HomeMy WebLinkAbout10-08-2024 Council Minutes
CITY OF FAIRFAX
REGULAR CITY COUNCIL MEETING
October 8, 2024
A regular meeting of the Fairfax City Council was held October 8, 2024. Mayor Beer called
the meeting to order at 6:00 PM. Councilmembers present were: Tom Nurre, Mike Daly, Dan
Wozniak, and Nick Volk. Marianne Wainwright was absent.
Mike Daly asked for the Hinson report to be placed on the website. The clerk announced the
10-07-24 Library Board minutes are not in the packet.
Motioned by Volk, seconded by Daly to approve the consent agenda. Ayes: Nurre, Daly,
Wozniak, and Volk. Nays: None. Absent: Wainwright. Motion carried.
A Linn County Deputy Sheriff presented the list of calls.
Cathy Bayne was asked about the building project. Tom Nurre asked for more information
from Cathy as soon as possible. The focus group should give input during the November
meeting.
Chris Philipp informed the Council the dog that killed another dog is already out of town.
Lynn Miller informed the Council he viewed Vance’s drainage way. They have done some
clean-up.
Discussion was held about the request to provide a letter of support for the Linn County
Gaming Association. No letter will be provided.
Mike Wagner with Alliant Energy discussed their dark fiber plans.
Motioned by Nurre, seconded by Daly to approve RESOLUTION 2024-72, A
RESOLUTION APPROVING AN AGREEMENT FOR THE LEASING, ASSIGNMENT,
OR SALE OF EXISTING DARK FIBER LOCATED IN THE CITY OF FAIRFAX
RIGHT OF WAY BY INTERSTATE POWER AND LIGHT COMPANY. Roll call vote:
Ayes: Nurre, Daly, Wozniak, and Volk. Nays: None. Absent: Wainwright. Motion carried.
Mayor Beer declared RESOLUTION 2024-72 duly adopted.
Discussion was held concerning Dean Hartman’s request to have his sewer charge lowered
by $50.00 due to a problem with his water line. It is the City’s practice to not adjust bills unless
the City caused the problem. No adjustment will be made.
Mayor Beer opened the public hearing regarding Designation of Expended Fairfax Urban
Renewal area and on Proposed Urban Renewal Plan Amendment at 6:35 PM. No comments had
been received at city hall. The city clerk explained the changes. No one else had comments.
Mayor Beer closed the public hearing at 6:36 PM.
Motioned by Volk, seconded by Nurre to approve RESOLUTION 2024-73, A
RESOLUTION TO DECLARE NECESSITY AND ESTABLISH AN URBAN RENEWAL
AREA, PURSUANT TO SECTION 403.4 OF THE CODE OF IOWA AND APPROVE
URBAN RENEWAL PLAN AMENDMENT FOR THE FAIRFAX URBAN RENEWAL
AREA. Roll call vote: Ayes: Nurre, Daly, Wozniak, and Volk. Nays: None. Absent:
Wainwright. Motion carried. Mayor Beer declared RESOLUTION 2024-73 duly adopted.
Jon Larson gave a brief description of the Heartland Heights Park Restrooms and Pavilion
Project.
Motioned by Daly, seconded by Nurre to approve RESOLUTION 2024-74, A
RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF FAIRFAX AND HALL AND HALL ENGINEERS, INC. Roll
call vote: Ayes: Nurre, Daly, Wozniak, and Volk. Nays: None. Absent: Wainwright. Motion
carried. Mayor Beer declared RESOLUTION 2024-74 duly adopted.
Shane Wicks and Jon Larson discussed the water tower project status and process.
Motioned by Nurre, seconded by Wozniak to approve RESOLUTION 2024-75, A
RESOLUTION TO ACCEPT THE WORK PERFORMED BY MW COLE
CONSTRUCTION, APPROVE AN ACCOUNTING CHANGE ORDER, AND APPROVE
THE FINAL PAYMENT FOR THE 2023 ELEVATED WATER STORAGE TANK
PAINTING, MAINTENANCE, & REPAIRS PROJECT. Roll call vote: Ayes: Nurre, Daly,
Wozniak, and Volk. Nays: None. Absent: Wainwright. Motion carried. Mayor Beer declared
RESOLUTION 2024-75 duly adopted.
Brian Merta discussed the advantages of entering into maintenance agreements for the leased
equipment.
Motioned by Daly, seconded by Volk to approve RESOLUTION 2024-76, A
RESOLUTION TO ENTER INTO AN AGREEMENT WITH ALTORFER CAT. Roll call
vote: Ayes: Nurre, Daly, Wozniak, and Volk. Nays: None. Absent: Wainwright. Motion
carried. Mayor Beer declared RESOLUTION 2024-76 duly adopted.
Discussion was held concerning improvements needed in the planned industrial area. Timing
and costs of the street, sewer, and water improvements were discussed. Use of TIF, Cedar
Rapids plans for street improvements, and construction phasing were also discussed. No final
decision was made, but Hall and Hall Engineers were directed to proceed with plans to do the
street improvements in 2026. The development agreement will be on the November agenda.
Discussion of the TIF Certification forms for FY26 were discussed. Corrections were listed
on the de-certification page.
Motioned by Daly, seconded by Volk to approve RESOLUTION 2024-77, A
RESOLUTION APPROVING THE TIF CERTIFICATION FORMS. Roll call vote: Ayes:
Nurre, Daly, Wozniak, and Volk. Nays: None. Absent: Wainwright. Motion carried. Mayor
Beer declared RESOLUTION 2024-77 duly adopted.
Motioned by Nurre, seconded by Daly to approve RESOLUTION 2024-78, A
RESOLUTION APPROVING ANNUAL URBAN RENEWAL REPORT FOR FISCAL
YEAR 2023-2024. Roll call vote: Ayes: Nurre, Daly, Wozniak, and Volk. Nays: None. Absent:
Wainwright. Motion carried. Mayor Beer declared RESOLUTION 2024-78 duly adopted.
Motioned by Daly, seconded by Volk to introduce and approve the first reading of
ORDINANCE 105, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF
THE CITY OF FAIRFAX, IOWA, 2017, BY AMENDING PROVISIONS PERTAINING
TO BILLING FOR WATER SERVICE. Roll call vote: Ayes: Nurre, Daly, Wozniak, and
Volk. Nays: None. Absent: Wainwright. Motion carried.
Motioned by Nurre, seconded by Daly to suspend the rules requiring an ordinance be voted
on for passage at two council meetings prior to this meeting with respect to ORDINANCE 105.
Roll call vote: Ayes: Nurre, Daly, Wozniak, and Volk. Nays: None. Absent: Wainwright.
Motion carried.
Motioned by Daly, seconded by Wozniak to give final approval of ORDINANCE 105, AN
ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF
FAIRFAX, IOWA, 2017, BY AMENDING PROVISIONS PERTAINING TO BILLING
FOR WATER SERVICE. Roll call vote: Ayes: Nurre, Daly, Wozniak, and Volk. Nays:
None. Absent: Wainwright. Motion carried.
The city clerk stated the next three policies are making revisions to reflect how we currently
do things. We are reviewing our processes and making sure they are documented before the new
Water Revenue Debt Service 28,974.12
Sewer Fund 50,823.09
Sewer Revenue Debt Service 27,328.62
Garbage Fund 25,450.26
Total Revenue: 1,587,853.40
September 2024 Expenses
General Fund 877,675.07
Road Use Fund 12,924.84
LOSST 84,692.96
Debt Service Fund 35,935.00
Capital Improvements Fund - Well 611.81
Capital Improvements Fund - Water Tower Project 423.75
Capital Improvements Fund - Bridge Project 3,427.50
Capital Improvements Fund - W Cem Intersection 7,930.00
Capital Improvements Fund - Sewer Lining 5,262.50
Water Fund 89,229.61
Trust and Agency Fund 1,065.00
Sewer Fund 326,363.27
Garbage Fund 22,680.73
Farm Operations Fund 192.00
Total Expenses: 1,468,414.04
CLAIMS LIST October 08, 2024
Payee Purpose Amount
Acme Tools Supplies 69.97
Advanced Traffic Control On Time Deposit 75.00
AFLAC Premiums 352.44
Alliant Utility Bills 10,002.93
Alliant Energy Utility Bill 19.07
Alliant Energy Utility Bill 119.11
Alliant Energy Utility Bill 570.38
Alliant Energy Utility Bill 20.40
Alliant Energy Utility Bill 335.00
Baker and Taylor Library - Books 618.58
Baker Paper Parks, Shop - Supplies 1,275.35
Beer, Jo Ann Reimbursement Mileage & Parking 75.74
Black, Michelle On Time Deposit 75.00
Bound Tree Medical FD - Medical Supplies 908.23
Brandenburg, Stephanie UB Deposit Refund 124.92
Cedar Valley Humane Society 1 Stray Cat 130.00
Cengage Library - Books 79.46
Center Point Large Print Library - Books 226.18
Certified Pest Control CH & Lib Pest Control 130.00
Cintas CH Mats 14.85
City of Fairfax Utility Bill 70.50
City of Fairfax Utility Bill 84.00
City of Fairfax Utility Bill 512.40
City of Fairfax Utility Bill 70.50
City of Fairfax Utility Bill 815.90
City of Fairfax Utility Bill 35.50
City of Fairfax Utility Bill 18,766.15
City of Fairfax Utility Bill 138.21
City of Fairfax Utility Bill 161.89
City of Fairfax Utility Bill 71.10
Colonial Life Premiums 201.95
Consolidated Energy Fuel 4,969.85
Crawford Quarries Rock 262.59
Custom Hose & Supplies Inc. Supplies 187.17
Dahm Baseball 10 LLC Parks - League Fees 1,239.00
Danko Emergency Equipment FD 408.30
Data Integration Inc. Water/Sewer Dept Supplies 757.45
Data443 Risk Mitigation, Inc. Library Software 73.14
Dinges Fire Company FD 725.00
Eldon C. Stutsman, Inc. Parts 38.52
Emge, Holly & Coughenour, William On Time Deposit 75.00
Fareway Parks 605.95
Fleming Irrigation Parks 318.20
FSSB ACH Processing S/C 25.00
FusionSite Parks - 3 Port-o-Pots 495.00
Galaragga, Lisa Registration Refund 20.00
Gazette Legal Publications 618.74
Globe Life Premium 45.35
Grainger Pilot Well Supplies 394.06
Grim, Tonya Refund 50.00
Hall & Hall Engineers Engineering 43,411.25
Hawkeye Fire & Safety Supplies 1,429.40
Hawkins Inc. Water Dept Chemicals 2,459.30
IDNR 2025 Annual Water Use Fee 115.00
Iowa One Call Locates 66.00
IPERS Payroll 12,935.19
Johnson-Calvopina, Arianne On Time Deposit 75.00
King's Material Inc. Parks - Parking Bumpers 4,490.58
Linn County REC Utility Bills 3,508.85
Linn County Sheriff Police Protection 9,828.00
LL Pelling CH Restripe Parking Lot 1,492.00
Lovanh, Khamnoth UB Deposit Refund 14.92
Martin Marietta Winter Sand 1,148.30
Matheson Supplies 33.95
Menards Supplies 971.28
MidAmerican Energy Utility Bills 153.01
Midwest Demolition Contractors Millings, Rock 2,791.64
Monsef, Anahita On Time Deposit 75.00
MW Cole Construction Final Pay App. 5,483.28
Netolicky, Patty Parks - Craft Supplies 82.10
Network Computer Solutions Admin New Computer 1,086.56
OPN Architects Library – Bldg. Project 20,023.25
O'Reilly Auto Parts Supplies 54.16
Penworthy Library - Books 209.63
Performance Food Service Parks - Concession Stand Food 1,015.04
Philipp, Chris Mileage 1,125.60
Playaway Products Library - Audio Books 787.41
Porter, Syndrea UB Deposit Refund 4.62
Prairie City Public Library Library - Book 7.99
Professional Plumbing Parks 110.00
Quill Office Supplies 1,292.39
RDJ Specialties FD 1,722.13
Reliance Standard Premiums 254.16
Republic Services 09-24 Solid Waste Services 23,697.88
Rohrssen, Alexander V On Time Deposit 75.00
Rosekrans, Tina CH Mileage 54.27
Sankot's Garage Maintenance 219.70
Schumacher Elevator Company CH Elevator Maintenance 357.69
Shea, Katie On Time Deposit 150.00
Shimberg Co. Water Supplies 420.00
Simmons, Perrine Legal Fees 1,323.00
SourceOne Cleaning CH Cleaning 539.00
South Slope Phone Service 76.59
South Slope Phone Service 35.90
South Slope Phone and Internet Service 680.47
State Hygienic Laboratory W/WW Testing 1,394.00
State Industrial Products Sewer Supplies 634.05
TBT Sports LLC Deposit refund 500.00
TCM Bank Credit Card Balance 5,017.56
Telecom Services of Iowa, Inc. Phone and IT Work 1,217.50
TNT Landscaping Window for Ventrac Cab 499.90
Treasurer State of Iowa State Withholding 7,233.13
Treasurer State of Iowa Sales Tax 395.97
Treasurer State of Iowa WET Tax 4,682.70
Trenary, Nick Library - IT work 90.00
Union Pacific RR Vanderbilt St. Project 8,307.30
UnitedHealthcare Premium 13,193.06
US Cellular Cell Phones 393.67
US Treasury Payroll Taxes 5,655.99
US Treasury Payroll Taxes 3,928.94
US Treasury Payroll Taxes 327.28
US Treasury Payroll Taxes 3,939.27
US Treasury Payroll Taxes 3,781.41
USA BlueBook Water/Sewer Dept Supplies 2,509.93
USPO Postage 509.60
USPO Postage 363.30
Wade's Golf & Mow Parks - Blades 396.00
Waln Repair & Collison Parks - Truck repair 2,000.00
WEX FD Fuel 143.76
Wilson-Hite Insurance Insurance 417.00
Wolfe, Nicholas P On Time Deposit 75.00
Total Net Payroll 58,912.32
TOTAL 319,864.16