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Home My WebLink About11-14-2023 Council Minutes CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING November 14, 2023 A regular meeting of the Fairfax City Council was held November 14, 2023. Mayor Beer called the meeting to order at 6:00 PM. Councilmembers present were: Tom Nurre, Mike Daly, Kate Pacha, Nick Volk, and Marianne Wainwright. Motioned by Nurre, seconded by Pacha to approve the consent agenda. Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. A Linn County Deputy Sheriff report is in the packet. Library Director Cathy Bayne stated she had nothing to report. Nurre asked about the question in the Library Board minutes about their wages. The clerk/treasurer verified the library’s net wages are published in the newspaper along with all other wages. The gross wages are published for all employees once a year, in February. The net and gross wages are listed on the claims report for the Library Board’s information (this report format was revised per the library director’s instructions). Fire Chief Mike Sankot reported the fire department has had 273 calls in 2023. The department members did training last night. He discussed the truck rotation, time to order a truck, and estimated costs. They have begun working on the specifications for their next truck. Building Administrator Chris Philipp reviewed his report. Lynn Miller reported they have been working on winterizing. Trees have been planted in the new park in Heartland Heights and at the library. He discussed more problems with trucks on the Vanderbilt UPRR crossing, the bridge report, as well as trail use and repair. Brian Merta discussed the water tower maintenance project, reported the UV will be shut down this week and they have been checking lift stations. Parks and Recreation Director Joe Kell reviewed his report. Discussion was held about restrooms for the Disc Golf Tournament. Mayor Jo Ann Beer reviewed her report. She reported she has had inquires from businesses about incentives. She advised them to make a plan to present. Shane Wicks reported the UPRR is to have an update about the participation costs to the City by November 30. Shane Schrader and Bruce Sevig requested the Letter of Credit for work in Heartland Heights be released. Shane Wicks is recommending this and reported staff met with Shane and Bruce about the punch list items. There will be an update on the next agenda. Motioned by Daly, seconded by Pacha to release the Letter of Credit for Heartland Heights work as requested and recommended. Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Shane Wicks discussed the Re-Alignment of Eagleview Drive, W. Cemetery Rd., & Hwy 151 Intersection Project. The cost estimate is $2,000,000. Motioned by Volk, seconded by Pacha to approve RESOLUTION 2023-120, A RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF FAIRFAX AND HALL AND HALL ENGINEERS, INC. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Beer declared RESOLUTION 2023-120 duly adopted. Jon Larson discussed the Parks Lighting Project. He is recommending the City accept the project. Motioned by Nurre, seconded by Daly to approve RESOLUTION 2023-121, A RESOLUTION TO ACCEPT THE WORK PERFORMED BY NELSON ELECTRIC CO., APPROVE THE BALANCING CHANGE ORDER, & APPROVE THE FINAL RETAINAGE PAY APPLICATION FOR THE 2023 CITY PARK LIGHTING PROJECT. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Beer declared RESOLUTION 2023-121 duly adopted. Motioned by Daly, seconded by Pacha to approve RESOLUTION 2023-122, A RESOLUTION TO APPROVE PAY APPLICATION NO. 1 FROM MW COLE CONSTRUCTION FOR THE 2023 ELEVATED WATER STORAGE TANK PAINTING, MAINTENANCE, & REPAIRS PROJECT. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Beer declared RESOLUTION 2023- 122 duly adopted. Brian Merta reviewed the need for a new waste water sampler. Motioned by Nurre, seconded by Volk to approve the quote from Hach for $9,697.12 for a new waste water sampler. Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Beer announced the hiring committee is recommending Brian Merta to replace Kevin Stensland as the Water/Waste Water Supervisor. Motioned by Pacha, seconded by Daly to hire Brian Merta as the City of Fairfax’s new Water/Waste Water Supervisor as of November 15, 2023, at a rate of $37.00 per hour per the committee’s recommendation. Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Motioned by Wainwright, seconded by Volk to approve RESOLUTION 2023-123, A RESOLUTION APPROVING WAGES FOR NON-FIRE DEPARTMENT CITY EMPLOYEES. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Beer declared RESOLUTION 2023-123 duly adopted. Motioned by Volk, seconded by Pacha to approve RESOLUTION 2023-124, A RESOLUTION TO APPROVE JOB DESCRIPTIONS. Roll call vote: Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Mayor Beer declared RESOLUTION 2023-124 duly adopted. Discussion was held about the process to hire a new Public Works I employee. The committee will be: Jo Ann Beer, Nick Volk, Lynn Miller, Brian Merta, Chris Philipp, and Cynthia Stimson. Mike Daly will be an alternate. The posting will state we will accept applications until the position is filled. Motioned by Daly, seconded by Pacha to approve posting for a new Public Works I employee. Ayes: Nurre, Daly, Pacha, Volk, and Wainwright. Nays: None. Motion carried. Discussion was held about certifications for employees. This topic will be on the January 9, 2024, agenda. Chris Philipp reported about the results of the sidewalk inspection software. Only about 20% of the sidewalk scans are usable. Discussion was held about the process for sidewalk repair. Chris Philipp is requesting the City Council revise the current ordinance to allow him to view a tripping hazard and immediately send out notices for situations over the acceptable tolerance. He will list the notices in his monthly report. The ordinance will be revised and placed on the December agenda. Motioned by Daly, seconded by Pacha to approve RESOLUTION 2023-125, A RESOLUTION SETTING THE TIME AND PLACE FOR A PUBLIC HEARING FOR THE PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON Disclaimer: The foregoing minutes are not official until approved by the City Council. October 2023 Receipts General Fund 432,430.99 Road Use Fund 31,750.16 LOSST 33,222.90 TIF Fund 537,981.47 Capital Improvements Fund - Well 9,008.75 Water Fund 58,954.21 Trust and Agency Fund 1,025.00 Water Revenue Debt Service 16,557.08 Sewer Fund 51,598.01 Sewer Revenue Debt Service 24,698.20 Garbage Fund 23,635.28 Total Revenue: 1,220,862.05 October 2023 Expenses General Fund 186,354.00 Road Use Fund 28,943.08 Capital Improvements Fund - Well ARPA 9,475.86 Capital Improvements Fund - Well SRF 3,306.25 Capital Improvements Fund - Water Tower 4,210.00 Capital Improvements Fund - Bridge 17,677.38 Capital Improvements Fund - Water Treatment 25,552.40 Water Fund 57,926.10 Trust and Agency Fund 1,502.97 Sewer Fund 34,078.76 Garbage Fund 22,983.58 Total Expenses: 392,010.38 CLAIMS LIST November 14, 2023 Payee Purpose Amount Absolute Security Secuirty System 1,242.00 Acme Tools Shop 1,226.00 Advanced Business Systems Print Agreement & Supplies 390.83 AFLAC Premiums 352.44 Alliant Utility Bills 10,104.79 Alliant Energy Utility Bill 626.71 Alliant Energy Utility Bill 83.47 Alliant Energy Utility Bill 21.11 Alliant Energy Utility Bill 19.73 Alliant Energy Utility Bill 320.00 Altorfer Maintenance 1,306.48 Baker and Taylor Library 762.99 Banacom Signs & More FD 40.00 Batchelder, Matthew J. UB Scheduled Deposit Refund 37.97 Beeber, Chris On Time Deposit Refund 75.00 Breedlove Sporting Goods Parks 656.25 Busch, Karen Reimbursement 136.24 Cardio Partners Inc. FD 122.58 Cedar Valley Humane Society Stray Animal 205.00 Cengage Learning Library 63.98 Center Point Large Print Library 79.21 Certified Pest Control Pest Control 125.00 Cintas CH Mats 29.70 City of Fairfax Utility Bill 60.50 City of Fairfax Utility Bill 72.70 City of Fairfax Utility Bill 508.28 City of Fairfax Utility Bill 60.50 City of Fairfax Utility Bill 60.50 City of Fairfax Utility Bill 123.64 City of Fairfax Utility Bill 120.28 City of Fairfax Utility Bill 60.50 City of Fairfax Utility Bill 25.50 Colonial Life Premiums 201.95 Compass Minerals RU - Salt 5,432.09 Consolidated Energy Fuel 2,206.10 Crawford Quarries Parks 177.44 Crescent Electric Parks 338.60 Danko Emergency Equipment FD 445.50 Dave Schmitt Const. Sewer, Parks 1,770.88 Display Sales Parks 2,002.00 Dorsey & Whitney LLP Legal Services 12,500.00 Electric Pump Waste Water 1,132.50 Fareway Supplies 259.95 Fastenal Sewer, Shop 138.36 Feld Fire FD 1,540.00 Fleming Irrigation Parks 303.40 FSSB ACH Processing S/C 25.00 Gazette Publications 438.99 Globe Life Premium 15.00 Godonu, Chanel D UB Scheduled Deposit Refund 37.97 Hall & Hall Engineers Engineering 54,029.59 Hawkeye Fire & Safety Fire Extinguishers Check 1,202.80 Hawkins Chemicals 1,167.46 IAWEA Water Conference 160.00 IDNR Sewer Permit 85.00 Interstate All Battery Water, FD 61.32 Iowa Finance Authority Debt Payment 32,940.00 Iowa Finance Authority Debt Payment 6,160.00 Iowa Firefighters Association FD Dues 765.00 Iowa One Call Locates 39.70 Iowa Prison Industries Signs 1,656.94 Iowa Rural Water Assoc. Water Dues 405.00 IPERS Payroll 12,538.44 John's Lock & Key Parks 32.89 Johnson, Donald B On Time Deposit Refund 75.00 Kampe, Daniel R UB Scheduled Deposit Refund 11.32 King's Material Parks 4,112.37 Kluesner Const. RU 11,417.45 Krivachek, David Maintenance 188.54 L. Miller Landscaping Remove Ash Tree 2,500.00 Lefebure, Brandon Safety Boots 216.62 Levis, Kristen & John UB Scheduled Deposit Refund 0.66 Lillis O'Malley Olson Manning Attorneys Legal Services 1,050.00 Linn County REC Utility Bills 3,367.91 Linn County Recorder Annexation 257.00 LRS Portables Parks 495.00 Matheson Shop Supplies 34.34 Menards Supplies 1,619.23 Merta, Brian Water 49.43 MidAmerican Energy Utility Bills 209.61 Mullane, Riley or Melissa On Time Deposit Refund 75.00 MW Cole Construction Pay App #1 246,525.00 Nelson Electric Poles 2,945.00 Nelson Electric Final Pay App 192.70 Netolicky, Patty CH, Parks Supplies 198.43 Network Computer Solutions IT Work 775.00 Nissen, David UB Scheduled Deposit Refund 37.97 Penworthy Library 210.59 Plumb Supply Water, Sewer 64.87 Professional Plumbing Parks 372.50 Quill Office Supplies 1,395.37 Racom Corporation Water/Sewer 2,532.50 RDJ Specialties FD 1,872.80 Reliance Standard Premiums 254.16 Republic Services Solid Waste Services 22,070.80 Reynolds, Jamie M UB Scheduled Deposit Refund 3.62 Rosekrans, Tina Mileage 119.87 Sankot's Garage Maintenance 585.72 Schimberg Co. Water, FD 292.55 Simmons Perrine Moyer Bergman Legal Services 2,413.80 Solberg's Inc. Parks 28.64 SourceOne Cleaning CH Cleaning 539.00 South Slope Phone Service 76.22 South Slope Phone Service 37.23 South Slope Phone and Internet Service 682.50 SpringGreen Library 432.25 St. Luke's Work Well Solution DOT Drug Screen 60.00 State Hygienic Laboratory Testing 1,272.50 Stensland, Kevin Reimbursement 98.25 Svec, Carl FD 1,933.38 SymbolArts LLC FD 3,566.50 TCM Bank Credit Card Balance 6,315.46 Treasurer, State of Iowa Sales Taxes 386.63 Treasurer, State of Iowa WET 2,837.33 UMB Debt Fee 600.00 UMB Debt Fee 600.00 UnitedHealthcare Premium 12,828.60 Unity Point Clinic DOT Drug Screen 84.00 US Cellular Cell Phones 503.29 US Treasury Payroll Taxes 4,190.83 US Treasury Payroll Taxes 3,113.97 US Treasury Payroll Taxes 3,135.27 US Treasury Payroll Taxes 1,918.17 US Treasury Payroll Taxes 3,184.81 US Treasury Payroll Taxes 3,191.82 USA BlueBook Water Dept Supplies 2,571.91 USPS Postage 309.14 USPS Postage 498.78 Van Meter Parks 597.85 Wade's Golf & Mow Parks 12,213.77 Walter, Sharon L & Russell J. On Time Deposit Refund 75.00 Werner, Melissa Parks 254.31 WEX FD 482.22 Wilson-Hite Insurance Insurance 819.00 Witham, Shawn & Nichole On Time Deposit Refund 75.00 Total Net Payroll 60,670.07 TOTAL 598,056.18