HomeMy WebLinkAbout10-10-2023 Council Minutes
CITY OF FAIRFAX
REGULAR CITY COUNCIL MEETING
October 10, 2023
A regular meeting of the Fairfax City Council was held October 10, 2023. Mayor Beer
called the meeting to order at 6:00 PM. Councilmembers present were: Tom Nurre, Mike Daly,
Kate Pacha, Nick Volk, and Marianne Wainwright.
Motioned by Nurre, seconded by Pacha to approve the consent agenda. Ayes: Nurre, Daly,
Pacha, Volk, and Wainwright. Nays: None. Motion carried.
A Linn County Deputy Sheriff reviewed the monthly report. Marianne Wainwright asked
about the extra patrol listings.
Library Director Cathy Bayne stated they have been preparing for the Brainstorming
meetings. The Library Board met last night, so their minutes from October will be in the next
packet.
Lynn Miller reported the fire department has had over 240 calls in 2023. The department
members did training at Kirkwood with the Atkins Fire Department.
Building Administrator Chris Philipp reviewed his report. He gave an update on the
demolition plans for 320 Burger Lane. He has been having problems with the sidewalk scanning
software. We will be working with the vendor to determine the value of the data captured.
Lynn Miller reported the City sold the used truck in about an hour. They have been working
on updating the disc golf course. The new Heartland Heights Park has been re-seeded. We were
not approved for a grant for trees in this park. The City will still be adding trees and they have
been ordered. Schrader has been working on their pond. The salt and sand are mixed and ready
for winter. We will be experimenting with a brine solution this winter. The veteran banners will
come down after Veterans’ Day and returned to the sponsors.
Water and Waste Water Supervisor Kevin Stensland discussed the waste water inspection
report. He reported the new service truck is in use. They have been working on the clarifier and
repairing hydrants. We are running on pressure mode due to the water tower maintenance
project.
Parks and Recreation Director Joe Kell reviewed his report. He reported $1,638.00 was
raised with the Polar Splash.
Mayor Jo Ann Beer reviewed her report. She gave an update about our meeting with Bill
Oberfoell with Travero.
Discussion was held with Charlie Garwood and Dustin Toner about insurance representation
and coverage.
Motioned by Daly, seconded by Pacha to have Charlie Garwood, with Wilson-Hite
Insurance, obtain multiple quotes for the City’s insurance renewal on April 1, 2024. Ayes:
Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried.
The Commercial Sign Permit Application from Novak Properties was reviewed. Chris
Philipp recommended approval.
Motioned by Nurre, seconded by Pacha to approve the Commercial Sign Permit Application
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from Novak Properties at 4840 80 Street. Ayes: Nurre, Daly, Pacha, Volk, and Wainwright.
Nays: None. Motion carried.
Motioned by Wainwright, seconded by Volk to approve RESOLUTION 2023-110, A
RESOLUTION TO APPROVE PAY APPLICATION NO. 4 FROM EASTERN IOWA
EXCAVATING & CONCRETE FOR THE 2023 HEARTLAND HEIGHTS
NEIGHBORHOOD PARK PROJECT. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and
Wainwright. Nays: None. Motion carried. Mayor Beer declared RESOLUTION 2023-110
duly adopted.
Motioned by Pacha, seconded by Daly to approve RESOLUTION 2023-111, A
RESOLUTION TO ACCEPT THE WORK PERFORMED BY EASTERN IOWA
EXCAVATING & CONCRETE, APPROVE THE BALANCING CHANGE ORDER, &
APPROVE THE FINAL RETAINAGE PAY APPLICATION FOR THE 2023
HEARTLAND HEIGHTS NEIGHBORHOOD PARK PROJECT. Roll call vote: Ayes:
Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Beer declared
RESOLUTION 2023-111 duly adopted.
Motioned by Pacha, seconded by Daly to approve RESOLUTION 2023-112, A
RESOLUTION TO APPROVE CHANGE ORDER NO. 6 FROM NELSON ELECTRIC
CO. FOR THE 2023 CITY PARKS LIGHTING PROJECT. Roll call vote: Ayes: Nurre,
Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Beer declared
RESOLUTION 2023-112 duly adopted.
Motioned by Daly, seconded by Pacha to approve RESOLUTION 2023-113, A
RESOLUTION TO APPROVE CHANGE ORDER NO. 7 FROM NELSON ELECTRIC
CO. FOR THE 2023 CITY PARKS LIGHTING PROJECT. Roll call vote: Ayes: Nurre,
Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Beer declared
RESOLUTION 2023-113 duly adopted.
Motioned by Volk, seconded by Pacha to approve RESOLUTION 2023-114, A
RESOLUTION TO APPROVE PAY APPLICATION NO. 5 FROM NELSON ELECTRIC
CO. FOR THE 2023 CITY PARK LIGHTING PROJECT. Roll call vote: Ayes: Nurre,
Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Beer declared
RESOLUTION 2023-114 duly adopted.
Motioned by Pacha, seconded by Volk to approve RESOLUTION 2023-115, A
RESOLUTION TO APPROVE PAY APPLICATION NO. 6 FROM NELSON ELECTRIC
CO. FOR THE 2023 CITY PARK LIGHTING PROJECT. Roll call vote: Ayes: Nurre,
Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Beer declared
RESOLUTION 2023-115 duly adopted.
Shane Wicks gave an update about the UPRR Crossing at Vanderbilt Street Project. Costs,
possible safety funding, UP grant money, and requirements for a Quiet Zone are all being
researched.
Motioned by Volk, seconded by Daly to approve the second reading of ORDINANCE NO.
86, AN ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2017,
OF THE CITY OF FAIRFAX, IOWA, BY AMENDING CHAPTER 63 SPEED
REGULATIONS. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays:
None. Motion carried.
Motioned by Daly, seconded by Volk to suspend the rules requiring an ordinance be voted on
for passage at two council meetings prior to this meeting with respect to ORDINANCE 86. Roll
call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried.
Motioned by Daly, seconded by Pacha to give final approve of ORDINANCE NO. 86, AN
ORDINANCE AMENDING THE FAIRFAX CODE OF ORDINANCES OF 2017, OF
THE CITY OF FAIRFAX, IOWA, BY AMENDING CHAPTER 63 SPEED
REGULATIONS. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays:
None. Motion carried.
September 2023 Receipts
General Fund 80,995.18
Road Use Fund 44,183.44
LOSST 40,183.70
TIF Fund 65,034.50
Debt Service Fund 174,596.25
Capital Improvements Fund - Water Tower 130,000.00
Water Fund 82,124.05
Trust and Agency Fund 700.00
Water Revenue Debt Service 70,997.88
Sewer Fund 68,882.23
Sewer Revenue Debt Service 24,599.96
Garbage Fund 23,308.82
Farm Operations Fund 3.93
Total Revenue: 805,609.94
September 2023 Expenses
General Fund 208,550.71
Road Use Fund 19,583.16
LOSST 12,800.00
TIF 121,932.75
Capital Improvements Fund - Well ARPA 1,762.03
Capital Improvements Fund - Well SRF 5,702.50
Capital Improvements Fund - Water Tower 1,046.25
Capital Improvements Fund - Bridge 149,250.20
Capital Improvements Fund - Water Treatment 33,995.00
Water Fund 208,923.38
Trust and Agency Fund 700.00
Water Revenue Debt Service 15,871.00
Sewer Fund 138,250.92
Sewer Revenue Debt Service 15,308.00
Garbage Fund 21,652.40
Farm Operations Fund 127.00
Total Expenses: 955,455.30
CLAIMS LIST October 10, 2023
Payee Purpose Amount
Advanced Business Systems Print Agreement & Supplies 352.29
AFLAC Premiums 352.44
Alliant Utility Bills 11,731.24
Alliant Energy Utility Bill 109.43
Alliant Energy Utility Bill 20.56
Alliant Energy Utility Bill 21.80
Alliant Energy Utility Bill 725.20
Alliant Energy Utility Bill 320.00
Baker and Taylor Library 502.22
Banacom Signs & More FD 450.00
Bound Tree Medical FD 922.96
Breedlove Sporting Goods Parks 2,501.76
Brown, Cait On Time Deposit Refund 75.00
Bunge, Aaron Reimbursement 60.00
Center Point Large Print Library 220.03
Certified Pest Control Pest Control 125.00
Cintas CH Mats 14.85
City of Fairfax Utility Bill 60.50
City of Fairfax Utility Bill 65.08
City of Fairfax Utility Bill 932.36
City of Fairfax Utility Bill 60.50
City of Fairfax Utility Bill 431.85
City of Fairfax Utility Bill 112.20
City of Fairfax Utility Bill 109.15
City of Fairfax Utility Bill 60.50
City of Fairfax Utility Bill 13,535.15
City of Fairfax Utility Bill 25.50
Colonial Life Premiums 161.56
Consolidated Energy Fuel 1,327.90
Cooper, Steve Reimbursement - Parks 160.00
Cotton Gallery Jerseys - Parks 2,520.00
Crawford Quarries Rock 2,047.91
Display Sales Parks 1,486.50
Doggett, Austin On Time Deposit Refund 75.00
Dray, Robert W & Anne C On Time Deposit Refund 75.00
Eastern Iowa Carpet Care CH windows 404.00
Eastern Iowa Excavating & Concrete Pay App #4 475.00
Eastern Iowa Excavating & Concrete Final Pay App 6,335.99
Elan Credit Card Balance 7,019.61
Electric Pump Waste Water 1,452.50
Emanuel, Ralph On Time Deposit Refund 75.00
Fareway Supplies - Parks, FD 190.33
Feld Fire FD 47.50
Frank's Tree Service Tree & Stump Removals 12,278.25
FSSB ACH Processing S/C 25.00
Gazette Publications 803.76
Globe Life Premium 12.00
Grainger Locator 963.00
Gurney Waster Pilot Project 8,722.85
gWorks Annual License 2024 7,328.00
Hall & Hall Engineers Engineering 60,544.78
Hatcher, Dustin Umpire Fees 65.00
Hatcher, Dustin Umpire Fees 130.00
Hawkeye Fire & Safety FD 908.90
Hawkins Chemicals 3,629.92
IDNR Water Use Permit 115.00
Iowa One Call Locates 66.60
IPERS Payroll 10,962.03
Karns, Janice E & Dale C On Time Deposit Refund 75.00
King's Material Parks 1,793.43
Lefebure Design, LLC FD 1,100.00
Lillis O'Malley Olson Manning Attorneys Legal Services 3,850.00
Linn County Firefighters Association FD Dues 2023 25.00
Linn County REC Utility Bills 3,223.33
Linn County Sheriff Patrolling 9,360.00
Linn County Treasurer Lefebure Rd Overlay Project 29,784.72
Loper, Terry L. On Time Deposit Refund 75.00
LRS Portables Parks 432.93
Martin Marietta Ice Sand 2,298.66
Matheson Shop Supplies 33.35
Menards Supplies 4,711.31
MidAmerican Energy Utility Bills 188.01
Midwest Demolition Contractors Rock & Asphalt Millings 1,915.67
Mosbach, Tyler J. On Time Deposit Refund 75.00
Nelson Electric Pay App #5 3,661.42
Nelson Electric Pay App #6 16,253.57
Netolicky, Patty Parks 103.67
Network Computer Solutions IT Work 2,724.50
Nimtz, Katelynn On Time Deposit Refund 75.00
Overhead Door Part 40.00
Pacha, Kate Reimburse Mileage 29.47
Paraclette Press, Inc. Library 20.00
Penworthy Library 1,724.20
Performance Food Service Parks - Concession Stand 1,640.14
Philipp, Chris Reimburse Mileage 1,556.28
Playaway Products Library 977.28
Pomp's Tire Service Tires 555.62
Quill Office Supplies 918.93
RDJ Specialties FD 1,966.20
Reliance Standard Premium 254.16
Republic Services Solid Waste Services 22,128.40
Rosekrans, Tina Reimburse Mileage 57.64
Schimberg Co. Water Parts 81.28
Schumacher Elevator CH 347.28
Simmons Perrine Moyer Bergman Legal Services 320.85
SourceOne Cleaning CH Cleaning 539.00
South Slope Phone Service 75.77
South Slope Phone Service 35.75
South Slope Phone and Internet Service 692.02
Speer Financial Legal Services 375.00
Staskal, Jeff UB credit balance refund 95.75
State Hygienic Laboratory Testing 1,415.00
Stimson, Cynthia Reimburse Mileage 102.97
TCM Bank Credit Card Balance 126.69
Treasurer, State of Iowa State W/H 7,163.01
Treasurer, State of Iowa Sales Taxes 257.08
Treasurer, State of Iowa WET 3,786.20
Trenary, Nick Library 345.00
UMB Debt Payment 3,225.00
UMB Debt Payment 6,292.50
UMB Debt Payment 10,007.50
UMB Debt Payment 4,162.50
UMB Debt Payment 22,328.75
UMB Debt Payment 9,975.00
UMB Debt Payment 35,321.25
UMB Debt Payment 1,220.00
UMB Debt Payment 12,200.00
UMB Debt Payment 36,390.00
UMB Debt Payment 24,033.75
UnitedHealthcare Premium 12,828.60
US Cellular Cell Phones 445.06
US Treasury Payroll Taxes 288.65
US Treasury Payroll Taxes 4,612.18
US Treasury Payroll Taxes 3,615.79
US Treasury Payroll Taxes 1,806.75
US Treasury Payroll Taxes 3,132.14
US Treasury Payroll Taxes 3,287.14
USA BlueBook Water Dept Supplies 1,129.73
USPS Mailing Permit #6 310.00
USPS Postage 501.33
USPS Postage 330.27
Van Meter Timer 158.31
WEX FD 434.92
Workspace Inc. Parks 1,731.00
Total Net Payroll 56,600.05
TOTAL 550,061.17