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HomeMy WebLinkAbout08-13-2024 Council Minutes CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING August 13, 2024 A regular meeting of the Fairfax City Council was held August 13, 2024. Mayor Beer called the meeting to order at 6:00 PM. Councilmembers present were: Tom Nurre, Dan Wozniak, Nick Volk, and Marianne Wainwright. Mike Daly was absent. Motioned by Wainwright, seconded by Volk, to approve the consent agenda. Ayes: Nurre, Wozniak, Volk, and Wainwright. Nays: None. Absent: Daly. Motion carried. Mayor Beer read a proclamation for the Five Seasons Stand Down on September 12, 2024. The department reports were reviewed. The fire department has sent out for truck quotes. Dan Wozniak asked about the code compliance discussions. Mayor Beer informed him she and Chris Philipp have been discussing these issues. Shane Wicks gave a general overview of the Big Cedar Industrial Center Preliminary Plat. Discussion was held about street improvements. Dustin Kern with Iowa Land and Building discussed moving power poles, street improvements, and a possible Rise Grant. The City will work on the preliminary plat conditions and may ask for a special meeting to move through this phase faster. Chris with Opus discussed their TIF request. The city clerk reviewed two TIF spreadsheets with possible numbers. It was stated no number will be known for sure until we receive building plans. These estimates are based on a 10.5 million increment. Discussion was held concerning the decision to hire a city administrator. Mike Daly joined on the telephone. Motioned by Daly, seconded by Nurre to introduce and approve the first reading of ORDINANCE 101, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2017, BY ADDING CHAPTER 21, CITY ADMINISTRATOR. Roll call vote: Ayes: Daly, Nurre, Wozniak, Volk, and Wainwright. Nays: None. Motion carried Motioned by Nurre, seconded by Wainwright to suspend the rules requiring an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 101. Roll call vote: Ayes: Daly, Nurre, Wozniak, Volk, and Wainwright. Nays: None. Motion carried. Motioned by Wainwright, seconded by Volk to give final approval of ORDINANCE 101, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2017, BY ADDING CHAPTER 21, CITY ADMINISTRATOR. Roll call vote: Ayes: Daly, Nurre, Wozniak, Volk, and Wainwright. Nays: None. Motion carried. Mike Daly left the telephone call. Brent Hinson discussed Hinson Consulting, LLC’s Fairfax’s City Administrator Search Proposal. Motioned by Wainwright, seconded by Volk to accept the City Administrator Search Proposal from Hinson Consulting, LLC for $15,850 plus expenses. Ayes: Nurre, Wozniak, Volk, and Wainwright. Nays: None. Absent: Daly. Motion carried. Motioned by Wainwright, seconded by Nurre to introduce and approve the first reading of ORDINANCE 97, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2017, BY AMENDING CHAPTER 55 AND ADDING CHAPTER 55A ENTITLED “URBAN CHICKENS AND DUCKS” RELATING TO THE KEEPING OF URBAN CHICKENS AND DUCKS WITHIN THE CITY OF FAIRFAX. Roll call vote: Ayes: Nurre, Wozniak, Volk, and Wainwright. Nays: None. Absent: Daly. Motion carried Motioned by Wainwright, seconded by Volk to suspend the rules requiring an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 97. Roll call vote: Ayes: Nurre, Wozniak, Volk, and Wainwright. Nays: None. Absent: Daly. Motion carried. Motioned by Wainwright, seconded by Wozniak to give final approval of ORDINANCE 97, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2017, BY AMENDING CHAPTER 55 AND ADDING CHAPTER 55A ENTITLED “URBAN CHICKENS AND DUCKS” RELATING TO THE KEEPING OF URBAN CHICKENS AND DUCKS WITHIN THE CITY OF FAIRFAX. Roll call vote: Ayes: Nurre, Wozniak, Volk, and Wainwright. Nays: None. Absent: Daly. Motion carried. A lengthy discussion was held concerning UTVs, ATVs, and snowmobiles. Several residents spoke up against the proposed ordinance to make it legal to ride them in Fairfax. Several people spoke up in favor of the ordinance. The main concerns were about children driving them and not following traffic regulations. These behaviors will still be illegal. This ordinance will allow these vehicles to be driving in Fairfax according to the State Code rules. Enforcement options were discussed. A slight revision is to be made to the snowmobile section. Motioned by Nurre, seconded by Wainwright to introduce and approve the first reading of ORDINANCE 102, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2017, BY ADDING CHAPTER 83 ALL-TERRAIN VEHICLES, OFF-ROAD VEHICLES AND SNOWMOBILES. Roll call vote: Ayes: Nurre, Wozniak, Volk, and Wainwright. Nays: None. Absent: Daly. Motion carried. Motioned by Wainwright, seconded by Nurre to suspend the rules requiring an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 102. Roll call vote: Ayes: Nurre, Wozniak, Volk, and Wainwright. Nays: None. Absent: Daly. Motion carried. Motioned by Wozniak, seconded by Nurre to give final approval of ORDINANCE 102, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2017, BY ADDING CHAPTER 83 ALL-TERRAIN VEHICLES, OFF- ROAD VEHICLES AND SNOWMOBILES. Roll call vote: Ayes: Nurre, Wozniak, Volk, and Wainwright. Nays: None. Absent: Daly. Motion carried. Discussion was held about the frequency of the rental housing inspections. The proposed ordinance is to be revised to make it read every 5 years or after a complaint is filed. This ordinance will be on the next agenda. Revisions are to be made to the proposed sign ordinance. This ordinance will be on the next agenda. Motioned by Wainwright, seconded by Nurre to approve the second reading of ORDINANCE 95, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2017, BY AMENDING PROVISIONS PERTAINING TO WATER RATES. Roll call vote: Ayes: Nurre, Wozniak, Volk, and Wainwright. Nays: None. Absent: Daly. Motion carried. Motioned by Nurre, seconded by Wainwright to suspend the rules requiring an ordinance be voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE 95. Roll call vote: Ayes: Nurre, Wozniak, Volk, and Wainwright. Nays: None. Absent: Daly. Motion carried. Motioned by Volk, seconded by Wainwright to give final approval of ORDINANCE 95, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2017, BY AMENDING PROVISIONS PERTAINING TO WATER RATES. Roll call vote: Ayes: Nurre, Wozniak, Volk, and Wainwright. Nays: None. Absent: Daly. Motion carried. Motioned by Volk, seconded by Nurre to give final approval of ORDINANCE 96, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF FAIRFAX, IOWA, 2017, BY AMENDING CHAPTER 99, SEWER SERVICE CHARGES. Roll call vote: Ayes: Nurre, Wozniak, Volk, and Wainwright. Nays: None. Absent: Daly. Motion carried. Motioned by Volk, seconded by Wainwright to approve RESOLUTION 2024-59, A RESOLUTION SETTING THE TIME AND PLACE FOR A PUBLIC HEARING FOR THE PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON SHOUSE REQUIREMENTS. Roll call vote: Ayes: Nurre, Wozniak, Volk, and Wainwright. Nays: None. Absent: Daly. Motion carried. Mayor Beer declared RESOLUTION 2024-59 duly adopted. Dan Wozniak reviewed his presentation about a proposed Overlay District for Heartland Heights. Bruce Sevig and Mark from Irie Homes gave input as did staff. Enforcement of the covenants, Facebook posts, and the process followed were discussed. Discussion was held about the engineering agreement proposal from Hall and Hall Engineers, Inc. Shane is to revise the proposal for next month with one version as is and another without the design of well #5. Jon Larson gave an update about the options for the Vanderbilt St RR Crossing Project. With curb, signal changes are not required. There is an IDOT grant we may be able to get as an emergency project. Motioned by Wainwright, seconded by Volk to approve the Sons of the American Legion to run the concession stand during the 2024 Leon Evans Car Cruise-In according to the City’s policy. Ayes: Nurre, Wozniak, Volk, and Wainwright. Nays: None. Absent: Daly. Motion carried. Motioned by Nurre, seconded by Wainwright to approve waiving the permit fees with the City for food vendors during City sponsored events. Ayes: Nurre, Wozniak, Volk, and Wainwright. Nays: None. Absent: Daly. Motion carried. Joe Kell reported Erin Kell and his year-round part-time parks person have both resigned. A key volunteer has also resigned. So, he is requesting the parks assistant become a full-time position. Motioned by Volk, seconded by Nurre to approve hiring a full-time parks assistant. Ayes: Nurre, Wozniak, Volk, and Wainwright. Nays: None. Absent: Daly. Motion carried. A hiring committee will be established. Motioned by Volk, seconded by Wainwright to approve Eric Von Sprecken to obtain his Grade 1 Water and Wastewater Certifications. Ayes: Nurre, Wozniak, Volk, and Wainwright. Nays: None. Absent: Daly. Motion carried. Motioned by Volk, seconded by Wainwright to approve Leif Stensland and Eric Von Sprecken to obtain their CDL licenses. Ayes: Nurre, Wozniak, Volk, and Wainwright. Nays: None. Absent: Daly. Motion carried. Motioned by Volk, seconded by Wainwright to approve RESOLUTION 2024-60, A RESOLUTION TO ENTER INTO A SWIFT USER AGREEMENT WITH LINN COUNTY RECORDER’S OFFICE. Roll call vote: Ayes: Nurre, Wozniak, Volk, and Water Revenue Debt Service 16,649.30 Sewer Fund 48,132.02 Sewer Revenue Debt Service 24,738.88 Garbage Fund 23,802.25 Total Revenue: 936,192.14 July 2024 Expenses General Fund 151,203.26 Road Use Fund 24,002.57 LOSST 19,848.64 Debt Service Fund 2,100.00 CI Fund - Well 3,739.30 CI Fund – Water Tower Project 491.25 CI Fund - Bridge Project 9,458.25 CI Fund - W Cem Intersection 5,207.50 Water Fund 345,449.41 Trust and Agency Fund 550.00 Sewer Fund 43,520.79 Garbage Fund 28,515.83 Farm Operations Fund 2,823.93 Total Expenses: 636,910.73 CLAIMS LIST August 13, 2024 Payee Purpose Amount Absolute Security Monitoring 1,389.00 Ace Electric Generator Work 503.48 Acme Tools Tools 89.28 Advanced Business Systems Print Agreement 375.54 AFLAC Premiums 352.44 Alliant Utility Bills 11,186.40 Alliant Energy Utility Bill 468.83 Alliant Energy Utility Bill 133.39 Alliant Energy Utility Bill 20.38 Alliant Energy Utility Bill 21.80 Alliant Energy Utility Bill 335.00 Altorfer Paint 29.30 American Water Works Assoc. Membership 275.00 Apparatus Testing Service FD Pump Certification 1,193.50 Baker and Taylor Library - Books 380.26 Baker Paper Paper Products 225.54 Bayne, Cathy Lib Reimbursement 335.17 Calef, Matt Parks - Coach Refund 30.00 Cedar Rapids Winsupply Plumbing Shop 259.41 Cengage Library - Books 79.46 Center Point Large Print Library - Books 225.53 Certified Pest Control CH & Lib Pest Control 130.00 Cintas CH Mats 14.85 City of CR Signal Costs 828.74 City of Fairfax Utility Bill 60.50 City of Fairfax Utility Bill 75.75 City of Fairfax Utility Bill 69.19 City of Fairfax Utility Bill 62.79 City of Fairfax Utility Bill 513.38 City of Fairfax Utility Bill 33.48 City of Fairfax Utility Bill 20,553.47 City of Fairfax Utility Bill 125.16 City of Fairfax Utility Bill 141.33 City of Fairfax Utility Bill 60.50 CLIA Laboratory Program FD Lab Certification Fee 248.00 Colonial Life Premiums 201.95 Consolidated Energy Fuel 3,450.98 Continental Research Corp. Supplies 1,261.32 Cooper, Steve Parks Refund 275.00 Cornshuckers Baseball Parks - Refund 500.00 Corridor MPO FY25 MPO dues 1,746.08 Costco Membership Renewal 65.00 Dams, Stacy UB Deposit Refund 26.99 Danko Emergency Equipment FD Equipment 3,045.06 Donohoe, Danielle Parks - Refund 200.00 Drewelow, Auburn Parks - Coach refund 30.00 Electric Pump Meter Work 1,440.50 Ever-Green Landscape Mulch 480.00 Fareway Supplies 671.84 FSSB ACH S/C 25.00 Gazette Legal Publications 597.04 Giese, Drew Parks - Coach Refund 30.00 Globe Life Premium 45.35 Golden, Alyssa Parks - Refund 100.00 Gorman, Ashley Parks - Coach refund 30.00 Grems, Brittney Parks - Refund 30.00 Hall & Hall Engineers Engineering 44,704.00 Hatcher, Dustin Umpiring 60.00 Hatcher, Nicholas Umpiring 60.00 Hatcher, Nicholas Umpiring 60.00 Hawkins Inc. Water Dept Chemicals 2,650.47 IIMC Membership Fees 435.00 Interstate All Battery Center Streets 127.20 Iowa League of Cities Mayor's CEMO Fee 35.00 Iowa League of Cities Member Dues FY25 2,034.00 Iowa One Call Locates 47.80 IPERS Payroll 12,935.78 John's Lock & Key Keys 181.94 Johnson, Tamara S. On Time Deposit Refund 75.00 Jordan's Heating & Cooling FD 345.50 King's Material Parks - Concrete 780.57 Kucera, Benjamin & Emily On Time Deposit Refund 75.00 Linn County Public Health Air Permits Renewal 405.00 Linn County REC Utility Bills 3,853.51 Linn County Sheriff Police Services 9,828.00 LL Pelling, Co. Street Painting 1,987.00 LRS Portables Parks - Port-o-pots 495.00 Mara, Greg Parks - Refund 200.00 Marti, Robert & Lavonna On Time Deposit Refund 75.00 Matheny, Anna Parks - Coach Refund 30.00 Matheson Welding Supplies 34.65 Mejia, Yenni C. On Time Deposit Refund 75.00 Menards Supplies 2,170.75 MidAmerican Energy Utility Bills 182.86 Millard, Marcus Umpiring 180.00 Moats, Brenna Parks - Coach Refund 60.00 Myers-Cox Co. Parks - Concession Stand Food 623.86 Netolicky, Patty Parks-Supplies; Library-Prizes 135.36 Network Computer Solutions IT Work 306.25 Nielsen, Ryne Parks - Refund 100.00 OverDrive Inc. Library - FY25 E-book Fee 978.72 Penworthy Company Library - Books 470.16 Performance Food Service Parks 617.15 Pomp's Tire Service FD Tires 1,069.20 Prairie Road Builders Street Work 88,284.46 Professional Plumbing Backflow Testing 564.75 Quill Office Supplies 688.97 RDJ Specialties Inc. FD 1,455.36 Reed, Stephen Parks - Coach Refund 30.00 Reliance Standard Premiums 254.16 Republic Services 07-2024 Solid Waste Services 23,733.54 Rosekrans, Tina CH Mileage 61.64 Sankot's Garage Vehicle Work 709.33 Schaller, Sarah Parks - Coach Refund 30.00 Sherwin Williams Paint 102.60 Sign Pro Library - Signs 170.00 Simmons, Perrine Legal Fees 546.30 Site One Landscaping Seed 1,543.50 Smith, Laura & Jason On Time Deposit Refund 75.00 Soboski, Annie Parks - Refund 100.00 SourceOne Cleaning CH Cleaning 539.00 South Slope Phone Service-Library 75.99 South Slope Phone Service-FD 35.84 South Slope Phone and Internet Service 677.25 Speer Financial Bond Work 7,100.00 Sports Promotions Parks Uniforms 2,422.50 St. Luke's Work Well Solutions DOT Drug Screening 30.00 Stallman, Cheryl On Time Deposit Refund 150.00 Standard Bearing Sewer Supplies 1,043.41 State Hygienic Laboratory W/WW Testing 3,281.50 Stone Concepts Park bench 305.00 TCM Bank Credit Card Balance 5,303.63 Treasurer State of Iowa Sales Taxes 479.80 Treasurer State of Iowa WET 3,334.76 Triple Bagger Baseball Parks - Refund 500.00 UMB Bank Debt Payment 600.00 UMB Bank Debt Payment 600.00 UMB Bank Debt Payment 600.00 UMB Bank Bond Fee 300.00 UnitedHealthcare Premium 13,193.06 UnityPoint Clinic Testing 42.00 US Cellular Cell Phones 403.67 US Treasury Payroll Taxes 5,321.19 US Treasury Payroll Taxes 3,655.23 US Treasury Payroll Taxes 3,852.58 US Treasury Payroll Taxes 3,799.88 US Treasury Payroll Taxes 3,617.15 USA BlueBook Water/Sewer Dept Supplies 1,134.46 USPO Postage 330.49 USPO Postage 520.24 Vogt, Jennifer Parks - Refund 30.00 WEX FD 270.72 Total Net Payroll 69,526.26 TOTAL 394,987.91