HomeMy WebLinkAbout12-09-2025 Council Minutes
CITY OF FAIRFAX
REGULAR CITY COUNCIL MEETING
December 9, 2025
A regular meeting of the Fairfax City Council was held December 09, 2025. Mayor Beer
called the meeting to order at 6:00 PM. Council members present: Tom Nurre, Mike Daly, Dan
Wozniak, Nick Volk, and Marianne Wainwright.
Motioned by Daly, seconded by Nurre to approve the consent agenda. Ayes: Nurre, Daly,
Wozniak, Volk, and Wainwright. Nays: None. Motion carried.
Deputy Williams gave the Sheriff’s Report.
The department reports were in the packet. Daly asked about the rental inspection process on
Railroad Street. Tom Nurre told the maintenance department they did a great job with the streets
during the snowstorms.
th
Extensive discussion was held regarding the Highway 151 and 80 Street intersection. Sam
Shea with the IDOT was here to give information and answer questions. The MPO application is
for up to 80% of the funds. The current applications are for FY2030 or FY2031.
Motioned by Daly, seconded by Nurre to apply to the MPO for a traffic signal at Highway
th
151 and 80 Street. Ayes: Nurre, Daly, Volk, and Wainwright. Nays: Wozniak. Motion
carried.
Dean Zelle, with Central Insure, presented information about the employee benefit insurance
policies. He met with staff and we are recommending going to a larger deductible plan for an
overall increase of about 6%. The employees will have the same out of pocket total due to the
HRA.
Motioned by Wainwright, seconded by Daly to renew with Wellmark for the $3,000
deductible plan with the HRA. Ayes: Nurre, Daly, Wozniak, Volk, and Wainwright. Nays:
None. Motion carried.
City Administrator Chris Philipp gave an overview of the proposed changes to Chapter 122.
Amy Heinick gave information about her business events.
Motioned by Wainwright, seconded by Nurre to introduce and approve the first reading of
ORDINANCE 2, AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF
THE CITY OF FAIRFAX, IOWA, 2025, BY ADDING SECTION 122.21 TO CHAPTER
122 PEDDLERS, SOLICITORS AND TRANSIENT MERCHANTS. Roll call vote: Ayes:
Nurre, Daly, Wozniak, Volk, and Wainwright. Nays: None. Motion carried.
Motioned by Daly, seconded by Wainwright to suspend the rules requiring an ordinance be
voted on for passage at two council meetings prior to this meeting with respect to ORDINANCE
2. Roll call vote: Ayes: Nurre, Daly, Wozniak, Volk, and Wainwright. Nays: None. Motion
carried.
Motioned by Daly, seconded by Wozniak to give final approval of ORDINANCE 2, AN
ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF
FAIRFAX, IOWA, 2025, BY ADDING SECTION 122.21 TO CHAPTER 122 PEDDLERS,
SOLICITORS AND TRANSIENT MERCHANTS. Roll call vote: Ayes: Nurre, Daly,
Wozniak, Volk, and Wainwright. Nays: None. Motion carried.
Chris discussed forming a Downtown Revitalization Committee to come up with ideas for
the downtown area. If a budget is needed, Chris will come back with more specifics.
Motioned by Daly, seconded by Volk to authorize Chris to form a Downtown Revitalization
Committee and start the process. Ayes: Nurre, Daly, Volk, and Wainwright. Nays: Wozniak.
Motioned carried.
Motioned by Wainwright, seconded by Wozniak to re-appoint Mike Sankot as fire chief.
Ayes: Nurre, Daly, Wozniak, Volk, and Wainwright. Nays: None. Motion carried. Mike recited
the Oath of Office.
Motioned by Wainwright, seconded by Daly to re-appoint Randy Scholar as the primary
Fairfax City Attorney. Ayes: Nurre, Daly, Wozniak, Volk, and Wainwright. Nays: None.
Motion carried.
Discussion was held concerning the proposed policy about soliciting legal advice. It is to be
amended to include a statement that when the attorney needs to contact the City of Fairfax, they
will contact both the administrator and mayor.
Motioned by Daly, seconded by Volk to approve RESOLUTION 2025-162, A
RESOLUTION FORMALIZING CITY PROCEDURES FOR SOLICITING LEGAL
COUNSEL ON BEHALF OF THE CITY with the amendment as discussed. Roll call vote:
Ayes: Nurre, Daly, Volk, and Wainwright. Nays: Wozniak. Motion carried. Mayor Beer
declared RESOLUTION 2025-162 duly adopted.
Mayor Beer appointed Marianne Wainwright as Mayor Pro Tempore.
Mayor Beer appointed Deb Mallie as the Library Board Liaison as of January 1, 2026.
Mayor Beer appointed Paul Mallie to the Library Board of Trustees to fill a vacancy as of
January 1, 2026, for a term ending July 1, 2026.
Motioned by Nurre, seconded by Daly to appoint Gary Prybil to the Board of Adjustment for
a 5-year term ending December 31, 2030. Ayes: Nurre, Daly, Wozniak, Volk, and Wainwright.
Nays: None. Motion carried.
Motioned by Daly, seconded by Volk to re-appoint Steve Huber to the Planning and Zoning
Commission for a 5-year term ending December 31, 2030. Ayes: Nurre, Daly, Wozniak, Volk,
and Wainwright. Nays: None. Motion carried.
Motioned by Daly, seconded by Volk to re-appoint Sue Chapman to the Planning and Zoning
Commission for a 5-year term ending December 31, 2030. Ayes: Nurre, Daly, Wozniak, Volk,
and Wainwright. Nays: None. Motion carried.
Motioned by Daly, seconded by Nurre to approve RESOLUTION 2025-163, A
RESOLUTION TO APPROVE CHANGE ORDER NO. 2 FROM BOOMERANG CORP.
FOR THE WEST CEMETERY RD REALIGNMENT & RECONSTRUCTION
PROJECT. Roll call vote: Ayes: Nurre, Daly, Wozniak, and Volk. Nays: None. Marianne
Wainwright abstained because she works for the contractor and is the project manager. Motion
carried. Mayor Beer declared RESOLUTION 2025-163 duly adopted.
Motioned by Daly, seconded by Nurre to approve RESOLUTION 2025-164, A
RESOLUTION TO APPROVE PAY APPLICATION NO. 2 FROM BOOMERANG
CORP. FOR THE WEST CEMETERY RD REALIGNMENT & RECONSTRUCTION
PROJECT. Roll call vote: Ayes: Nurre, Daly, Wozniak, and Volk. Nays: None. Marianne
Wainwright abstained because she works for the contractor and is the project manager. Motion
carried. Mayor Beer declared RESOLUTION 2025-164 duly adopted.
Motioned by Daly, seconded by Volk to approve RESOLUTION 2025-165, A
RESOLUTION TO APPROVE PAY APPLICATION NO. 3 FROM PEAK
CONSTRUCTION GROUP FOR THE HEARTLAND HEIGHTS PARK RESTROOMS
& PAVILION PROJECT. Roll call vote: Ayes: Nurre, Daly, Wozniak, Volk, and Wainwright.
Nays: None. Motion carried. Mayor Beer declared RESOLUTION 2025-165 duly adopted.
Motioned by Daly, seconded by Volk to approve RESOLUTION 2025-166, A
RESOLUTION TO SET A TIME AND DATE FOR A PUBLIC HEARING TO
APPROVE THE PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED TOTAL COST FOR THE BRIDGE REPLACEMENT – CCS PROJECT
ON FM E-66 OVER OSCAR CREEK IN THE CITY OF FAIRFAX, IOWA; IOWA DOT
PROJECT NO. BRM-2462(602)--8N-57. Roll call vote: Ayes: Nurre, Daly, Wozniak, Volk,
and Wainwright. Nays: None. Motion carried. Mayor Beer declared RESOLUTION 2025-166
duly adopted.
Motioned by Daly, seconded by Nurre to approve RESOLUTION 2025-167, A
RESOLUTION TO SET A TIME AND DATE FOR A PUBLIC HEARING TO
APPROVE THE PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED TOTAL COST FOR THE 2026 FAIRFAX COMPLEX PICKLEBALL
AND TENNIS COURTS. Roll call vote: Ayes: Nurre, Daly, Wozniak, Volk, and Wainwright.
Nays: None. Motion carried. Mayor Beer declared RESOLUTION 2025-167 duly adopted.
Motioned by Daly, seconded by Nurre to approve RESOLUTION 2025-168, A
RESOLUTION TO APPROVE PAY APPLICATION NO. 3 FROM EASTERN IOWA
BUILDING INC. FOR THE FIRE DEPARTMENT ADDITION PROJECT. Roll call vote:
Ayes: Nurre, Daly, Wozniak, Volk, and Wainwright. Nays: None. Motion carried. Mayor Beer
declared RESOLUTION 2025-168 duly adopted.
Motioned by Volk, seconded by Daly to approve RESOLUTION 2025-169, A
RESOLUTION SETTING THE TIME AND PLACE FOR A PUBLIC HEARING FOR
THE PURPOSE OF SOLICITING WRITTEN AND ORAL COMMENTS ON REVISING
THE CITY OF FAIRFAX ZONING CODE. Roll call vote: Ayes: Nurre, Daly, Wozniak,
Volk, and Wainwright. Nays: None. Motion carried. Mayor Beer declared RESOLUTION
2025-169 duly adopted.
Motioned by Daly, seconded by Volk to approve RESOLUTION 2025-170, A
RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS. Roll call vote: Ayes:
Nurre, Daly, Wozniak, Volk, and Wainwright. Nays: None. Motion carried. Mayor Beer
declared RESOLUTION 2025-170 duly adopted.
Chris Philipp discussed the 28E with Palo for building department services. He is
recommending the City of Fairfax not renew this agreement.
Motioned by Nurre, seconded by Daly to not renew the 28E with the City of Palo and send
written notification. Ayes: Nurre, Daly, Wozniak, Volk, and Wainwright. Nays: None. Motion
carried.
Eric Von Sprecken discussed the City of Fairfax’s building permit fees. He reviewed a
comparison of fees to Linn County’s. The City Council directed Eric to work on a
recommendation and present it at the next meeting.
Brian Merta gave the hiring committee’s recommendation to hire Logan Neuhaus as a full-
time Public Works 1 employee at $24.00 an hour. His start date is yet to be determined.
Motioned by Daly, seconded by Volk to hire Logan Neuhaus as a full-time Public Works 1
employee at $24.00. Ayes: Nurre, Daly, Wozniak, Volk, and Wainwright. Nays: None. Motion
carried.
Mayor Beer asked the City Council to move topic #29 to the January agenda. The City
Council declined to take such action.
Chris Philipp discussed his recommendation to restructure the maintenance department with
Lynn Miller’s retirement. He has met with the maintenance department employees. Revised job
descriptions have been written. Brian Merta’s title will change to Public Works Director.
Motioned by Daly, seconded by Nurre to approve this suggested re-structuring of the Public
Works Department. Ayes: Nurre, Daly, Wozniak, Volk, and Wainwright. Nays: None. Motion
carried.
Chris Philipp reviewed his recommendations for 2026 payroll rates for non-library
employees.
Motioned by Daly, seconded by Nurre to approve the compensation recommendation. Ayes:
Nurre, Daly, Volk, and Wainwright. Nays: Wozniak. Motion carried.
Motioned by Daly, seconded by Volk to approve RESOLUTION 2025-171, A
RESOLUTION APPROVING WAGES FOR NON-FIRE DEPARTMENT CITY
EMPLOYEES. Roll call vote: Ayes: Nurre, Daly, Volk, and Wainwright. Nays: Wozniak.
Motion carried. Mayor Beer declared RESOLUTION 2025-171 duly adopted.
The FY27 budget schedule was reviewed.
Each department gave an overview of their issues for the FY27 budget. Shane Wicks
reviewed the CIP spreadsheets. Brian Merta discussed blending water from the different wells.
Motioned by Wainwright, seconded by Volk to approve the claims list dated December 9,
2025. Ayes: Nurre, Daly, Wozniak, Volk, and Wainwright. Nays: None. Motion carried.
Sharon Ramsey, 609 Hillview Drive, stated she is in the process of splitting the condo she
lives in into two zero lot properties. She thought she was on the agenda and asked the city
council to take action. This topic was pulled from the agenda because the City did not have all
of the required information. Eric Von Sprecken will inform the residents what they need to give
the City in order to consider action at the January meeting.
Scott Sellner thanked Nick Volk and Tom Nurre for their service and integrity. He stated the
city employees are great.
Cindy Anderson thanked Lynn Miller for his work and wished him happiness in his
retirement.
Mayor Beer thanked Lynn Miller and reminded everyone of the holiday potluck on
December 19. She wished everyone happy holidays.
Chris Philipp stated he has made an offer on a condo in Fairfax, has been taking training, and
also wished everyone happy holidays.
The city clerk informed everyone the auditors will be here during the week of January 5 and
January 12.
Mayor Beer presented plaques of appreciation to Nick Volk and Tom Nurre for their service
on the City Council.
Mayor Jo Ann Beer recited the Oath of Office.
Councilmember Marianne Wainwright recited the Oath of Office.
Councilmember Elect Cindy Anderson recited the Oath of Office.
Councilmember Elect Deb Mallie recited the Oath of Office.
Motioned by Volk, seconded by Daly to adjourn the meeting. Ayes: Nurre, Daly, Wozniak,
Volk, and Wainwright. Nays: None. Motion carried.
Mayor Beer adjourned the meeting at approximately 9:32 PM.
Mayor Jo Ann Beer
City Clerk/Treasurer Cynthia Stimson
Disclaimer: The foregoing minutes are not official until approved by the City Council.
November 2025 Receipts
General Fund 192,480.31
Road Use Fund 34,341.66
TIF Fund 221,426.77
Debt Service Fund 205,446.10
Water Fund 40,492.57
Trust and Agency Fund 625.00
Water Revenue Debt Service 29,295.29
Sewer Fund 61,547.75
Sewer Revenue Debt Service 27,670.50
Garbage Fund 26,672.50
Total Revenue: 839,998.45
November 2025 Expenses
General Fund 204,946.95
Road Use Fund 22,900.40
LOSST Fund 15,850.00
TIF Fund 144,093.25
Debt Service Fund 203,246.11
Capital Improvements Fund - Well 2,351.25
Capital Improvements Fund - W Cem
Intersection 161,953.89
Capital Improvements Fund - Sewer Extension 6,866.40
Capital Improvements Fund - Fire Station 66,301.92
Capital Improvements Fund - Pickleball Courts 6,090.00
Water Fund 49,413.73
Trust and Agency Fund 475.00
Water Debt Service 16,975.52
Sewer Fund 28,930.75
Sewer Debt Service Fund 20,597.49
Garbage Fund 26,889.21
Total Expenses: 977,881.87
CLAIMS LIST December 9, 2025
Payee Purpose Amount
ABC Disposal Parks 275.60
Absolute Security Alarm monitoring & Dog Park 3,758.50
Ace Electric FD Addition, Sewer 12,635.01
Acme Tools Streets, Parks 428.98
Advanced Business Systems CH Print Agreement, supplies 728.02
AFLAC Premiums 780.36
Alliant Energy Utility Bill 470.06
Alliant Energy Utility Bill 55.83
Alliant Energy Utility Bill 21.17
Alliant Energy Utility Bill 21.17
Alliant Energy Utility Bill 281.00
Alliant Energy Utility Bills 9,778.81
Altorfer Cat Maintenance 2,106.57
Baker & Taylor Library 324.69
Baker Paper CH Supplies 254.96
Base HRA Payment 191.12
Base HRA Monthly SC 82.00
Batteries Included FD 169.92
Boomerang Corporation Pay App #2 Intersection Project 531,184.84
Cedar Valley Humane Society Stray cat 130.00
Center Point Large Print Library 231.08
Certified Pest Control CH & Lib Pest Control 130.00
Cintas CH Mats 15.71
City of Fairfax Utility Bill 93.00
City of Fairfax Utility Bill 81.00
City of Fairfax Utility Bill 90.75
City of Fairfax Utility Bill 70.50
City of Fairfax Utility Bill 70.50
City of Fairfax Utility Bill 159.80
City of Fairfax Utility Bill 124.77
City of Fairfax Utility Bill 70.50
Colonial Life Premiums 161.56
Concrete PolyFix Parks 1,020.84
Consolidated Energy Company Fuel 7,347.66
Corridor Energy Cooperative Utility Bills 3,882.79
CR Metro Economic Alliance 2026 Dues 3,500.00
Crawford Quarries Parks 277.28
Custom Hose RU 816.79
Danko Emergency Equipment FD 3,513.70
Dinges Fire Company FD 628.89
Dorsey & Whitney LLP Legal Fees 21,000.00
Eastern Iowa Buildings Pay App #3 Fire Station Addition 55,478.43
Electric Pump Water 6,130.00
Fareway Parks, FD 273.38
FSSB ACH Processing S/C 25.00
Future Line RU-Snow Maintenance 13.12
Gazette Legal Publications 444.86
Globe Life Premiums 103.72
Hagen, Joel On Time Deposit Refund 75.00
Hall & Hall Engineers Engineering 45,112.91
Hawkeye Fire & Safety FD 300.00
Hawkins Chemicals 2,350.58
Hooplas Midwest Tape LLC Library 232.64
Industrial Chem Labs & Services Water 389.00
Iowa Firefighters Association FD Membership 819.00
Iowa One Call Locates 90.00
Iowa Prison Industries Golf Cart permits 68.00
IPERS Payroll 11,258.45
Jordan, Katherine FD 1,464.00
Jordan's Heating & Cooling FD 257.00
Josifek, Wayne On Time Deposit Refund 75.00
Kanopy Inc. Library 1,250.00
King's Material Library & Fire Station 1,131.54
Krivachek, David Shop supplies 245.64
Lexipol FD 1,506.25
Long, Sarah On Time Deposit Refund 75.00
Martin, Donald Farming 1,035.81
Matheson Shop Welding Supplies 34.25
Menards Supplies 1,366.67
MidAmerican Energy Utility Bills 297.73
Midwest Demolition Contractors Library 2,889.50
Nelson Electric Streets 1,468.01
Netolicky, Patty Parks 138.87
Network Computer Solutions IT work 1,900.50
Novak Electric Parks 605.14
Oakley Fertilizer RU-Snow 4,886.82
Overhead Door Shop 73.00
Peak Construction Group Pay App #3 - Heartland Heights Park Proj. 4,343.39
Penworthy Library 788.44
Plumb Supply Water 5,087.50
Reliance Standard Premiums 275.34
Republic Services 11-2025 Solid Waste Services 25,246.00
Rosekrans, Tina CH Mileage 46.90
Sankot's Garage Maintenance 3,233.25
Schimberg Co. Water 91.02
Simmons, Perrine Attorney Fees 739.35
Solberg Plaques 122.65
SourceOne Cleaning CH Cleaning 539.00
South Slope Phone Service 77.46
South Slope Phone Service 36.12
South Slope Phone and Internet Service 973.70
Speer Financial Inc. TIF Report 375.00
State Hygienic Laboratory W/WW Testing 1,484.00
Stimson, Cynthia Mileage 35.00
Storm Steel RU Snow Supplies 270.70
TCM Bank Credit Card Balance 7,617.43
Treasurer, State of Iowa WET Taxes 3,727.59
Treasurer, State of Iowa Sales Taxes 194.87
Turbo Technologies Inc. RU Supplies 1,329.84
UMB Bank Bond S/C 600.00
UMB Bank Bond S/C 250.00
UMB Bank Bond S/C 250.00
UMB Bank Bond S/C 250.00
UMB Bank Bond S/C 300.00
Union Pacific Public Projects Engineering 2,113.77
UnitedHealthcare Premium 818.37
US Cellular Cell Phones 265.55
US Treasury Payroll Taxes 5,402.81
US Treasury Payroll Taxes 4,201.28
US Treasury Payroll Taxes 4,039.63
US Treasury Payroll Taxes 4,692.21
USA Blue Book Water/Sewer Dept. Supplies 1,017.29
USPO Postage 377.47
USPO Postage 530.09
Van Wert Company Water Supplies 8,229.65
Wellmark BC/BS Premium 11,826.83
WEX FD 352.92
Total Net Pay 55,256.29
TOTAL 908,239.26