HomeMy WebLinkAbout05/13/2025 Council Minutes
CITY OF FAIRFAX
REGULAR CITY COUNCIL MEETING
May 13, 2025
A regular meeting of the Fairfax City Council was held May 13, 2025. Mayor Beer called
the meeting to order at 6:00 PM. Councilmembers present were: Tom Nurre, Dan Wozniak,
Nick Volk, and Marianne Wainwright. Mike Daly was absent.
Dan Wozniak asked about a topic the P&Z discussed and the license renewals.
Motioned by Nurre, seconded by Volk to approve the consent agenda. Ayes: Nurre,
Wozniak, Volk, and Wainwright. Nays: None. Absent: Daly. Motion carried.
Mick Starcevich gave a Library Foundation Update. He asked two questions. The first was
is the City Council in favor of the library addition? The consensus was yes. The second was
will the City make a large financial commitment towards the project? He reviewed the property
purchase, planning costs, and FY26 $50,000 and then asked for a commitment of $1,000,000.
No action was taken on this request. Questions were asked about timing and funding sources.
Paul Mallie discussed the Annual Fairfax Lions Club 5K. They want to use the same route,
but in the reverse direction this year. They will mark the route in chalk and have volunteers at
intersections.
Motioned by Wainwright, seconded by Volk to approve the Annual Fairfax Lions Club 5K
on June 28 on the route as shown. Ayes: Nurre, Wozniak, Volk, and Wainwright. Nays: None.
Absent: Daly. Motion carried.
Randy from Prairie Road Builders, Inc. and Lynn Miller discussed the proposed list of street
work.
Motioned by Volk, seconded by Nurre to approve the submitted street work proposal for an
estimate of $79,515.84 from Prairie Road Builders. Ayes: Nurre, Wozniak, Volk, and
Wainwright. Nays: None. Absent: Daly. Motion carried.
Mayor Beer opened the public hearing regarding FY25 Budget Amendment #2 at 6:29 PM.
No comments have been received at City Hall. The city clerk/treasurer reviewed the changes.
Mayor Beer closed the public hearing at 6:29 PM.
Motioned by Wozniak, seconded by Volk to approve RESOLUTION 2025-51, A
RESOLUTION APPROVING THE CITY’S PROPOSED AMENDMENT #2 TO THE
FISCAL YEAR 2024-2025 BUDGET. Roll call vote: Ayes: Nurre, Wozniak, Volk, and
Wainwright. Nays: None. Absent: Daly. Motion carried. Mayor Beer declared
RESOLUTION 2025-51 duly adopted.
Mayor Beer opened the public hearing regarding a proposal to enter into an Essential Purpose
Loan Agreement for $2.8M at 6:29 PM. A couple of questions have been asked at City Hall
about the part in the hearing notice showing a possible levy to repay the debt. This new
requirement was explained along with the City Council’s current plans not to increase the levy.
Mayor Beer closed the hearing at 6:32 PM.
Mayor Beer opened the public hearing regarding a proposal to enter into an General Purpose
Loan Agreement for $360,000 at 6:32 PM. As stated above, the questions asked at City Hall also
referred to this hearing notice showing a possible levy to repay the debt. This new requirement
was explained along with the City Council’s current plans not to increase the levy. Mayor Beer
closed the hearing at 6:33 PM.
Motioned by Volk, seconded by Wainwright to approve RESOLUTION 2025-52, A
RESOLUTION TAKING ADDITIONAL ACTION ON PROPOSALS TO ENTER INTO
GENERAL OBLIGATION LOAN AGREEMENTS AND COMBINING LOAN
AGREEMENTS. Roll call vote: Ayes: Nurre, Wozniak, Volk, and Wainwright. Nays: None.
Absent: Daly. Motion carried. Mayor Beer declared RESOLUTION 2025-52 duly adopted.
Mayor Beer opened the public hearing regarding a 28E Annexation Moratorium Agreement
with the City of Cedar Rapids at 6:36 PM. There was a discussion with a resident on several
issues of the negotiations at City Hall. Tom Nurre stressed the City should be ready to start work
on the next agreement before this expires so there is no gap. Mayor Beer closed the public
hearing at 6:41 PM.
Motioned by Wozniak, seconded by Nurre to approve RESOLUTION 2025-53, A
RESOLUTION APPROVING A 28E ANNEXATION MORATORIUM AGREEMENT
BETWEEN THE CITY OF FAIRFAX AND THE CITY OF CEDAR RAPIDS, AS
ALLOWED PER IOWA CODE 368. Roll call vote: Ayes: Nurre, Wozniak, Volk, and
Wainwright. Nays: None. Absent: Daly. Motion carried. Mayor Beer declared
RESOLUTION 2025-53 duly adopted.
Mayor Beer opened the public hearing regarding plans, specifications form of contract, and
estimated costs for the West Cemetery Road Realignment & Reconstruction Project at 6:42 PM.
No comments had been received at City Hall. Shane Wicks discussed the project. The
engineer’s cost estimate is $1.89 million. This project is out for bids, which will be opened on
Wednesday, May 21. Questions were asked about the detour. Mayor Beer closed the hearing at
6:51 PM.
Mike Daly entered at 6:51 PM.
Shane Wicks discussed revisions to the West Cemetery Road Realignment & Reconstruction
Project and an Addendum sent to the bidders.
Mary Zamastil presented her thoughts about setting off fireworks in Fairfax. Discussion was
held regarding enforcement, resident input, and options. The City will look into putting the
question on a ballot for residents to decide.
A Linn County Deputy presented the list of calls.
Discussion was held concerning the septic system at 6811 Williams Blvd. They are within
the distance to require connection to the City’s sanitary sewer main. Cost estimates and
connection fees were discussed. Timing and the need for engineering design were discussed if
the City will be requiring connection to the sanitary sewer at 6811 Williams Blvd.
Motioned by Daly, seconded by Nurre to approve RESOLUTION 2025-54, A
RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF FAIRFAX AND HALL AND HALL ENGINEERS, INC. Roll
call vote: Ayes: Nurre, Daly, and Volk. Nays: Wozniak and Wainwright. Motion carried.
Mayor Beer declared RESOLUTION 2025-54 duly adopted.
Discussion was held regarding a proposed construction contractor’s laydown area on Iowa
Land and Building property in Fairfax. This area would be used by QTS and their contractors.
Concerns included: benefits to Fairfax, lighting plan, restoration plan with a date, non-
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compliance consequences, street participation, timing of the 76 Ave City project, Development
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Agreement details, the floodway, and more. QTS requested to be able to asphalt 76 Avenue
from the east city limits to Lefebure Road immediately. This is for safety reasons and matches
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what they are doing along their City of Cedar Rapids project on 76 Avenue east of Fairfax.
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Motioned by Wainwright, seconded by Volk to allow QTS to asphalt two lanes on 76
Avenue from the east City of Fairfax city limits to Lefebure Road at their own risk. Ayes: Nurre,
Daly, Wozniak, Volk, and Wainwright. Nays: None. Motion carried.
Motioned by Wainwright, seconded by Daly to approve RESOLUTION 2025-55, A
RESOLUTION APPROVING PARCEL A, PLAT OF SURVEY NO. 2842 IN THE CITY
OF FAIRFAX, LINN COUNTY, IOWA. Roll call vote: Ayes: Nurre, Daly, Wozniak, Volk,
and Wainwright. Nays: None. Motion carried. Mayor Beer declared RESOLUTION 2025-55
duly adopted.
Motioned by Nurre, seconded by Wozniak to approve RESOLUTION 2025-56, A
RESOLUTION APPROVING THE PURCHASE AGREEMENT BETWEEN THE CITY
OF FAIRFAX AND TAYLOR NIMTZ AND KATELYNN NIMTZ FOR THE WEST
CEMETERY ROAD REALIGNMENT AND RECONSTRUCTION PROJECT AND THE
WEST CEMETERY ROAD BRIDGE REPLACEMENT PROJECT. Roll call vote: Ayes:
Nurre, Daly, Wozniak, Volk, and Wainwright. Nays: None. Motion carried. Mayor Beer
declared RESOLUTION 2025-56 duly adopted.
Motioned by Daly, seconded by Wozniak to approve RESOLUTION 2025-57, A
RESOLUTION APPROVING CONTRACT AND PERFORMANCE AND/OR
PAYMENT BONDS FOR THE WATER SUPPLY WELL NO. 4 IMPROVEMENTS
PROJECT. Roll call vote: Ayes: Nurre, Daly, Wozniak, Volk, and Wainwright. Nays: None.
Motion carried. Mayor Beer declared RESOLUTION 2025-57 duly adopted.
Motioned by Volk, seconded by Wozniak to approve RESOLUTION 2025-58, A
RESOLUTION AUTHORIZING AN AMENDMENT TO THE PROFESSIONAL
SERVICES AGREEMENT BETWEEN THE CITY OF FAIRFAX AND HALL & HALL
ENGINEERS, INC. Roll call vote: Ayes: Nurre, Daly, Wozniak, Volk, and Wainwright. Nays:
None. Motion carried. Mayor Beer declared RESOLUTION 2025-58 duly adopted.
Discussion was held concerning a preconstruction meeting about the project and possible
well monitoring.
Motioned by Daly, seconded by Wozniak to approve RESOLUTION 2025-59, A
RESOLUTION TO FIX A DATE FOR A PUBLIC HEARING ON PROPOSAL TO
ENTER INTO A WATER REVENUE LOAN AND DISBURSEMENT AGREEMENT
AND TO BORROW MONEY THEREUNDER IN A PRINCIPAL AMOUNT NOT TO
EXCEED $555,000. Roll call vote: Ayes: Nurre, Daly, Wozniak, Volk, and Wainwright. Nays:
None. Motion carried. Mayor Beer declared RESOLUTION 2025-59 duly adopted.
Discussion was held concerning possible revisions to the property tax regulations. The final
version is not ready for review.
Motioned by Daly, seconded by Volk to approve RESOLUTION 2025-60, A
RESOLUTION APPROVING A REVISED VEHICLE PURCHASE AGREEMENT
BETWEEN THE CITY OF FAIRFAX AND THE CITY OF HAZLETON FOR THE
SALE OF A 2004 INTERNATIONAL FIRE TRUCK. Roll call vote: Ayes: Nurre, Daly,
Wozniak, Volk, and Wainwright. Nays: None. Motion carried. Mayor Beer declared
RESOLUTION 2025-60 duly adopted.
Motioned by Daly, seconded by Volk to approve RESOLUTION 2025-61, A
RESOLUTION APPROVING A SECOND CHANGE ORDER FOR THE PURCHASE OF
A FIRE TRUCK FROM DANKO EMERGENCY EQUIPMENT FOR THE CITY OF
FAIRFAX FIRE DEPARTMENT. Roll call vote: Ayes: Nurre, Daly, Wozniak, Volk, and
Wainwright. Nays: None. Motion carried. Mayor Beer declared RESOLUTION 2025-61 duly
adopted.
Brian Merta discussed the need to move the fire station generator in preparation for the
station addition.
Motioned by Daly, seconded by Nurre to approve the estimate of $22,150.00 from Ace
Electric to move the fire station generator. This will be paid from the bond proceeds as it is part
of the addition project. Ayes: Nurre, Daly, Wozniak, Volk, and Wainwright. Nays: None.
Motion carried.
Motioned by Nurre, seconded by Daly to approve RESOLUTION 2025-62, A
RESOLUTION APPROVING AN IDOT APPLICATION AND AGREEMENT FOR USE
OF HIGHWAY RIGHT-OF-WAY FOR UTILITIES ACCOMMODATION. Roll call vote:
Ayes: Nurre, Daly, Wozniak, Volk, and Wainwright. Nays: None. Motion carried. Mayor Beer
declared RESOLUTION 2025-62 duly adopted.
Brian Merta discussed the need to purchase new utility locating equipment.
Motioned by Nurre, seconded by Volk to purchase new locating equipment as recommended
by Brian Merta from Subsurface Solutions for $24,987.60. Ayes: Nurre, Daly, Wozniak, Volk,
and Wainwright. Nays: None. Motion carried.
During the Well #3 Rehab Project Northway Well and Pump discovered more work is
needed. Brian recommends doing this additional work.
Motioned by Wainwright, seconded by Daly to approve the quote of $25,522.00 from
Northway Well and Pump for additional work on Well #3. Ayes: Nurre, Daly, Wozniak, Volk,
and Wainwright. Nays: None. Motion carried.
Discussion concerning parking during the City-wide Garage Sale Day was discussed. No
signs will be posted.
Motioned by Wainwright, seconded by Daly to approve RESOLUTION 2025-63, A
RESOLUTION APPROVING FIREWORKS PERMIT FOR THE FAIRFAX FIRE AND
RESCUE DEPARTMENT. Roll call vote: Ayes: Nurre, Daly, Wozniak, Volk, and
Wainwright. Nays: None. Motion carried. Mayor Beer declared RESOLUTION 2025-63 duly
adopted.
Motioned by Nurre, seconded by Daly to approve RESOLUTION 2025-64, A
RESOLUTION APPROVING WAGES FOR NON-FIRE DEPARTMENT CITY
EMPLOYEES. Roll call vote: Ayes: Nurre, Daly, Wozniak, Volk, and Wainwright. Nays:
None. Motion carried. Mayor Beer declared RESOLUTION 2025-64 duly adopted.
Motioned by Wainwright, seconded by Daly to approve RESOLUTION 2025-65, A
RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FOR THE PAYMENT
OF DEBT PRINCIPAL, INTEREST, AND FEES DUE JUNE 1, 2025. Roll call vote: Ayes:
Nurre, Daly, Wozniak, Volk, and Wainwright. Nays: None. Motion carried. Mayor Beer
declared RESOLUTION 2025-65 duly adopted.
Motioned by Wainwright, seconded by Nurre to approve RESOLUTION 2025-66, A
RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF A
SEPARATION AGREEMENT AND RELEASE BETWEEN THE CITY OF FAIRFAX,
IOWA AND DUSTIN STAMBAUGH. Roll call vote: Ayes: Nurre, Daly, Wozniak, Volk, and
Wainwright. Nays: None. Motion carried. Mayor Beer declared RESOLUTION 2025-66 duly
adopted.
The City Council discussed the city administrator’s vacancy. They are to review the current
job description. This topic will be on the special meeting’s agenda.
Motioned by Daly, seconded by Volk to approve the claims list dated May 13, 2025. Ayes:
Nurre, Daly, Wozniak, Volk, and Wainwright. Nays: None. Motion carried.
Staci Bocker asked questions about jurisdiction boundaries and cemetery responsibilities.
Barb Conner asked about agenda topics discussion order.
CLAIMS LIST May 13, 2025
Payee Purpose Amount
Absolutely Security Monitoring 1,242.00
Advanced Business Systems CH Print Agreement 404.31
AFLAC Premiums 925.44
Alliant Energy Utility Bill 22.69
Alliant Energy Utility Bill 67.43
Alliant Energy Utility Bill 669.32
Alliant Energy Utility Bill 24.28
Alliant Energy Utility Bill 335.00
Alliant Energy Utility Bills 7,925.79
Allied Glass CH - window repair 2,219.00
Angela Simon Corp. Parks 900.00
Baker and Taylor Library 444.44
Baker Paper CH - Supplies 270.07
Base HRA Payment 86.42
Base HRA Payment 46.23
Base HRA Payment 23.12
Base HRA Payment 1.41
Base HRA Payment 23.14
Base HRA Monthly SC - July 82.00
Bayer, Tammy Parks 50.00
Blackhawk Automatic Sprinklers CH sprinkler system 750.00
Bohlmann, Inc. Parks 182.50
BSN Sports Parks 769.98
Cedar Rapids Winsupply Plumbing CH & Parks 15.40
Center Point Large Print Library 226.18
Certified Pest Control CH & Lib Pest Control 130.00
Cintas CH Mats 15.59
City of Blairstown Parks - baseball fees 400.00
City of Fairfax Utility Bill 70.50
City of Fairfax Utility Bill 91.50
City of Fairfax Utility Bill 242.27
City of Fairfax Utility Bill 70.50
City of Fairfax Utility Bill 241.74
City of Fairfax Utility Bill 35.50
City of Fairfax Utility Bill 120.30
City of Fairfax Utility Bill 125.73
City of Fairfax Utility Bill 70.50
City of Fairfax 2025 Egg Dash Fees 85.56
City of Van Horne Parks - softball fees 400.00
Clark, Diane Parks - refund 80.00
Colonial Life Premiums 161.56
Consolidated Energy Company Fuel 2,305.20
Core & Main Water 5,277.28
Crawford Quarries Parks 60.36
Custom Hose Streets 152.43
Daniels, Jason or Alicia Anderson On Time Deposit refund 75.00
Danko Emergency Equipment FD 941.99
Des Moines Stamp City Seal 57.00
Diamond Doctors Parks 1,250.00
Diligent Corporation iCompass subscription 3,868.04
ECICOG Seminar 60.00
Electric Pump FD 4,498.60
Elm USA Inc. Library 217.45
Evergreen Landscaping Mulch 1,850.00
Fareway CH, FD, Parks, Shop Supplies 2,320.93
Feld Fire FD 2,565.00
Fire Service Training Bureau FD 50.00
Fleming Irrigation Parks 1,013.00
FSSB ACH S/C 25.00
Gazette Publications 727.97
Globe Life Premium 36.28
Griffith, Cindy Parks - refund 65.00
Hall & Hall Engineers Engineering 47,051.23
Hoopla Library 202.08
Hotsy Shop parts 74.60
InSource Solutions W/S Software renewal 1,000.00
Iowa Finance Authority Debt Payment 202,260.00
Iowa Finance Authority Debt Payment 179,030.00
Iowa One Call Locates 45.00
Iowa Repair & Machine FD 919.08
IPERS Payroll 12,675.09
Itron W/S Software 6,725.23
Janet Sue Smith UB Scheduled Deposit Refund 27.37
John's Lock & Key Shop 259.74
King's Material Concrete - Shop 2,712.41
Kluesner Construction Streets work 3,154.48
Lefebure, Brandon Reimbursement mileage & clothing 645.39
Linn County REC Utility Bills 3,190.63
Martin Marietta Gravel 210.17
Matheson Shop Supplies 34.25
Menards Supplies 2,358.38
MH Advertising Parks 8,476.40
MidAmerican Energy Utility Bills 446.20
Myers-Cox Co. Parks 1,636.05
Netolicky, Patty Parks 76.38
Network Computer Solutions IT work 1,120.00
Nimtz, Katelynn and Taylor Easement 3,175.00
O'Reilly Auto Parts Parks 56.93
Peddicord Lillis Legal Fees 450.00
Penworthy Library 403.74
Performance Food Service Parks 4,009.48
Philipp, Chris Reimbursement - mileage 1,226.40
Pomp's Tire Service Streets 3,395.26
Quill CH office supplies 364.45
Reliance Standard Premiums 296.52
Republic Services 04-2025 Solid Waste Services 23,336.66
Rosekrans, Tina CH Mileage & Per Diem 583.90
Sankot's Garage Maintenance 190.00
Simmons, Perrine Legal Fees 8,421.30
SourceOne Cleaning CH Cleaning 539.00
South Slope Phone Service 77.35
South Slope Phone Service 35.98
South Slope Phone and Internet Service 680.08
St. Luke's Work Well Solutions IDOT drug testing 70.00
Star Equipment Maintenance 68.40
State Hygienic Laboratory W/WW Testing 1,573.00
Storey Kenworthy Checks 293.43
Storm Steel Maintenance 86.08
Svec. Carl Sewer work 800.00
TCM Bank Credit Card Balance 9,504.65
Ticked Off Lyme Foundation Parks 40.00
Treasurer, State of Iowa WET 4,572.72
Treasurer, State of Iowa Sales Taxes 481.31
Trenary, Nick Library IT 165.00
UnitedHealthcare Premium 990.17
Unity Point Clinic IDOT drug testing 42.00
US Cellular Cell Phones 435.05
US Treasury Payroll Taxes 4,631.61
US Treasury Payroll Taxes 5,999.12
US Treasury Payroll Taxes 4,684.86
US Treasury Payroll Taxes 4,483.98
US Treasury Payroll Taxes 5,715.71
USA BlueBook W/S Dept. Supplies 1,230.70
USPO Postage 379.94
USPO Postage 482.72
Van Meter Parks 42.79
Wellmark BC/BS Premium 13,541.74
WEX FD 515.37
White Cap Shop 80.80
Total Net Payroll 84,728.61
TOTAL 714,675.90