HomeMy WebLinkAbout01/14/2025 Council Minutes
CITY OF FAIRFAX
REGULAR CITY COUNCIL MEETING
January 14, 2025
A regular meeting of the Fairfax City Council was held January 14, 2025. Mayor Beer called
the meeting to order at 6:00 PM. Councilmembers present were: Tom Nurre, Mike Daly, Dan
Wozniak, Nick Volk, and Marianne Wainwright.
Motioned by Daly, seconded by Volk to approve the consent agenda. Ayes: Nurre, Daly,
Wozniak, Volk, and Wainwright. Nays: None. Motion carried.
A Linn County Deputy Sheriff presented the list of calls.
Nick Volk asked about the brine applicator. City staff are testing brine application on the
streets.
Mike Sankot informed everyone we have received Walford’s fire department support
numbers. They are staying at the $1.43 per thousand. The fire department received $5,000 from
Toyota Financial for bunker gear. The fire department has applied for a federal grant of
$100,000 to purchase about 20 sets of bunker gear.
Mayor Beer opened the public hearing on the proposal to enter into a Water Revenue Loan
and Disbursement Agreement at 6:06 PM. City Hall had not received any comments. No one in
the meeting made any comments. Mayor Beer closed the hearing at 6:07 PM.
Motioned by Daly, seconded by Nurre to approve RESOLUTION 2025-01, A
RESOLUTION TAKING ADDITIONAL ACTION WITH RESPECT TO A WATER
REVENUE LOAN AND DISBURSEMENT AGREEMENT AND AUTHORIZING,
APPROVING AND SECURING THE PAYMENT OF A $1,277,000 WATER REVENUE
LOAN AND DISBURSEMENT AGREEMENT ANTICIPATION PROJECT NOTE (IFA
INTERIM LOAN AND DISBURSEMENT AGREEMENT). Roll call vote: Ayes: Nurre,
Daly, Wozniak, Volk, and Wainwright. Nays: None. Motion carried. Mayor Beer declared
RESOLUTION 2025-01 duly adopted.
The proposed addition to the fire station was discussed. The addition will be used for
training and storage. The bidding process will need to be followed.
Motioned by Wainwright, seconded by Daly to approve RESOLUTION 2025-02, A
RESOLUTION AUTHORIZING SIGNATORIES ON BANK ACCOUNTS. Roll call vote:
Ayes: Nurre, Daly, Wozniak, Volk, and Wainwright. Nays: None. Motion carried. Mayor
Beer declared RESOLUTION 2025-02 duly adopted.
Motioned by Daly, seconded by Volk to introduce and approve the first reading of
ORDINANCE 116, AN ORDINANCE AMENDING CHAPTER 15 OF THE CITY CODE
OF FAIRFAX, IOWA, RELATING TO THE DUTIES AND RESPONSIBILITIES OF
THE MAYOR TO INCORPORATE THE CITY ADMINISTRATOR POSITION AND
ADJUST THE MAYOR'S COMPENSATION. Roll call vote: Ayes: Nurre, Daly, Wozniak,
Volk, and Wainwright. Nays: None. Motion carried.
Motioned by Daly, seconded by Wainwright to suspend the rules requiring an ordinance be
voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE
116. Roll call vote: Ayes: Nurre, Daly, Wozniak, Volk, and Wainwright. Nays: None.
Motion carried.
Motioned by Daly, seconded by Wozniak to give final approval of ORDINANCE 116, AN
ORDINANCE AMENDING CHAPTER 15 OF THE CITY CODE OF FAIRFAX, IOWA,
RELATING TO THE DUTIES AND RESPONSIBILITIES OF THE MAYOR TO
INCORPORATE THE CITY ADMINISTRATOR POSITION AND ADJUST THE
MAYOR'S COMPENSATION. Roll call vote: Ayes: Nurre, Daly, Wozniak, Volk, and
Wainwright. Nays: None. Motion carried.
Discussion was held regarding the Purchasing Policy and Credit Card Policy.
Revisions were asked for in the Agenda Process and Meeting Rules resolution.
Motioned by Daly, seconded by Volk to approve RESOLUTION 2025-03, A
RESOLUTION SETTING THE TIME AND PLACE FOR A PUBLIC HEARING FOR
THE PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON REVISING
THE CITY OF FAIRFAX ZONING CODE. Roll call vote: Ayes: Nurre, Daly, Wozniak,
Volk, and Wainwright. Nays: None. Motion carried. Mayor Beer declared RESOLUTION
2025-03 duly adopted.
Motioned by Wainwright, seconded by Daly to approve RESOLUTION 2025-04, A
RESOLUTION SETTING THE TIME AND PLACE FOR A PUBLIC HEARING FOR
THE PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON REVISING
THE CITY OF FAIRFAX ZONING CODE. Roll call vote: Ayes: Nurre, Daly, Wozniak,
Volk, and Wainwright. Nays: None. Motion carried. Mayor Beer declared RESOLUTION
2025-04 duly adopted.
Motioned by Daly, seconded by Wozniak to approve RESOLUTION 2025-05, A
RESOLUTION SETTING THE TIME AND PLACE FOR A PUBLIC HEARING FOR
THE PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON
ADOPTING A REVISED ZONING MAP. Roll call vote: Ayes: Nurre, Daly, Wozniak,
Volk, and Wainwright. Nays: None. Motion carried. Mayor Beer declared RESOLUTION
2025-05 duly adopted.
Motioned by Nurre, seconded by Daly to approve RESOLUTION 2025-06, A
RESOLUTION SETTING THE TIME AND PLACE FOR A PUBLIC HEARING FOR
THE PURPOSE OF REVIEWING AN APPLICATION FOR A STATE REVOLVING
FUND (SRF) LOAN AND TO MAKE AVAILABLE TO THE PUBLIC THE CONTENTS
OF AN ENVIRONMENTAL INFORMATION DOCUMENT AND THE CITY’S
PROJECT PLAN. Roll call vote: Ayes: Nurre, Daly, Wozniak, Volk, and Wainwright. Nays:
None. Motion carried. Mayor Beer declared RESOLUTION 2025-06 duly adopted.
Jon Larson with Hall and Hall Engineers, Inc., discussed the quotes received for the Sanitary
Sewer Rehabilitation CIPP Lining Project. They are recommending accepting the quote from
Municipal Pipe Tool Co. LLC with both alternates.
Motioned by Daly, seconded by Nurre to accept the quote from Municipal Pipe Tool Co.,
LLC of $139,675.55 for the base work plus both alternates for the Sanitary Sewer Rehabilitation
CIPP Lining Project. Ayes: Nurre, Daly, Wozniak, Volk, and Wainwright. Nays: None.
Motion carried.
Motioned by Volk, seconded by Wozniak to approve RESOLUTION 2025-07, A
RESOLUTION AUTHORIZING THE CITY OF FAIRFAX TO ENTER INTO A
MERCHANT CREDIT/DEBIT CARD AGREEMENT. Roll call vote: Ayes: Nurre, Daly,
Wozniak, Volk, and Wainwright. Nays: None. Motion carried. Mayor Beer declared
RESOLUTION 2025-07 duly adopted.
Brian Merta discussed the process needed for Brandon Lefebure and Dallas Chandler to
obtain their Wastewater Treatment III Certification. More CEUs are required and an estimate of
an additional $2,500 will be needed.
Road Use Fund 29,994.91
Debt Service Fund 1,050.00
Capital Improvements Fund - Well 1,827.49
Capital Improvements Fund - Water Tower Project 1,083.60
Capital Improvements Fund - Bridge Project 11,046.40
Capital Improvements Fund - W Cem Intersection 9,591.25
Capital Improvements Fund - Sewer Lining 2,332.50
Capital Improvements Fund - 76th Ave 3,335.00
Water Fund 44,480.48
Trust and Agency Fund 1,330.00
Water Debt Service 31,260.00
Sewer Fund 43,251.85
Sewer Debt Service Fund 4,690.00
Garbage Fund 25,302.05
Farm Fund 1,219.81
Total Expenses: 342,433.62
CLAIMS LIST January 14, 2025
Payee Purpose Amount
1st Ayd Corporation Supplies 278.09
Ace Electric Fuel gauge 905.23
Advanced Business Systems CH Print Agreement 152.00
AFLAC Premiums 352.44
Airgas Supplies 274.98
Alliant Utility Bills 9,813.51
Alliant Energy Utility Bill 694.64
Alliant Energy Utility Bill 68.64
Alliant Energy Utility Bill 24.20
Alliant Energy Utility Bill 25.89
Alliant Energy Utility Bill 335.00
Altorfer Cat. Repairs 11,934.05
Andersen, David On Time Deposit 75.00
Baker and Taylor Library - books 479.75
Bayer, Tammy Parks - Yoga 50.00
Beer, Jo Ann Mileage 256.07
Boland Recreation Parks 6,830.00
Cengage Library - books 41.98
Center Point Large Print Library - books 226.18
Certified Pest Control Pest Control 130.00
Cintas CH Mats 15.59
City of Fairfax Utility Bill 70.50
City of Fairfax Utility Bill 84.00
City of Fairfax Utility Bill 70.50
City of Fairfax Utility Bill 70.50
City of Fairfax Utility Bill 70.50
City of Fairfax Utility Bill 141.09
City of Fairfax Utility Bill 132.77
City of Fairfax Utility Bill 70.50
Colonial Life Premiums 201.95
Custom Hose & Supplies Inc. W/S Supplies 316.34
Danko FD 1,243.15
Davis, Cortez Reimbursement - FD 49.89
Eldon C Stutsman Supplies 92.66
Fareway Supplies 506.69
Fastenal Water Supplies 506.51
FSSB ACH Processing S/C 25.00
Gazette Publications 395.04
Globe Life Premiums 45.35
Goddard, Holly UB Net Dep Refund 77.25
Hall & Hall Engineers Engineering 67,663.49
Hansen, Tom or Jodie On Time Deposit 60.00
Hawkeye Fire Aid & Safety W/S Supplies 75.00
Hawkins Inc. Water Chemicals 525.94
Hoopla Library 122.20
IDOT Liquid Salt Brine 371.25
Impact Embroidery Parks, FD shirts 331.00
Iowa One Call Locates 25.20
Iowa Repair & Machine FD - Truck repair 2,801.50
IPERS Payroll 13,185.55
Linn County Recorder Boat Registration 28.15
Linn County Fire Chief's Asso. Dues 25.00
Linn County REC Utility Bills 4,113.67
Linn County Sheriff Police Services 9,828.00
Matheson Shop Supplies 34.65
McNamara, Jeniffer UB Net Dep Refund 77.25
Menards Supplies 142.35
Michael Todd Industrial Supply P/RU Supplies 902.23
MidAmerican Energy Utility Bills 892.27
Midwest Wheel Parts 139.90
Municipal Emergency Services FD 6,482.75
Murphy Tower Service UB Net Dep Refund 62.55
Nelson Electric Co. Repairs 668.50
Nesper Sign Advertising Lettering 179.92
Network Computer Solutions IT Work 656.25
Orendorff, Natalie On Time Deposit 75.00
Philipp, Chris Mileage 948.72
Playaway Products Library - books 1,041.00
Plumb Supply W/S Supplies 175.55
Pomp's Tire Service Parks 388.36
Quill Office Supplies 1,348.56
Radar Sign Streets 325.00
RDJ Specialties FD 2,176.92
Reliance Standard Premiums 275.34
Republic Services Solid Waste Services 23,827.60
Roark, Morgan UB Net Dep Refund 4.62
Rosekrans, Tina Mileage 38.86
Runyan, Bailey & Hayley On Time Deposit 75.00
Sankot's Garage Vehicle Maint. 507.23
Schumacher Elevator Elevator Maint. 357.69
Simmons, Perrine Legal Fees 2,361.15
SourceOne Cleaning CH Cleaning 539.00
South Slope Phone Service-Lib 290.71
South Slope Phone Service-FD 35.95
South Slope Phone/Internet 679.32
Speer Financial Inc. TIF Report 375.00
State Hygienic Laboratory W/WW Testing 1,207.00
TCM Bank Credit Card Balance 7,874.90
The Waterworks C&I Salt 68.00
TNT Landscaping Inc. Supplies 293.32
Treasurer, State of Iowa State W/H 6,676.25
Treasurer, State of Iowa WET 3,610.91
Treasurer, State of Iowa Sales Taxes 191.19
UnitedHealthcare Premium 13,752.13
US Cellular Cell Phones 393.78
US Treasury Payroll Taxes 402.70
US Treasury Payroll Taxes 5,184.49
US Treasury Payroll Taxes 3,507.08
US Treasury Payroll Taxes 3,628.35
US Treasury Payroll Taxes 3,735.68
US Treasury Payroll Taxes 8,134.33
US Treasury Payroll Taxes 4,284.86
USA BlueBook W/S Supplies 973.20
USPO Postage 333.76
USPO Postage 497.28
WEX FD Fuel 287.47
White Cap Shop Supplies 354.70
Total Net Payroll 106,611.24
TOTAL 354,377.20