waiting for one more part. He has been working locating curb stops and inputting into the GIS system. The service truck will be here soon. Parks and Recreation Director Joe Kell reviewed his report and stated the Community Gardens has been a huge success. He has plans to make the area larger next year and include a smaller plot option. Mayor Beer reviewed her report and discussed the Convergen Energy meeting at Travero. Mayor Beer opened a public hearing concerning an application for voluntary annexation from Iowa Land and Building Company at 6:43 PM. The clerk’s office had one resident stop to discuss the topic. No one in the audience wished to speak. Mayor Beer closed the hearing at 6:44 PM. Motioned by Daly, seconded by Pacha to approve RESOLUTION NO. 2023-82 A RESOLUTION APPROVING THE VOLUNTARY ANNEXATION IN AN URBANIZED AREA FOR PROPERTY LOCATED EAST OF LEFEBURE ROAD AND NORTH OF 76TH AVENUE. Roll call vote: Ayes: Nurre, Daly, Pacha, and Wainwright. Nays: None. Absent: Volk. Motion carried. Mayor Beer declared RESOLUTION 2023-82 duly adopted. Tom Arp made a statement about his family’s history with the City of Fairfax. Mayor Beer appointed Patrick Fitzgerald to the Library Board of Trustees to fill a vacant seat, with a term ending July 1, 2026. Motioned by Pacha, seconded by Daly to approve RESOLUTION NO. 2023-83 A RESOLUTION TO ACCEPT A PROPOSAL OF SERVICES FROM INNOVATIVE GROUNDWATER SOLUTIONS, LLC FOR GROUNDWATER MODELING IN THE SILURIAN AQUIFER. Roll call vote: Ayes: Nurre, Daly, Pacha, and Wainwright. Nays: None. Absent: Volk. Motion carried. Mayor Beer declared RESOLUTION 2023-83 duly adopted. Motioned by Nurre, seconded by Daly to approve RESOLUTION NO. 2023-84 A RESOLUTION APPROVING A PLAT. Roll call vote: Ayes: Nurre, Daly, Pacha, and Wainwright. Nays: None. Absent: Volk. Motion carried. Mayor Beer declared RESOLUTION 2023-84 duly adopted. Motioned by Daly, seconded by Pacha to approve RESOLUTION NO. 2023-85 A RESOLUTION TO APPROVE PAY APPLICATION NO. 3 FROM EASTERN IOWA EXCAVATING & CONCRETE FOR THE 2023 HEARTLAND HEIGHTS NEIGHBORHOOD PARK PROJECT. Roll call vote: Ayes: Nurre, Daly, and Pacha. Nays: None. Abstain: Wainwright. Marianne Wainwright is abstaining because she works for LL Pelling, the company who did some of the work included with this pay application. Absent: Volk. Motion carried. Mayor Beer declared RESOLUTION 2023-85 duly adopted. Motioned by Pacha, seconded by Daly to approve RESOLUTION NO. 2023-86 A RESOLUTION TO APPROVE CHANGE ORDER NO. 5 FROM NELSON ELECTRIC CO. FOR THE 2023 CITY PARKS LIGHTING PROJECT. Roll call vote: Ayes: Nurre, Daly, Pacha, and Wainwright. Nays: None. Absent: Volk. Motion carried. Mayor Beer declared RESOLUTION 2023-86 duly adopted. Motioned by Daly, seconded by Pacha to approve RESOLUTION NO. 2023-87 A RESOLUTION TO APPROVE PAY APPLICATION NO. 3 FROM NELSON ELECTRIC CO. FOR THE 2023 CITY PARK LIGHTING PROJECT. Roll call vote: Ayes: Nurre, Daly, Pacha, and Wainwright. Nays: None. Absent: Volk. Motion carried. Mayor Beer declared RESOLUTION 2023-87 duly adopted. Motioned by Daly, seconded by Wainwright to approve RESOLUTION NO. 2023-88 A RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF FAIRFAX AND HALL AND HALL ENGINEERS, INC. Roll call vote: Ayes: Nurre, Daly, Pacha, and Wainwright. Nays: None. Absent: Volk. Motion carried. Mayor Beer declared RESOLUTION 2023-88 duly adopted. Motioned by Pacha, seconded by Wainwright to approve RESOLUTION NO. 2023-89 A RESOLUTION ESTABLISHING PARK FEES. Roll call vote: Ayes: Nurre, Daly, Pacha, and Wainwright. Nays: None. Absent: Volk. Motion carried. Mayor Beer declared RESOLUTION 2023-89 duly adopted. Motioned by Daly, seconded by Pacha to approve RESOLUTION NO. 2023-90 A RESOLUTION SETTING TIME AND PLACE FOR A PUBLIC HEARING FOR THE PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON THE CITY’S PROPOSED AMENDMENT #1 TO THE FISCAL YEAR 2023-2024 BUDGET. Roll call vote: Ayes: Nurre, Daly, Pacha, and Wainwright. Nays: None. Absent: Volk. Motion carried. Mayor Beer declared RESOLUTION 2023-90 duly adopted. Motioned by Daly, seconded by Pacha to approve RESOLUTION NO. 2023-91 A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS. Roll call vote: Ayes: Trust and Agency Fund 925.00 Sewer Fund 43,560.37 Garbage Fund 19,992.23 Total Expenses: 743,329.55 CLAIMS LIST August 8, 2023 Payee Purpose Amount 212 Sports Academy Parks 1,400.00 Absolute Science Library 375.00 Absolute Security Monitoring 1,242.00 AFLAC Payroll Premiums 352.44 Alliant Utility Bills 11,401.88 Alliant Energy Utility Bill 441.62 Alliant Energy Utility Bill 120.79 Alliant Energy Utility Bill 19.07 Alliant Energy Utility Bill 20.40 Alliant Energy Utility Bill 320.00 Austin Tegels UB Net Deposit Refund 2.22 Baker and Taylor Library 776.78 Benton County Fire Fighter's Assoc FD 50.00 Bohlmann, Inc. Parks 1,410.00 Boland Recreation Parks 45,755.00 Bound Tree Medical FD 5,225.05 Branstad, Chris Registration Refund - Coach 30.00 Breedlove Sporting Goods Parks 1,035.00 Busch, Karen Parks 294.10 Cardio Partners CH, Library 150.00 Cedar Valley Humane Society 5 Stray cats 595.00 Center Point Large Print Library 220.03 Certified Pest Control Pest Control 125.00 Cintas Mats 14.85 City of Fairfax Utility Bill 60.50 City of Fairfax Utility Bill 119.98 City of Fairfax Utility Bill 60.50 City of Fairfax Utility Bill 60.50 City of Fairfax Utility Bill 605.70 City of Fairfax Utility Bill 112.05 City of Fairfax Utility Bill 185.09 City of Fairfax Utility Bill 60.50 City of Fairfax Utility Bill 33,555.26 City of Fairfax Utility Bill 56.68 Colonial Life Premiums 201.95 Consolidated Energy Fuel 2,060.53 Cooper, Steve Softball Tourney Reg. Fee 800.00 Corridor MPO FY24 Dues 1,678.92 Costco Membership Renewal 60.00 CR Signs & Lighting, Inc. Parks 37.00 Custom Hose and Supplies Streets 117.19 Dave Schmitt Construction Water 360.50 Donald Gillen UB Net Deposit Refund 37.97 Drewelow, Chris Registration Refund - Coach 30.00 Each, Marcy Registration Refund - Coach 125.00 Eastern Ia Excavating & Concrete Pay App #3 991.79 Elan Credit Card Balance 5,391.58 Eloise Beaty UB Credit Balance Refund 81.50 Ever-Green Landscaping Mulch 360.00 Fareway Parks, Shop, FD 589.10 Fitzgerald, Patrick & Mary On Time Deposit 75.00 FSSB ACH S/C 25.00 Gazette Publications 517.33 Giannelli, Breana R. On Time Deposit 75.00 Globe Life Premium 15.00 Hall & Hall Engineers Engineering 28,096.25 Hatcher, Dustin Umpire Fees 120.00 Hatcher, Nicholas Umpire Fees 120.00 Hawkins Chemicals 1,409.75 Hebert, Sarah Registration Refund - Coach 60.00 Hetzel, Kelly & Josh On Time Deposit 75.00 Hopkins, Katie Registration Refund 30.00 Ideal Window & Door Supply Library 250.00 IDNR NPDES Permit 210.00 IIMC Annual Dues 435.00 Innova Disc Golf Parks 6,255.00 Interstate Battery Sewer 127.20 Iowa One Call Locates 53.20 Iowa Valley Community Business Solutions FD 180.00 IPERS Payroll 12,832.30 Jordan, Katherine FD 1,166.00 K & B Ag Supply Chemicals 894.46 Knapp, Brett, d/b/a B&W Lock Co. Library 90.00 Lillis O'Malley Olson Manning Legal Services 2,100.00 Linn County Public Health Renewal Fee 405.00 Linn County REC Utility Bills 4,028.85 Linn County Sheriff Police Services 9,360.00 LRS Portables Park 330.00 Matheson Shop Supplies 34.03 Menards Supplies 1,774.74 Mercil, Maggie On Time Deposit 150.00 Microbac Laboratories Testing 887.00 MidAmerican Energy Utility Bills 207.35 Midwest Wheel Companies Streets 24.58 Morgan, Nicole On Time Deposit 75.00 Myers-Cox Co. Parks 741.48 Nalvanko, Scott On Time Deposit 75.00 Nelson Electric Pay App #3 119,682.94 Netolicky, Patty Parks 88.69 Network Computer Solutions IT Work 31.25 North Liberty Coralville BB & SB Parks 145.31 Northway Corporation Well Work 25,051.59 Ohlaug, Abby Registration Refund - Coach 30.00 Oliver R. Schumacher UB Net Deposit Refund 116.97 Pacha, Kate Registration Refund - Coach 30.00 Penworthy Library 320.36 Performance Foodservice Parks 1,658.22 Playaway Library 149.98 Pomp's Tire Service Parks 236.24 Positive Sports Training Inc. Parks 500.00 Prairie Road Builders Streets 65,149.20 Quill Office Supplies 171.33 Quint, Amy Registration Refund - Coach 60.00 RDJ Specialties FD 1,275.64 Reed, Stephen Registration Refund - Coach 30.00 Regent Investment Corp. Electronic Sign Lease 2,400.00 Reliance Standard Premiums 254.16 Republic Services Solid Waste Services 22,021.40 Rosekrans, Tina Mileage 184.71 Rydell, Jilene On Time Deposit 75.00 Samantha Johnson UB Net Deposit Refund 16.97 Sankot's Garage Vehicle service 1,180.05 Schimberg Co. Water 2,346.60 Simmons Perrine Moyer Bergman Legal Services 5,196.15 Smith, Paul Registration Refund - Coach 30.00 SourceOne Cleaning CH Cleaning 539.00 South Slope Phone Service 74.14 South Slope Phone Service 35.45 South Slope Phone and Internet Service 680.99 Speer Financial. Inc. Bond Work 8,710.00 Treasurer, State of Iowa Sales Taxes 780.44 Treasurer, State of Iowa WET 3,805.92 UnitedHealthcare Premium 12,828.60 US Cellular Cell Phones 544.96 US Treasury Payroll Taxes 4,504.61 US Treasury Payroll Taxes 3,730.66 US Treasury Payroll Taxes 3,403.80 US Treasury Payroll Taxes 1,796.77 US Treasury Payroll Taxes 3,728.83 USA BlueBook Waste Water Supplies 837.96 USPS Postage 299.24 USPS Postage 502.35 Van Meter Inc. Water 285.37 Wade's Golf & Mow Parks 903.59 WEX FD 308.81 Zahradnik, Michelle On Time Deposit 75.00 Total Net Payroll 60,507.87 TOTAL 549,797.66