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Home My WebLink AboutNovember 2009 City of Fairfax– November, 2009 udd x' r �14^tf ?,I,rrvlMd 'rLJ'4 x '`i%t iftt S,C*a "T la ` t Amok VENIF 03 k ��e u=�1"w,.'✓F�.'�.�,.`-�.,.,..,.,,W�`�...,.._,i ....,: ...�:N.. �'`,_- �'�."Y„�,.�'i.-�'�r11.�:: ..,�',... .._..,=e£.� .�-ate.',�:m �;..._ I � ' MUNICIPAL ELECTION POLLS OPEN 7:00 AM--8:00 PM VOTING PLACE IS THE FAIRFAX PUBLIC LIBRARY AT 313 VANDERBILT STREET 01idn'll h earatingOn Get out all those boxes marked Christmas decorations! The City of Fairfax is sponsoring the 6th Annual Holiday Decorat- ing Contest. This is the time to make your decorating plans. Here are some of the rules: • Homes within the City of Fairfax are eligible, excluding, city employees and officials and the 2008 l st place winner ' Displays need to lighted from 12-5 - 12- 5, from 6-9 P • Entries will be nominated by residents of Fairfax, 1st Place—$100, 2nd place--- 50, 3rd Place: $25 Look. for the Nomination Form and More Information in the Next FACTS! RECOLLECTIONS OF THE PAST �e Z` a � ill jl I'li This was the third public school building in Fairfax. It was located on the corner of Reynolds and Church Streets,next to the Catholic Church. It was constructed,soinetirne after World War 1 and was covered with stucco. Wood siding was added at a later date. When Fairfax became a hart of the College Community School, it briefly continued to house students until the building was sold to St. Patrick's Church. It then housed classes from the parochial school until 1970 when the school was closed. The building was razed in 1972. or j MI ,. r. Back row: Leo.Dvorak,Wayne Young,Billie Knickerbocker,Howard Tow,Arvada Buresh. Center row: Rosie Rygr,Edith Stanek,Marguerite Vorel,Anna Vanous, Sylvia Uostal,Hazel Adams,Evelyn Christensen,Norma ]Front.row: Leo Vanous,Bennie Vanous„Howard Gibson,Bob Buresh o � 'itn aakr� �h C r THE. ORIGINS OF VETERANS DAY In November 1919, President Wilson proclaimed November 11 as the first commemoration of Armistice Day with the following words; "To us in America, the reflections of Armistice Day will be filled with solemn pride in the heroism of those who died in the country's service and,with gratitude for the victory, both because of the thing from which it has freed us and because of the opportunity it has given America to show her sympathy with peace and justice in the councils of the nations..." In 1921, an unknown World War 1 American soldier was buried in Arlington National Ceme- tery. This site, on a hillside overlooking the Potomac River and the City of Washington, D.C., became the focal point of reverence for American's veterans. Similar ceremonies occurred earlier in England and France, where an unknown soldier was bur- ied in each nation's highest place of honor (in England, Westminster Abbey; in France, the Arc de Triomphe). These memorials gestures all took place on November 1.1, giving universal recognition to the celebrated ending of World War 1 fighting at I1 AM,November 11, 1918 (the 11th hour of the 11th day of the 11th month). The day became know as "Armistice Day." Armistice Day officially received its name in American in 1926 through a Congressional Reso- lution. It became a national holiday 12 years later by similar congressional action. If the idealistic hope had been realized that World War 1 was the"the war to end all wars,"November 11 aright still be called Armistice Day. But only a few years after the holiday was proclaimed, war broke out in Europe. Six- teen and one-half trillion Americans took part. Four hundred seven thousand of them died in service, more than 292,000 in battle. The first celebration using the term Veterans Day occurred in Birmingham, Alabama, in 1947. Raymond Weeks, a World War II veteran, organized"National Veterans Day,"which included a parade and other festivities,to honor all veterans. The event was held on November 11, then designated Armi- stice Day. Later, U.S. Representative Edward Rees of Kansas proposed a bill that would change Armi- stice Day to Veterans Day, In 1954, Congress passed the bill that President Eisenhower signed pro- claiming November 11 as Veterans Day. Raymond Weeks received the Presidential Citizens Medal from President Reagan in November 1982. Weeks' local parade and ceremonies are now an annual event celebrated.nationwide. On Memorial Day 1958,two more unidentified American war dead were brought from overseas and interred in the plaza beside the unknown soldier of World War 1. One was killed in World War II, the other in the Korean War. In 1984, an unknown serviceman from the Vietnam War was placed alongside the others. The remains from Vietnam were exhumed May 14, 1998, identified as Air Force 1st Lt.Michael Joseph Blassie, and removed for burial. To honor these men, symbolic of all Americans who gave their lives in all wars, an Army honor guard,the 3rd U.S.Infantry(The Old Guard), keeps day and night vigil. A Iaw passed in 1968 changed the national commemoration of Veterans Day to the fourth Mon- day in October. It soon became apparent,however,that November 11 was a date of historic significance to many Americans. Therefore, in 1978 Congress returned the observance to its traditional date. This information was found on the United States Department of Veterans Affairs' website. Please take a moment on November 11 to remember and thank those who have served and those cur- rently serving this great nation. vote vote vote vote vote vote vote voteew4vote vote vote vote vote vote vote vote vote vote If l am re-elected I will continue to see that our city growers in a way to have that small town feel with big city amenities, such as, state of the art waste treatment piantp updated water mains, electronic water imeter readers as well as new parrs and trail systems. Feel free to call rye at home with any questions or concerns. 846-3170 Remember to get out here and vote November 3rd. Pill Vass VO E: : T- NOVEMBER,: ' POLLS� OPEN; 7. 00 Am 0 1 i rl7'7HE S TAR BAR 303 CHURCH STREET FAIRFAX, IA / 845-4045 FMPPY THANKSGIVING THE STAR BAR WILL BE CLOSED ON THANKSGIVING HAVE A HAPPY AND SAFE HOLIDAY! MONTHLY I $2 .. 25 DOMESTIC BOTTLES BUD - BUD LIGHT - MILLER LITE - BUSCH LIGHT -- COORS - BUD SELECT GIFT CERTIFICATES i UY A $25 . 00 Certificate And Get A $ 5 . 00 Certificate FME TREAT YOUR FAMILY AND FRIENDS TO A STAR BAR GIFT CERTIFICATE THIS HOLIDAY SEASON NOV . CARRYOUT SPECIAL BUY ONE TENDERLOIN GET ONE FREE STOP OVER FOR A WEEK DAY LTCB SPECIAL !! MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY PERSONAL CHICKEN ANY WAY HOT GRILLED OR 1 TOPPING FRIED BURGER TURKEY BREADED PIZZA STEAK SANDWICH TENDERLOIN WEEKNIGHT DINE - IN ONLY SPECIALS MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY PRICE . 35 . 50 $1 .25 4 PC PIZZA WINGS BONELESS TACOS CHICKEN WINGS DINMR $7 . 49 NOW HIRING - APPLY N PERSON N 10 °a LL LO 85 O a) Eo 0 (�C'J 0) U) 47 C14 t- 0) E (1) OCQ D (D :E F= O >,= -D Q) C)LO c 0) (a= 0 rc 00 0) o00 CL Z3 (D a(4) 0 0 to CY) 0 a (D CL x x x x x X x cn a) 6 m V > K- 0 Lu ci-,a w E sl - Q OD ce) Cy) N (D j 12:20 0) (Y) pZ., 0 0 Ecu F-- 0 0 0 D > C,D tz P ca am 'F3 F3 F3 0 L) (D Q) a) (D (� -X E0 ca (D Cc, 2 N std (d Zi2 N X 0 0 CD 69- 12 < ro B Mo qu 0 <— A* 2L --. aq g T WO Co CL r 0 -= ear -E oCV LL > S OR 2, ti =0 E�12 'Co 73 ,-.0 a,: f 9 ca >,-2 M 0 V 2 E o Nij cq rom W M L) u's IZ,W 7: 432 C! 2 cmu-0, tm t=!ME=0 lu z 0 2�0�-Uz NOcal:0 —uj & 0 mm MO 3, LL`2 co m LLI m Ei-E01006-amear 0 zo co op"a,- L o z:9 z-12L I.,af S ";.a) 20 2 z 2(n MW CL 9 2 a)M*Ef-- �..-5-� LL to ED C'S t -C"M 2 2 CL Q U-L.L L.L 0-co x x 2 S 0 0 ox & :l Uj UJ tm � ty ,i ID > RU Lazo ` U. a 0ty Z cr 0 co�0 'S Z(L < UJ cim Lij EL'C',00, co� W.r X 0 0 E zm z XO W2 L)0-1 m 0 CL— o w o -S LLJ Lil x O't w ell 14 LD cl I 0 w 13 v C >z IOU M 0 (D M 3Lo 0 0 O�:2 :2 m- 5 D z_j 0 cn x -j E .-�U) ou in it 13) -)d v rL 0 w "o F3 M Z X C)(D Im r6m r- 0 U) r. oco . W RM 0 CL W DW LLI CL 216 as n. U, U) (D mo U) U)Q re Lu A-Z I E LL :R CL CL co E@ civ g 42 W " m 0 w 9 0 1 0 wor C C 0 (D ED z ch v ul loo LML, co -x W uj w UJ S A > 'A > > LP 0 U, < d�6 4? N 0 .1 �n A�:d Ln A 0 z N I y�eaMd , ,. m ., - , t � P ho 3�W, M ` FAX 1 STATE SAVINGS BANK ,"Let,51 be Thankful together,,,, You're invited to a n1cal let�urgy service ecume I at St. Patrick W1 le0l Im -er 25OF ) w7pMl v y av e CIPM M United Cloyer Ri "We " "eth is-1 United 1 rinity Lutheran St. f yj1 Patrick, CITY COUNCIL MINUTES PAG:E I CITY OF FAIRFAX REGULAR CITY COUNCIL MEETING OCTOBER 13, 2009 The regular meeting of the Fairfax City Council was held Tuesday,October 13,2009,at Fairfax City Hall. Mayor Voss called the meeting to order at 7:01 PM. Council members present: JoAnn Beer,Bernie Frieden,Jason Rabe,Marc Magers, and Marianne Wainwright. Other city staff present: Cynthia Stimson,Nancy Flickinger,Ron Dusil,Dave Yanecek,and Cathy Bayne. Mayor Voss stated that the City has not received information for the items under number six,so no dis- cussion or action will be taken on these items. Motioned by Beer,seconded by Rabe to approve the amended agenda and clerk's reports. Ayes: Beer,Frieden,Rabe,Magers,and Wainwright. Motion carried, Motioned by Beer, seconded by Magers to approve and place on file the City Council minutes from Sep- tember 8,2009 and September 15,2009 as well as the Parks Committee minutes from September 17,2009, Ayes: Beer,Frieden,Rabe,Magers,and Wainwright. Motion carried. Motioned by Rabe, seconded by Magers to approve RESOLUTION 2009-46,A RESOLUTION AP- PROVING CHANGE ORDER NO.I FOR THE PRAIRIE CREEK ESTATES DRAINAGE SWALE AND STORM WATER DRAINAGE IMPROVEMENTS PROJECT. Roll Call Vote: Ayes: Beer,Frieden,Rabe, Magers,and Wainwright. Motion carried. Mayor Voss declared RESOLUTION NO.2009-46 duly adopted. Motioned by Magers, seconded by Beer to approve RESOLUTION 2009-47,A RESOLUTION TO APPROVE PAY REQUEST NO. I (FINAL)TO SCHRADER EXCAVATING& GRADING,CO.,INC. FOR THE PRAIRIE CREEK ESTATES DRAINAGE SWALE AND STORM WATER DRAINAGE IM- PROVEMENTS PROJECT. Roll Call Vote: Ayes: Beer,Frieden,Rabe,Magers,and Wainwright. Motion carried. Mayor Voss declared RESOLUTION NO.2009-47 duly adopted. Motioned by Frieden., seconded by Rabe to approve RESOLUTION 2009-48,A RESOLUTION AC- CEPTING THE PRAIRIE CREEK ESTATES DRAINAGE SWALE AND STORM WATER DRAINAGE IMPROVEMENTS PROJECT. Roll Call Vote: Ayes: Beer,Frieden,Rabe,Magers, and Wainwright. Motion carried. Mayor Voss declared RESOLUTION NO.2009-48 duly adopted, Marianne Wainwright presented information about a new salt and sand bunker. The cost estimates were reviewed. They totaled about$30,000. It was decided that this will be a capital improvement project the City will look at next spring, Linn County Deputy Sheriff Matt Pavelka presented the list of calls. Motioned by Frieden,seconded by Magers to approve RESOLUTION 2009-49,A RESOLUTION TO ENTER INTO A CONTRACT WITH MAGUIRE IRON,INC.FOR WATER TOWER MAINTENANCE. Roll Call Vote: Ayes: Beer,Frieden,Rabe, Magers,and Wainwright. Motion carried. Mayor Voss declared RESOLUTION NO.2009-49 duly adopted. Motioned by Magers,seconded by Wainwright to approve RESOLUTION 2009-50,A RESOLUTION TO"PROVE, THE PERSONNEL POLICY MANUAL subject to the amendment of the per diem paragraph. Roll Call Vote: Ayes: Beer,Frieden,Rabe,Magers,and Wainwright. Motion carried, Mayor Voss declared RESOLUTION NO. 2009-50 duly adopted. Councilmember Wainwright left the meeting at 7:34 PM. Motioned by Magers,seconded by Beer to approve RESOLUTION 2009-51,A RESOLUTION AU- THORIZING A PROFESSIONAL SERVICES AGREEMENT FOR THE FAIRFAX TRAIL PROJECT ALONG HIGHWAY 151 FROM PRAIRIE AVENUE TO EAST CEMETERY ROAD. Roll Call Vote: Ayes: Beer,Frieden,Rabe, and Magers. Absent: Wainwright. Motion carried. Mayor Voss declared RESOLU- TION NO.2009-51 duly adopted. Motioned by Beer, seconded by Rabe to approve RESOLUTION 2009-52,A RESOLUTION APR- ROVING A FIREWORK'S PERMIT FOR WILLIAM T.BARRY. Roll Call Vote: Ayes: Beer,Frieden, Rabe,and Magers, Absent: Wainwright. Motion carried. Mayor Voss declared RESOLUTION NO.2009-52 duly adopted. Finance Administrator,Nancy Flickinger,asked if she should certify a portion of the debt to TIF or LOST. She was instructed to certify it to LOST. Larry Burger and Maggie Burger,from Speer Financial,presented the TIF report, CITY COUNCIL MINUTES PAGF, 2 � I I OCTOBER 13,2009 Continued: No information was available about the renewal of the Class B Native Wine Permit application for von Essen Galerie,so no action was taken. Richard Pankey,owner of Riley's Cafe,was present to discuss his application for a new Class B Beer Permit with On Premise Native Wine and Sunday sales. Motioned by Beer, seconded by Frieden to approve the application from Riley's Cafe for a Class B Beer Permit with On Premise Native Wine and Sunday Sales,subject to proof of Riley's obtaining dram shop coverage,. Ayes: Beer,Frieden,Rabe,and Magers. Absent: Wainwright. Motion carried. Dr.Travis Garringer,of Fairfax Chiropractic Center,and his wife Jennifer were present to submit their sign applications for the center. Dave Yanecek said that he has reviewed the applications and found them in com- pliance with.our regulations. Motioned by Magers, seconded by Frieden to approve both sign applications from the Fairfax Chiroprac- tic Center. Ayes:. Beer,Frieden,Rabe,and Magers. Absent: Wainwright. Motion carried. Mayor Voss stated that the City received six applications for a maintenance position. Three were inter- viewed. The committee is recommending Lynn.Miller for the position. Motioned by Beer, seconded by Rabe to hire Lynn D.Miller for the Maintenance 1 position at$17.00 per hour,pending a clear pre-employment drug test. Ayes: Beer,Frieden,Rabe,and Magers. Absent: Wainwright. Motion carried. Lynn will determine his start date after giving notice with his current employer. Dick Ransom and Shane Wicks,from Hall and Hall Engineers,Inc.,were present to discuss several is- sues. The first was the East Cemetery Road and 8 h Street Drainage Basin. 'Shane distributed maps showing the area. More details and cost estimates are needed concerning options. Property owners in the area may need to be contacted. The I-JOBS grant opportunity was discussed. Dick Hansom stated he be attending the workshop about establishing a storm water utility and that he has talked to the CRANDIC about the railroad culvert. As soon as the corn is out tlhcy will clean out the culvert. Dick is to contact the Union Pacific Railroad once again about the ditch drainage. Dick informed the council that he went and viewed the Whirlaway area in response to homeowners at- tending the last regular council meeting. He will send a letter to the Homeowner's Association about this issue. Shane stated that they viewed the Commercial Court detention basin. He wanted the council to under- stand that if a box is placed, it will increase the likelihood of the water going over the top. The box will restrict the flow. Council members stated that they viewed the area during a recent large rain and that the water is not being retained in the basin. It is running through the basin in a fast moving stream of seater. WRCC's recommendations were discussed. These are recommendations that the state is considering re- garding the 500 year flood plain. Shane stated that he is wrapping up the water meter project. He requested that the City hold a special council meeting on October 27 to set the date and time of the public hearing. The special meeting will begin at 0:00 PM. A revised schedule for the water main work was reviewed. Input#roan IDNR about our water rates and general water system issues was reviewed. Motioned by Frieden, seconded by Rabe to approve the Annual Financial Report for the fiscal year ended June 20,2009. Ayes: Beer,Frieden,Rabe,and Magers. Absent: Wainwright, Motion carried. Motioned by Frieden, seconded by Beer to appoint Travis Otto to the Planning and Zoning Commission to serve the remainder of Andy Meyer's term. Ayes: Beer,Frieden,Rabe, and Magers. Absent: Wainwright. Motion carried. Motioned by Beer, seconded by Frieden to sponsor a 2009 Holiday Lighting Contest,following the same specifics as last year's contest. Ayes: Beer,Frieden,Rabe,and Magers. Absent: Wainwright. Motion carried. Nothing new has been received concerning the water tower lease. The house at 510 Church Street is down. The hole needs to be filled. Nancy Flickinger will certify the expenses involved once the project is complete. Motioned by Magers, seconded by Rabe to approve the claims list dated October 13,2009. Ayes: Beer, Frieden,Rabe,and Magers. Absent: Wainwright. Motion carried. Cathy Bayne submitted a revised Registered Sex Offenders Policy from the Library Board of Trustees, CITY COUNCIL MINUTES PAGE 3 OCTOMBER 13, 2009 Continued: Ron Dusil stated they have been working on getting the equipment ready for winter. The IDNR inspec- tion went well. Cargill is to be contacted about the salt contract. JoAnn Beer informed the council that we have the possibility of receiving a donation of a park pavilion. for Hawks Ridge Park. The Park Board is working scheduling volunteers to take care of the hole and wood chips. The Visioning Committee needs two more houses for the 2nd Annual Holiday House Walk. Mary Catherine Selzer discussed the alley near the senior citizen housing. The City maintenance crew has already talked to the contractor and it should be fixed soon. Cynthia Stimson reported on the Iowa League of Cities' Annual Conference and information from a con- ference call about H NL Mayor'Voss stated that he has conducted DanZamastil's exit interview. Motioned by Beer, seconded by Rabe to adjourn the meeting. Ayes: Beer,Frieden,Rabe,and Magers. Absent: Wainwright. Motion carried. Mayor Voss adjourned the meeting at 9:11 PM, Mayor Bill Voss City Clerk Cynthia Stimson Disclaimer: The foregoing minutes are not official until approved by the City Council. CITY OF FAIRFAX NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: You are hereby notified that a. Public Hearing will be held before the Fairfax City Council to consider amending the Fairfax Zoning Ordinance of 2000 as follows: SECTION 1.05 RULES AND DEFINITIONS, SECTION B. DEFINITIONS, of the Zoning Ordinance of 2000 of the City of Fairfax, Iowa, is amended by repealing the definition of fam- ily and adopting the following in lieu thereof: Famil -One (1) person or two (2) or more persons related by direct lineal descent, marriage, adoption or placement by a governmental or social service agency, occupying a dwelling unit as a single housekeeping organization. A family may also be two (2), but not more than two (2) persons not related by blood, marriage or adoption and each such person's respective ancestors and lineal descendants (including children born to, adopted by, or placed with said person by a governmental or social service agency) so long as the two (2) persons and their respective an- cestors and lineal descendants are occupying a dwelling unit as a single housekeeping organiza- tion. The said hearing will be held before the Fairfax City Council at City Hall on Tuesday, Novem- ber 10, 2009 at 7:00 PM or soon thereafter, at which time and place you may appear and be heard in regard to the said amendment. Cynthia Stimson, City Clerk SENYOR ro CI EW rHj LAr . GING E The Senior Citizens of our community are cordially invited to attend a Thanksgiving meal with our friends and neighbors! When: Thursday, November 12th at Noon Location: St. Patrick's Parish Hall in Fairfax 1. Please bring a covered dish to share, if you are able. 2. Please bring your own table service. We look forward to seeing. you! This event is sponsored by the local Catholic order of Foresters Court #7+69 HOLIDAY SCHEDULE The City of Fairfax's offices will be closed on Thursday, November 26th for the Thanksgiving Holiday. This includes the city clerk's office, maintenance department, and the Fairfax Public Library. on Friday, November 27th the city clerk's office and maintenance department will be closed. The Fairfax Public Li- brary will be open the day after Thanksgiving. Everyone at the City of Fairfax wishes you and your family a safe and happy holiday season! VOTE NOVEM ER 3 POLLS .OPEN' 79POO am-8 :90 p COLD VS HIM All across our nation the HIM flu is making people ill. Here is a list of the differences in symptoms between a cold and HIN1. For more detailed informa- tion about HINI, go to www.flu.gov and, of course, contact your health profes- sional. WWW.FLU.GOV is a website that the federal. government has developed to give everyone the latest information regarding both H1N1 and the regular sea- sonal flu. Remember the 3 Cs to fight the flu: 1. Cover your cough by using a tissue or your elbow 2. Clean your hands by using soap and water or hand sanitizer 3. Contain germs by staying at home when you are sick 7�Symptom " Cold H1nI Flu Fever is usually present with Fever Fever is rare with a cold. the flu in up to 80% of all cases. Coughing A hacking, productive cough A non-productive cough is is often present with a cold. usually present with the flu. Slight body aches and pains Severe aches and pains are Aches can be part of a cold. common with the flu. Stuffy Nose Stuffy nose is commonly pre- Stuffy nose is not commonly sent with a cold. present with the flu. C Chills are uncommon with a 60% of people who have the hills cold. flu experience chills. Tiredness Tiredness is fairly mild with a Tiredness is moderate to se- cold. vere with the flu, Sneezing Sneezing is commonly present Sneezing is not common with with a cold. the flu. Sudden Symptoms Cold symptoms tend to de- The flu has a rapid onset velop over a few days. within 3-6 hours. A headache is fairly uncom- A headache is very common Headache mon with a cold. with the flu,present in 80% of cases. Sore Throat Sore throat is commonly pre- Sore throat is not commonly sent with a cold. present with the flu. Chest Discomfort Chest discomfort is mild to Chest discomi"ort is often se- moderate with a cold. vere with the flu. NOTICE OF HEARING ANI)'LKITING FOR WATER METER REPLACEMENT AND UPGRADE TO AN AUTOMATIC METER READING SYSTEM NOTICE OF HEARING At 6:00 p.m.,local time,on the 17th day of November,2009 at the Council Chambers,City Hall,in the.City of Fairfax,Iowa,a hearing will be conducted on the proposed specifications,form of contract,opinion of probable cost and the proposed improvements described thereby for the ''Nater Meter Replacement and Upgrade to an Automated Meter Reading System, The City Council has previously filed these documents with the City Clerk of the City of Fairfax,Iowa The proceedings of the City Council referring to the proposed plans,specifications,form of contract, and cost opinion are also made part of this notice. At this hearing,any interested person may file written and/or oral objections to these docu- ments and the proposed improvements. NOTICE OF LETTING Description of Work The Work generally consists of replacing the water meters in the older portion of the City(Fairfax Proper),installing a few new water meters on properties that are currently un-metered,and installing an automated meter reading system throughout the City of Fairfax. Type of Rid Bids shall be on a unit price basis. The estimated quantities are not guaranteed,but are solely for the purpose of comparison of units, Final payment will be based on quantities installed as specified in the Contract Documents. Contract Time Information Start Date(Early): February 1,2010 Start Date(Late): March 1,2010 Milestones: None Completion Date: July 31,2010 Bid Opening Time,Date and Location The City Council will receive sealed bids at the office of the City Clerk until 10:00 a,m,on November 13th,2009, Bids received after this time will not be opened,The bids will be opened and read aloud at 10:00 a.m.on November 13th,2009,at the office of the City Clerk,in the City of Fairfax, Iowa.The bids will be acted upon at 6.00 p.m.on November 17th,2009,at the Council Chambers,City Hall,in the City of Fairfax, Iowa, Contract Terms All contract documents and specifications are included as part of the project manual. Examination and procurement of Documents Bid Documents may be examined at the following locations: City of Fairfax Hail and Hall Engineers Office of the City Clerk 1860 Boyson Rd, 525 Vanderbilt Street Hiawatha,IA 52233 Fairfax, IA 52228 Copies of the Bidding Documents may be obtained at Hall&Hall Engineers,1860 Boyson Road,Hiawatha,Iowa in accordance with the In- structions to Bidders. A$15 non-refundable deposit will be required for the documents. Bid Security and Other Bonds Bid security in the amount of 5 percent of the Bid must accompany each Bid in accordance with the Instructions to Bidders.The successful bidder shall be required to provide performance and payment Bonds,each in the amount of 100 percent of the Contract Price, Applicable Laws and Regulations By virtue of statutory authority,preference will be given to Iowa produced products and Iowa domestic labor to the extent lawfully required under State Statutes,providing that award of contract will be made to the bidder submitting the lowest responsible bid. In all contracts to be awarded for a public improvement,which shall include building or construction Work to be paid for in whole or in part by the use of funds of the municipality,resident bidders shall be allowed a preference against nonresident bidders from a state or foreign country which gives or requires a preference to bidders from that state or foreign country, The preference is equal to the preference given or required by the state or foreign country with which the nonresident bidder is a resident, "Resident bidder"means a person authorized to transact business in Iowa and having a place of business for transacting business within Iowa at which it is and had conducted business for at least six months prior to the first advertisement for the public improvement and in the case of a corporation,at least fifty percent of the common stock is owned by residents of this state. If another state or foreign country has a more stringent definition of a resident bidder,the more stringent definition is applicable as to bidders from that state or foreign country. The Successful Bidder shall submit a written affirmative action program to the City unless already having an approved Affirmative Action program on file with the City. The City will not process payment requests until the affirmative action program is approved by the City, Failure to comply with this requirement may be deemed cause for contract termination. OW'NER's Right to Reject Bids The City Council of the City of Fairfax reserves the right to reject any and all bids„to waive informalities and technicalities,and to enter such contracts as it deems in the best interest of the City, The City reserves the right to defer acceptance of any proposal for 30 calendar days alter (lie bids have been received and opened. By order of the City Council,City of Fairfax. Dated this 27''day of October,2009. Cynthia Stimson,City Clerk NOTICE OF PROPOSED ACTION TO INSTITUTE PROCEEDINGS TO BORROW MONEY AND ENTER INTO A LOAN AND DIS- BURSEMENT AGREEMENT IN A PRINCIPAL AMOUNT NOT TO EXCEED $350,000 (GENERAL OBLIGATION) The City Council of the: City of Fairfax, Iowa, will meet on the 10,j, day of November, 2009, at the city hall, in the City, at 7:00 o'clock p.m., for the purpose of instituting proceedings and taking action to enter into a loan and disbursement agreement (the "Agreement") and bor- row money in a principal amount not to exceed $350,000 for the purpose of paying the cost, to that extent, of constructing improvements and extensions to the Municipal Waterworks System. The Agreement will constitute a general obligation of the City and is proposed to be en- tered into pursuant to authority contained in Section 384.24A of the Code of Iowa. At the aforementioned time and place, oral or written objections may be filed or made to the proposal to enter into the Agreement. After receiving objections, the City may determine to enter into the Agreement, in which case, the decision will be final unless appealed to the Dis,- trict Court within fifteen(15)days thereafter. By order of the City Council of the City of Fairfax, Iowa. Cynthia Stimson City Clerk YARD WASTE COLLECTIONS Johnson County Refuse will continue to pickup yard waste �1 each Monday through November. Remember to place your items in those brown yard waste bags or in a garbage container marked t. with a large Y and set them out by your curb early on, Monday morning. Yard waste collection will resume next April. DO YOU WANT TO RUN AN ARTICLE? If you want to run an article in the monthly FACTS, contact the city clerk's office. A fall page advertisement costs $100.00, a half page is $50.00, and a quarter page is $25.00. No- tices for community events are ran free of charge, as space allows. The FACTS is mailed at the end of each month. The FACTS is posted on the City's website at www.fair.faxia.com . Com- munity event notices can also be placed on the current events page on the website for free. FAIRFA.X PUBLIC LIBRARY" NEWS Library Contact Information: 313 Vanderbilt Street,Fairfax IA 52228 Phone: (319) 846-2994 Fax (319) 846-2889 E-mail: fairfa2@southslope.net Library Hours: Mon., Tues., &Thurs.: Noon-7:00 PM Wed.: 10:00 AM-7:00 PM Friday: Noon-6:00 PM Saturday: 9:00 AM Noon Story Times: Monday 6:00, Wednesday 10:30 Preschool& 11:00 School Age November Calendar PUZZLES WANTED 3 City Election 7:OOAM - 8:OOPM eaning out your houses for the Wh TAG Meeting l 6:00-7:00 PM holiday season, remember that the library will take 19s' Parks Meeting 7:00 PM any puzzles you don't want. (lust be sure you 20th Crafts at the Library 6PM-12AM have all of the pieces.) We are especially in need - Please Register of 100 piece puzzles. All of our puzzles have 23'Thanksgiving Party Story Time been donated and they are well used.. We appreci 6:00 PM—Please Register ate all those who have helped build our puzzle col- 26th Library Closed for Thanksgiving Holiday CAKE PANS December Calendar We have a nice selection 1'Library Board Meeting 7:00 PM of cake pans, which have 7th School Age Activity 1-3:00 .PM also all been donated. If Please Register you are looking for a cake 10h Christmas Party Story Time pan, please come see if we 6:00 PM Please Register 18th Crafts at the Library 6PM-12AM have what you are looking for. -Please Register 2e&25�h Library Closed for If you have one that you don't think you will ever Christmas Holiday use again, we will gladly accept it and allow others 31"Library Closed for New Year to make that special cake. Holiday NEW QYDS REGISTRAIION We have recently added Finocchio When we hold special activities, we ask that and Snow White and the Seven you register by the Friday before the activity, so Dwarfs in DVD and Blu-Ray to the that we are prepared with enough materials and library snacks for everyone. We appreciate your co- We also received the complete set of operation in helping make our activities a success!' Fower House Presented by Affiant En-- ergyDVDs for ideas and fixing tips to save energy. We added over 75 new DVDs last Check out the Fairfax Public month. We have been working on. filling people's wish lists so please Library website and online catalog! cone in and CHECK CJS OUTI http://www.fairfax.lib.ia.us/ Stops in and Check Us Out CONGRESSMAN DAVE LOEBSACK'S REPRESENTATIVE'S OFFICE HOURS Congressman Dave Loebsack will have a member of his staff in Linn County for open office hours. Kirsten Running-Marquardt, Loebsack's district representative covering Linn County, will be at the following locations. Constitu- ents are urged to come in to discuss concerns and issues. TuesdU, November 10: Fairfax City Hall, 525 Vanderbilt St., 10:00 - 11:00 AM Ely City Hall, 1.570 Rowley St,, 1:00 - 2:00 PM Mt. Vernon City Hall, 213 1" St. W, 3:00 - 4:00 PM Wed., November 11: Center Point City Hall, 200 Franklin St., 2:00 - 3:OOPM Central City City Hall, 137 4t' St., 3:30 - 4:30 PM Wed., November 18: Marion City Hall, 1225 6th Ave., 10:30 - 11:30 AM Hiawatha City Hall, 101 Emmons St., 12:00 - 1:00 PM City of Fairfax PO Box 337 Fairfax,1A 52228 PRSRT STD US POSTAGE PAID Phone:319-846-2204 FAIRFAX, IA fairfax@southslope.net PERMIT NO.6 Postal Customer Fairfax, IA 52228